biddoc.pdf

HOUSING AUTHORITY OF THE CITY AND COUNTY OF DENVER

SOLICITATION TYPE: Request For Proposal

SOLICITATION NUMBER: 26-014

DESCRIPTION: Door Replacement and Repairs

ISSUE DATE: August 12, 2026

PRE-PROPOSAL CONFERENCE: August 21, 2026 @ 2:00pm MT https://teams.microsoft.com/meet/270551338631136?p=AkokgphpayB31XPrnI

Meeting ID: 270 551 338 631 136

Passcode: 2EQ6fG6n

WRITTEN QUESTIONS DUE: August 24, 2026 @ 4:00pm MT

Submit to procurement@denverhousing.org

DUE DATE: September 8, 2026 @ 4:00pm MT

SUBMITTAL PLACE: Denver Housing Authority

Procurement Services

RFP Number

1035 Osage Street, 1st Floor

Denver, Colorado 80204

OR

Electronically www.bidnetdirect.com//denverhousingauthority

To avoid confusion, please do not submit both electronic and hard copy proposal responses to DHA.

DIRECT INQUIRIES TO: Renee Alvarado

Procurement@denverhousing.org

DHA will not answer any telephone inquiries about this RFP.

All inquiries must be submitted in writing. DHA shall not be bound by, and the Offeror shall not request or rely on any oral interpretation or clarification of this solicitation.

Important Notice: In order to receive future notifications pertaining to this solicitation and notice of future business opportunities of upcoming solicitations from DHA, please register your company on Rocky Mountain

E-Purchasing (BidNet) by going to https://www.bidnetdirect.com/colorado/denverhousingauthority and completing the registration form. For help registering or questions about the Rocky Mountain E-Purchasing

System, please contact BidNet at 1-800-835-4603, Option 2.

https://teams.microsoft.com/meet/270551338631136?p=AkokgphpayB31XPrnI mailto:procurement@denverhousing.org http://www.bidnetdirect.com/denverhousingauthority mailto:Procurement@denverhousing.org https://www.bidnetdirect.com/colorado/denverhousingauthority

OFFEROR’S CHECK LIST

The following checklist should be used to ensure required documentation is attached to the proposal. If a document is not required for your proposal, write N/A in the blank.

1. Have you signed the front page (Section A) of the proposal? ________

2. Have you reviewed all Fees? ________

3. Have you checked unit costs, extensions and totals? ________

4. Have you included manufacturers’ names & reference numbers as applicable? ________

5. Have you supplied any substitute ‘or equals’ brochures, technical literature, & samples where applicable? ________

6. Have you filled in Contractors name and address in Paragraph

#19 of Section ‘K’? ________

7. Have you filled out, signed and enclosed Section ‘M’ Form

Representations, Certifications, and Other Statements of Bidders ________

8. Are Bid Bonds enclosed (construction efforts)? __N/A___

9. Are Amendments to the Solicitation acknowledged

(when applicable)? ________

10. Have you filled out, signed and enclosed the Section 3

Opportunities Plan and Business Status Affidavit? ________

NO OFFER FOR THE REASONS CHECKED

CANNOT COMPLY WITH THE SPECIFICATIONS. CANNOT MEET DELIVERY REQUIREMENTS.

UNABLE TO IDENTIFY THE ITEM(S). DO NOT REGULARLY MANUFACTURE OR SELL THE

TYPES OF ITEM(S) INVOLVED.

OTHER (SPECIFY)

WE DO WE DO NOT DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE

OF ITEM(S) INVOLVED.

NAME AND ADDRESS OF FIRM: SIGNATURE:

TYPE OR PRINT NAME AND TITLE OF SIGNER:

(Fold and Mail to The Address Below)

FROM: AFFIX

STAMP

HERE

TO: DENVER HOUSING AUTHORITY

PROCUREMENT SERVICES

PO BOX 40305

DENVER, CO 80204

SOLICITATION NO. 26-014

DATE AND TIME DUE: September 8, 2026 @ 4:00pm MT

SECTION A

SOLICITATION/OFFER/AWARD

Solicitation Number: 26-014

Solicitation Type:

Request for Proposal

Date Issued: August 12, 2026

Issued By:

Housing Authority of the City and County of Denver

PO Box 40305

Denver, CO 80204

SOLICITATION

Hard copy sealed offers in one (1) original and four (4) copies for furnishing the services or supplies in the attached solicitation will be received at the address specified above or electronic submissions via instructions specified in Section D until 4:00 p.m.

local time on September 8, 2026. Offerors should note the provision entitled LATE SUBMISSIONS ... in the Instructions to

Offerors. All Offers are subject to all terms and conditions contained in this solicitation.

For Information Contact: Renee Alvarado

Email address: procurement@denverhousing.org

OFFER

In compliance with the above, the undersigned agrees, if the offer is accepted within 90 calendar days from the date for receipt of offers specified above, to furnish any and all items at the prices offered.

The Offeror acknowledges amendments through by signing below.

Contractor Name and Address:

Email Address of Offeror:

Name and Title of Person Authorized to Sign Offer:

Telephone Number: Signature: Date:

AWARD

(For DHA Use Only) Contract Number:

Contract Amount: Effective Date:

End Date:

Supplies or Services: Door Replacement and Repairs

SIGNATURES

CONTRACTOR: (Negotiated Procurement Only)

Signature:

Name:

Title:

Date:

AUTHORITY:

Signature:

Name:

Title:

Date:

mailto:procurement@denverhousing.org

SUPPLY/SERVICE

SOLICITATION/CONTRACT

TABLE OF CONTENTS

SECTION TITLE PAGES

Offeror’s Checklist

No Offer Form

A Solicitation/Contract Form 1

Table of Contents 2

B Supplies or Services and Prices 3

C Description/Specifications/Statement of Work 4-5

D Instructions to Offerors 6-10

E Evaluation Factors for Award 11-15

F Section 3 and Subcontractor Plans 16-18

G Packaging and Marking 19

H Inspection and Acceptance 20

I Deliveries or Performance 21

J Contract Administration Data 22

K Special Contract Requirements 23-25

L Contract Clauses 36

M Representations, Certification and Other 37

Statements of Bidders

N List of Documents and Other Attachments 38

Note: Sections D, E, F and M will be physically removed from any resultant award, but will be deemed to be incorporated, by reference, in that award.

SECTION B

SUPPLIES OR SERVICES AND PRICES

FEE SCHEDULE

Contractor shall furnish all facilities, labor, materials, equipment, and perform all work as specified on the Fee

Schedule and Specifications.

The estimated quantities shown on the fee schedule are for evaluation purposes only.

BASE YEAR

Description Unit of Measure Rate

Regular Business Hours Labor Rate Per Hour $

After Hours Labor Rate Per Hour $

Travel Charge Per Item $

Material Mark Up %

OPTION YEAR ONE

Regular Business Hours Labor Rate Per Hour $

After Hours Labor Rate Per Hour $

OPTION YEAR TWO

Regular Business Hours Labor Rate Per Hour $

After Hours Labor Rate Per Hour $

OPTION YEAR THREE

Regular Business Hours Labor Rate Per Hour $

After Hours Labor Rate Per Hour $

OPTION YEAR FOUR

Regular Business Hours Labor Rate Per Hour $

After Hours Labor Rate Per Hour $

In addition to above pricing, a prompt payment discount of _________% ____________ days, or net 30 days is submitted. The Authority will not pay retainers, finance charges for late payments or pre-payments for work that has not occurred.

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. SPECIFICATIONS/STATEMENT OF WORK

Specifications that are applicable are listed below:

I. The Housing Authority of the City and County of Denver (DHA) is soliciting a contract for door repair and replacement services, including interior doors, exterior doors, and garage doors.

II. CONTRACT PURPOSE:

This is a contract to provide door repair and replacement services, including interior doors, exterior doors, and garage doors. The work shall include, but is not limited to, installation, repair, alignment, adjustment, and replacement of doors, frames, hardware, and associated mechanisms, in compliance with all applicable building codes, fire and life safety requirements, ADA standards, and manufacturer specifications. Work shall be performed in occupied residential and administrative environments with minimal disruption to residents, staff, and operations.

III. SPECIFICATIONS:

The contractor shall provide services in accordance with the following specifications:

1. Interior and Exterior Door Services o Repair or replace interior and exterior doors, including frames, hinges, locks, handles, and other hardware.

o Adjust, align, or rehang doors to ensure proper operation.

o Replace damaged or worn components, ensuring compliance with ADA and safety standards.

2. Garage Door Services o Repair or replace residential and commercial garage doors, frames, tracks, springs, openers, and associated hardware.

o Ensure safe operation, proper alignment, and compliance with applicable safety codes.

3. Materials and Equipment o All replacement doors, frames, and hardware shall meet or exceed industry standards and manufacturer specifications.

o Contractor shall use high-quality, durable materials suitable for residential and multifamily properties.

4. Work Execution o Minimize disruption to residents and staff during installation or repair.

o Protect property from damage and maintain a clean work area.

o Coordinate scheduling with property management to ensure efficient access to work areas. The contractor shall respond to service requests within the timelines specified in the contract. For emergency requests, the contractor is expected to have a technician on-site within 12 hours. For all other requests, the contractor shall respond within 24 hours to coordinate and schedule the required services.

5. Compliance o Work must comply with all federal, state, and local building codes, fire/life safety codes, and ADA requirements.

o All work must comply with DHA policies and procedures, including security and safety protocols.

6. Maintenance and Warranty o Provide warranty for workmanship and materials.

7. Reporting and Documentation o Provide detailed invoices, service reports, and documentation of all work performed.

o Submit as-built documentation and maintenance recommendations for replaced or repaired doors.

8. Task Order Process o DHA reserves the right to award multiple contracts as the result of this solicitation. If multiple contracts are awarded, the DHA Contracting Officer Representative will rotate work to ensure an equitable distribution of work. Only the DHA Contracting Officer and Contracting Officer

Representative are authorized to order services under this contract. The following process will be used to initiate work under this contract.

o The DHA Contracting Officer Representative (COR) will submit a request for service under the blanket purchase order based on the scope of services contained in Section C. If necessary, the COR will schedule a site walk to verify the scope of services and quantities.

o The Firm will submit, via email, a quote for the agreed scope of services and quantities.

o The COR will review the quote and, if the fees match Section B fee Schedule and the quantities are verified as accurate, issue an email to proceed.

o For larger projects the COR will conduct field visits to monitor the quality and progress of the work.

o The Firm will notify the COR when the work is complete and invoice for services based on the quote and pricing contained in Section B.

o The COR will conduct a field visit to verify work is complete and process invoice for payment.

HUD MAINTENANCE WAGE RATES

The contractor shall provide door replacement and repair services as listed in Section B, Fee Schedule and

Section C, Description/Specifications/Statement of Work. Work may be at various locations of the

Housing Authority within the City and County of Denver. By submitting a proposal, the vendor hereby certifies that it will comply with the HUD maintenance wage rates that are assigned to each task order and all federal labor standards reporting requirements as described in the HUD 5370 C Section I and/or HUD 5370 C

Section II referenced with the award of the task order.

For the initial year of the contract, the following wage rates for the Maintenance, Installation or Repair

Worker, Automatic Door Repairer and Carpenter are required to be paid a minimum wage rate as determined by HUD.

Maintenance, Installation or Repair Worker $26.82 per hour

Automatic Door Repairer $29.96 per hour

Carpenter $27.44 per hour

The minimum hourly wage rate paid to the employee for option years are subject to modifications based upon the annually approved HUD-determined wage rates. For each option year the wage rates are required to be modified to meet the minimum required rate as determined by HUD. Please note that some of the above rates may be affected by the City and County of Denver’s minimum wage requirements that are revised annually effective January 1st of each year.

Note: If the Contractor has other job classifications that they will use as a part of this contract, please submit the information with your proposal and include your proposed wage rates. Any additional rates will be subject to review and approval by Housing and Urban Development (HUD).

Applicable General Conditions: HUD Form 5370 C Section I and II as defined in the task order.

SECTION D

INSTRUCTIONS TO OFFERORS

1. INSTRUCTIONS TO OFFERORS

See HUD Form 5369-B immediately following this section.

2. SUBMISSION OF OFFERS

a. All proposals and required forms shall be enclosed in an envelope, sealed, and clearly labeled as follows:

PROPOSAL DOCUMENTS

Name of Contractor

RFP Number

Date and Time Due

b. All proposals and required forms transmitted by mail shall be addressed with the same information above and mailed to:

RFP Number

c. All proposals and required forms hand delivered shall be addressed with the same information above and hand delivered to:

RFP Number

The Clock in the 1st Floor Lobby shall be used to determine the time proposals/offers that are mailed or hand-delivered are received by the Authority.

d. All proposals and required forms transmitted electronically through BidNet shall be addressed with the same information above and electronically submitted to:

Allow ample time for the electronic submission of your proposal. Below is a link to a BidNet Electronic Bid

Submission (EBS) FAQ site. DHA strongly encourages offerors to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. DHA will not extend the submission deadline due to any technical issues or outages you may experience. Questions can be directed to the BidNet Vendor Support team in the below link.

http://faq.bidnetdirect.com/electronic-bid-submission/

The electronic date and time stamp via the BidNet site shall be used to determine the time electronic proposals/offers are received by the Authority.

e. To avoid confusion, please do not submit both electronic and hard copy proposal responses to DHA.

http://faq.bidnetdirect.com/electronic-bid-submission/

3. PROPOSAL PREPARATION INSTRUCTIONS

a. All proposals shall be submitted in the following format and sequence:

i) Cover Page

ii) A detailed response to each evaluation criteria indicated in Section E (At least one paragraph per criteria).

iii) All required documents (Section D, Paragraph 4)

iv) Provide a breakdown of percentage of the contract to be assigned to Small and Section 3

Business Enterprises (See Section D, Paragraph 6).

b. Proposals submitted in hard copy shall be submitted in one (1) original and four (4) copies.

c. All proposals submitted in hard copy shall be enclosed in an envelope, sealed, and labeled (See Section D, Paragraph 2a).

d. Each proposal should not exceed twenty (20) pages, not including the required documents (Section D, Paragraph 4).

4. REQUIRED DOCUMENTS

The following documents are required to be submitted with the Proposal:

a. Section A, Solicitation/Offer/Award Form

b. Section B, Fee Schedule

c. Section F, Section 3 Opportunities Plan

d. Section F, Good Faith Estimate of Labor Hours

e. Section F, Section 3 and Targeted Section 3 Worker Self-Certification

f. Section F, List of Proposed Subcontractors and Suppliers (if applicable)

g. Section K, Paragraph 19 signed

h. Section M, Representations and Certifications including HUD Form 5369A

i. Disclosure of Lobbying Activities (if applicable)

j. All Amendments Signed (if applicable)

k. At least three (3) references shall be provided with email addresses

l. Vendor Qualification Form and W9

m. Worker Status Affidavit

n. Business Status Affidavit (prime and subcontractors)

5. PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held at the following location:

Location: Microsoft Teams

Meeting ID: 270 551 338 631 136

Passcode: 2EQ6fG6n

Date/time: August 21, 2026 @ 2:00pm MT

6. SMALL AND SECTION 3 BUSINESS PARTICIPATION

a. The Authority's Board of Commissioners has set an overall aspirational goal of 25% Small Business

Enterprise and 25% Section 3 Business participation in the procurement of supplies and services. All offerors are encouraged to present a team approach that meets or exceeds our aspirational goals.

b. Firms submitting proposals are encouraged to consider subcontracting portions of the engagement to firms owned and controlled by socially and economically disadvantaged individuals. If this is to be done, the name(s) of the proposed subcontracting firms, must be clearly indicated in the proposal. Following the award of the contract, no additional subcontracting will be allowed without the express prior written approval of the

Contracting Officer.

7. MATERIAL PRODUCT APPROVAL (OR EQUAL) – NOT APPLICABLE

All offerors must submit a sample and product data for all proposed "or-equal" items no later than N/A to procurement@denverhousing.org or the First Floor Reception Desk, 1035 Osage Street, Denver, CO 80204.

Or-equal approvals and denials will be issued by N/A.

8. QUESTIONS AND ANSWERS FOR THIS REQUEST FOR PROPOSAL

DHA shall not be bound by, and the Offeror shall not request or rely on any oral interpretation or clarification of this solicitation. Therefore, any questions regarding this solicitation are encouraged and should be submitted in writing via email to procurement@denverhousing.org by August 24, 2026 at 4:00pm MT.

Questions will be answered via amendment by August 24, 2026. No other questions will be answered beyond this period. All communications regarding this solicitation shall only be through the staff and email address listed on the solicitation cover page. No communication is to be directed to any other DHA personnel.

9. DEBRIEFING

Debriefing sessions are available on an “As Requested” basis after contract award. Debriefing sessions provide valuable insight on how to make your proposal more competitive for future procurement activity.

10. OPEN RECORDS ACT

Offerors are hereby notified that information submitted as part of or in support of the Offer may be available for public inspection in compliance with the Colorado Open Records Act, C.R.S. 24-72-201 et seq.

11. RESTRICTION ON DISCLOSURE AND USE OF DATA

An Offeror including proprietary or confidential information in its proposal shall conspicuously display the following information on the first page of the proposal, if the Offeror does not want the proprietary or confidential information disclosed to the public for any purpose or used by the Authority except for evaluation purposes:

(1) The Offer includes proprietary or confidential information that shall not be disclosed outside the

Authority, and/or the Authority’s evaluation committee, and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose other than to evaluate the proposal.

(2) If a contract is awarded to the Offeror, the Authority shall have the right to duplicate, use or disclose the proprietary or confidential information to the extent provided in the contract.

(3) This restriction does not limit the Authority’s right to use the proprietary or confidential information if it is obtained from another source without restriction.

(4) The Offeror has specifically identified, by page number or otherwise, the proprietary or confidential information subject to the restriction.

(5) The Offeror shall not designate as proprietary or confidential information the name of the Offeror, the proposal price, or any information that is not actually proprietary or confidential pursuant to Federal, state or local law.

In addition to the requirements above, the Offeror shall conspicuously mark each separate sheet containing proprietary or confidential information it wishes to restrict with a notation stating that the information is confidential or proprietary as stated on page one of the proposal.

12. RETENTION

All Offers are the property of the Authority and shall be retained by the Authority and therefore will not be returned to the Offeror.

13. COSTS

The issuance of this RFP does not obligate the Authority to pay any costs incurred by any Offeror in connection with (a) preparation and presentation of an Offer, (b) any supplement or modification of this RFP, or (c) negotiation with the Authority or other party arising out of or relating to this RFP or the subject matter of this RFP.

14. RFP AND AMENDMENTS

Offeror’s Offer shall address only this RFP and amendments to this RFP.

15. CONFLICTING PROVISIONS

In the event that any provision in any document listed in the RFP conflicts with any provision of the contract, the contract shall govern.

16. SERVICE OF PROTEST

(1) In accordance with DHA Procurement Policy and Protest Guidelines, any protest against the solicitation must be received before the due date for receipt of bids or proposals, and any protest against the award of the contract, pursuant to this solicitation, shall be served on the Authority within five (5) business days of the date provided on the written notice of contract award from DHA, or the protest will not be considered. All bid protests shall be in writing. Protests must be received by 4:00 pm on the fifth business day.

(2) Protestors are required to submit protests in writing to Housing Authority of the City and County of Denver, Procurement Manager, 1035 Osage Street, Denver, CO 80204 by some form of certified mail or hand delivered. The protest must be printed, typewritten, or otherwise duplicated in a legible form. The content of the written notice must contain:

a. The name, address and phone number of the person filing the protest and an explanation of how their substantial interests have been affected by the Authority’s determination;

b. The solicitation number and/or project title;

c. A statement of how and when the person filing the protest received notice of the Authority’s determination;

d. A statement of all issues of disputed material fact. If there are none, the protest must so indicate;

e. A concise statement of the facts alleged, as well as the Authority’s policies which entitle the person filing the protest to relief;

f. A demand for relief to which the person deems themselves entitled; and;

g. Any other information the person contends is material to the protest.

(3) The DHA Contracting Officer’s designee will provide a written decision on the matter within twenty (20) calendar days of receipt of the protest. If a final determination cannot be made within twenty (20) days, a written notice will be provided to the protester with an estimated date that the decision should be made and a reason for the extension.

(4) This decision will be final unless within five (5) business days of receipt of the written decision the protester appeals to the Contracting Officer. The appeal shall be in writing, sent via email to procurement@denverhousing.org and certified mail, or by hand‐delivery to the Procurement Manager as stated above. Appeals should contain a statement of the factual and legal grounds on which reversal or modification of the decision is deemed warranted, specifying any errors of law made or information not previously considered.

SECTION E

EVALUATION FACTORS FOR AWARD

The Authority has issued this RFP to identify Offerors who have a proven track record and the experience performing the services requested in Section C –DESCRIPTION/SPECIFICATION/STATEMENT OF WORK. Based on submittals, an evaluation panel assembled by the Authority will review, score, and rank the Offers according to the evaluation factors set forth below and in Section D, Paragraph 3 (Proposal Preparation Instructions) and determine which Offerors are the most responsive.

Federal procurement regulations require that each Offer be evaluated on the content of the Offer submitted in response to this RFP. Consequently, even if Offeror has performed services for the Authority in the past, Offeror must still respond to the RFP in detail, as though Offeror has never provided services to the Authority. If necessary, the

Authority will conduct interviews to determine which firm(s) have the qualifications to best meet the Authority’s needs. Subsequently, the evaluation panel will recommend one or more Offerors to the Board of Commissioners, who will vote to accept or reject the recommendation.

AWARD WITHOUT NEGOTIATIONS

If, after the initial evaluation of proposals, there is an Offer(s) that is ranked above all other Offers, and there is no need to negotiate or obtain further clarification or information from the Offeror (e.g., the price is reasonable), the Contracting

Officer may proceed directly to award.

CONFLICT OF INTEREST

The Authority, in its sole and absolute discretion, may disqualify an Offer if the Offeror has a real or apparent conflict of interest.

Utilizing the following factors and others as identified in HUD Form 5369B, paragraph 5(a) and (b), the panel will evaluate and score each Offer as follows:

Criteria Points

1) Cost of Services 35

2) Technical Approach and Methodology 30

3) Quality Control, Warranty, and Customer Service 20

4) Qualifications and Experience 15

Total Points 100

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per criteria). Duplicate this page if additional sheets are required.

Criteria 1: Cost of Services

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per

Criteria 2: Technical Approach and Methodology

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per

Criteria 3: Quality Control, Warranty, and Customer Service

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per

Criteria 4 Qualifications and Experience

SECTION F

SECTION 3 AND SUBCONTRACTOR PLANS

Please see the attached Section 3 Policy for your review. The following forms in this policy must be completed as part of the RFP submission. Section 3 participation is a mandatory requirement in order to be awarded a DHA contract. Please be advised that tracking of all labor hours under this contract in a form acceptable to DHA (similar to

Davis Bacon Prevailing reporting) will be required:

1. SECTION 3 OPPORTUNITIES PLAN

Please complete the Section 3 Opportunities Plan form in the Section 3 Policy. If you require any assistance with this form, please contact the individuals listed in the form during the question and answer period identified in Section D.

2. SECTION 3 AND TARGETED SECTION 3 WORKER SELF-CERTIFICATION

Please complete the Section 3 and Targeted Section 3 Worker Self-Certification for any individuals who have been identified as a Section 3 Worker or Targeted Section 3 Worker (definitions are identified on the form).

3. BUSINESS STATUS AFFIDAVIT

Please complete the Business Status Affidavit if your company represents and self-certifies as part of its offer that it is a

Section 3 Business Concern (Definitions are identified on the affidavit). The Section 3 Business goals are 25% of all contracts awarded.

4. LIST OF PROPOSED SUBCONTRACTORS AND SUPPLIERS

Please complete this list for any proposed subcontractors and suppliers that you may have under this contract and whether they identify as Small or Section 3. Provide a Business Status Affidavit for each subcontractor.

**Please note: A Business Status Affidavit must be completed by any subcontractors who are Section 3 Businesses.

THE HOUSING AUTHORITY OF THE

CITY AND COUNTY OF DENVER

SECTION 3 POLICY

EFFECTIVE FEBRUARY 26, 2026

HOUSING AUTHORITY OF THE CITY AND COUNTY OF

DENVER

IMPORTANT

THIS SECTION 3 POLICY SUPERSEDES ALL PREVIOUS

VERSIONS OF THE POLICY. TO THE EXTENT THAT THIS

POLICY MAY CONFLICT WITH FEDERAL, STATE OR

LOCAL LAWS, THE DENVER HOUSING AUTHORITY WILL

COMPLY WITH THE APPLICABLE FEDERAL, STATE OR

LOCAL LAW.

CURRENT POLICY GUIDANCE:

24 CFR Part 75 85 FR 60907 (may be updated every three years)

Notice CPD-21-07 Notice CPD-21-09

Notice PIH 2022-10 Notice PIH 2022-38

88 FR 69219

Notice PIH 2025-29

91 FR 6752 (effective March 16, 2026)

REVISED AND EFFECTIVE AS OF FEBRUARY 26, 2026

(RESOLUTION NUMBER 3711)

1. Overview of Section 3 Requirements

A. WHAT IS SECTION 3?

B. PURPOSE OF THIS DOCUMENT

C. THRESHOLDS

D. APPLICABILITY

2. Prevailing Wage and Labor Hour Analyst

3. Employment, Training, and Contracting Goals

A. SAFE HARBOR COMPLIANCE

B. SAFE HARBOR BENCHMARKS

C. CERTIFICATION OF PRIORITIZATION OF EFFORT FOR EMPLOYMENT, TRAINING, AND CONTRACTING . 8

4. Section 3 Eligibility and Certifications

A. SECTION 3 WORKER AND TARGETED SECTION 3 WORKER CERTIFICATION

B. SECTION 3 BUSINESS CONCERN CERTIFICATION

5. Assisting Contractors with Achieving Section 3 Goals

6. Section 3 Outreach

A. OUTREACH EFFORTS FOR EMPLOYMENT AND TRAINING

B. OUTREACH EFFORTS FOR CONTRACTING

7. Section 3 Contracting Policy and Procedure

8. Section 3 Provisions/Contract Language

9. Reporting Requirements

A. MONTHLY REPORTING

B. ANNUAL REPORTING

C. REPORTING ON PROJECTS WITH MULTIPLE FUNDING SOURCES

10. Internal Section 3 Complaint Procedure

11. Appendices

APPENDIX A: DEFINITIONS

APPENDIX B: MULTIPLE FUNDING SOURCES - CHART

APPENDIX C: SECTION 3 OPPORTUNITIES PLAN

APPENDIX D: BUSINESS STATUS AFFIDAVIT

APPENDIX E: SECTION 3 AND TARGETED SECTION 3 WORKER SELF-CERTIFICATION

APPENDIX F: SECTION 3 JOB ORDER FORM

APPENDIX G: EMPLOYER TRAINING REPORT

4 | P a g e

1. Overview of Section 3 Requirements

A. WHAT IS SECTION 3?

Section 3 is a provision of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) that is regulated by the provisions of 24 CFR 75. Section 3 regulations ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed to low-and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons.

B. PURPOSE OF THIS DOCUMENT

This policy outlines how the Housing Authority of the City and County of Denver (“DHA”) and its subrecipients, contractors and subcontractors will comply with HUD’s Section 3 requirements in implementing DHA’s Public Housing Financial Assistance, Housing and Community Development (HCD)

Financial Assistance and Lead Hazard Control and Health Homes (LHCHH) Programs. DHA will, to the greatest extent feasible, ensure that employment and other economic opportunities are directed to low-and very low-income persons (Section 3 workers and Targeted Section 3 workers) and to eligible businesses (Section 3 Businesses) and requires the same of its contractors.

DHA may amend its Section 3 Policies and Procedures documents as necessary to ensure continued compliance with HUD’s requirements and/or to reflect updated Section 3 guidance and outreach strategies.

DHA hereby reaffirms its commitment to ensuring that all contractors and any tier subcontractors that are awarded a contract by DHA for work generated through the expenditure of HUD funding shall take all necessary and reasonable steps to provide meaningful, full-time, permanent employment and training to

Section 3 residents. It is further reaffirmed that all vendor/contractors and any tier subcontractors that are awarded a contract for work generated through the expenditure of HUD funding shall take all necessary and reasonable steps to provide contracting opportunities to Section 3 business concerns.

To comply with the Act, the requirement of this policy is to obtain a reasonable level of success in the recruitment, employment, and utilization of DHA residents and other eligible persons and/or businesses by contractors working on contracts partially or wholly funded with HUD monies. DHA shall examine and consider a contractor’s potential for success in providing employment and business opportunities to those covered under Section 3 prior to acting on any proposed contract award.

In response to any Request for Proposals (RFP), Request for Qualifications (RFQ) Invitation for Bids

(IFB) or Invitation for Quotes (IFQ), DHA will require submission of the Section 3 Opportunities Plan, and certification that the respondent will comply with the requirements of Section 3 and this policy.

DHA, in accordance with applicable laws and regulations, has established employment and training requirements that contractors and subcontractors are expected to meet to comply with Section 3 requirements. DHA’s Section 3 requirement is that, to the greatest extent feasible, contractors and any tier subcontractors comply with the Safe Harbor Benchmarks outlined in Section 3.B of this policy. It is the contractor’s responsibility to implement progressive efforts to attain Section 3 compliance. Failure to attain Section 3 compliance in accordance with their contract will subject contractors to penalties including, but not limited to, the withholding of payments.

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C. THRESHOLDS

Threshold 1: Public Housing Financial Assistance | 24 CFR § 75.3(a)

There are no thresholds under Section 3 for public housing financial assistance programs. That means that all funding is covered, regardless of the amount of expenditure or size of contract. Public housing financial assistance means:

• Development assistance provided pursuant to Section 5 of the United States Housing Act of 1937

• Operations and management assistance provided pursuant to Section 9(e) of the 1937 Act

• Development, modernization, and management assistance provided pursuant to Section 9(d) of the 1937 Act

• The entirety of a mixed-finance development project as described in 24 CFR 905.604, regardless of whether the project is fully or partially assisted with public housing financial assistance

Threshold 2: Housing and Community Development (HCD) Financial Assistance | 24 CFR

§ 75.3(a)

Section 3 projects are housing rehabilitation, housing construction, and other public construction projects assisted under HUD programs that provide housing and community development financial assistance when the total amount of assistance to the project exceeds $300,000 of housing and community development financial assistance. Office of Lead Hazard Control and Health Homes (OLHCHH) assistance is not included in calculating whether the assistance exceeds the $300,000 threshold. The project is defined as the site or sites together with any building(s) and improvements located on the site(s) that are under common ownership, management, and financing. The following is a list of examples of programs that provide housing and community development financial assistance:

• Community Development Block Grant (CDBG)

• Community Development Block Grant Disaster Recovery (CDBG-DR)

• Community Development Block Grant Mitigation (CDBG-MIT)

• Recovery Housing Program (RHP)

• HOME Investment Partnership (HOME)

• Housing Trust Fund (HTF)

• Neighborhood Stabilization Program Grants (NSP 1, 2 & 3)

• Housing Opportunities for Persons with AIDS (HOPWA)

• Emergency Solutions Grants (ESG)

• University Partnership Grants

• Economic Stimulus Funds

• 202/811 Grants

• Rental Assistance Demonstration (RAD)

Threshold 3: Lead Hazard Control and Health Homes (LHCHH) Programs | 24 CFR §

75.3(a)

The threshold is $150,000 where the assistance is provided through LHCHH programs, as authorized by

Sections 501 or 502 of the Housing and Urban Development Act of 1970, the Lead-Based Paint

Poisoning Prevention Act, and the Residential Lead-Based Paint Hazard Reduction Act of 1992. Neither

HUD public housing financial assistance nor HUD housing and community development financial assistance is included in calculating whether the assistance exceeds the $150,000 threshold. The project is the site or sites together with any building(s) and improvements located on the site(s) that are under common ownership, management, and financing.

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D. APPLICABILITY

For public housing financial assistance, all funding is covered, regardless of the amount of expenditure or size of a contract. This policy applies to development assistance, operating funds, capital funds, and all mixed-finance development.

For housing and community development financial assistance, this policy applies to housing rehabilitation, housing construction, and other public construction projects that exceed $300,000 or more of housing and community development financial assistance from one or more HUD programs.

Applicability is determined at the project level.

For projects funded with Lead and Hazard Control and Healthy Homes Programs, this policy applies to projects that exceed $150,000.

This policy also applies to projects that include multiple funding sources. Multiple funding source projects include projects that include public housing financial assistance, housing, and community development financial assistance for single or multiple recipients, and the Lead Hazard Control and Healthy Homes

Program.

Section 3 requirements do not apply to:

1) Material Supply Contracts - § 75.3(b),

2) Indian and Tribal Preferences - § 75.3(c), and

3) Other HUD assistance and other Federal assistance not subject to Section 3 §75.3 (d).

However, for financial assistance that is not subject to Section 3, recipients are encouraged to consider ways to support the purpose of Section 3.

2. Prevailing Wage and Labor Hour Analyst

DHA’s Prevailing Wage and Labor Hour Analyst serves as the central point of contact for Section 3 compliance for DHA and its subrecipients, contractors and subcontractors supporting the program.

Subrecipients, contractors, subcontractors and others are encouraged to reach out to DHA’s Prevailing

Wage and Labor Hour Analyst with questions regarding Section 3 compliance by emailing section3@denverhousing.org.

3. Employment, Training, and Contracting Goals

A. SAFE HARBOR COMPLIANCE

DHA will be considered to have complied with the Section 3 requirements and met safe harbor, if they certify that they followed the required prioritization of effort and met or exceeded the Section 3 benchmarks, absent evidence of the contrary.

Prior to the beginning of work, contractors and subcontractors will be required to certify that they will follow the required prioritization of effort for Section 3 workers, Targeted Section 3 workers, and Section 3 business concerns as outlined below in Section 3.C. After completion of the project, on the DHA electronic reporting system, contractors and subcontractors will be required to certify that they followed the prioritization of effort requirements.

mailto:section3@denverhousing.org

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If the contractor and subcontractor does not meet the safe harbor requirements, they must provide evidence that they have made qualitative efforts to assist low and very low-income persons with employment and training opportunities.

B. SAFE HARBOR BENCHMARKS

DHA has established employment and training goals that subrecipients, contractors, and subcontractors should meet to comply with Section 3 requirements outlined in 24 CFR Part 75.9 - for public housing financial assistance or 24 CFR Part 75.19 - for housing and community development financial assistance.

The safe harbor benchmark goals are as follows:

For public housing financial assistance

1) Twenty-five (25) percent or more of the total number of labor hours worked by all workers employed with public housing financial assistance in the PHA’s fiscal year are Section 3 workers;

Section 3 Labor Hours/Total Labor Hours = 25%

And

2) Five (5) percent or more of the total number of labor hours worked by all workers employed with public housing financial assistance in the PHA’s fiscal year are Targeted Section 3 workers, as defined at 24 CFR Part 75.11.

Targeted Section 3 Labor Hours/Total Labor Hours = 5%

For housing and community development financial assistance

1) Twenty-five (25) percent or more of the total number of labor hours worked by all workers on a

Section 3 project are Section 3 workers;

Section 3 Labor Hours/Total Labor Hours = 25%

And

2) Five (5) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Targeted Section 3 workers, as defined at 24 CFR Part 75.21.

Targeted Section 3 Labor Hours/Total Labor Hours = 5%

HUD establishes and updates Section 3 benchmarks for Section 3 workers and/or Targeted Section 3 workers through a document published in the Federal Register, not less frequently than once every three years. Given that the Section 3 benchmarks are subject to change every three years or sooner, DHA will

8 | P a g e review and update the Section 3 Policy every three years, as needed.

It is the responsibility of contractors to implement efforts to achieve Section 3 compliance. Any contractor that does not meet the Section 3 benchmarks must demonstrate why meeting the benchmarks were not feasible. All contractors submitting bids or proposals to the DHA are required to certify that they will comply with the requirements of Section 3.

Section 3 Training and Internships

The number of opportunities must be commensurate with the anticipated maximum contract amount over the contract period (See Fee Schedule and/or Contract Requirements in the Solicitation for indication of anticipated contract amount).

Section 3 Contracting

DHA requires that all contractors and any tier subcontractors, to the greatest extent feasible, direct 25% of the contract value to Section 3 Business Concerns.

Section 3 businesses seeking a contract or subcontract shall be responsible for submitting evidence, if requested, to demonstrate to DHA’s satisfaction that the business concern is responsible and can perform successfully under the terms and conditions of the proposed contract. Contractors must incorporate and enforce the provisions of the Section 3 policy and numerical requirements in all tier subcontracts.

C. CERTIFICATION OF PRIORITIZATION OF EFFORT FOR

EMPLOYMENT, TRAINING, AND CONTRACTING

EMPLOYMENT AND TRAINING

Under DHA’s Section 3 Program, contractors and subcontractors should make best efforts to provide employment and training opportunities to Section 3 workers in the priority order listed below:

For public housing financial assistance

1) To residents of the public housing projects for which the public housing financial assistance is expended;

2) To residents of other public housing projects managed by the PHA that is providing the assistance or for residents of Section 8-assisted housing managed by the PHA;

3) To participants in YouthBuild programs; and

4) To low- and very low-income persons residing within the metropolitan area (or nonmetropolitan county) in which the assistance is expended.

Provide employment and training opportunities to Section 3 workers within the metropolitan area (or nonmetropolitan county) in which the project is located in the priority order listed below:

1) Section 3 workers residing within the service area or the neighborhood of the project, and

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2) Participants in YouthBuild programs.

Contractors and subcontractors will be required to certify that they will and have made best efforts to follow the prioritization of effort requirements prior to the beginning work and after work is completed.

CONTRACTING

Under DHA’s Section 3 Program, contractors and subcontractors must make their best efforts to award contracts and subcontracts to business concerns that provide economic opportunities to Section 3 workers in the following order or priority:

For public housing financial assistance

1) Section 3 business concerns that provide economic opportunities for residents of public housing projects for which the assistance is provided

2) Section 3 business concerns that provide economic opportunities for residents of other public housing projects or Section-8 assisted housing managed by the PHA that is providing assistance

3) YouthBuild programs; and

4) Section 3 business concerns that provide economic opportunities to Section 3 workers residing within the metropolitan area (or nonmetropolitan county) in which the assistance is provided.

1) Business concerns that provide economic opportunities to Section 3 workers residing within the metropolitan area (or nonmetropolitan county) in which assistance is located in the following order of priority (where feasible):

a) Section 3 business concerns that provide economic opportunities to Section 3 workers residing within the service area or the neighborhood of the project; and

b) YouthBuild programs.

Contractors and subcontractors will be required to certify that they will and have made best efforts to follow the prioritization of effort requirements prior to the beginning work and after work is completed.

4. Section 3 Eligibility and Certifications

Individuals and businesses that meet Section 3 criteria may seek Section 3 prioritization from DHA or its contractors/subcontractors for training, employment, or contracting opportunities generated by public housing financial assistance or housing and community development financial assistance. To qualify as a

Section 3 worker, Targeted Section 3 worker, or a Section 3 business concern, each must self-certify that they meet the applicable criteria.

Businesses who misrepresent themselves as Section 3 business concerns and report false information to

DHA may have their contracts terminated as default and be barred from ongoing and future considerations for contracting opportunities. DHA will ensure that as many businesses as possible are self-certified as Section 3 to ensure that all safe harbor labor hour benchmarks are met.

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A. SECTION 3 WORKER AND TARGETED SECTION 3 WORKER

CERTIFICATION

A Section 3 worker seeking certification shall submit self-certification documentation to the recipient contractor or subcontractor, that the person is a Section 3 worker or Targeted Section 3 worker as defined in 24 CFR Part 75. For the purposes of Section 3 worker eligibility, DHA will use individual income rather than family/household income to determine eligibility via their residential address. The income limits will be determined annually using the guidelines published at https://www.huduser.org/portal/datasets/il.html.

Persons seeking the Section 3 worker prioritization shall demonstrate that it meets one or more of the following criteria currently or when hired within the past five years, as documented:

1) A low or very low-income resident (the worker’s income for the previous or annualized calendar year is below the income limit established by HUD – See Appendix A); or

2) Employed by a Section 3 business concern; or

3) A YouthBuild participant.

Persons seeking the Targeted Section 3 worker prioritization shall demonstrate that it meets one or more of the following criteria:

For public housing financial assistance

1) Employed by a Section 3 business concern or

2) Currently meets or when hired met at least one of the following categories as documented within the past five years:

a) A resident of public housing; or

b) A resident of other public housing projects or Section 8-assisted housing; or

c) A YouthBuild participant.

For housing and community development assistance

1) Employed by a Section 3 business concern or

2) Currently meets or when hired met at least one of the following categories as documented within the past five years:

a) Living within the service area or the neighborhood of the project, as defined in 24 CFR

Part 75.5; or

b) A YouthBuild participant.

Section 3 workers and Targeted Section 3 workers who are seeking prioritization in training and employment must submit the Section 3 Worker and Targeted Section 3 Worker Self-Certification. The certification procedure will consist of the following:

• The resident/client/worker fills out the Section 3 Worker and Targeted Section 3 Worker Self-

Certification and submits it to the business.

• The business then submits the completed Section 3 Worker and Targeted Section 3 Worker Self-

Certification to DHA.

• Upon receipt of the Section 3 Worker and Targeted Section 3 Worker Self-Certification, the business must verify the worker’s salary (which is either low income or very low income).

https://www.huduser.org/portal/datasets/il.html

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• DHA recommends that businesses provide DHA information regarding the number of workers currently employed who are considered low income, very low income or below to verify the number of Section 3 and Targeted Section 3 workers.

PROJECTS INVOLVING MULTIPLE SOURCES OF FUNDING

In cases where Section 3 covered projects include multiple sources of funds, including public housing financial assistance and housing and community development assistance, the PHA must follow the definition of Targeted Section 3 worker and priorities as outlined in subpart B of Part 75. For housing and community development financial assistance, DHA will follow subpart B of Part 75 to maintain consistency in reporting.

In cases where Section 3 covered projects include multiple housing and development funding sources

(financial assistance) from single or multiple recipients, DHA will follow subpart C of Part 75. Please refer to chart in Appendix B.

B. SECTION 3 BUSINESS CONCERN CERTIFICATION

DHA should encourage contractors and subcontractors to make best efforts to award contracts and subcontracts to Section 3 business concerns.

Businesses may seek Section 3 Business Concern prioritization by demonstrating that it meets one or more of the following criteria:

1) At least 51 percent of the business is owned and controlled by low- or very low-income persons;

or

2) At least 51 percent of the business is owned and controlled by current public housing residents or residents who currently live in Section 8-assisted housing; or

3) Over 75 percent of the labor hours performed for the business over the prior three-month period are performed by Section 3 workers.

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Businesses that seek Section 3 prioritization shall certify, or demonstrate to DHA, contractors, or…