Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: August 4, 2026

RFP Number: RFP-RP-2026.139

RFP Title: WINDOW WASHING SERVICES- COUNTYWIDE

RFP Questions Due: August 13, 2026, 2:00pm MT

Proposal will be received until: September 14, 2026, 2:00pm MT

Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

For additional information please contact: Renee Petersen, Procurement & Contracts

Supervisor

Email Address: rpetersen@adamscountyco.gov

Documents included in this package: Proposal Instructions

General Terms and Conditions

Scope of Work (SOW)/ Specifications

Submission Check List

Contractor’s Statement

Reference Form

Term of Acceptance Form

Appendix A – Sample Agreement

Appendix B- Pricing Form https://www.bidnetdirect.com/colorado/adams-county

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL INSTRUCTIONS

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals for Window Washing Services Countywide.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

3.1. Interested parties must register with this service to receive these documents.

4. TERM OF AGREEMENT: This is a one-year agreement with the option of four, one-year renewals. Initial service term will be March 2027 through April 2028.

4.1. OPTION TO RENEW FOR FOUR ONE-YEAR RENEWALS: Continuation of the Agreement beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County and upon budget approval.

5. CONTRACTUAL OBLIGATIONS

5.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

5.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

5.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

5.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

5.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

5.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

5.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

6. METHOD OF AWARD - It is the intent of the County to award an Agreement to the

Contractor who provides the best value for Adams County.

6.1. Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk and incentives.

6.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

7. Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed, via e-mail, to name and email stated within this solicitation The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

8. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

9. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

10. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

11. BUDGET: Budget will not be disclosed.

12. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

13. Contractor must hold a current and active Unique Identifier Number through

Sams.gov. Applicant must submit proof of active registration with proposal submittal.

If proof of active registration is not provided- proposal submittal will be deemed not responsive.

14. TARIFFS:

14.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

14.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

4430 South Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Contractors are required to state exactly what they intend to furnish to the

County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Contractor.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.2.6. The Application does not include an active proof of SAMS.GOV registration and a Unique Identifier Number.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

11.6. An application received without proper proof of an active SAMS registration and

Unique Identifier number will not be considered.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

14. Contractor confirms that the work performed under this Agreement shall fully conform with the State of Colorado Office of Information Technology Technical Standard TS-OEA-02 which requires that web content and applications meet the Web Content Accessibility Guidelines (“WCAG”) 2.1 level A and AA published by the World Wide Web Consortium (“W3C”)”

15. Please provide a Voluntary Product Accessibility Template (VPAT), which is a document that describes how your product or service conforms to Colorado’s accessibility standards as outlined in the Office of Information Technology Rules 8 CCR 1501-11. It provides a detailed analysis of the accessibility features of your product, addressing various criteria and guidelines that ensure accessibility for all users, including those with disabilities

4430 South Adams County Parkway Brighton, Colorado 80601

PROPOSAL SUBMITTAL

1. INTRODUCTION

The Adams County Facilities Management Department is seeking window cleaning services from firms with established client services and staffing to provide the capability to service multiple Adams County locations for Window Cleaning Services that shall include, but is not limited to the following;

Appendix B – Window Cleaning Services – Pricing Sheet

The Response Format detailed below is intended to ensure consistency in format and content in the proposal prepared by the Consultant. The submittal must be clear and concise in the recommended format, and it should provide the County with an understanding of the Consultant’s ability to provide the requested services.

2. RESPONSE FORMAT

2.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

2.2. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

2.3. The Proposal shall be combined into a single PDF document and should contain the following:

2.3.1. Cover Letter/Executive Summary (1 page limit)

2.3.2. Table of Contents – Optional

2.3.3. Vendor/Firm Information

2.3.4. Firm Capability and Assigned Personnel

2.3.5. Project understanding and Approach

2.3.6. Additional information

2.3.7. Contractor’s Statement (Signature required)

2.3.8. Reference Form (you may use your own or the one provided)

2.3.9. Pricing Form/Rate Sheet. Pricing (forms and rates) must be provided as a separate PDF document in a separate envelope. There must not be any pricing information within the Proposal document.

2.3.10. Your firm’s W-9

3. QUALIFICATIONS AND PROJECT APPROACH:

3.1.1. Cover Letter / Executive Summary-should include:

3.1.1.1. The name and number of the RFP to which you are responding.

3.1.1.2. Interest in the project.

3.1.1.3. Brief summation of the Proposal. Highlight points that show your firm is qualified for this engagement.

3.1.2. Vendor/Firm Information

3.1.2.1. Describe your firm’s business and background

3.1.2.2. Number of years in the business

3.1.2.3. Details about ownership

3.1.2.4. An overview of services offered and qualifications

3.1.2.5. Size of the firm

3.1.2.6. Location(s) of offices. If multiple, please identify which will be the primary for our account.

3.1.2.7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

3.1.3. Firm Capability and Assigned Personnel

3.1.3.1. Provide a detailed narrative of technical disciplines, capabilities and /or production facilities. include any options that may be beneficial for the County to consider.

3.1.3.2. Identify the key staff who will be involved in the project and their responsibilities. Include the following:

3.1.3.2.1. Qualifications and relevant individual experience of Consultant and Subconsultant team members.

3.1.3.2.2. Unique knowledge of team members related to the project.

3.1.3.2.3. What position they will serve on the team.

3.1.3.2.4. Resumes of Key Personnel

3.1.3.3. Any other items you deem important.

3.1.4. References and Past Performance

3.1.4.1. Present information regarding how the team's qualifications and experience, and performance have proved successful on similar projects

3.1.4.2. Provide references (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five

(5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the project cost. *The Proposer authorizes County to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

3.1.4.3. Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

3.1.5. Understanding of the Project and Project Approach:

3.1.5.1. Project Concept and Approach

3.1.5.1.1. Demonstrate a clear and concise understanding of the project based on the Scope of Work provided.

3.1.5.1.2. Briefly describe the plans of the project team to achieve the project goals and objective.

3.1.5.2. Schedule

3.1.5.2.1. Provide a proposed schedule that show’s the team’s plan in detail and indicates the total amount of time anticipated to complete the project.

3.1.5.2.2. Describe how the project will be managed to meet the established schedule.

3.1.5.3. Project Management

3.1.5.3.1. List the names of staff members and what part of the project they are responsible for. These items may include cost control and quality control.

3.2. Additional Information

3.2.1. Provide any information that distinguishes your firm from your competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal.

DETAILED SCOPE/SPECIFICATION/BACKGROUND

1. Scope/Specification Requirements: All core window cleaning services and deliverables to the County during the term of the agreement shall be as specified below. Any and all modifications throughout the term will require written approval and acceptance by the County prior to implementation.

2. Provide a list of all equipment, cleaning products with product manufacturer SDS specifications, and procedures to be used for window cleaning services.

Core Services/Deliverables:

3. Contractor Service Responsibilities:

Contractor shall provide all necessary laborers, equipment, chemicals and materials needed to complete window-cleaning services at all listed locations.

4. Contractor will only use non-abrasive chemicals and equipment to clean all windows. Contractor will be liable for damages to window surfaces caused by failure to do so.

5. Contractor shall protect any and all roof areas, where there is no added roof protection, with plywood. Contractor will be liable for any damages caused to roof surfaces resulting from failure to do so.

6. Fixtures or equipment removed for cleaning shall be put back in original locations. (for example the lightning rod on the rooftop of the Justice Center)

7. Removal of pre-existing stains on the window tinting is not a requirement of cleaning,

8. The County reserves the right to add hardwater deposit removal services at any time during the contract term. The hard water deposits left from the sprinkler shall be a requirement of service when incorporated by the County Procurement Department upon written approval by the Facilities Division.

9. Cleaning of the interior skylights above the 3rd floor at the District Attorney’s building is not to be included in your proposal.

10. Contractor must adhere to the Policies & Procedures developed by the Facility Operations Department to ensure that proper safety requirements are understood and followed. Contractor must follow O.S.H.A. and ANSI window cleaning standards.

11. The Contractor’s employees must have some form of visible identification, such as Uniforms or shirts with company name, when working at all Adams County buildings.

12. Contractor is responsible for clean-u p and proper disposal of all liquids, debris, materials, and equipment. County trash and recycling receptacles are not to be used without prior authorization from the Facility Operations Department.

13. Contractor will be responsible for any breakage or damage that occurs because of the cleaning process or cleaning solutions.

Contractor Personnel Requirements

14. All employees of the Contractor working on Adams County property are required to submit a CBI background check, paid for by the Contractor. A copy of the CBI background checks, for any employees that will be working at our sites, must be provided to Adams County Facility Operations prior to any work being done at any County facility. The County reserves the right to not allow employees to work at our facilities based on background results.

15. In addition to the window cleaning techs, the Contractor will be required to have a minimum of two (2) designated Team Leads at each location for every window cleaning service performed under this contract. Team Leads must be badged and shall be present on-site during the performance of work and shall be responsible for crew supervision, safety compliance, quality control, coordination with County representatives, and resolution of operational issues. If the crew arrive without a badged team lead on site, work will not be able to start and the contractors will be asked to leave the property, and the work will be rescheduled at no additional cost to Adams County.

16. The County reserves the right to require the removal of any Contractor employee whose conduct, performance, or background status is determined to be inconsistent with the security requirements of County facilities.

Scheduling and Coordination Requirement

17. All window cleaning services shall be scheduled and communicated to the EVS

Janitorial Supervisor and/or EVS Lead no less than five (5) business days prior to the planned service date. The notification shall include, at a minimum:

a) Facility location(s) to be serviced;

b) Scheduled date(s) and anticipated service hours;

c) Number of personnel assigned to the project;

d) Names of designated Team Leads and contact information;

e) Any special access, safety, or operational requirements.

18. The County reserves the right to request reasonable modifications to proposed schedules to accommodate facility operations, special events, security requirements, or other operational considerations.

19. The Contractor shall coordinate all window cleaning services with the County's

EVS Janitorial Supervisor and/or EVS Lead. The EVS Janitorial Supervisor will work in conjunction with the Contractor to establish and manage service schedules for all facilities.

20. The Contractor shall maintain consistent communication with the EVS Janitorial

Supervisor and/or EVS Lead to ensure effective coordination of services, building access, safety requirements, and operational needs. Communication between the Contractor and County representatives is critical to maintaining efficient service delivery and minimizing disruptions to County operations.

21. Any changes to the approved service schedule, including but not limited to delays, cancellations, rescheduling due to weather conditions, staffing shortages, equipment issues, or other unforeseen circumstances, shall be communicated to the EVS Janitorial Supervisor and/or EVS Lead as soon as practicable. The Contractor shall make every reasonable effort to provide advance notice and coordinate alternative service dates when schedule changes are necessary.

Bosun Chairs and Swing Stage

22. Cleaning the exterior windows at the Adams County Government Center will require the use of the County owned swing stage or the contactor will be required to provide a lift. Bosun chairs are not permitted at this location.

23. Proper training on the use of the County owned swing stages will be required before the contractor will be allowed to use. It will be the Contractor’s responsibility to provide a lift where the Swing Stage and/or Bosun swing will not be available. The contractor will be responsible for utilizing the proper size lift, not to exceed sidewalk capacity. The contactor will be responsible for any damages caused to grass surfaces, irrigation systems, trees, plants, etc. caused using the lift.

EVALUATION CRITERIA:

a. Firm Capability and Key Personnel: May include overall experience, collaboration internally and externally (with sub-consultants), key personnel experience and qualifications, adequate staff, and evidence of teamwork.

b. Understanding of the Project and Project Approach: May include the demonstrated understanding of the needs of the County, scope of services and work plan, scheduling and planning, and services provided.

c. References and Past Experience: May include past experience with the County and the References

d. Fee Proposal: Will include the fee proposal (swing stage inspection fee, if offered through contractor)

e. General Items: May include exclusions or exceptions with the contract terms, and miscellaneous items not falling within the other criteria.

Interview / Oral Presentation (if required): May include any and all items identified in the Evaluations List above.

4430 South Adams County Parkway Brighton, Colorado 80601

SUBMISSION CHECK LIST

Does your Proposal comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Proposal provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Proposal meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Is your W-9 included? YES NO

May other governmental entity avail itself of this Agreement and YES NO purchase any and all items specified?

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Is pricing form enclosed in a separate document? YES NO

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Contractor confirms that the work performed under this YES NO Agreement shall fully conform with the State of Colorado Office of Information Technology Technical Standard TS-OEA-02

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 South Adams County Parkway Brighton, Colorado 80601

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Proposal is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Proposal, (3) the Proposal is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards made to it as a result of the Proposal submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all):_____________________________________________________

Contractor Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

REFERENCE FORM

(You may use your own form)

Contractors shall furnish the names, contact information (e-mail and telephone number) of a minimum of three (3) firms or government organizations for which the Contractor has provided similar projects:

Company Name

Reference Name

Reference Contact info

Project Name /Description

Value

4430 South Adams County Parkway Brighton, Colorado 80601

TERM OF ACCEPTANCE FORM

Request for Proposal #

I, on behalf of the Contractor identified below, hereby certify that I have read a copy of the sample Agreement attached to the RFP and understand the terms and provisions contained in that Agreement. I further hereby certify that it is the Contractor’s intent to comply with each and every term and provision contained in the sample Agreement and propose no modifications to the sample Agreement except as follows:

1)

2)

3)

I understand that the modification stated above, if any, are offered for discussion purposes only and that Adams County reserves the right to accept, reject or further negotiate any and all proposed modification to the sample Agreement. The county will not consider any modifications to the Agreement not disclosed in the proposal.

Contractor Name

Authorized Signature

Printed Name

Title

Date

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

APPENDIX A

SAMPLE AGREEMENT FOR SERVICES

I. The Sample Agreement for Services is included in this solicitation for informational and reference purposes only.