biddoc.pdf

REQUEST FOR PROPOSAL

Number: 26500361M

Title: As-Needed Fiber Optic Cable Installation, Maintenance and Repair Services

COVER SHEET

RFP Issue Date: August 5, 2026 RFP Questions Due: Tuesday, August 18, 2026 @ 10:00am MT Addendum (if necessary): Friday, August 28, 2026 Proposal Due Date: Friday, September 11, 2026 @ 10:00am MT Proposal will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct are accepted)

Procurement Point of Contact: Kelsey Archuleta

Email Address: procurement@brightonco.gov

The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual will result in disqualification of the Respondent’s proposal.

The undersigned hereby affirms that (i) they are a duly authorized agent of the Contractor, (ii) they have read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understand and accept them unless specific variations have been expressly listed in their Response, (iii) they acknowledge receipt of each addendum issued pursuant to the Solicitation, (iv) the Response is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (v) the Contractor will accept any awards made to it as a result of the Response submitted herein for a minimum of ninety (90) calendar days following the date of submission.

COMPLETE ALL INFORMATION BELOW:

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Addendum No. _____ Issue Date: ____________ Addendum No. _____ Issue Date: ____________

Name of Company: _________________________________ Federal Tax ID: _________ Address: ____________________________________________________________________ City, State: _______________________________________ Zip: __________________ Contact Person: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

Authorized Signature: _______________________________ Date: ________________ Signatory Name: ___________________________________ Title: _________________ Email Address: ____________________________________ Phone: _______________

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26500361M

As-Needed Fiber Optic Cable Installation, SUBMISSION INSTRUCTIONS

PROJECT SUMMARY: The City of Brighton seeks the proposal of qualified Respondents to provide fiber optic cable installation, restoration, maintenance, and relocation services. The City of Brighton by and through its Division of Procurement & Contracts is accepting Proposals from qualified Respondents to furnish all labor, equipment, supplies, and materials as necessary for As- Needed Fiber Optic Cable Installation, Maintenance and Repair Services stated herein this Request for Proposal.

RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of work.

Should Respondents include an optional cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary or confidential should be clearly marked as such in the submitted Response.

CAPABILITIES AND EXPERIENCE:

Provide specific information regarding the Firm’s experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on the Firm’s past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service. Provide a summary of the Firm’s local in-house capabilities in all disciplines that may be applicable.

Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy.

The City desires to work with one point of contact within the Firm or company, identify this person within the Proposal. The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

Provide a list of completed projects of similar size and nature within the last five (5) years. The project list shall include the name of the customer, date of service, project budget/original contract amount, number of approved change orders, total dollar amount of approved change orders, and final contract amount. For each referenced project, identify which of the proposed project members contributed to the project.

EQUIPMENT & FLEET LIST: Provide satisfactory evidence that the Company is familiar with the class of work specified and that it has the necessary personnel, capital, tools, machinery, and other equipment necessary to conduct the work in a good and workmanlike manner to the satisfaction of the City within the time specified. Provide a list of applicable equipment intended to be used to fulfill the services listed herein.

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FEE SCHEDULE:

The fee schedule will become part of the awarded Master Price Agreement and shall be submitted with the RFP documents. The schedule shall contain a per hour charge for all work and/or materials as required. The per hour charge shall include but is not limited to all on-site visits, inspections, report preparation, copies, travel time, meeting attendance, photographs, schedule reporting, final inspections, occupancy coordination, etc. A “Fee Schedule” document has been provided with the solicitation documents. The Respondent shall use the provided document and complete it accordingly.

The proposals shall be submitted on all anticipated project tasks including a per-unit rate for each task/item. Be specific and include each billable discipline’s hourly rate per term. Include any materials and/or subcontractor markups as necessary. Include as-needed fees for deliverables and emergency or after-hour rates, if applicable.

It is required that each Respondent propose the current term, in addition to each of the four optional renewal terms. No more than a 3% increase, term over term, will be accepted without sufficient justification for any such increase. The City shall have the right to accept or reject any requested price adjustments. The proposed pricing shall prevail during the specified term of the contract, at which time the City shall have the option to renew the contract for subsequent one-year periods, not to exceed a total of four additional years. The option is a City prerogative and not a right of the Respondent and will be exercised only when such continuation has been deemed in the best interest of the City.

Each Proposer must complete all applicable fields. All rates must be fully burdened and valid for the duration of the contract as described in this RFP. Professional staff rates must account for overhead, insurance, fuel, modest profit and all incidental costs. Any work provided, should the proposal be accepted, shall reflect these price lists exclusively.

Professional Staff Rate Schedule:

Labor provided on the Fee Schedule is not an exhaustive list. Consultants are encouraged to provide an exhaustive labor resource list that includes hourly rates.

Sub-Consultant/Sub-Contractors Markup Percentage:

Respondents must apply the same markup rate consistently to all sub-consultants/sub-contractors for assigned work. All sub-consultant/sub-contractor work shall be subject to the markup percentage specified by the proposer in the Fee Schedule.

WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, number of approved change orders, current contract amount, percentage of completion, and scheduled completion date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

SAFETY RECORD: Provide a copy of the Company’s Experience Modification Rating (EMR) letter produced by the Company’s insurance agency to explain the Company’s Workers compensation experience rating and safety record during the past five (5) years; not to exceed one (1) page in length.

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In one (1) page or less, describe the Company’s Occupational/Workplace Health and Safety Policy and training program.

CERTIFICATE OF FACT OF GOOD STANDING: The Submission shall contain a currently-dated Certificate of Fact of Good Standing from the State of Colorado. In order to do business with the City of Brighton, the Submitter must be registered and authorized to do business and in good standing with the State of Colorado.

SUBCONTRACTOR & MATERIAL SUPPLIER LIST: On the City’s form, provide a complete list of subcontractors and material suppliers proposed for the project and include with the submission.

QUALIFICATION STATEMENT: Complete the City’s form in its entirety and include with the submission.

DISADVANTAGED BUSINESS ENTERPRISE SELF-CERTIFICATION FORM: Complete the City’s form in its entirety and include with submission.

AFFIDAVIT OF RESIDENCY: Complete the City’s form in its entirety and include with submission.

DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE USAGE: Complete the City’s form in its entirety and include with submission.

SIGNATURE: Solicitation Cover Sheet must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period. This signature validates the Response and verifies that the entire submission is a true representation of the organization submitting.

SPECIAL CONDITIONS:

CONTRACT TERM: The awarded Respondent will be required to sign a Master Price Agreement (MPA) (the “Agreement”).

Requests for work to be performed will be based on actual need and the capabilities, experience and availability of the Contractor. No guarantee of the actual work requirement is implied or expressed by this solicitation.

The Term of the resulting Agreement shall be for one (1) year, commencing on the date an Agreement is executed by the City. All Services to be performed under said Agreement shall commence promptly after receipt of a fully executed task order to the extent that the Professional has been authorized to proceed by the City.

The City, at its sole discretion, may offer annually to extend the Agreement for up to four (4) additional one-year terms provided the Contractor has performed the Services satisfactorily and all terms and conditions of the Agreement have been fulfilled. Each extension must be mutually agreed upon in writing, by and between the City and the Contractor, approved by the City of Brighton City Council, and shall be subject to the annual appropriation of funds, therefore. To be considered, the Contractor shall provide firm pricing for the base term and each additional optional term, for a total of five (5) years, with their proposal and labeled as “Fee Schedule.”

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The Master Price Agreement shall automatically terminate upon the applicable Expiration Date if the City fails to provide vendor a notice of the City’s intent to exercise its option as set forth by the Master Price Agreement.

TASK ORDER AGREEMENT:

Individual Project Requirements shall be awarded based on the pricing and scope of the Master Price Agreement and will be awarded via executed Task Order or issued Purchase Order.

Detailed quotes shall be provided for all individual Project Requirements and shall contain a detailed scope to be incorporated into the Task Order or Purchase Order.

SURETY REQUIREMENTS: The following bonds may be required for certain construction services:

The Contractor shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the amount of the Task Order or Purchase Order. Such Performance Bond shall guarantee (a) the faithful performance and completion of the work in strict accordance with the terms of the Task Order or Purchase Order, and each and every covenant, condition and part thereof, according to the true intent and meaning of the contract documents, as herein defined, (b) the repair or replacement, where required, or the cost thereof, for a period of two (2) years, cancelable after the issuance of the Certificate of Acceptance, of all work performed under the terms of the Task Order or Purchase Order and in accordance with the construction specifications, or other contract documents.

A separate Labor and Material Payment Bond in the amount of one hundred percent (100%) of the Task Order or Purchase Order will be required which will insure the payments of laborers, material suppliers, and subcontractors in connection with the work performed under the Task Order or Purchase Order and it will satisfy requirements of the Colorado Revised Statutes, Sections 38-26-105 and 38-26-106, as amended.

A separate Maintenance Bond in the amount of one hundred percent (100%) of the amount of the Task Order or Purchase Order will be required which will insure the repair or replacement where requested by the City, or cost thereof, non-cancelable for a period of two (2) years after the issuance of the certificate of acceptance, of all work performed under the terms of the Task Order or Purchase Order.

The foregoing bonds shall be with a surety and Guaranty Company authorized to do business in the State of Colorado, and the form and the company shall be acceptable to the City of Brighton.

A 5% Retainage Fee will be held for construction task orders above $150,000 in total.

OTHER:

There is no guaranteed or implied level of work to be ordered.

The City reserves the right to award to one or multiple contractors.

The City reserves the right to supply any or all materials.

KEEP JOBS IN COLORADO ACT (C.R.S. 8-17-101)

Pursuant to the Keep Jobs in Colorado Act, C.R.S. § 8-17-101, et seq. (the "Act"), and the rules adopted by the Division of Labor of the Colorado Department of Labor and Employment implementing the Act (the "Rules"), Contractor shall employ Colorado labor to perform at least eighty percent (80%) of the work under the Contract and shall obtain and maintain the records

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required by the Act and the Rules. For purposes of this Section, "Colorado labor" means a person who is a resident of the state of Colorado at the time of the Contract, without discrimination as to race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age, or religion except when sex or age is a bona fide qualification. A resident of the state of Colorado is a person with a valid Colorado driver's license, a valid Colorado state-issued photo identification, or documentation that they have resided in Colorado for the last 30 days. By submitting a Response, Contractor represents that it is familiar with the requirements of the Act and the Rules and will fully comply with same. The City shall waive the eighty percent (80%) requirement if there is reasonable evidence to demonstrate insufficient Colorado labor to perform the work of the project and if compliance with this article would create an undue burden that would substantially prevent a project from proceeding to completion. The City shall not impose contractual damages on a contractor for a delay in work due to the waiver review process. This Section shall not apply to any project for which appropriation or expenditure of moneys may be reasonably expected not to exceed $500,000 in the aggregate for any fiscal year.

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26500361M

As-Needed Fiber Optic Cable Installation, Scope of Work/Specifications

The City of Brighton seeks the proposal of qualified contractors to provide the following services on an as-needed basis in support of the City’s fiber optic network:

• Routine Operations and Maintenance

• Fiber Network Relocations, Expansion, and Changes

• Non-Emergency and Emergency Restoration and Repair

Contractor shall furnish all labor, equipment, supplies, and materials as necessary for the successful completion of assigned work.

Contractor shall maintain the following minimum qualifications for the duration of any resulting agreement:

• Colorado 811 registration and capability to electronically process locate tickets.

• Demonstrated experience in Outside Plant (OSP) and Inside Plant (ISP) fiber construction (bore, trench, conduit, splicing).

• 24/7/365 emergency service capability.

• Ability to provide qualified personnel and properly calibrated equipment.

• Ability to determine breaks in fiber when no visible damage is present

• Ability to perform OSP and ISP work including:

o Conduit construction for fiber optic networks including but not limited to:

Directional boring; dirt, cobble, rock, and other specialty boring (i.e., steel casing, up to 6” HDPE, etc.) for railroad/highway crossings Trenching; dirt, cobble, and rock

• Ability to install route marker and handholes

• Demonstrated experience in asphalt and concrete removal and replacement

• Demonstrated OSP and ISP fiber optic network construction including, but not limited to:

o OSP underground microfiber optic cable installation o OSP/ISP indoor/outdoor plenum fiber optic cable installation o Fiber optic cable terminating, splicing, and testing o Facility entrance / premise construction and ISP conduit installation

• Experience with obtaining public right-of-way (ROW) permits

Service Level Requirements

• Response to routine maintenance requests within seven (7) days from receiving the request from City staff

• Emergency response to site within four (4) hours from receiving the request from City staff

• Communication expectations:

o Support contact information must be kept up-to-date at all times; minimum information to provide to the City includes name, telephone number, and email address.

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o 24/7/365 telephone support for emergency restoration and repair requests o Escalation list with procedures and timeframes to obtain additional resources

• Provide an estimate for restoration timeline and update City staff periodicallt as work progresses and/or conditions change.

• Required documentation turnaround:

o Photos: not to exceed fifteen (15) days after work has been completed.

o Incident reports: not to exceed five (10) days after incident or not to exceed five (5) days after an emergency incident o Project Implementation Plans: no less than thirty (30) days prior to work being started.

o As-builts: not to exceed fifteen (15) days after work has been completed.

o OTDR test results: Prior to work being completed and after work has been completed.

o Splice logs and OTDR trace files: not to exceed ten (10) days after work has been completed.

o Record of materials and labor used (invoice): not to exceed (30) days after work is completed or not to exceed ten (10) days after emergency restoration.

o Proposal to the City for approval: Prior to work being started or not to exceed ten

(10) days after emergency restoration.

o Permit(s), traffic control plan(s): Prior to work being started o Bonds: Prior to work being started and as required by City Code.

Specifications:

Fiber Relocations, Expansion, and/or Changes:

• Contractor shall accommodate other utility or service requests of the City resulting in relocation of fiber optic cable.

• Contractor shall provide City staff with engineering and technical guidance to minimize any conflict and develop options to move or otherwise relocate the fiber network infrastructure.

• Contractor shall obtain all necessary permits required for the successful completion of the work, including but not limited to right-of-way construction

• Contractor shall provide updated information to Colorado 811 as required.

• Contractor shall provide the City of Brighton with updated as-built drawings and documentation

• Contractor shall provide a project manager who shall perform the following:

o Coordinate activities with designated City of Brighton staff as required.

o Facilitate project meetings and maintain notes of each meeting o Inform City staff about current scope, budget, schedule, and quality commitments throughout completion of the work o Inform City of Brighton in a timely manner when challenges impacting any aspect of the work arises to support timely, informed decisions by the City throughout the project

• Contractor shall provide detailed project implementation plans for each Task Order

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Deliverables:

• OTDR test results (before/after for all affected strands).

• Splice logs and OTDR trace files.

• As-built drawings in City-standard format (PDF + CSV + CAD + GIS shapefile as required).

• All 811 locate ticket numbers associated with the work.

• Photo documentation of trenching, pulls, repairs, and as-built conditions.

• Detailed Project Implementation Plans which shall consist of:

o Start and end dates for each task in the plan o Site survey and engineering activities o Progress meeting notes o Review of progress and milestones against the original plan and targets established jointly with the City o Detailed description of items the City is responsible for within the implementation plan

• Final incident report for emergencies within five (5) days which shall consist of:

o Narrative description of the cause of the damage / service interruption o Actions taken to restore service o Timeline including contacts made during the repairs o Summary of labor, equipment, and materials utilized during the repair o All site photographs taken detailing any damage and restoration activities o Weather conditions at the site o Total cost of the emergency restoration

Non-Emergency Restoration:

• Prior to issuance of a Task Order, Contractor shall identify a scope of work, prepare conceptual drawings/plans as required, and provide both a cost estimate and a schedule for the work.

• Contractor shall not begin work until receiving an executed Task Order.

• Upon issuance of a Task Order, Contractor shall perform activities identified therein.

• Contractor shall provide updated information to Colorado 811 as required.

• Contractor shall provide the City of Brighton with updated as-built drawings and documentation.

Emergency Restoration:

• Contractor shall notify designated City of Brighton staff upon arrival to the site

• Contractor shall collect information related to how the damage occurred and appropriate contact information from the responsible party, if present.

• Contractor shall photograph the area detailing the damage

• Contractor shall provide an estimate of the type of repair (temporary or permanent), with an estimated cost, and time to repair to designated City of Brighton staff.

• Contractor shall provide excavation, traffic control, and restoration in accordance with local permitting authority guidelines as required.

• Contractor shall complete repairs as soon as possible after receiving approval from City of Brighton o Overnight, weekends, and holidays included

• Contractor shall provide updated information to Colorado 811 as required

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• Contractor shall provide the City of Brighton with updated as-built drawings and documentation

• Contractor shall use but is not limited to the following methods for restoration:

o Place a new handhole and perform a butt splice or ring preparation o Splice in a temporary bypass cable around the damage o Cut out the existing cable and pull in a new cable between access points o Relieve macro-bends in fibers o Cable jacket repair

• Contractor shall provide City staff with all necessary information for the issuance of a Task Order as soon as is reasonably possible during an emergency response and no later than ten (10) days following the incident.

Price Structure & Compensation:

• Labor rates by role (regular hours, after-hours, emergency).

• Equipment rates (bucket truck, boring rig, splicing trailer, test equipment).

• Material and subcontractor markup rate.

• Traffic control unit rates.

• Mobilization fee.

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26500361M

As-Needed Fiber Optic Cable Installation, Maintenance and Repair Services

Response Checklist Respondents are encouraged to utilize the following checklist as a tool to verify that all components of the solicitation requirements have been addressed. It is not necessary to return this document with the submitted response as it is not a criterion of evaluation.

Response Format � One, single file PDF or Word document � Optional cover letter or executive summary, not to exceed one (1) page in length � Confidential and/or proprietary information, if any, is clearly labeled � Submission is in the correct order, as specified by the Submission Instructions

Written or narrative components that require the Respondent to provide information include:

� Capabilities and experience � Organizational chart � Identify main point-of-contact � List of past completed projects � Equipment and Fleet list � Work in progress � Safety record and/or safety program � Review of form Contract

Documents must be submitted with the response:

� Complete and return the enclosed City of Brighton Cover Sheet � Complete and return the enclosed City of Brighton Subcontractor and Material Supplier List � Complete and return the enclosed City of Brighton Qualification Statement form � Complete and return the enclosed City of Brighton Disadvantaged Business Enterprise Self-

Certification Form � Complete and return the enclosed City of Brighton Affidavit of Residency form � Complete and return the enclosed City of Brighton Disclosure of Gen AI form � Provide Certificate of Fact of Good Standing produced by the State of Colorado � Complete and return the enclosed City of Brighton Fee Schedule

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Title: As-Needed Fiber Optic Cable Installation, Maintenance and Repair Services

Evaluation Criteria It is the intent of the City of Brighton to award a contract to the Contractor whose Response has been deemed the most responsive and responsible of those received by the City’s designated Evaluation Committee. Notwithstanding the foregoing, the City reserves the right to alter this method of award if such alteration is in the best interests of the City. Only those Responses which have been deemed Responsive by the City’s Procurement & Contracts Division will qualify for review by the Evaluation Committee. The Evaluation Committee will determine the Responsibility of Responses based on the following criteria, listed in no particular order:

Responsible Criterion Standard Points

Project Approach Does the Response demonstrate a full understanding of the requirements and project objectives? 15 Project Management Does the Response include a project management plan, including methodology, and operation plan that aligns with the City’s expectations?

Technical Qualifications Does the Response demonstrate the Contractor’s experience, capabilities, personnel, and/or equipment required to satisfactorily complete the project?

Schedule/Timeline Does the Response contain a schedule/timeline that satisfies the needs or requirements of the City? 10 Price and Terms Does the Response include a fee schedule that is reasonable and appropriate, and is it within the appropriated project budget? Does the Response include exception(s) to any of the City’s standard Contract Terms and Conditions?

Historic Satisfaction, Service Level, Quality

Does the Response demonstrate the Contractor’s consistent satisfactory completion of past projects within budget and on time? Does the Response include the Contractor’s relevant experience with projects similar to the size and scope of work stated within the Solicitation? Does the Response demonstrate the Contractor’s ability to predict, mitigate, and resolve project risks and constraints?

Safety Does the Response demonstrate the Contractor’s history of safe workplace practices? Does the Response describe the Contractor’s enforcement method for safe and healthful working conditions as prescribed by the Occupational Safety and Health Administration (OSHA)?

Total Points Possible 100

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