biddoc.pdf

Adams County Finance Department Purchasing Division

4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID (IFB)

COVER SHEET

IFB Issue Date: Thursday, July 16, 2026

IFB Number: IFB-KD-2026-331

IFB Title: COMMERCIAL DRYER REPLACEMENT AT ADAMS

COUNTY DETENTION CENTER

Pre-Bid Meeting: RECOMMENDED July 30, 2026 at 10:00am MT

Adams County Detention Center 150 North 19th Avenue, Brighton, CO 80601

IFB Questions Due: August 6, 2026 by 5:00 pm MT

Bid Due Date: August 14, 2026 by 5:00 pm MT

Bid will be received at: https://www.bidnetdirect.com/colorado/adams-county

Goods or services to be delivered to or performed at: Adams County Detention Center 150 North

19th Avenue, Brighton, CO 80601

For additional information please contact: Katie Dierking, Contract Specialist II

720-523-6283

Email Address: kdierking@adamscountyco.gov

Documents included in this package: Bid Instructions General Terms and Conditions Specifications/ Scope of Work Pricing Form Submission Check List Statement of No Bid

Contractor’s Statement Reference Form Appendix A – Sample Agreement https://www.bidnetdirect.com/colorado/adams-county

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4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

BID INSTRUCTIONS

1. PURPOSE/BACKGROUND: The purpose of this IFB is to purchase a Commercial Dryer as specified herein from a source(s) of supply that will give prompt and efficient service to the County.

2. SUBMISSION OF BIDS: The bid must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Bids can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting bids for Commercial Dryers.

4. All documents related to this IFB will be posted on the Rocky Mountain Bid System (BidNet) at: https://www.bidnetdirect.com/colorado/adams-county

4.1. Interested parties must register with this service to receive these documents and submit a Bid.

5. BONDING/SURETY REQUIREMENTS:

5.1. A 100% Bid Bond is required for Construction Projects over $50,000 at the time of bid submittal.

5.2. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

5.3. Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570) as amended, and be authorized to transact business in the State of Colorado.

5.4. A 5% Retainage Fee will be held for Construction contracts over $150,000.

5.5. Liquidated Damages will not apply.

5.6. Bonds may be submitted on the Standard AIA form.

6. Tariffs:

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6.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

6.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

7. TERM OF AGREEMENT: This is a one-year agreement with the option of one one year renewals. Continuation of the Agreement beyond the initial period is a County prerogative and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County and upon budget approval.

8. CONTRACTUAL OBLIGATIONS

8.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

8.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

8.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of

Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

8.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

8.5. Contractor’s Response must state its willingness to enter into the form Agreement or

Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

8.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

8.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout

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8.8. Adams County by the successful Contractor.

9. PRE-BID CONFERENCE AND WALK-THROUGH IS MANDATORY:

9.1. A mandatory pre-bid conference will be held on July 30, 2026 at 10:00am MST at the Adams County Detention Center 150 North 19th Avenue, Brighton, CO 80601, to discuss the Specifications and Work Scope. A representative of the Contractor must attend this mandatory conference in order to qualify to respond to this Agreement

9.2. Contractor shall take all necessary precautions with going through secure facility, i.e. tools, camera, masks, etc.

10. METHOD OF AWARD - It is the intent of the County to award an Agreement to the Contractor who provides lowest responsive and responsible bid.

11. Questions which arise during the Bid preparation period regarding issues around this

Solicitation, purchasing and/or award should be directed, via e-mail, to Katie Dierking, Contract Specialist II, Purchasing Division, Adams County, Kdierking@adamscountyco.gov. or via the Bidnet System. The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

12. Any official interpretation of this IFB must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

13. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

14. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

15. BUDGET: Budget will not be disclosed.

16. DEBARMENT: By submitting this bid, the Contractor warrants and certifies they are eligible to submit a bid because their company and/or subcontractor(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

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4430 S Adams County Parkway Brighton, Colorado 80601

GENERAL TERMS AND CONDITIONS

17. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Bid” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

18. CONTENTS OF BIDS

18.1. GENERAL CONDITIONS: Contractors are required to submit their Bids in accordance with the following expressed conditions:

18.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

18.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

18.1.3. Federally funded projects (in whole or in part) shall be handled within the laws, rules, and regulations as promulgated by the United States Government, which includes Public Law http://uscode.house.gov; Code of Federal Regulations (CFR) codification of the general and permanent rules and regulations https://www.ecfr.gov, but is not limited to: Title 2: Grants and Agreements: Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Subpart F Appendix II and Uniform Grant Guidance as amended.

18.1.4. Contractors are required to state exactly what they intend to furnish to the County in their Bid and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Bid, it shall be construed that the Contractor’s Bid fully complies with all conditions identified in this Solicitation.

http://uscode.house.gov/ https://www.ecfr.gov/

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19. The County intends and expects that the Contracting processes of the County and its

Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture bid, or a bid involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Bid Response.

20. All documentation submitted in response to this solicitation will become the property of Adams

County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S. 24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked. The County does not guarantee the confidentiality of any records.

Careful consideration should be given before submitting confidential information to the County.

The Colorado Open Records Act permits public scrutiny of most materials collected in this Solicitation process. Information that is reasonably considered proprietary should be clearly marked as confidential.

21. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

21.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

21.1.1. If any Contractor contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the Specifications or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

21.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Bids are required. A copy of such addenda will be available at the Rocky Mountain E-Purchasing System (BIDNET) website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

21.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO SUBMIT ANY

AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY DEEM THE

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CONTRACTOR NON-RESPONSIVE. EACH AND EVERY ADDENDUM TO BE

SEPARATELY ACKNOWLEDGED.

21.2. PRICES CONTAINED IN SUBMITTAL – DISCOUNTS, TAXES

21.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

21.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Bids;

discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

21.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

21.2.3.1. Federal Identification Number: 84-6000732

21.2.3.2. State of Colorado Tax Exempt Number: 98-03569

22. SIGNING BID

22.1. Contractor, by affixing its signature to this Solicitation, certifies that its Bid is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Bid for the same items, or with the County. The Contractor also certifies that its Bid is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

23. PREPARATION AND SUBMISSION OF BID

23.1. PREPARATION

23.1.1. The Bid must be typed or legibly printed in ink. The use of erasable ink is not permitted. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

23.1.2. Bids must contain a manual signature of an authorized agent of the Contractor in the space provided on the Contractor’s Statement page. The Contractor’s Statement page of this Solicitation must be included in Bid response. If the Contractor’s authorized agent fails to sign and return the Contractor’s Statement of the Solicitation, its Bid may be invalid and may not be considered.

23.1.3. The County logo is trademarked and property solely of the County. Contractors do not have permission to use the County’s logo on any documentation or

#4725869v3 Page 8 of 24 IFB-KD-2026-331 presentation materials and to do so would be a violation of the County’s trademark.

23.1.4. Bids shall be provided by the Contractor on the Pricing Form. Prices that are not in accordance with the measurements and descriptions requested may be considered non-responsive. Where there is a discrepancy between the unit price and the extension of prices, the unit price shall prevail.

23.1.5. Alternate Bids will not be considered unless expressly permitted in the

Specifications/Scope of Work.

23.1.6. The accuracy of the Bid is the sole responsibility of the Contractor. No changes in the Bid shall be allowed after the date and time that submission of the Bid is due.

23.2. SUBMISSION

23.2.1. The Bid shall be submitted electronically via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Bid response. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only Bids received by the Purchasing Division of the Finance Department will be accepted; Bids submitted telephone, email, mail at this time or facsimile machines are not acceptable.

23.2.2. Failure to provide any requested information may result in the rejection of the

Bid as non-responsive.

23.2.3. Bid must be submitted in the format supplied and/or described by the County.

Failure to submit in the format provided may be cause for rejection of the proposal. Bids must be furnished exclusive of taxes.

23.2.4. Contractor is responsible for ensuring their Bid is received by the Purchasing

Division prior to the deadline outlined in the solicitation regardless of the method of delivery.

23.2.5. Contractors, which qualify their Bid by requiring alternate Contractual terms and conditions as a stipulation for Agreement award must include such, alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Bid as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

24. LATE BIDS

24.1. Bids received after the date and time set for the opening shall be considered non-responsive.

24.2. Allow ample time to upload your bid. The County assumes no responsibility for any IT related issues that occur.

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24.3. The County assumes no responsibility for a Bid being either opened early or improperly routed if not submitted into the Bidnet System properly.

24.4. In the event of a situation severe enough to cause the Adams County Board of

Commissioners to close the County offices for any reason, the Purchasing Manager has the prerogative of rescheduling the Bid opening time and date. No Bid will be considered above all other Bids by having met the Bid opening time and date requirements to the exclusion of those who were unable to present their Bid due to a situation severe enough to cause the Board of County Commissioners to close the County offices.

25. MODIFICATIONS/WITHDRAWAL OF BIDS

25.1. MODIFICATIONS TO BIDS. Bids may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. Each modification submitted to the County’s Purchasing Division must have the Contractor’s name and return address and the applicable Solicitation number and title clearly marked on the face of the sealed envelope. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

25.2. WITHDRAWAL OF BIDS

25.2.1. Bids may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Bids.

Any withdrawal of a Bid submitted to Adams County Purchase Division must have the Contractor’s name, return address, and the applicable Solicitation number and title clearly marked on the face of the envelope and on the withdrawal letter.

25.2.2. Bids may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Bid is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Bid from the Contractor for a six-month period following the withdrawal.

26. REJECTION OF BIDS

26.1. REJECTION OF BIDS. The County may, at its sole and absolute discretion:

26.1.1. Reject any and all, or parts of any or all, Bids submitted by prospective Contractors;

26.1.2. Re-advertise this Solicitation;

26.1.3. Postpone or cancel the process;

26.1.4. Waive any irregularities in the Bids received in conjunction with this Solicitation;

and/or

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26.2. REJECTION OF A PARTICULAR BID. In addition to any reason identified above, the County may reject a Bid under any of the following conditions:

26.2.1. The Contractor misstates or conceals any material fact in its Bid Response;

26.2.2. The Contractor’s Bid does not strictly conform to the law or the requirements of the Solicitation;

26.2.3. The Bid expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

26.2.4. The Bid does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Bid in accordance with the Solicitation; and/or

26.2.5. The Bid has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

26.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all bids.

27. ELIMINATION FROM CONSIDERATION

27.1. A Bid may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

27.2. A Bid may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

27.3. Any communications in regards to this Solicitation must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

27.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

27.5. The Board of County Commissioners may rescind the award of any Bid within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

28. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that

#4725869v3 Page 11 of 24 IFB-KD-2026-331 such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Bids will not be accepted.

29. AWARD OF SOLICITATION. The County may award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

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4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID #2026.331

SPECIFICATIONS/SCOPE OF WORK

1. SPECIFICATIONS/SCOPE OF WORK

1.1. Background

The Adams County Detention Facility is a county correctional facility responsible for housing inmates in Adams County Colorado. It is maintained in partnership with Adams County Facilities and the Adams County Sheriff’s Office. As part of our commitment to maintaining a clean and hygienic environment in accordance with standards of human dignity, the requirements of Colorado Jail Standards, and Colorado Code of Regulation 6 CCR 1010-13- 12.6, we require a modern and durable laundry system capable of handling a high volume of laundry daily. The county is soliciting bids from qualified vendors for the procurement and installation of large commercial washers and dryers to serve the laundry needs of up to 1602 inmates at the Adams County Detention Facility.

1.2. Work Details

The selected vendor will be responsible for providing and installing a complete commercial natural gas dryer system sufficient to replace the following models:

1.2.1. Cissell Model: CT170NRDQ1G2W01 Natural Gas Dryer

Volts: 480 Phase: 3 Fuse Amps: 15

HZ: 60

Serial: 1005017674

1.2.2. Cissell Model: CT170NRDQ1G2W01 Natural Gas Dryer

Volts: 480 Phase: 3 Fuse Amps: 15

Serial: 1102023676

1.2.3. Cissell Model: CT170NRDQ1G2W01 Natural Gas Dryer

Phase: 3 Fuse Amps: 15

Serial: 1311009972

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1.2.4. Cissell Model: CT170NRDQ1G2W01 Natural Gas Dryer

Phase: 3 Fuse Amps: 15

HZ: 60

AMPS: 3.4

Serial: 1201011623

1.3. Physical Installations

1.3.1. All wiring, electrical, and plumbing shall be installed according to local code and permitted. The Successful Contractor shall be responsible for obtaining and adhering to applicable permitting requirements and implementation. Failure to properly follow the code shall be the sole responsibility of the Successful Contractor and any costs associated with the failure shall be the sole responsibility of the Successful Contractor.

1.3.2. All penetrations in ceiling, walls, floors fire walls, etc. shall be fire caulked.

1.3.3. All fasteners shall be tamper-proof, preferably security “torx” in nonsecure areas and lead mushroom drive anchors in all inmate areas. The expectation will be that it is properly secured to the wall and cannot be tampered with or removed.

1.3.4. All plumbing and electrical installed shall be secured in such a fashion that it cannot be bent, destroyed, pulled apart, or otherwise tampered with.

1.3.5. The successful Contractor is responsible for providing all tools necessary to perform the job. All such tools are required to be checked in and accounted for before leaving the work area with the exception of those tools allowed by the Facility Operations Manager or designee. Tools are to be checked in at the start and finish of each day until the job has been completed. It is the Contractor’s responsibility to ensure all tools checked into the facility are accounted for and if found missing MUST BE IMMEDIATELY REPORTED to the Shift Sergeant, and Facility Operations Supervisor or designee. At no time shall any tools, ladders, or other equipment be left unattended.

1.3.6. Storage of materials and tools will be allowed on site whenever possible. Storage locations may either be within the work area or may be remote in a mechanical or storage room. The Successful Contractor is responsible for the security of their tools, materials, and equipment and should store them in the secure location provided (if possible) or remove them from the jobsite when not in use.

1.3.6.1. Coordinate proposed job-boxes, tool carts or other stored items with the

Building Maintenance Supervisor prior to delivering any items to the work site or commencing the work.

1.3.6.2. All job boxes are subject to inspection for tool inventory accuracy at any time, by any Adams County Sheriff’s Office or Adams County Facilities employee. In the event that a discrepancy is discovered, a facility-wide shakedown shall be conducted to ensure that the tool is not in the possession of an inmate. All costs associated with the performance of the facility-wide shakedown shall be borne by the Successful Contractor upon showing of negligence or bad faith by that Successful Contractor.

1.3.6.3.

1.3.7. Drop-shipment of materials will not be accepted by Adams County Sheriff’s Office as delivery. All deliveries must be shipped to the Successful Contractor.

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1.3.8. Neither Adams County Facilities nor the Adams County Sheriff’s Office will accept sub-standard workmanship or defective materials. The Successful Contractor shall continue their work until such a time as the work is deemed sufficient to meet the scope and spirit of this process and any costs associated with that continuation of work shall be borne by the Successful Contractor. No payment for services rendered shall be made until such time as the work has been reviewed by the Contract Liaison and the Adams County Jail Facilities Supervisor.

1.3.9. Any work that may generate sparks, shrapnel, dust, metal flakes, or other general construction detritus shall require a barrier sufficient to contain the same prior to the commencement of work.

1.3.10. The Successful Contractor shall ensure that the work performed under this process is conducted in such a manner as to minimize the impact of normal operations.

1.3.11. All work for the completion of this process will be completed during normal business hours 7am to 3:30 pm Monday through Friday. The Successful Contractor is expected to arrive promptly as scheduled to commence work for the day. Due to the nature of this project, the Successful Contractor may be required to work nights or weekends, this will be at the discretion of Adams County personnel.

1.3.12. If the Contractor elects to work weekends it must be cleared with Adams County personnel (3) days prior to starting. This will allow for additional staffing if needed for security reasons.

1.3.13. There will be absolutely no work scheduled on County Observed Holidays. A copy of the observed holiday lists will be provided by either the Facilities Operations Supervisor, The Administrative Commander, or his designee.

1.3.14. Due to the nature of the detention facility and the day-to-day activities, the Contractor shall communicate with the Adams County Sheriff’s Office personnel as well as Facility Operations regarding start and end time for work that is to commence in secured areas of the facility. Contractors must be able to communicate and take effective directives from either the Supervisor or his/her designee on a regular basis.

1.3.15. Access to individual cells, day spaces, or other areas where there is inmate occupancy, and inmate movement is needed. This task will be facilitated through the Adams County Sheriff’s Office to ensure that safety and security measures are handled properly. Significant inmate moves that are required to gain access to secure areas, especially where it is for an extended period, could take up to 3-5 business days.

1.3.16. It is preferred that the Successful Contractor be able to complete the work of the entire project utilizing their own staff. All subcontractors will need to be approved by the Adams County Sheriff’s Office personnel or their designee before performing any duties as part of the work to be completed.

1.3.17. Awarded Contractor shall provide adequate staffing to complete a project of this size within the schedule provided at submittal.

1.4. Permits and Fees

1.4.1. Any work requiring the use of flames or that may generate sparks will require a hot work permit from the Adams County Facilities Team.

1.4.2. All worked performed for Adams County Detention Center shall comply with all City of Brighton codes and regulations.

1.4.3. All applicable permits required by the City of Brighton, shall be obtained by the Contractor prior to the start of work. Prior to the commencement of work the Successful Contractor shall have all permits obtained, paid for, and onsite for inspection.

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1.4.4. All City of Brighton inspections shall be scheduled accordingly and will be the responsibility of the Contractor to schedule and pass such inspections.

Documentation of such inspections can be requested for review at any time during the project by Facility Operations Supervisor or his/her designee.

1.4.5. All documentation of inspections shall be turned over to the Facility Operations Supervisor at the time of completion prior to any payment for services rendered.

1.5. Damages to Facility

1.5.1. All ceiling tile or ceiling grid damaged during installation or removal shall be the responsibility of the Contractor to be replaced with the same brand, color and texture/pattern.

1.5.2. All existing surfaces, walls, ceilings, and floors shall be kept to its original condition or better. All areas where items have been removed shall be patched and painted to blend in with the existing area. If painting is required, the successful Contractor shall contact the Facility Operations Supervisor to obtain the correct paint specifications.

1.5.3. Any damage to The Building or Adams County Property caused by the Service Provider must be reported immediately to the Facility Operations Supervisor, or designee. All Repairs shall be confirmed in writing and given to the Facility Operations Supervisor prior to starting any repairs.

1.6. Site Safety

1.6.1. In the event a friend, acquaintance, relative, family member, etc. should be or is incarcerated in the facility, that the installer/technician/Contractor communicates this confidentially to the Adams County Sheriff’s Office shift Sergeant or on duty Commander.

1.6.2. There shall be no aluminum cans, glass, silverware, knives, and lighters, tobacco products, medications, or narcotics introduced into a secured area.

1.6.3. In cases where the technician parks a vehicle with supplies, ladders, etc. in a secured parking lot, the technician shall lock the vehicles doors, toolboxes, ladders and ensure that any parts in the truck bed are properly secured.

1.6.4. All areas are subject to site inspections and tool inspections at any time from either Adams County Facilities or Adams County Sheriff’s Office personnel.

1.6.5. Awarded vendor is responsible for providing its service technicians and sub-contractors all the necessary PPE and safety equipment.

1.6.6. Awarded vendor shall follow all CDC, CDPH, State of Colorado and Adams County’s guidelines for COVID-19.

1.6.7. Successful Contractor shall have limited movement and access within the Detention Facility. Loitering or wandering at will within the facility will be strictly prohibited. Workers will be restricted to only where work is to commence or where work is being conducted.

1.6.8. Successful Contractor will need to understand and allow additional time to enter the Detention Facility due to the ebb and flow of traffic through the facility. Contractor should understand there are days that are busier than normal, and it could take up to 30-45 minutes to be properly checked in including a tool inventory.

1.6.9. No pictures or video will be taken without prior authorization by any contract staff.

All pictures and videos taken are subject to review and approval, where decline will be expected to be removed and deleted.

1.6.10. It is the Service Provider’s responsibility to use precautions when setting up ladders, scaffolding or lifts as to not damage the landscaping, window, sidewalks or floors, ceilings, etc.

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1.6.11. At no time shall there be any trash, tools, materials or any other objects left unattended. Due to the high security environment and working in a secure area of the facility, it will be expected that the Contractor provides a high level of awareness for his/her surroundings and ensures that the safety for inmates and Adams County personnel is held to a high level. Any staff of Contractor that fails to observe these security requirements may be restricted from the building at the discretion of either the Adams County Facilities Supervisor or the Administrative Commander of the Adams County Sheriff’s Office.

1.6.12. During the project, if sky lifts are utilized the keys must be removed when the equipment is left unattended. All ladders, scaffolding, platforms shall be properly secured at the end of each business day.

1.6.13. Each awarded Contractor/sub-contractor shall adhere to the rules and regulations while working within a secure environment. The Contractor or sub-contractor shall always present themselves in a professional manner.

1.6.14. At no time shall any Contractor employee/subcontractor/or party otherwise employed by the Contractor converse with any inmate alone or unsupervised. If any employee of Contractor is found holding an unsupervised conversation with an inmate, they will be asked to leave the premise, and their privileges will be revoked.

1.7. Additional Requirements

1.7.1. Before any work can commence all employees of Contractor that will be conducting the work must complete and pass a background check. The Adams County Sheriff’s Office will provide you with a background questionnaire form, this must be filled out truthfully and returned along with a photo I.D for processing. Do not contact Sheriff’s personnel or Facility Operations if you have staff or subcontractors that do not pass the background process.

1.7.2. A Colorado and national background check (CBI & NCIC) will be required for all contractor employees prior to being granted access to County facilities. Those that do not pass the background will not be allowed to work within any Adams County Facility in which there are Sheriff’s Office personnel or inmates.

1.7.3. It is preferred that the awarded vendor be able to complete the entire project utilizing their own staff. All subcontractors will need to be approved by the Adams County Facility Operations Supervisor or Designee before performing any duties as part of the work to be completed.

1.7.4. Successful Contractor or sub-contractors must be able to understand and follow the provided Scope of Work.

1.7.5. The Successful Contractor shall work closely with Adams County Facility Operations to eliminate any unnecessary change orders. It will be expected that the Contractor and Adams County Facility Operations will always keep the lines of communication open and work together to total completion of the project within the requirements of the statement of work.

1.7.6. The Contractor shall provide adequate staffing to complete a project of this size within the Statement of Work timeframe as stated above.

1.7.7. All installation components will be new and shall have a manufacture date within the year of 2026. Adams County will not accept obsolete, outdated materials that are not new. Unless otherwise indicated in the bid, any item offered or shipped on this bid shall be new, of the most recent manufacture, in first-class condition, and shall include standard commercial packaging.

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1.8. Shipping and Freight Costs

1.8.1. All items are to be shipped freight prepaid, F.O.B. Adams County Detention

Facility in care of Facility Operations or IT to 150 North 19th Avenue Brighton, CO 80601. No additional charges for packing, drayage or any other purpose will be allowed. Adams County will not accept C.O.D Shipments.

1.8.2. Prior to the shipment of any materials or tools, the awarded vendor shall notify the Facility Operations Supervisor or designee of such plans and provide an expected arrival date and time.

1.8.3. Risk of loss on all items shipped by seller shall pass to the Contractor subject to the Contractor’s inspection and acceptance.

1.8.4. All components will be palletized so that they can be easily transported and stored.

It is the expectation of Adams County Sheriff’s Office that all components are palletized in such a fashion that they do not create a safety risk and is not stacked too high. Components arriving on pallets will need to be delivered on a truck that has a lift gate for easy removal and transportation to the storage location.

1.9. Acceptance and Background

1.9.1. A Colorado and national background check will be required for all persons prior to being granted access to County facilities. The cost of the background checks will be the Contractors responsibility.

1.9.2. No persons shall commence work until all backgrounds are completed and cleared.

2. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive.

3. RESPONSE FORMAT

Failure to respond in the required format may deem your submittal non-responsive.

Failure to provide required information may deem your submittal non-responsive.

SUBMISSION OF BIDS: One electronic file must be received at the time and place specified in this Solicitation. Submittals should be prepared simply and economically providing a straightforward, concise description of the Contractor’s ability to perform the requirements of this solicitation. Failure to submit the required number of copies may deem the Contractor non-responsive.

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4430 S Adams County Parkway Brighton, Colorado 80601

PRICING FORM

COMPANY NAME:_____________________________________________________________

UNIT PRICING:

ITEM

NUMBER

QTY

UNIT

DESCRIPTION

HOURLY

RATE

UNIT

PRICE

Section B: As per the Scope of Work, total cost for lines 1-4 in Section A above.

Lines 1-4 Total: $_________________ ________________________ (Numerical Amount) (Written Amount) (+ Plus)

Force Account (Contingency): $19,000.00 *The contingency is added into the project for any unforeseen expenses that arise during project execution. This is not a guaranteed payment amount to the awarded vendor. This amount will be added IF the additional unforeseen work is pre-approved by the Project Manager. Please add this amount in to give you the Grand Total.

(= Equals)

TOTAL BID PRICE: $__________________ ________________________

(Numerical Amount) (Written Amount)

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Professional Hourly Rates:

Line # Regular Rate/Overtime Rate Measure Cost 1 General labor hourly rate Dollar $ 2 General Hourly Labor Markup % Percentage % 3 After Hours Labor Rates Dollar $ 4 After Hours Hourly Markup % Percentage % 5 Supervisor Hourly Labor Rate Dollar $ 6 Supervisor Hourly Labor Rate Markup % Percentage % 7 Sub-Contractor Hourly Labor Rates Dollar $ 8 Sub-Contractor Hourly Labor Markup % Percentage % 9 After Hours, Weekend, Emergency svc labor rate. Dollar $ 10 Material disposal Dollar $ 11 Profit rate Percentage % 12 Required permits and inspection fees Dollar $

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4430 S Adams County Parkway Brighton, Colorado 80601

SUBMISSION CHECK LIST

SUBMISSION: It is imperative you address your submittal envelope as noted in the Bid Instructions.

Does your Bid comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Bid provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Bidmeet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

Is your W-9 included? YES NO

May other governmental entity avail itself of this Agreement and YES NO purchase any and all items specified?

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

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4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

STATEMENT OF NO BID

COMPLETION OF THIS FORM IS OPTIONAL

Adams County values your input. If you are unable to participate, will you spend a few minutes to complete this form and return with your NO BID response.

Please send to: Adams County Email to: kdierking@adamscountyco.gov Attn: Katie Dierking

IFB-KD-2026-331

4430 South Adams County Parkway

Brighton, CO 80601

Specifications too “strict” (i.e. geared toward one brand or manufacturer only). Please explain.

Use additional page, if needed.

Specifications are unclear. Please explain.

☐ We are unable to meet specifications.

☐ Insufficient time to respond to the solicitation.

☐ Our schedule would not permit us to perform within the required time.

☐ We are unable to meet insurance and/or bonding requirements.

☐ We do not offer/supply this product or service.

Further Remarks/Comments:

PRINT OR TYPE YOUR INFORMATION

Contractor Name Fax

Address: City/State Zip Code

Contact Person

Title Phone

Printed Name Title Date

Address City/State Zip Code

Email Address

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4430 S Adams County Parkway Brighton, Colorado 80601

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Bid is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Bid, (3) the Bid is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards made to it as a result of the Bid submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all): ___________________________________________________________

Contractor Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

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4430 S Adams County Parkway Brighton, Colorado 80601

REFERENCE FORM

Contractors shall furnish the names, addresses and telephone numbers of a minimum of three (3) firms or government organizations for which the Contractor has provided similar projects:

Company Name

Reference Name

Reference Email Address

Telephone Number

Project Name

Value

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4430 S Adams County Parkway Brighton, Colorado 80601

INVITATION FOR BID

APPENDIX A

SAMPLE AGREEMENT

The Sample Agreement is included in this solicitation for informational and reference purposes only.