biddoc.pdf

Adams County Finance Department Purchasing Division

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

COVER SHEET

RFP Issue Date: July 16, 2026

RFP Number: RFP-JL-2026.753

RFP Title: RIVERDALE KNOLLS GOLF COURSE

IRRIGATION LAKE DREDGING PROJECT

RFP Questions Due: 5:00 P.M. MT Tuesday July 28, 2026

Proposal will be received until: 2:00 P.M. MT Wednesday August 19, 2026

Proposals will be received at: https://www.bidnetdirect.com/colorado/adams-county

Goods or services to be delivered to or performed at: Riverdale Knolls Golf Course 13300 Riverdale Road Brighton, CO 80602

For additional information please contact: Joe Lachermeier

Contract Specialist III

Email Address: jlachermeier@adcogov.org

Documents included in this package: Proposal Instructions General Terms and Conditions Scope of Work (SOW)/ Specifications

Pricing Form Submission Check List Contractor’s Statement Reference Form Term of Acceptance Form Appendix A – Sample Agreement https://www.bidnetdirect.com/colorado/adams-county mailto:jlachermeier@adcogov.org

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PROPOSAL INSTRUCTIONS

RFP-JL-2026.753

1. The Adams County Board of County Commissioners by and through its Purchasing Division of the Finance Department is accepting proposals from qualified contractors to perform sediment dredging of its on-site irrigation lake, known as The Knolls Lake.

2. SUBMISSION OF PROPOSALS: The proposal must be received before the due date and time as specified in this solicitation. Adams County will only accept electronic submittals. Proposals can be submitted at https://www.bidnetdirect.com/colorado/adams-county.

3. All documents related to this RFP will be posted on the Bidnet System at:

3.1. Interested parties must register with this service to receive these documents.

4. Construction Plans can be obtained from the following site:

5. BONDING/SURETY REQUIREMENTS:

5.1. A 5% Bid Bond is required for Construction Projects at the time of bid submittal.

5.2. Performance and Payment Bonds, each in the amount of 100% of the contract value, will be required at time of contract execution, or as otherwise defined in the Specifications/Scope of Work.

5.3. Surety companies executing bonds must appear on the U.S. Treasury Department’s most current list (Circular 570) as amended, and be authorized to transact business in the State of Colorado.

5.4. A 5% Retainage Fee will be held for Construction contracts.

5.5. Liquidated Damages will apply.

5.6. Bonds may be submitted on the Standard AIA form.

6. CONTRACTUAL OBLIGATIONS

6.1. The successful Contractor will be required to sign an Agreement substantially similar to the Agreement form in Appendix A. The County reserves the right to add or delete provisions to the form prior to Agreement execution.

6.2. Issuance of this solicitation does not commit the County to award any Agreement or to procure or Agreement for any equipment, materials or services.

6.3. If a formal Agreement is required, the Contractor agrees and understands that a Notice of Award does not constitute an Agreement or create a property interest of any nature until an Agreement is signed by the Awardee and the Board of County Commissioners and/or their authorized designee.

6.4. Contractor is responsible for reviewing the form Agreement and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, equal opportunity, non-appropriation, and termination.

6.5. Contractor’s Response must state its willingness to enter into the form Agreement or Contractor shall identify and include any proposed revisions they have for the form Agreement. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification.

6.6. Incorrect Pricing/Invoicing. As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the County discovers, through its Agreement monitoring process or formal audit process, that material or services were priced/invoiced incorrectly, Contractor(s) agree to promptly refund all overpayments and to pay all reasonable audit expenses incurred as a result of the non-compliance.

6.7. The County may, during the term of the Agreement and any extensions, request additional work at other locations throughout Adams County by the successful Contractor.

7. METHOD OF AWARD - It is the intent of the County to award an Agreement to the Contractor who provides the best value for Adams County.

7.1. Evaluation criteria, other than costs, are evaluated first. After rating the written

Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk and incentives.

7.2. If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors to provide an oral presentation.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses. During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

8. Questions which arise during the Bid preparation period regarding issues around this

Solicitation, purchasing should be directed via e-mail to Joe Lachermeier Contract Specialist III, jlachermeier@adcogov.org. The Contractor submitting the question(s) shall be responsible for ensuring the question(s) is received by the County by the date listed above in the schedule of activities for submitting the question(s) regardless of the method of delivery.

9. Any official interpretation of this RFP must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

10. COOPERATIVE PURCHASING: Adams County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Adams County in the current term or in any future terms.

11. The Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, Contractual disputes, invoices, and payments. Adams County shall not be liable for any costs or damages incurred by any other entity.

12. BUDGET: Budget will not be disclosed.

13. DEBARMENT: By submitting this proposal, the Contractor warrants and certifies they are eligible to submit a proposal because their company and/or subcontract(s) is/are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a transaction by any Federal, State, or local department or agency.

14. TARIFFS:

14.1. Suppliers requesting price increases due to tariff changes must provide detailed cost breakdowns, including the original tariff rates and the new imposed rates, supplier invoices, and other supporting documentation. The County reserves the right to audit supplier records to verify tariff-related costs. Any unverified or excessive increases shall not be accepted.

14.2. Should tariffs be reduced or removed during the contract term, the contractor shall pass the cost savings on to the County through an equivalent price reduction. The contractor must notify the County within 30 days of any tariff reduction and submit revised pricing accordingly.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

GENERAL TERMS AND CONDITIONS

1. APPLICABILITY: These General Terms and Conditions apply, but are not limited, to all bids, proposals, qualifications and quotations (hereinafter referred to as “Proposal” or “Response”) made to Adams County (hereinafter referred to as "County") by all prospective Contractors, Contractors, bidders, firms, companies, publishers, consultants, or suppliers (herein after referred to as “Contractor” or "Contractors") in response, but not limited, to all Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations (hereinafter referred to as “Solicitation” or “Solicitations”).

2. CONTENTS OF PROPOSAL

2.1. GENERAL CONDITIONS: Contractors are required to submit their Proposals in accordance with the following expressed conditions:

2.1.1. Contractors shall make all investigations necessary to thoroughly inform themselves regarding the plant and facilities affected by the delivery of materials and equipment as required by the conditions of the Solicitation.

No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist will be accepted as the basis for varying the requirements of the County or the compensation to the Contractor.

2.1.2. Contractors are advised that all County Solicitations and Agreements are subject to all requirements contained in the County’s Purchasing Division’s Policies and state and federal statutes. When conflicts occur, the highest authority will prevail.

2.1.3. Federally funded projects (in whole or in part) shall be handled within the laws, rules, and regulations as promulgated by the United States Government, which includes Public Law http://uscode.house.gov; Code of Federal Regulations (CFR) codification of the general and permanent rules and regulations https://www.ecfr.gov, but is not limited to: Title 2: Grants and Agreements: Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Subpart F Appendix II and Uniform Grant Guidance as amended.

http://uscode.house.gov/ https://www.ecfr.gov/

2.1.4. Contractors are required to state exactly what they intend to furnish to the County in their Proposal and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in a Contractor’s Proposal, it shall be construed that the Contractor’s Proposal fully complies with all conditions identified in this Solicitation.

3. Equal Opportunity: The County intends and expects that the Contracting processes of the County and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability and that its Contractors make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as Subcontractors, Contractors, or otherwise. Accordingly, the Contractor shall not discriminate on any of the foregoing grounds in the performance of any Agreement awarded to the Contractor, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the Agreement. If submitting a joint venture proposal, or a proposal involving a partnership arrangement, articles of partnership stating each partner’s responsibilities shall be furnished and submitted with the Response.

4. Colorado Open Records Act: All documentation submitted in response to this solicitation will become the property of Adams County. All documentation maintained or kept by Adams County shall be subject to the Colorado Open Records Act. C.R.S.

24-72-201 et. seq. (“CORA”). Accordingly, respondents are discouraged from providing information that they consider confidential, privileged, and/or trade secrets as part of a response to this solicitation. Any portions of submissions that are reasonably considered confidential should be clearly marked as such. The County does not guarantee the confidentiality of any record(s).

Careful consideration should be given before submitting confidential information to the County. The Colorado Open Records Act permits public scrutiny of most materials collected in this solicitation process.

5. CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

5.1. Where there appears to be variances or conflicts between the General Terms and Conditions, any Special Terms and Conditions and the Scope of Work/Specifications outlined in this Solicitation, the Scope of Work/ Specifications, and then the Special Terms and Conditions, will prevail.

5.1.1. If any Contractor contemplating submitting a Proposal under this

Solicitation is in doubt as to the true meaning of the Scope of Work or any other portion of the Solicitation, the Contractor must submit a written request via email for clarification to the Point of Contact listed on the first page of this Solicitation. The Contractor submitting the request shall be responsible for ensuring that the request is received by the County prior to the deadline for submitting questions.

5.1.2. The County shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be available at the Bidnet System website. In the event of conflict with the original Solicitation documents, addenda shall supersede to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

5.1.3. ADDENDA: CONTRACTOR IS RESPONSIBLE FOR OBTAINING AND

ACKNOWLEDGING ALL SUBSEQUENT ADDENDA VIA THE ROCKY

MOUNTAIN E-PURCHASING SYSTEM (BIDNET). FAILURE TO

SUBMIT ANY AND ALL SUBSEQUENT ADDENDUM/ADDENDA MAY

DEEM THE CONTRACTOR NON-RESPONSIVE. EACH AND EVERY

ADDENDUM TO BE SEPARATELY ACKNOWLEDGED.

5.2. PRICES CONTAINED IN PROPOSAL-DISCOUNTS, TAXES, COLLUSION

5.2.1. Contractor agrees to hold submitted prices up to 120 days after bid due date.

5.2.2. Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making an award. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the County receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

5.2.3. Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the County is exempt from payment of such taxes.

5.2.3.1. Federal Identification Number: 84-6000732

5.2.3.2. State of Colorado Tax Exempt Number: 98-03569

6. SIGNING PROPOSAL

6.1. Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the County. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To insure integrity of the County’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

7. PREPARATION AND SUBMISSION OF PROPOSAL

7.1. PREPARATION

7.1.1. The Proposal must be typed or legibly printed in ink. All corrections made by the Contractor must be initialed by the authorized agent of the Contractor.

7.1.2. Proposals must contain the signature of an authorized agent of the

Contractor in the space provided on the Contractor’s Statement page.

The Contractor’s Statement of this Solicitation must be included in Proposal response. If the Contractor’s authorized agent fails to sign and return the original Contractor’s Statement page of the Solicitation, its Proposal may be considered invalid.

7.1.3. Alternate Proposals will not be considered unless expressly permitted in the Scope of Work.

7.1.4. The accuracy of the Proposal is the sole responsibility of the Contractor.

No changes in the Proposal shall be allowed after the date and time that submission of the Proposals is due.

7.2. SUBMISSION

7.2.1. The Proposal shall be submitted via the Bidnet Direct System. The

County’s Pricing Form, which is attached to this Solicitation, must be used when the Contractor is submitting its Proposal. The Contractor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the Solicitation or in an addendum duly issued by the County. Only proposals received by the Purchasing Division of the Finance Department will be accepted; proposals submitted telephone, email, or facsimile machines are not acceptable.

7.2.2. Failure to provide any requested information may result in the rejection of the Proposal as non-responsive.

7.2.3. Proposal must be submitted in the format supplied and/or described by the County. Failure to submit in the format provided may be cause for rejection of the proposal. Proposals must be furnished exclusive of taxes.

7.2.5 Contractor is responsible for ensuring their Proposal is received by the

Purchasing Division prior to the deadline outlined in the solicitation regardless of the method of delivery. Contractors, which qualify their Proposal by requiring alternate Contractual terms and conditions as a stipulation for Agreement award, must include such alternate terms and conditions in their Response. The County reserves the right to declare a Contractor’s Proposal as non-responsive if any of these alternate terms and conditions is in conflict with the County’s terms and conditions, or if they are not in the best interests of the County.

8. LATE PROPOSALS

8.1. Proposals received after the date and time set for the opening shall be considered non-responsive and may be returned unopened to the Contractor.

8.2. Allow ample time to upload your proposals. The County assumes no responsibility for any IT related issues that occur.

8.3. The County assumes no responsibility for a Proposal being either opened early or improperly routed if not submitted into the Bidnet System properly.

9. MODIFICATION AND WITHDRAWAL OF PROPOSALS

9.1. MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the Proposals to be opened. If more than one modification is submitted, the modification bearing the latest date of receipt by the County’s Purchasing Division will be considered the valid modification.

9.2. WITHDRAWL OF PROPOSALS. Proposals may be withdrawn in the form of a written notice on Contractor letterhead and must be received prior to the time and date set for the opening of Proposals. Any withdrawal of a Proposal submitted to Adams County Purchasing Division must contain the Contractor’s name and contact information.

9.2.1. Proposals may not be withdrawn after the time and date set for the opening for a period of ninety calendar days. If a Proposal is withdrawn by the Contractor during this ninety-day period, the County may, at its option, suspend the Contractor and may not accept any Proposal from the Contractor for a six-month period following the withdrawal.

10. REJECTION OF PROPOSALS

10.1. REJECTION OF PROPOSALS. The County may, at its sole and absolute discretion:

10.1.1. Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

10.1.2. Re-advertise this Solicitation;

10.1.3. Postpone or cancel the process;

10.1.4. Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

10.2. REJECTION OF A PARTICULAR PROPOSAL. In addition to any reason identified above, the County may reject a Proposal under any of the following conditions:

10.2.1. The Contractor misstates or conceals any material fact in its Proposal;

10.2.2. The Contractor’s Proposal does not strictly conform to the law or the requirements of the Solicitation;

10.2.3. The Proposal expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Solicitation;

10.2.4. The Proposal does not include documents, including, but not limited to, certificates, licenses, and/or samples, which are required for submission with the Proposal in accordance with the Solicitation; and/or

10.2.5. The Proposal has not been executed by the Contractor through an authorized signature on the Contractor’s Statement.

10.3. The County reserves the right to waive any irregularities or informalities, and the right to accept or reject any and all proposals.

11. ELIMINATION FROM CONSIDERATION

11.1. A Proposal may not be accepted from, nor any Agreement be awarded to, any person or firm which is in arrears to the County upon any debt or Agreement or which is a defaulter as surety or otherwise upon any obligation to the County.

11.2. A Proposal may not be accepted from, nor any Agreement awarded to, any person or firm who has failed to perform faithfully any previous Agreement with the County or other governmental entity, for a minimum period of three years after the previous Agreement was terminated for cause.

11.3. Any communications in regards to this RFP must go through the Adams County

Purchasing Division only. Any contact with other County personnel or County Contractors may be cause for disqualification.

11.4. No damages shall be recoverable by any challenger as a result of the determinations listed in this Section or decisions by the County.

11.5. The Board of County Commissioners may rescind the award of any proposal within one week thereof or at its next regularly scheduled meeting; whichever is later, when the public interest will be served thereby.

12. QUALIFICATIONS OF CONTRACTOR: The County may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the County requests. Such information includes, but is not limited to: current/maximum bonding capabilities, current licensing information, audited financial statements, history of the firm on assessments of liquidated damages, Agreements cancelled prior to completion and/or lawsuits and/or pending lawsuits against the firm and/or its principals. The County reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the County that such Contractor is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional Proposals will not be accepted.

13. AWARD OF SOLICITATION: The County shall award this Solicitation to the successful Contractor through the issuance of a Notice of Intent to Award. All Contractors that participated in the Solicitation process will be notified of Contractor selection. No services or goods shall be provided, and no compensation shall be paid, until and unless an Agreement has been signed by an authorized representative of the County and the Contractor.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PROPOSAL SUBMITTAL

1. INTRODUCTION

PROJECT SUMMARY

Project Title Irrigation Lake Dredging – The Knolls

Location Riverdale Knolls Golf Course

Project Start 2nd Week of December 2026

Completion Deadline End of February 2027

Lake Size 1.17 Acres

Estimated Material Depth Approximately 3.5 feet

1. Introduction and Purpose

Riverdale Knolls Golf Course is soliciting competitive proposals from qualified contractors to perform sediment dredging of its on-site irrigation lake, known as The Knolls Lake. Accumulated sediment has reduced the lake’s storage capacity and effectiveness, necessitating restoration dredging to support ongoing irrigation operations. The selected contractor will be responsible for all aspects of the dredging operation including de-watering, material excavation, stockpiling, site restoration, and seeding, in accordance with the specifications outlined in this RFP.

2. Scope of Work

The contractor shall furnish all labor, equipment, materials, and supervision necessary to complete the following scope of work:

2.1 De-watering

• The contractor shall be responsible for de-watering the irrigation lake prior to and throughout dredging operations.

• A de-watering plan must be submitted with the proposal, including proposed methods and discharge/containment strategies.

• All de-watering activities must comply with applicable local, state, and federal regulations, including any stormwater or NPDES permit requirements.

• In addition, a pipe fusing will be needed to obtain well water feeding into the lake approximately 50 feet away for winter watering.

2.2 Sediment Removal (Dredging)

• The lake surface area is approximately 1.17 acres.

• Approximately 3.5 feet of accumulated sediment material is to be removed from the lake bottom.

• Estimated total dredge volume is approximately 6,500–7,000 cubic yards (contractor to verify and confirm volume estimate as part of proposal).

• All dredged material shall be removed to the satisfaction of the Golf Course representative and the lake bottom shall be graded to a uniform and functional depth.

2.3 Material Stockpiling

• All excavated material shall be stockpiled on-site in a designated area near the lake, as coordinated with the Golf Course Superintendent.

• The stockpile area must be contained to prevent sediment migration onto turf or into drainage features.

• Contractor is responsible for appropriate erosion control measures (e.g., silt fence, berms) around the stockpile area.

• Dredged material will remain on-site; off-site disposal is not required unless otherwise directed.

2.4 Site Restoration

• Upon project completion, the stockpile area and any disturbed ground shall be graded and leveled to a smooth finish suitable for mowing and maintenance access.

• All disturbed areas shall be overseeded with an appropriate native grass seed mix, as approved by the Golf Course Superintendent.

• Contractor shall provide the proposed seed mix species and application rates within the proposal.

• Seeded areas shall be stabilized with appropriate erosion control measures (e.g., erosion control blanket, tackifier, or straw mulch) as applicable.

2.5 Turf Protection

• Large equipment access to the lake area is constrained by existing golf course turf and infrastructure. The contractor must provide and install rubber track pads, timber mats, or equivalent protective measures on all haul and access routes across maintained turf areas.

• Contractor is responsible for any turf damage caused by operations and shall repair damaged areas to a condition equal to or better than pre-project conditions at no additional cost to the Golf Course.

• Access routes and equipment staging areas must be coordinated with and approved by the Golf Course Superintendent prior to mobilization.

3. Project Schedule

The following schedule shall govern this project:

Milestone Target Date

Mobilization / Project Start 2nd Week of December 2026

Substantial Completion End of February 2027

Note: The project completion deadline of end of February 2027 is firm. Proposals must include a realistic schedule demonstrating the ability to meet this deadline.

4. Proposal Requirements

Proposals shall be submitted in writing and must include the following:

• Company name, address, primary contact, phone number, and email address.

• Relevant project experience: minimum of three (3) similar lake or pond dredging projects completed within the past five (5) years, including project name, location, scope, and client reference contact.

• Description of proposed dredging methodology and equipment to be used.

• De-watering plan including proposed method, discharge plan, and regulatory compliance approach.

• Turf protection plan: describe equipment access routes, track pad specifications, and any additional turf safeguards.

• Proposed native grass seed mix for site restoration with species names and application rates.

• Erosion control plan for stockpile area and seeded areas.

• Project schedule demonstrating ability to complete work by end of February 2027.

• Itemized cost proposal (see Section 5).

• Certificate of Insurance (see Section 6).

• Copies of any applicable licenses or permits held or to be obtained.

5. Pricing and Cost Proposal

Contractors shall provide a detailed, itemized cost breakdown including, but not limited to:

• Mobilization and demobilization

• De-watering (labor, equipment, pumping)

• Dredging / sediment excavation (per cubic yard and/or lump sum)

• Stockpile management and erosion control

• Track pads / turf protection installation and removal

• Grading and leveling of stockpile area

• Seeding with native grass mix (material and labor)

• Erosion control for restored areas

• Any permit or regulatory fees

• General requirements

• Overhead and fee

• Contingency or allowance items (if applicable)

A lump sum total price must also be provided. Proposals that do not include an itemized breakdown may be deemed non-responsive.

6. Insurance Requirements

The selected contractor shall provide and maintain, at minimum, the following insurance coverage throughout the duration of the project:

• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

• Workers’ Compensation: Per statutory requirements

• Automobile Liability: $1,000,000 combined single limit

Riverdale Knolls Golf Course shall be named as an Additional Insured on the Commercial General Liability policy. Certificates of Insurance must be provided prior to commencement of work.

7. Site Visit

A pre-proposal site visit is strongly encouraged. Prospective contractors wishing to visit the site should contact the Golf Course Superintendent to schedule an appointment.

Contractors are responsible for familiarizing themselves with site access conditions, turf sensitivity, and any logistical constraints prior to submitting a proposal.

8. Evaluation Criteria

Proposals will be evaluated on the following criteria:

Criterion

Relevant experience and qualifications

Quality of proposed work plan and methodology

Cost / price competitiveness

Ability to meet project schedule

References

9. General Terms and Conditions

• All work shall be performed in a professional manner, with minimal disruption to Golf Course operations where feasible.

• The contractor shall obtain all necessary permits and approvals required for dredging and de-watering operations.

• The contractor shall comply with all applicable federal, state, and local regulations, including environmental regulations governing sediment handling and water discharge.

• Payment terms will be negotiated with the selected contractor and included in the final contract.

• Interview / Oral Presentation (if required): May include any and all items identified in the Evaluations List above.

Thank you for your interest in this project.

Riverdale Knolls Golf Course — Irrigation Lake Dredging RFP — June 2026

2. RESPONSE FORMAT

2.1. Failure to provide required information in the provided format may deem your submittal non-responsive.

2.2. Submissions via Bidnet (https://www.bidnetdirect.com/colorado/adams-county) is required.

2.3. The Proposal shall be combined into a single PDF document and should contain the following:

2.3.1. Cover Letter/Executive Summary (1 page limit)

2.3.2. Table of Contents – Optional

2.3.3. Vendor/Firm Information

2.3.4. Firm Capability and Assigned Personnel

2.3.5. Project understanding and Approach

2.3.6. Additional information

2.3.7. Contractor’s Statement (Signature required)

2.3.8. Reference Form (you may use your own or the one provided)

2.3.9. Pricing Form/Rate Sheet. Pricing (forms and rates) must be provided as a separate PDF document in a separate envelope. There must not be any pricing information within the Proposal document.

3. QUALIFICATIONS AND PROJECT APPROACH:

3.1.1. Cover Letter / Executive Summary-should include:

3.1.1.1. The name and number of the RFP to which you are responding.

3.1.1.2. Interest in the project.

3.1.1.3. Brief summation of the Proposal. Highlight points that show your firm is qualified for this engagement.

3.1.2. Vendor/Firm Information

3.1.2.1. Describe your firm’s business and background

3.1.2.2. Number of years in the business

3.1.2.3. Details about ownership

3.1.2.4. An overview of services offered and qualifications

3.1.2.5. Size of the firm

3.1.2.6. Location(s) of offices. If multiple, please identify which will be the primary for our account.

3.1.2.7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

3.1.3. Firm Capability and Assigned Personnel

3.1.3.1. Provide a detailed narrative of technical disciplines, capabilities and /or production facilities. include any options that may be beneficial for the County to consider.

3.1.3.2. Identify the key staff who will be involved in the project and their responsibilities. Include the following:

3.1.3.2.1. Qualifications and relevant individual experience of Consultant and Subconsultant team members.

3.1.3.2.2. Unique knowledge of team members related to the project.

3.1.3.2.3. What position they will serve on the team.

3.1.3.2.4. Resumes of Key Personnel

3.1.3.3. Any other items you deem important.

3.1.4. References and Past Performance

3.1.4.1. Present information regarding how the team's qualifications and experience, and performance have proved successful on similar projects

3.1.4.2. Provide references (current contact name, current telephone number and email address) from at least three similar projects with similar requirements that have been completed within the past five

(5) years and that have involved the staff proposed to work on this project. Provide a description of the work performed and the project cost. *The Proposer authorizes County to verify any and all information contained in the Consultant’s submittal from references contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information they give.

3.1.4.3. Provide any substantiated complaints against the firm in the last 3 years and any outstanding litigation.

3.1.5. Understanding of the Project and Project Approach:

3.1.5.1. Project Concept and Approach

3.1.5.1.1. Demonstrate a clear and concise understanding of the project based on the Scope of Work provided.

3.1.5.1.2. Briefly describe the plans of the project team to achieve the project goals and objective.

3.1.5.2. Schedule

3.1.5.2.1. Provide a proposed schedule that show’s the team’s plan in detail and indicates the total amount of time anticipated to complete the project.

3.1.5.2.2. Describe how the project will be managed to meet the established schedule.

3.1.5.3. Project Management

3.1.5.3.1. List the names of staff members and what part of the project they are responsible for. These items may include cost control and quality control.

3.2. Additional Information

3.2.1. Provide any information that distinguishes your firm from your competition and any additional information applicable to this RFP that might be valuable in assessing Vendor’s proposal.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

PRICING FORM: RFP-JL-2026.753

(Submit in separate electronic envelope)

Company must include with their pricing their rate sheet, potential rates for subconsultants (if applicable), and any information on how project scale may impact pricing

COMPANY NAME: __________________________________________________

In addition to required breakdown listed in Section 5, please fill out the following.

Building Material and Labor

Total: $________________________ ________________________

(Numerical Amount) (Written Amount)

(+ Plus)

Force Account (Contingency): $10,000 The contingency is added to the project for any unforeseen expenses that arise during project execution. This is not a guaranteed payment amount to the awarded vendor.

This amount will be added IF the additional unforeseen work is pre-approved by the Project Manager. Please add this amount to determine the Total Price below.

(= Equals)

TOTAL PRICE: $_______________________ ________________________

(Numerical Amount) (Written Amount)

Total Price shall include all labor, materials, services and equipment necessary and incidental to properly execute required work according to the Scope of Work.

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

SUBMISSION CHECK LIST

Does your Proposal comply with all the terms and conditions YES NO of this Solicitation? If no, indicate exceptions.

Does your Proposal provide proposed revisions to the attached YES NO Sample Agreement and identified on the Term of Acceptance Form?

Does your Proposal meet or exceed all specifications, including YES NO minimum service requirements? If no, indicate exceptions.

Requirements met and response included? YES NO

May other governmental entity avail itself of this Agreement and YES NO purchase any and all items specified?

Have all the addendums been acknowledged and enclosed? YES NO

Has a duly authorized agent of the contractor signed the YES NO Contractor’s Statement?

Is pricing form enclosed in a separate document? YES NO

Has your firm or your sub-contractors ever received a YES NO Notice to Cure, Reprimand Letter, Cancel Agreement Notice, or Cancel Purchase Order Notice from Adams County?

If so, please explain.

Are the requested Bonds included if applicable? YES NO

Please Enter the contact information of the officer signing the Agreement:

Printed Name

Title

Phone Number

Email Address

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

CONTRACTOR’S STATEMENT

Pursuant to 2 C.F.R. Part 200 Subpart C 200.213, Contractor certifies that they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency, and has read and fully understand all the conditions herein set forth in the foregoing paragraphs, and by my signature set forth hereunder, I hereby agree to comply with all said conditions as stated or implied. In consideration of the above statement, the following Proposal is hereby submitted.

If any of the documents listed on the cover page are missing from this package, contact Adams County Purchasing. If you require additional information, call the Purchasing Division contact person.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Proposal, (3) the Proposal is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this Solicitation, and (4) the Contractor will accept any awards made to it as a result of the Proposal submitted herein for a minimum of 120 calendar days following the date of submission.

WE, THE UNDERSIGNED, HEREBY ACKNOWLEDGE RECEIPT OF

Addenda (list all):_____________________________________________________

Contractor Name Date

Signature Printed Name

Title

Address

City, State, Zip Code County

Telephone Fax

Email

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

REFERENCE FORM

RFP-JL-2026.753

Contractors shall furnish the names, contact information (e-mail and telephone number) of a minimum of three (3) firms or government organizations for which the Contractor has provided similar projects:

Company Name

Reference Name

Reference Contact info

Project Name /Description

Value

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

TERM OF ACCEPTANCE FORM

Request for Proposal #

I, on behalf of the Contractor identified below, hereby certify that I have read a copy of the sample Agreement attached to the RFP and understand the terms and provisions contained in that Agreement. I further hereby certify that it is the Contractor’s intent to comply with each and every term and provision contained in the sample Agreement and propose no modifications to the sample Agreement except as follows:

1)

2)

3)

I understand that the modification stated above, if any, are offered for discussion purposes only and that Adams County reserves the right to accept, reject or further negotiate any and all proposed modification to the sample Agreement.

Contractor Name

Authorized Signature

Printed Name

Title

Date

4430 South Adams County Parkway Brighton, Colorado 80601

REQUEST FOR PROPOSAL

APPENDIX A

SAMPLE AGREEMENT FOR SERVICES

The Sample Agreement is included in this solicitation for informational and reference purposes only.

ADAMS COUNTY

CONSTRUCTION AGREEMENT

THIS CONSTRUCTION AGREEMENT (“Agreement”) is made on________________________, by and between the Board of County Commissioners of Adams County, Colorado, located at 4430 South Adams County Parkway, Brighton, Colorado 80601, hereinafter referred to as the “County,” and, Contractor Name, located at Address123, hereinafter referred to as the “Contractor.”

The County and the Contractor, for the consideration herein set forth, agree as follows:

1. RESPONSIBILITIES/SERVICES OF THE CONTRACTOR

1.1. The Contractor shall furnish all of the labor, machinery, equipment, materials, and supplies necessary to perform all of the work shown on the plans and described in the specifications, and in all other documents incorporated herein by reference, entitled:

Solicitation & Project

1.2. The Contractor shall perform in accordance with the project scope and provisions of the Solicitation Type, and, in addition to the terms set forth in this Agreement, the Contractor agrees to be bound by and to perform in accordance with the following specified documents attached hereto and incorporated herein as if fully written into this Agreement:

1.2.1. All terms set forth in the RFP/IFB DOCUMENTS attached

hereto and identified as: REQUEST FOR PROPOSAL, BID

PROPOSAL, BID SCHEDULE, BID BOND, CONSTRUCTION

AGREEMENT, PERFORMANCE & PAYMENT BONDS,

INSURANCE, BIDDER'S CLIENT LIST, BIDDER'S CREDIT

LIST, NOTICE OF AWARD, ACCEPTANCE OF NOTICE OF

AWARD, NOTICE TO PROCEED, LETTER OF

ACCEPTANCE, APPLICATION FOR EXEMPTION

CERTIFICATE, FIELD ORDER, CHANGE ORDER,

APPLICATION FOR PAYMENT, PARTIAL WAIVER OF LIEN,

FINAL WAIVER OF LIEN, CERTIFICATE OF FINAL

COMPLETION, PROJECT DRAWINGS AND ANY SPECIAL

DETAILS.

1.3. The Contractor agrees that it has satisfied itself as to the nature and location of the work, the character, quality, and quantity of the materials to be encountered, including subsurface conditions, the equipment and facilities needed to complete the work, the local conditions, and all other matters which can affect the work under this Agreement and Contractor assumes the risk should the conditions enumerated in this section differ from what Contractor anticipated.

1.4. When required by any document incorporated into this Agreement, certain specified materials shall not be incorporated in the work until tests have been made and the material found to be in accordance with the requirements of the specifications. All costs of initial testing shall be included in the price bid. The Contractor will pay for repeated tests due to failure of initial tests.

1.5. This Agreement does not guarantee to the Contractor any work except as authorized in accordance with this Section I, nor does it create an exclusive agreement for services.

1.6. The Contractor understands that close cooperation and coordination of this project with all or other contractors or subcontractors is required.

1.7. Emergency Services: In the event the Adams County Board of County

Commissioners declares an emergency, the County may request additional services (of the type described in this Agreement or otherwise within the expertise of Contractor) to be performed by Contractor. If County requests such additional services, Contractor shall provide such services in a timely fashion given the nature of the emergency, pursuant to the terms of this Agreement. Unless otherwise agreed to in writing by the parties, Contractor shall bill for such services at the rates provided for in this Agreement.

1.8. This Agreement is funded by grant funding from the United Stated Department of

Housing and Urban Development and therefore the requirements outlined in Exhibit B, attached hereto and incorporated herein, and Exhibit C, attached hereto and incorporated herein, shall be complied with by Contractor.

2. RESPONSIBILITIES

OF THE COUNTY

The County shall:

2.1. Provide information as to its requirements for the project.

2.2. Give prompt notice to the Contractor whenever the County observes or otherwise becomes aware of any defect in the project.

2.3. Provide reasonable assistance to the Contractor in obtaining approval from all governmental authorities having jurisdiction over the project, and such approvals and consents from such other individuals or bodies as may be necessary for completion of the project.

2.4. Furnish, or direct the Contractor to provide, at the County's expense, necessary additional services.

3. TERM

3.1. Term of Agreement: The work to be performed under this Agreement shall be for

XXXXX

4. PAYMENT AND FEE SCHEDULE

4.1. The County shall pay the Contractor for services furnished under this Agreement, and the Contractor shall accept as full payment for those services, the sum of ($).

4.2. The Contractor shall maintain hourly records of time worked by its personnel to support any audits the County may require, and shall bill the County monthly for costs accrued during the preceding month. Payments on these billings will be subject to estimates prepared by the Project Manager of the value of work performed and materials delivered and materials placed in accordance with the specifications. Upon submission of such billings to the County and approval by the Project Manager, payment shall be issued. It is understood and agreed that the County may require a maximum of thirty-one (31) days to process payment after receiving billing in the proper form.

4.3. The County may deduct money from the partial payments in an amount necessary to protect the interests of the County, and is dependent upon the following:

4.3.1. If the Agreement is for one hundred fifty thousand dollars ($150,000) or more, the County shall withhold five percent (5%) of monthly partial payments until the contract is completed satisfactorily and finally accepted by the County. For Agreements less than one hundred fifty thousand dollars ($150,000), the County may withhold more than five percent (5%).

4.3.2. All money withheld pursuant to this section shall be retained by the County no more than thirty (30) days after the project has been completed to satisfaction and has been finally accepted by the County. If the County finds that satisfactory progress is being made in all phases of the Agreement, the County may, upon written request of the Contractor, authorize payment from the withheld percentage. Before such payment is made, the County shall determine that satisfactory and substantial reasons exist for the payment and shall require written approval from any surety furnishing bonds for the work performed under the terms of this Agreement.

4.4. Fund Availability: The County has appropriated sufficient funds for this Agreement for the current fiscal year. Payment pursuant to this Agreement, whether in full or in part, is subject to and contingent upon the continuing availability of County funds for the purposes hereof. In the event funds become unavailable, as determined by the County, the County may immediately terminate this Agreement or amend it accordingly. To the extent allowed by the Colorado Taxpayer Bill of Rights and Title 29 of the Colorado Revised Statutes, the County represents that it has appropriated an amount of money for this Agreement that is at least equal to the contract price.

5. LIQUIDATED DAMAGES

5.1. The Contractor agrees that time is of the essence in the performance of this Agreement. If the Contractor is delayed for any reason beyond its control, the Contractor shall submit the reason for the delay in writing to the Project Manager who shall decide whether it sufficiently justifies an extension of the completion date.

5.2. All decisions of the Project Manager are at his/her complete discretion and will be final.

5.3. Time is of the essence in the performance of this Agreement. In the event the

Contractor shall fail to complete all the work to be performed by the completion time aforementioned, the Contractor shall pay to the County as and for liquidated damages, not as a penalty, the applicable sum set forth in the schedule below, for each and every calendar day that the Contractor shall be in default. From more than to and including:

Original Contract Amount ($) Liquidated Damages per Calendar Day ($)

From More Than To And Including

0 150,000 500

150,000 500,000 1,000

500,000 1,000,000 1,600

1,000,000 2,000,000 2,300

2,000,000 4,000,000 4,100

4,000,000 10,000,000 5,800

10,000,000 ---- 7,000

5.4. Any deduction assessed as liquidated damages under this section shall not relieve the Contractor from liability for any damages or costs resulting from delays to other contractors on the job or to other projects caused by a failure of the Contractor to complete the work according to…