biddoc.pdf

REQUEST FOR PROPOSALS

RFP 2026-013

CITY OF MANITOU SPRINGS

ON-CALL PAVEMENT MARKING AND CURB PAINTING SERVICES

Published July 21, 2026

101 Banks Place Manitou Springs, CO 80829

REQUEST FOR PROPOSALS

RFP 2026-013

City Contact: Stacey Salvatore, Engineer Coordinator

Email: Ssalvatore@manitouspringsco.gov

SCHEDULE OF EVENTS (MST - subject to change) Event Date / Time

1. RFP PUBLISHED July 21, 2026

2. PRE-PROPOSAL

CONFERENCE

July 29, 2026, 2:00 PM

3. DEADLINE FOR

QUESTIONS

August 5, 2026, 3:00 PM

4. FINAL ADDENDUM

ISSUED

August 10, 2026

5. RFP SUBMITTAL

DEADLINE

August 17, 2026 3:00 PM

6. NOTICE OF SELECTION September 3, 2026

PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held on the date and time identified above at 101 Banks Place, Manitou Springs, CO 80829 or virtually via Microsoft Teams:

https://teams.microsoft.com/meet/22678503485042?p=4OYVt2P5IdSppNB8ie.

Meeting ID: 226 785 034 850 42 Passcode: d5fA9gW2

The purpose of this pre-proposal conference is to discuss this Request for Proposals, the City’s anticipated scope of work, traffic control expectations, proposed schedule, and related project requirements.

Attendance is optional. Offerors are responsible for reviewing all RFP materials and addenda whether or not they attend the pre-proposal conference.

QUESTIONS CRITERION/SUBMITTAL REQUIREMENTS

The City will only accept questions submitted via the Rocky Mountain E-Purchasing System (BidNet). No verbal questions or questions through any other means, including email, will be accepted. Emailed questions will be accepted only if there are issues with BidNet.com.

Questions must be received by the Deadline for Questions listed in the Schedule of Events.

Responses to questions and any clarifications or changes to this RFP will be issued by addendum.

PROPOSAL CRITERION/RESPONSE REQUIREMENTS:

Responses must be received no later than Submittal Deadline and time identified above.

(Submittals received after this date and time will NOT be considered for award.) Responses must remain valid for 90 days from the submission deadline, during which time the City may complete the evaluation and contract award process.

The City will only accept responses submitted electronically via the Rocky Mountain E- Purchasing System (BidNet). Late submittals WILL NOT be considered, regardless of cause.

Faxed or emailed responses (outside of the BidNet system) are not acceptable.

A signed Attachment A – Proposal Acknowledgement Form – must be included with submitted qualifications. Be sure to include additional acknowledgement forms for each addendum.

Login to the following BidNet website to register (Free Registration) to submit a bid for this project.

All required documents will be uploaded to the BidNet website. The City of Manitou Springs belongs to BidNet’s Rocky Mountain e-Purchasing Group within BidNet.

https://www.BidNetdirect.com/

BIDNET Direct Support 800-835-4603 https://www.bidnetdirect.com/

BACKGROUND AND HISTORY

Manitou Springs was founded in 1872 by Englishman Dr. William Bell and his business partner General William Palmer as a scenic health resort. The town was incorporated in 1876 and is now a home rule city of approximately 5,000 residents.

“Manitou,” a Native American word for “great spirit,” describes this beautiful mountain community. Eight naturally carbonated mineral spring fountains, located throughout this historic town, run free for all who wish to enjoy their healing benefits. The Ute, Cheyenne and other Native Americans considered this area sacred for its healing springs and clean mountain air.

Manitou Springs is also a vibrant artisan community, home to world class art, music, theater, and sidewalk sculpture displays. The City’s economy is primarily tourism-based and also relies on recreation and leisure services. The community has a range of boards and commissions that help to plan for and implement key community projects and facilities.

The City is approximately 3.2 square miles in area, with over 150 historic structures, including 27 historic arch bridges. Many homes are over 100 years old, and the approximately 30 miles of streets serving these residences are often narrow and steep.

Because Manitou Springs has narrow roadway sections, significant pedestrian activity, historic resources, seasonal tourism, special events, and steep grades, pavement marking work must be carefully coordinated to protect the traveling public, minimize disruption, and maintain access for residents, businesses, emergency responders, pedestrians, bicyclists, and visitors.

For additional information you are encouraged to visit the City’s website at www.manitouspringsco.gov.

PROJECT DESCRIPTION

The City of Manitou Springs is seeking proposals from qualified companies to provide street striping, pavement marking, curb painting, marking/paint removal, and related traffic control services on City streets, parking areas, intersections, pedestrian crossings, and other City-controlled facilities on an on-call basis.

The intent of this RFP is to select a qualified contractor capable of furnishing all labor, materials, all required permits including Colorado Department of Transportation (CDOT), equipment, supervision, traffic control, quality control, and incidentals necessary to complete pavement marking work as directed by the City. Work may be performed as an annual maintenance project, under individual work orders, or on an as-needed basis during the contract term.

The successful company shall coordinate closely with the City’s Project Manager and City staff to complete the work safely, efficiently, and in accordance with applicable standards, including the current edition of the Manual on Uniform Traffic Control Devices (MUTCD), applicable CDOT specifications where relevant, manufacturer requirements, and City direction.

PROPOSAL REQUIREMENTS

The City is seeking information from qualified companies who have experience and qualifications to serve as the City’s contractor for street striping and pavement marking services. The City of Manitou Springs’ Project Manager will work closely with the successful contractor on project scheduling, field verification, traffic control, materials, quality control, public access, and related project needs.

The selected company will perform work under contract with the City, using the City’s standard Services Agreement.

The City’s selection process will be a two-step process:

• The first step will be an evaluation of the qualifications and proposal materials submitted in response to this Request for Proposals (RFP).

• In the second step, the City may proceed with negotiations with the primary company or invite the top offerors to make oral presentations to the selection team. Instructions will be provided regarding the desired content of the presentations if presentations are deemed necessary by the selection committee. A company’s ability to follow directions will be considered as part of the evaluation of the qualifications and any oral presentation.

COMPANY SELECTION / QUALIFICATIONS

1. Award will be given to the lowest, qualified bid based on the estimated quantities and unit prices in the Bid Pricing Schedule.

2. This RFP is intended to identify a qualified contractor with the ability to complete municipal pavement marking work safely, accurately, and on schedule. Work shall be compensated in accordance with the contract documents using bid unit prices and approved time-and-materials rates, as applicable.

3. Evaluation and Award are discussed herein, and the successful company should be aware that:

• The successful team will demonstrate significant experience with similar municipal street striping and pavement marking projects.

• Preference may be given to local company, experience working in similar mountain communities, and demonstrated familiarity with municipal traffic control and public access needs.

• The selected company must demonstrate that it has the equipment, trained personnel, materials, traffic control capability, and scheduling capacity required to complete the work.

4. The awarded company shall:

• Enter into a contract with the City using the City’s standard Services Agreement.

• Maintain required insurance and bond coverage for the duration of the contract period as outlined in the contract.

• Operate as an independent company and will not be considered employee(s) of the City of Manitou Springs.

• Be paid on invoices as satisfactory work is completed and accepted by the City.

Applicable Standards and CDOT Reference Specifications Unless otherwise directed by the City, all pavement marking work shall be performed in accordance with the current Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD), the Colorado supplement to the MUTCD, applicable City requirements, and the applicable portions of the CDOT Standard Specifications for Road and Bridge Construction, including Section 627, Pavement Marking.

Where this RFP, the contract documents, City direction, or a work order establishes requirements that are more specific or more restrictive than the referenced standards, the more specific or restrictive requirement shall govern. Where a conflict is identified, the Contractor shall notify the City before proceeding.

Materials shall conform, as applicable, to CDOT material requirements for pavement marking paint, glass beads, modified epoxy pavement marking material, thermoplastic marking material, pavement primer, preformed plastic pavement marking material, pavement marking tape, removable pavement marking tape, raised pavement markers, preformed thermoplastic pavement marking material, and methyl methacrylate pavement marking material.

Temporary and final pavement markings shall be installed to the lines, dimensions, patterns, locations, and details established by the City. When pavement marking layout details are not provided, the Contractor shall field-verify existing conditions and submit a proposed layout to the City for review before installation.

Project Administration and Coordination

• Attend kickoff, coordination, and field meetings as requested by the City.

• Designate a single project manager or superintendent with authority to coordinate work with the City.

• Coordinate work schedules, daily locations, traffic control needs, public access impacts, and weather-related changes with the City.

• Acquire necessary permits.

• Provide advance notice before mobilizing to any work area.

• Comply with City and State instructions related to special events, school operations, transit activity, downtown business access, emergency access, and seasonal tourism impacts.

Work Authorization / Task Orders

• Work shall be performed only upon written authorization from the City, which may be issued by work order, task order, notice to proceed, email authorization, or other written direction from the City’s designated representative.

• The Contractor shall not perform work, mobilize, purchase project-specific materials, or incur costs without prior written authorization from the City.

• Each work authorization may identify locations, quantities, traffic control requirements, schedule constraints, special coordination requirements, and any applicable not-to-exceed amount.

• The Contractor shall monitor cumulative authorized work and shall not exceed the annual not-to-exceed value without prior written approval from the City.

Field Verification and Layout

• Verify existing pavement markings, existing curb painting, curb conditions, street conditions, limits of work, and marking layout before installation.

• Pre-mark proposed striping and pavement markings where necessary to confirm placement with the City.

• Notify the City of conflicting, missing, obsolete, or unclear markings before proceeding.

• Coordinate any layout changes with the City prior to installation.

Surface Preparation

• Clean pavement and curb surfaces prior to application by sweeping, blowing, high-pressure air blast, waterblast, or other approved means appropriate to the marking material and pavement condition.

• Remove dirt, debris, loose aggregate, vegetation, laitance, curing compound residue, oil, grease, paint, moisture, and other foreign materials that may prevent proper adhesion or performance.

• Confirm pavement/curb and weather conditions are suitable for marking installation.

• Protect adjacent surfaces, utilities, drainage features, curbs, sidewalks, and private property from overspray or damage.

Pavement Marking and Curb Painting Installation

• Install/remove pavement markings/curb paintings as directed by the City. Work may include new markings, restriping existing markings, refreshing faded markings, and installing specialty markings. Materials may include waterborne traffic paint, epoxy, thermoplastic, preformed thermoplastic, glass beads, temporary pavement marking materials, or other products approved by the City.

• Install markings using manufacturer-recommended methods and equipment appropriate for the specified material, including synchronized glass bead application where applicable.

• Unless otherwise approved by the City, pavement marking paint shall be placed within the minimum and maximum application ranges established by CDOT Section 627, including width tolerance, thickness, coverage rate, bead application rate, and dry time requirements applicable to the selected paint type.

• Low-temperature waterborne paint shall not be applied unless air and pavement temperatures are at least 35 degrees Fahrenheit and are expected to remain at or above 35 degrees Fahrenheit for at least 24 hours. High-build waterborne paint shall not be applied unless air and pavement temperatures are at least 45 degrees Fahrenheit and are expected to remain at or above 45 degrees Fahrenheit for at least 24 hours.

• Thermoplastic pavement markings shall be placed on clean, dry pavement with pavement and ambient temperatures of at least 50 degrees Fahrenheit, or as otherwise required by manufacturer recommendations and approved by the City. Thermoplastic markings shall include epoxy primer when required by the applicable specification or manufacturer recommendations.

• Modified epoxy pavement markings shall not be applied unless pavement and air temperatures are at least 35 degrees Fahrenheit and all surface preparation requirements have been satisfied.

• Methyl methacrylate, preformed plastic, preformed thermoplastic, pavement marking tape, removable tape, and raised pavement markers shall be installed in accordance with manufacturer recommendations, applicable CDOT Section 627 requirements, and City direction.

• Apply markings at the proper thickness, width, color, alignment, reflectivity, and location.

• Apply glass beads or reflective media in accordance with manufacturer recommendations and applicable specifications.

• Use equipment capable of producing uniform, straight, clean, and durable markings.

• Protect markings from traffic until sufficiently dry or cured.

• Correct tracking, overspray, bleeding, misalignment, premature failure, or deficient markings at no additional cost to the City.

Anticipated Marking Types

• Centerlines, lane lines, edge lines, skip lines, and channelizing lines.

• Stop bars, yield lines, crosswalks, bike lanes, pedestrian crossings, and other multi-modal markings.

• Parking stall lines, no-parking areas, curb markings, and loading zones.

• Directional arrows, words, legends, bike markings, school zone markings, ADA parking symbols, and other symbols as directed.

• Temporary markings needed for traffic control, construction phasing, seal coat projects, temporary traffic patterns, or interim conditions. Temporary markings shall be maintained until final markings are installed or until the City directs removal.

• Removal or obliteration of existing or conflicting markings as directed by the City.

Traffic Control and Public Safety

• Acquire all required permits relating to the project, including City of Manitou Springs

Traffic Control and CDOT Special Use Permit for work performed along HWY24 Bus

(Manitou Avenue) and it shall be incidental to the project. Permit applications require Traffic Control Plans.

• Provide all required traffic control devices, signage, cones, flaggers, vehicles, arrow boards, and related equipment necessary to safely perform the work.

• Comply with the current MUTCD, the Colorado supplement to the MUTCD, applicable CDOT traffic control requirements, and all applicable federal, state, and local traffic control requirements.

• Traffic control setup, maintenance, and removal shall be performed by qualified personnel. When requested by the City, the Contractor shall provide documentation of relevant traffic control training or certifications for personnel responsible for traffic control.

• Maintain safe passage for vehicles, pedestrians, cyclists, residents, businesses, emergency responders, and City staff.

• Coordinate closures, lane restrictions, parking restrictions, and access restrictions with the City prior to implementation.

• Support public notification efforts by providing proposed work locations, schedule, expected duration, parking impacts, and access limitations in advance of work.

• Immediately correct unsafe conditions including those identified by the City.

Materials, Equipment, and Workmanship

• Prior to beginning work, submit product data, manufacturer recommendations, material certifications, Safety Data Sheets, proposed application rates, and proposed glass bead or reflective media application rates for all pavement marking materials proposed for use.

• Provide manufacturer installation instructions, certification of compliance, warranties, and documentation of installer qualifications where required for specialty materials such as performed plastic pavement marking, preformed thermoplastic pavement marking, methyl methacrylate, or other specialty products.

• Use striping equipment capable of producing clean-edged solid and broken lines of the designated width, with automatic skip control for centerlines and lane lines where applicable.

• Use equipment with a glass bead dispenser directly behind and synchronized with the paint, epoxy, thermoplastic, or other material applicator where reflective beads are required.

• Use materials appropriate for the pavement condition, traffic volume, expected service life, weather conditions, and City direction.

• Maintain equipment in good operating condition and calibrate application equipment as necessary.

• Perform all work in a neat and professional manner using trained personnel experienced in municipal pavement marking work.

• Perform clean-up and disposal of waste for all areas daily, at Contractor’s cost

Schedule and Weather Constraints

• Provide an anticipated schedule and production plan with the proposal.

• The Contractor shall acknowledge City work requests within two business days unless a shorter response time is requested for safety-related work.

• Unless otherwise approved by the City, routine work shall be scheduled within ten business days of written authorization, subject to weather, material availability, City priorities, and event restrictions.

• Urgent safety-related work shall be scheduled as soon as practicable after written authorization from the City.

• Coordinate daily work locations and start times with the City.

No work shall be done between the hours of 5:30 PM and 7:00 AM, nor at any time on

Saturday, Sunday, or holidays, except with the written permission of the city or in case of an emergency.

• Do not perform marking work when pavement, temperature, moisture, or weather conditions are outside the applicable product requirements.

• The Contractor shall be responsible for confirming that pavement surface conditions, air temperature, pavement temperature, moisture, and weather forecast are suitable for the proposed marking material before application. Markings placed under unsuitable conditions may be rejected and shall be replaced at the Contractor’s expense.

• Plan work to minimize disruption to downtown businesses, residents, visitors, special events, schools, and major traffic periods.

• Final markings on roadways closed to traffic during work shall be in place before the roadway is opened to traffic, unless otherwise approved by the City.

• Where work is performed under traffic, temporary centerline, lane line, edge line, no-passing zone, and other required markings shall be installed and maintained as needed for safe traffic operations and in accordance with applicable specifications.

Quality Control, Inspection, and Acceptance

• Inspect completed work with the City upon request.

• Provide daily or weekly reports if requested by the City.

• Correct defective or nonconforming work within the time established by the City and at no additional cost to the City.

• Markings shall be straight, uniform, clean edged, properly aligned, retroreflective, and placed in the correct location.

• Markings that are crooked, misaligned, tracked, smeared, under-applied, over-applied, improperly beaded, poorly bonded, marred before curing, or otherwise unacceptable to the City shall be corrected or replaced at the Contractor’s expense.

• The Contractor shall protect wet or uncured markings from traffic and shall be responsible for repair of markings damaged by traffic before the markings are dry or cured.

• Removal of paint or marking material from vehicles, private property, curbs, sidewalks, utilities, or other surfaces due to Contractor operations shall be at the Contractor’s expense.

• The Contractor shall warrant pavement marking work against defects in materials and workmanship for a period of one year from the date of acceptance, unless a different warranty period is approved by the City in writing. Failure caused by snowplow damage, pavement failure, utility work, City-directed removal, or other conditions outside the Contractor’s control may be excluded, as determined by the City.

Measurement, Payment, and Incidental Work

• Work shall be measured and paid for using the units and prices established in the Bid

Pricing Schedule, approved work orders, and contract documents.

• Unless specifically identified as a separate pay item, glass beads, surface cleaning, high-pressure air blast or waterblast cleaning, layout, control points, pavement marking plans, temporary protection of markings, and manufacturer-required installation documentation shall be considered incidental to the applicable pavement marking item.

• Material applied in excess of specified coverage limits or outside the approved limits of work shall not be measured for payment unless authorized in writing by the City.

• Temporary pavement markings will be paid only when authorized by the City and shall be maintained throughout the required period at no additional cost unless otherwise stated in the contract documents.

Deliverables

• Project schedule and updates.

• Required permits.

• Material product data and safety data sheets, if requested.

• Daily work reports or quantity summaries, if requested.

• Final invoice with complete quantities by work item and location.

• Warranty documentation and closeout information.

RESPONSE FORMAT

The following items are to be included in your proposal, in the order listed. Deviation may render your proposal non-responsive. Maximum proposal length is 35 pages, single-sided, including front and back covers. Corporate or team resumes are included as part of the page count.

Cover Letter Include a cover letter that introduces the company, summarizes the company’s qualifications, and details any exceptions to this RFP. Please note that significant exceptions may make your proposal nonresponsive. This letter should also provide principal contact information for this RFP, including address, telephone number, email, and website, if applicable.

Company Information

• Provide the company name, address, phone number, and names of principals.

• Identify the year in which your company was established and began providing pavement marking or related services.

• Describe any pending plans to sell or merge the company.

• Provide a comprehensive listing of all relevant services you provide, including striping, pavement marking, marking removal, traffic control, and related work.

• Identify whether the company has a Colorado office or regular Colorado operating presence.

Recent Experience with Similar Projects

• List a minimum of two (2) projects of similar nature that the team has had direct involvement with within the past seven years. Be specific about why the referenced projects are similar to this project.

• For each project, include the project name, owner, location, brief description, approximate contract amount, whether the project was completed on time, and reference names, phone numbers, and email addresses.

• Provide a list of three (3) references/customers that either have in the past seven years or are currently receiving services similar to the scope of services required by the City under this RFP.

• The quality of performance on previous City contracts or services will be considered.

Failure on the part of any contractor to carry out a previous contract in a satisfactory manner may be deemed sufficient cause for disqualification.

Project Team Describe the company’s team for the project. Please also list any proposed subcontractors, including traffic control, marking removal, specialty material installers, or other relevant subcontractors. For key project team members, which at minimum should include the company’s Project Manager/Superintendent and traffic control lead, please include:

• A brief description of the individual’s background and experience.

• Each individual’s years of relevant experience.

• A description of each individual’s relevant municipal pavement marking experience.

• The role each individual will take on the project.

• Relevant certifications, training, or licenses, including traffic control certifications if applicable.

Approach to Scope of Work

• Provide detailed information about what makes your approach unique and best suited for this project.

• Describe how your team will coordinate work with the City, businesses, residents, pedestrians, visitors, and other affected parties when needed.

• Describe how the work will be accomplished in an effective and timely manner. Explain the proposed work plan with a description of the specific tasks as noted in the Scope of Services of this RFP.

• Describe your proposed traffic control approach, including how you will maintain safe access through narrow or constrained streets.

• Describe your quality control process, material selection approach, and method for correcting deficient work.

• Identify any anticipated challenges, including weather, access, steep grades, downtown traffic, public events, pavement condition, or material availability, and describe your proposed mitigation measures.

Cost Schedule Provide a Bid Pricing Schedule for services. Pricing must be valid for the period identified by the bidder and should include all labor, equipment, materials, mobilization, traffic control, overhead, profit, travel, and incidentals necessary to complete the work unless specifically excluded. Award will be given to the lowest, qualified bid based on the estimated quantities and unit prices in the Bid Pricing Schedule. Work shall be compensated in accordance with the contract documents using bid unit prices and approved time-and-materials rates, as applicable.

At minimum, the Cost Schedule should include:

• Company name and address.

• Date through which pricing is valid.

• Unit prices for common pavement marking items listed in Attachment B.

• Mobilization pricing.

• Traffic control pricing.

• Marking removal pricing.

• Hourly rates for additional work, if requested by the City.

• Any minimum charges, call-out charges, night/weekend premiums, material escalation terms, or exclusions.

*Note All bonding and insurance is incidental to the project and will not be paid for as a separate line item.

Supporting Information Examples of supporting materials that should be included with the proposal include:

• Graphs, charts, photos, resumes, plans, reports, or similar documentation.

• Narrative explaining potential challenges and mitigation measures.

• Experience with local agency or municipal projects.

• Equipment list and production capabilities.

• Material product information, sample warranty terms, and documentation demonstrating compliance with applicable CDOT Section 627 and manufacturer installation requirements.

• Experience working in constrained rights-of-way or high-pedestrian areas.

• Demonstration of the company’s efforts in support of environmental protection, proper disposal, spill prevention, and responsible materials handling.

• Any litigation to which the company is a party.

• Any bankruptcy settlements or unpaid judgments against the company or its principals.

• Any previous contracts that the company defaulted on and/or were terminated and reasons for the default(s) and/or termination(s).

Conflict of Interest Please list any current or potential clients, projects, or relationships which may be or cause a conflict of interest in working for the City of Manitou Springs and describe the possible extent of the conflict.

Other Information Provide any other information deemed necessary to support the proposal.

EVALUATION CRITERIA

All bids submitted in response to this RFP will be reviewed by City representatives for responsiveness, responsibility, compliance with the specifications and contract requirements, and total bid price. Award will be given to the lowest, qualified bid based on the estimated quantities and unit prices in the Bid Pricing Schedule. The City reserves the right to verify bidder qualifications, references, pricing, and ability to perform the work before award.

Review Item Description Basis

Responsiveness Bid is complete, submitted on time, includes required forms, acknowledges addenda, and follows the requirements of the RFP.

Pass / Fail

Responsibility Bidder demonstrates the capability, experience, personnel, equipment, insurance, bonding capacity, reliability, and integrity necessary to fully perform the contract requirements.

Pass / Fail

Compliance with Specifications

Bidder demonstrates the ability to perform the required pavement marking, traffic control, scheduling, safety, and quality-control requirements.

Pass / Fail

Total Bid Price Total bid will be calculated using the estimated quantities and unit prices in the Bid Pricing Schedule.

Lowest Total Bid

Additional Evaluation Criteria The companies will also be evaluated upon the following general criteria:

• Experience and expertise of project team members both individually and as a group.

• History of previous experience with similar projects.

• Results of reference checks.

• Company’s record for completing work on time and within budget.

• Any special capabilities the team may bring to the project.

• The company’s ability to follow directions.

• Conciseness and completeness of the submission.

Determination of Responsibility of the Offeror The City awards contracts to responsible vendors only. The City reserves the right to make its offeror responsibility determination at any time in this RFP process and may not make a responsibility determination for every offeror. A “Responsible Offeror” is defined by this proposal as one who has the capability in all respects to perform fully the contract requirements, presents perseverance, experience, integrity, reliability, capabilities, facilities, equipment, and credit which will assure good faith performance. The City reserves the right to request information as it deems necessary to determine an offeror’s responsibility. If the offeror fails to supply the requested information, the City shall base the determination of responsibility upon any available information or may find the offeror non-responsible if such failure is unreasonable.

City staff shall review submitted bids to determine responsiveness and responsibility, verify required submittals, and calculate the lowest total bid based on the Bid Pricing Schedule.

The City may request clarifications or additional information as necessary to determine bidder responsibility; however, such requests shall not alter the basis of award.

ADMINISTRATIVE INFORMATION

Issuing Office The City of Manitou Springs agent listed herein is to be the sole point of contact concerning this RFP. Offerors shall not directly contact other personnel regarding matters concerning this RFP or to arrange meetings related to such.

Official Means of Communication All official communication from the City to offerors will be via BidNet to the City contact as identified on page 2 of this RFP. The City will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of award.

Inquiries Prospective offerors may make written inquiries by email to the City contact as identified on page 2 of this RFP before the written inquiry deadline concerning this RFP to obtain clarification of requirements. There will be opportunity to make inquiries during the pre-proposal conference. No inquiries will be accepted after the deadline. Responses to offerors’ inquiries will be emailed by the final addendum date listed herein. Offerors cannot rely on any other statements that clarify or alter any specification or other term or condition of the RFP.

Insurance and Bonding Contractor shall procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Contractor under this Agreement, including the following, at a minimum:

o Worker's compensation insurance as required by law; and o Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and one million dollars ($1,000,000) general aggregate naming the City and the City's officers, employees, and consultants as additional insureds. The policy shall be with a carrier and in a form acceptable to the City at the City's sole discretion.

o Any insurance carried by the City, its officers, or its employees or contractors is excess and not contributory insurance to that provided by Contractor.

Contractor shall be solely responsible for any deductible losses under any policy.

o Contractor shall provide to the City a certificate of insurance and bond certificates as evidence that required policies and bonding are in full force and effect. The certificate of insurance shall identify the City as additionally insured.

Contractor shall procure and maintain, at its own cost the following Bonds:

o 100% Performance Bond o 50% Payment Bond

Bond certificates shall include the City; and Contractor shall provide that the coverages and/or bonds afforded under the policies shall not be cancelled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. The City reserves the right to request and receive a certified copy of any policy, bonds, and any endorsement thereto. The City must have all certificates and bonds on file prior to start of any project.

Modification or Withdrawal of Proposals Proposals may be modified or withdrawn by the Offeror prior to the established due date and time.

Minor Informalities Minor informalities are matters of form rather than substance evident from the response or insignificant mistakes that can be waived or corrected without prejudice to other vendors.

The City may waive such informalities or allow the vendor to correct them depending on which is in the best interest of the City.

Responsibility Determination The City will make awards only to responsible vendors. The City reserves the right to assess offeror responsibility at any time in this RFP process and may not make a responsibility determination for every offeror.

Acceptance of RFP Terms A proposal submitted in response to this RFP shall constitute a binding offer. The autographic signature of a person who is legally authorized to execute contractual obligations on behalf of the offeror shall indicate acknowledgment of this condition. A submission in response to this RFP acknowledges acceptance by the offeror of all terms and conditions as set forth herein. An offeror shall identify clearly and thoroughly any variations between its proposal and the RFP in the cover letter. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

Protested Solicitations and Awards Any actual or prospective offeror who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the City’s Administrator. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto.

Confidential/Proprietary Information The City neither requests nor encourages the submission of confidential/proprietary information in response to this Request for Proposals. All proposals will be confidential until a contract is awarded and fully executed. At that time, all proposals and documents pertaining to the proposals will be available for public inspection, except for material that is proprietary or confidential and properly identified in accordance with City procedures.

Neither a proposal in its entirety, nor proposal price information will be considered confidential/proprietary.

Acceptance of Proposal Content The contents of the proposal, including person(s) specified to implement the project, of the successful contractor shall become contractual obligations into the contract award. Failure of the successful offeror to perform in accordance with these obligations may result in cancellation of the award and such offeror may be removed from future solicitations.

RFP Cancellation The City reserves the right to cancel this RFP at any time, without penalty.

Negotiation of Award In the event only one responsive proposal is received by the City, the City reserves the right to negotiate the award for the services with the offeror submitting the proposal in lieu of accepting the proposal as is.

Contract The selected offeror will enter into a contract, using the City’s standard Services Agreement with the City of Manitou Springs for this work. The contract will set forth the agreement and responsibilities as outlined in this RFP.

The initial term shall be one (1) year from the effective date of the contract, with the City having the option to renew annually for up to four (4) additional one-year periods.

The City makes no guarantee of a minimum quantity of work to be assigned or payment to be made to the Contractor as a function of this contract.

RFP Response/Material Ownership All material submitted regarding this RFP becomes the property of the City of Manitou Springs, unless otherwise noted in the RFP.

Incurring Costs The City is not liable for any cost incurred prior to issuance of a legally executed contract and/or a purchase order.

Non-Discrimination The offeror shall comply with all applicable state and federal laws, rules and regulations involving nondiscrimination on the basis of race, color, religion, national origin, age, sex, disability, sexual orientation, gender identity, or any other protected class.

News Releases Neither the City, nor the offeror, shall make news releases pertaining to this RFP prior to execution of the contract without prior written approval of the other party. Written consent on the City’s behalf is provided by the Public Information Officer.

Taxes The City of Manitou Springs is exempt from all federal excise taxes and all Colorado State and local government sales and use taxes.

Assignment and Delegation Neither party to any resulting contract may assign or delegate any portion of the agreement without the prior written consent of the other party.

Availability of Funds Financial obligations of the City of Manitou Springs payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract will become null and void, without penalty to the City.

Standard of Conduct The successful offeror shall be responsible for maintaining satisfactory standards of employees’ competency, conduct, courtesy, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee as may be necessary. The City may request the successful company to immediately remove from this assignment any employee found unfit to perform duties.

Duty to Comply with State Investigation Contractor shall comply with any reasonable request of the Colorado Department of Labor and Employment made in the course of an investigation pursuant to C.R.S. 8-17.5-102(5).

Damages for Breach of Contract In addition to any other legal or equitable remedy the City may be entitled to for a breach of this Contract, if the City terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the City.

Other Statutes The signatory hereto avers that he/she is familiar with Colorado Revised Statutes 18-8-301 et seq. (Bribery and Corrupt Influence) and 18-8-401 et seq. (Abuse of Public Office), as amended, and that no violation of such provisions is present. The signatory further avers that to his/her knowledge, no City of Manitou Springs employee has any personal or beneficial interest whatsoever in the service or property described herein. See C.R.S. 24- 18-201 and C.R.S. 24-50-507.

ATTACHMENT A

PROPOSAL ACKNOWLEDGEMENT FORM

RFP#: 2026-013

PROJECT NAME: PAVEMENT MARKING AND CURB PAINTING SERVICES

Failure to complete, sign and return this submittal page with your proposal may be cause for rejection.

Contact Information Response

Company Name

Name and Title of Primary Contact

Company Address

Phone Number

Email Address

Company Website

By signing below, I certify that:

• I am authorized to bid on my company’s behalf.

• I am not currently an employee of the City of Manitou Springs.

• None of my employees or agents are currently employees of the City of Manitou Springs.

• I am not related to any City of Manitou Springs employees or Elected Official.

• I have reviewed and understand the RFP requirements, including the scope of services, proposal requirements, administrative information, and all addenda issued by the City.

• I acknowledge that work must comply with the order of precedence, applicable standards, work authorization requirements, and pricing terms stated in this RFP and its attachments.

Printed Name: ________________________________ Company Title: _______________________________

Signature: ___________________________________

Date: _______________________________________

ATTACHMENT B

PROPOSED PRICING SCHEDULE

Bidders shall complete the Bid Pricing Schedule below or provide a substantially similar pricing schedule that includes, at minimum, the items listed. Pricing shall include all labor, materials, equipment, supervision, traffic control, glass beads, surface preparation, incidental work, overhead, profit, insurance, and all costs necessary to complete the work.

The City will calculate the lowest total bid using the estimated quantities and unit prices shown below. Units are intended for bid comparison and contract payment; where applicable, CDOT Section 627 measurement and payment provisions shall apply unless otherwise modified by the contract documents or City direction.

Estimated quantities are provided solely for bid comparison purposes. Actual quantities may increase, decrease, or be eliminated at the City’s sole discretion. The City makes no guarantee of a minimum quantity of work to be assigned or payment to be made under this Contract.

Item No Code * Description * UOM * Quantity *

1 S Double Yellow (5”) (Waterborne) Linear Foot/Feet 1

2 S Double Yellow (5”) (Epoxy) Linear Foot/Feet 1

3 S White Channelizing (8”) (Waterborne) Linear Foot/Feet 1

4 S

Skip/Lane Line (6”) (Waterborne) (Actual Painted Length Only) Linear Foot/Feet 1

5 S White Edge Line (6”) (Waterborne) Linear Foot/Feet 1

6 S White Edge Line (6”) (Epoxy) Linear Foot/Feet 1

7 S White Edge Line (4”) (Waterborne) Linear Foot/Feet 1

8 S White Edge Line (4”) (Epoxy) Linear Foot/Feet 1

S Pavement Marking Paint

(Xwalk-Stop Line) Square Foot

S Pavement Marking Paint

(Word-Symbol) Square Foot

S Thermoplastic Pavement

Marking Square Foot

S Thermoplastic Pavement

Marking (Xwalk-Stop Line) Square Foot

S Thermoplastic Pavement

Marking (Word-Symbol) Square Foot

S Preformed Thermoplastic

Pavement Marking Square Foot

S Preformed Thermoplastic Pavement Marking (Xwalk- Stop Line) Square Foot

S Pavement Marking Tape

(Removable) Square Foot

S Raised Pavement Marker

(Temporary) Square Foot

18 S Crosswalk Bars (Epoxy) Square Foot/Feet 1

19 S Turn or Straight Arrows (Epoxy) Each 1

20 S Combo Arrows (Epoxy) Each 1

21 S Bike Lane Symbol with Arrow (Waterborne) Each 1

22 S Multi-Modal Green Lane Fill Square Foot/Feet 1 23 S Stop Bar (24") (Waterborne) Each 1

24 S Handicap Pad 6'x6' Blue w/ White Symbol (Waterborne) Each 1

25 S Entire Word "SCHOOL" (Total of Six 8' Letters) (Waterborne) Each 1

26 S Marking Removal - Power Washing Square Foot/Feet 1

27 S Marking Removal - Grinding Square Foot/Feet 1 28 S EV Station Marking Each 1 29 S Red Curb Painting Linear Foot/Feet 1 30 S Yellow Curb Painting Linear Foot/Feet 1 31 S Green Curb Painting Linear Foot/Feet 1 32 S Blue Curb Painting Linear Foot/Feet 1 33 S Remove Curb Painting Linear Foot/Feet 1 34 S Additional Crew Labor Hourly 1

35 S Additional Equipment Hourly 1

36 S Mobilization - per task order Lump-Sum 1 37 S Traffic Control - per task order Lump-Sum 1

Minimum Call-Out Charge, if any: _______________________

Assumptions / Exclusions:

By submitting unit prices, the bidder acknowledges that the bid prices include all incidental work required by the RFP, contract documents, manufacturer recommendations, and applicable CDOT Section 627 requirements unless a separate pay item is expressly provided.