biddoc.pdf

Request for Qualifications - RFQ 26-016

Town of Parker Finance Department 20120 East Mainstreet

Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-016

ON-CALL PROFESSIONAL CONSTRUCTION

INSPECTION/MANAGEMENT SERVICES FOR PARKS, TRAILS AND

OPEN SPACE

COVER SHEET

Date July 24, 2026

Solicitation Number RFQ 26-016

Solicitation Title ON-CALL PROFESSIONAL

CONSTRUCTION

INSPECTION/MANAGEMENT

SERVICES FOR PARKS, TRAILS AND

Services to be Performed for Town of Parker – Parks, Recreation and Open Space

Proposals will be received until 2:00 P.M., August 14, 2026, Electronically through Town of Parker (bonfirehub.com)

For additional information please contact Sammie Martinez, Procurement Specialist Email: smartinez@parkerco.gov

Documents included in this package • Request for Qualifications Cover Sheet

• Bid Instructions

• Scope of Work

• Submission Requirements

• SAMPLE Professional Services Agreement

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Consultant, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Consultant in accordance with any terms and conditions set forth in this document, and (4) that the Consultant will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission.

PRINT OR TYPE YOUR INFORMATION

Company Name: Fax:

Address: City/State/Zip:

Contact Person: Title:

Email: Phone:

Authorized Representative’s Signature: Date:

Printed Name: Title:

Email: Phone:

https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities mailto:smartinez@parkerco.gov

Finance Department

20120 East Mainstreet Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-016

ON-CALL PROFESSIONAL CONSTRUCTION

BID INSTRUCTIONS

SUBMISSION OF OFFERS: The Town of Parker will accept electronic bid proposals submitted through Town of Parker

(bonfirehub.com). A Submittal Log will be posted after the opening of responses and after the Town has had an opportunity to review and verify the submittals.

The original Offer must be received before the due date and time through an electronic package transmitted to Town of

Parker (bonfirehub.com). The Consultant is responsible for ensuring its proposal is posted by the due date and time outlined in the solicitation document.

If the submittal is late, it will not be included.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit

Consultant responses and to evaluate proposals.

Distribute Request for Qualifications July 24, 2026

Deadline for Submitting Questions August 7, 2026 @ 10:00 am

Submission Deadline August 14, 2026 @ 2:00 pm

Interviews Optional-if determined necessary

Notice of Intent to Award August/September 2026

PURPOSE OF SOLICITATION: The Town of Parker is issuing this Solicitation for the purpose of entering into a contract for services, as specified herein from a qualified Consultant that will provide prompt and efficient service to the Town for on-call professional construction inspection/management services related to parks, trails and open space.

TERM OF CONTRACT: The awarded contract is anticipated to commence in September 2026 and shall remain in effect for an initial one-year term with the option for four, one-year renewals.

RESPONSE TO QUESTIONS: QUESTIONS REGARDING THIS SOLICITATION MUST BE SUMBITTED

ELECTRONICALLY VIA Town of Parker (bonfirehub.com).

The Consultant submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s). Questions are to be submitted one question per question field in the EUNA/Bonfire platform.

Any official interpretation of this Solicitation must be made by an agent of the Town’s Procurement Division who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by employees of the Town who are not agents of the Town’s Procurement Division.

SOLICITATION DOCUMENTS: The Town of Parker officially distributes solicitation documents through Town of Parker

(bonfirehub.com). Copies of solicitations obtained from any other source are not considered official copies. Only those Consultants who obtain solicitation documents from the EUNA/Bonfire platform will be in receipt of officially posted https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities https://parkeronline.bonfirehub.com/portal/?tab=openOpportunities and relevant information regarding solicitations issued by the Town of Parker. The Town cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than EUNA/Bonfire platform.

METHOD OF AWARD - BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the Town to award this Solicitation to the Consultant(s) who receives the highest score when the Responses submitted by interested

Consultants are reviewed by the Town's Response Evaluation Committee. For this Solicitation, the Evaluation Committee will score Responses based on the following criteria:

• Consultant Qualifications and Relevant Experience. (40%)

• Key Staff Qualifications and Personnel Availability. (30%)

• Key Staff Knowledge and Experience of Parks, Trails and Open Space Construction Experience (20%)

• Cost and Rate Structure (10%)

If it is in the best interest of the Town, the Evaluation Committee may invite a limited number of Consultants who received the highest scores during the written phase to participate in interviews. The number of Consultants who may be invited to participate in interviews will be determined by the Evaluation Committee after the written Responses have been scored.

The Town reserves the right to conduct negotiations with Consultants and to accept revisions of Responses. During this negotiation period, the Town will not disclose any information derived from Responses submitted, or from discussions with other Consultants. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

HOURLY RATE DEFINED: The hourly rate quoted by the Consultant shall include full compensation for labor, equipment use, travel time, and any other costs that may be incurred by the Consultant. This rate is assumed to be at straight-time for all labor. If overtime is allowed under this Solicitation, it will be covered as a separate item in the terms and conditions.

METHOD OF PAYMENT - MONTHLY INVOICES: The successful Consultant(s) shall submit monthly invoices by the tenth day of each month. These invoices shall be submitted to the Town's Finance Department ap@parkerco.gov . The invoice shall reflect the appropriate Purchase Order number, the service location(s) and the type of service provided to the Town in the prior month.

The successful Consultant, upon award of a formal contract, shall be paid on a specific rate of pay basis, not to exceed a stipulated amount without prior authorization. The Consultant may submit invoices (including progress reports) at monthly intervals for satisfactorily completed work. The amount of such partial payment shall be based upon certified progress reports and billings covering work performed.

INSURANCE: Reference the Insurance Requirements in the SAMPLE Agreement, Exhibit C.

ACCIDENT PREVENTION: The Consultant shall be required to take safety precautions to protect persons and Town property. All contractors and sub-contractors shall conform to all OSHA, State and Town regulations while performing under the terms and conditions of the awarded contract. Any fines levied by the above-mentioned authorities because of inadequate compliance with these requirements shall be borne solely by the Consultant which is responsible for same.

LOCAL, STATE AND FEDERAL COMPLIANCE REQUIREMENTS: Successful Consultants shall be familiar and comply with all local, state, and federal directives, ordinances, rules, orders, and laws applicable to, and affected by this contract including, but not limited to, Equal Employment Opportunity (EEO) regulations, Occupational Safety and Health Act (OSHA), and Title II of the Americans with Disabilities Act (ADA).

FEDERAL STANDARDS COMPLIANCE: All services to be purchased in conjunction with this Solicitation shall be in accordance with all governmental standards to include, but not be limited to, those issued by the Office of Safety and Health

Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection

Association (NFPA).

mailto:ap@parkerco.gov

PERMITS AND FEES PAID BY CONSULTANT: The Consultant shall obtain and pay for all permits, licenses and inspection fees required for this project and shall comply with all laws, ordinances, regulations and code requirements applicable to the work contemplated herein. Damages, penalties and/or fines imposed on the Town or the Consultant for failure to obtain required permits, licenses, or fees shall be borne by the Consultant.

TOWN OF PARKER BUSINESS / SALES TAX / CONTRACTOR’S LICENSE REQUIRED: The successful Consultant must be licensed by the Town of Parker or have a pending license application prior to initiating any work on this project. Or agree to apply for and receive licensing within 30 days after award notification.

SALES TAX: The Town is exempt from paying State or Local Sales Taxes. Consultants should be aware of CONTRACTOR

APPLICATION FOR EXEMPTION CERTIFICATE Pursuant to Statute Section 39-26.708(1)(a)(XIX) sales tax exemption for construction and building materials. State tax I.D. # 98-04380-0000, Federal tax I.D. # 74-2212090.

EQUAL OPPORTUNITY: The Town of Parker intends and expects that the contracting processes of the Town and its

Consultants provide equal opportunity without regard to gender, race, creed, ethnicity, religion, age, sex, national origin, or disability and that its Consultants make available equal opportunities to the extent third parties are engaged to provide goods and services to the Town as subcontractors, Consultants, or otherwise. Accordingly, the Consultant shall not discriminate on any of the foregoing grounds in the performance of the contract and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract (joint ventures are encouraged). The Consultant shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The

Consultant shall maintain records demonstrating its compliance with this article and shall make such records available to the Town upon the Town’s request.

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Finance Department 20120 East Mainstreet

Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-016

ON-CALL PROFESSIONAL CONSTRUCTION

SCOPE OF SERVICES

INTRODUCTION AND BACKGROUND

The Town of Parker is seeking proposals from qualified Consultants to provide construction inspection and management services related to parks, trails, and open space construction. This work will consist of construction inspection and management services for various development, utility infrastructure and public works projects within the Town to ensure compliance with all Town of Parker construction, building, and development standards. The successful Consultant shall provide staff to supplement the Town’s staff for inspections and management of public infrastructure associated with park, trail, and open space development projects anticipated this year.

It is expected that the Consultant and its staff members will have significant experience with these types of projects. It is expected that the individuals overseeing and managing this project will be in compliance with all applicable State of

Colorado requirements for the performance of construction inspection services. The successful Consultant shall be considered and shall remain an independent contractor throughout the term of any contract awarded pursuant to this

Solicitation.

The successful Consultant shall provide and assume full responsibility for all services, equipment, labor, transportation, tools, fuel, temporary facilities, and all other facilities and incidentals necessary for performance and completion of the services outlined in this Solicitation.

SCOPE OF SERVICES:

The staff involved will work under the direction of the Town’s Park Project Manager or Deputy Director of Parks, Forestry and Open Space to perform construction inspections of public infrastructure being constructed as part of park, trail, and open space development projects. This work will include, but not be limited to, inspection of grading/earthwork, concrete/asphalt pavement and subgrade, concrete curb and gutter, accessible (ADA) curb ramps, Americans with

Disabilities Act compliance, trail alignment, site and sports lighting, irrigation systems, retaining walls, fencing, utility infrastructure, shade structures, athletic fields, sport courts, playgrounds, splashpads, site furnishings, pedestrian bridges, landscape/planting, plumbed restroom buildings, and other infrastructure inspections. This work will likely span multiple project locations within the Town of Parker. The work may also involve oversight of construction permits on

Town-owned park property.

The staff involved may also be asked to perform warranty inspections and produce associated punch lists of deficiencies for the developer's repair. The staff involved may represent the Town at project progress meetings and coordinate with developers and contractors on the Town's behalf. For the projects not owned by the Town of Parker, this work will not include construction contract management, change orders, or similar duties, but may involve coordination between the

Town staff and the construction project manager for these items. For Town-owned projects, there may be opportunities for construction contract management and coordination in addition to construction inspection services.

EXAMPLES OFSERVICES:

The Consultant may provide, but not be limited to, the following services:

• Attendance at regularly scheduled or unscheduled construction progress meetings to represent the

Town.

• Review of shop drawings and construction submittals to ensure compliance with all Town construction, building and development standards.

• Inspections for projects on a daily, weekly, monthly, or other predetermined inspection schedule to ensure compliance with all Town construction, building and development standards.

• Review geotechnical reports and confirm compliance with project specifications for all materials testing and report any deficiencies to the Town’s project manager.

• Email reports to the Town project manager. Frequency (daily, weekly, monthly, etc.) to be determined for each individual project. Logs shall be complete, typed, and shall detail the work performed, discussions with contractors, descriptions of changes, or problems with the plans or quantities, or unusual activities on site.

• Keep a photo log of the project based on inspection frequency, detailing progress. Photos to be provided to the Town per the scheduled inspection frequency.

• Notify the Town of any accidents, conflicts, thefts, or construction drawing conflicts on a daily basis.

• Prepare and keep a record of field reports.

• Prepare punch list, final inspection, and project closeout documentation.

• Conduct warranty walks and prepare a list of punch list items for final close-out of projects.

• Other construction inspection-related or construction management services as requested.

DURATION:

Work hours will be determined by the Town depending on weather, project progress, and other factors. The Town anticipates, but does not guarantee, that the selected Consultant will generally be required to work 20 to 40 hours per week within the Town’s inspection hours, from 8:00 am to 5:00 pm, Monday through Friday, between January and

December. Weekend and/or holiday work may be available at times but will not be required outside of special circumstances. During periods of increased construction activity, there may be an opportunity to have multiple staff from the selected Consultant to assist the Town staff. Work will generally not be available on weather days that do not allow for construction activities, unless otherwise determined by the Town.

OTHER INFORMATION:

The Consultant’s staff shall provide its own inspection vehicle and all necessary inspection and safety equipment. Weekly inspection reports shall be provided to the Town in order to document the inspection results. While the Consultant can determine its individual approach to this work, the Town prefers that a small number of employees (one or two) be involved in this work to provide continuity and consistency.

EVALUATION PROCESS AND SELECTION CRITERIA

1. GENERAL FORMAT: The Consultant shall submit a response electronically via the EUNA/Bonfire portal in the form of a detailed proposal, along with a completed Cover Sheet as a single PDF document.

2. INITIAL REVIEW OF RESPONSES BY PROCUREMENT: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered. Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive.

3. EVALUATION CRITERIA AND COMMITTEE REVIEW: A Town evaluation committee comprised of Town staff will evaluate and score each response based on established criteria. Consultants shall not contact members of the evaluation committee. Responses will be evaluated according to the Consultant’s ability to best satisfy the

Town’s requirements. Consultant submissions are evaluated and scored on a weighted system to determine the best value as follows:

The evaluation committee will score Responses based on the following criteria listed in order of importance:

• Consultant Qualifications and Relevant Experience. (40%)

• Key Staff Qualifications and Personnel Availability. (30%)

• Key Staff Knowledge and Experience of Parks, Trails and Open Space Construction Experience (20%)

• Cost and Rate Structure (10%)

4. INTERVIEWS (if determined necessary)

5. NEGOTIATIONS: Upon completion of evaluation scoring, the Town reserves the right to enter into negotiations with one or more selected Consultants.

a. BEST AND FINAL OFFER (BAFO): The Town reserves the right to request a BAFO from selected

Consultant(s). The Consultant(s) shall submit a final price and any added value. If more than one

Consultant reaches this level, the negotiated terms, references, BAFO and added values will be considered in the award.

6. AWARD: The Town reserves the right to award a contract(s) and purchase order(s) to the Consultant(s) that provides the best value in the performance of this service. The Town will make the final determination on the best value and award.

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Finance Department 20120 East Mainstreet

Parker, Colorado 80138-7334

REQUEST FOR QUALIFICATIONS RFQ 26-016

ON-CALL PROFESSIONAL CONSTRUCTION

SUBMISSION REQUIREMENTS

To enable the Town to conduct a uniform review of the information submitted in response to this Solicitation, Consultants must address the following information in the following order, numbered to directly correspond with the number of the section below. Submittals that do not follow the required format may be deemed non-responsive and may not be eligible for further review and evaluation.

1. COVER SHEET

Include a completed Cover Sheet from this Request for Qualifications. (1 single-sided page limit)

2. COVER LETTER

Completed and signed on official business letterhead that: (1 single-sided page limit)

• Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

• Provides, in brief, concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

• Is signed by an Authorized Representative/Officer of your firm who has the authority to commit to the proposed work.

3. PROPOSAL / RESPONSE

Responses to this solicitation should demonstrate the knowledge and expertise that the firm can bring to the project and address the items list below. (10 single-sided page limit)

• Consultant’s Qualifications and Relevant Experience – Provide documentation of the firm’s qualifications and experience in development construction inspection/management services as related to parks, trails and open space;

• Key Staff Qualifications and Personnel Availability. Provide documentation of key staff’s qualifications and availability in construction inspection/management services as related to parks, trails and open space;

• Key Staff Knowledge and Experience of Parks, Trails and Open Space Construction Experience– Provide documentation of key staff’s knowledge and experience in construction inspection/management services as related to parks, trails and open space;

• Cost and Rate Structure (assuming 35-hour weeks as an average based on seasonal variances) – Provide your cost proposal based on an hourly rates that are an all-inclusive full compensation for labor, equipment use, travel time, and any other costs incurred by the Consultant. This rate is assumed to be at straight-time for all labor. This should have at least one supervisory/management role and one general inspection role.

4. RATE SHEET (no page limit)