BID #: 26-PWT-046

Title: Bicycle Training Course – Mill, Overlay and Striping

Issue Date: 07/24/2026

Questions Deadline: 08/04/2026 2:00 pm MT Questions must be submitted through BidnetDirect.com. Responses will be posted on Bidnet via addendum.

Bid Due Date: 08/19/2026 2:00 pm MT Virtual Opening Information Join Zoom Meeting https://arvadaco-gov.zoom.us/j/84406499372?pwd=Uk8j5DMJAAYf7ga8v0W1laBbXR8ahh.1 Meeting ID: 844 0649 9372 Passcode: 245907

Bid Delivery address: Electronic Submissions must be submitted online at BidNetDirect.com by the above date and time.

Late responses will not be considered for award.

For additional administrative information not related to the project, contact: Doreen Mazza, dmazza@arvada.org Contact with the requesting department may result in vendor disqualification.

Arvada Vision: We dream big and deliver.

Mission: We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values:

Innovation – We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives.

Passion – We are a high performing, inclusive team inspiring each other to pursue excellence.

Opportunity – We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

Documents included in this Request:

Cover Page page 1 General Terms and Conditions page 2 Special Terms and Conditions page 5 Insurance Requirements page 6 Scope of Work page 8 Sample Bid Schedule page 24 Required Vendor Submittal Form page 25

Attachment A - Bicycle Training Course Construction Layout_4.2026 page 26 https://arvadaco-gov.zoom.us/j/84406499372?pwd=Uk8j5DMJAAYf7ga8v0W1laBbXR8ahh.1 https://arvadaco-gov.zoom.us/j/84406499372?pwd=Uk8j5DMJAAYf7ga8v0W1laBbXR8ahh.1

GENERAL TERMS AND CONDITIONS

1. NO MULTI-YEAR FISCAL OBLIGATION. Financial obligations of Arvada payable after the current fiscal year are contingent on funds for that purpose being appropriated, budgeted, and otherwise made available by the City Council for Arvada. Arvada’s obligations under the Agreement shall be from year to year only and shall not constitute a multiple-fiscal year direct or indirect debt or other financial obligation of Arvada within the meaning of Article X, Section 20 of the Colorado Constitution (TABOR).

2. TAXES. Arvada shall not be liable for the payment of any excise, sales, or use taxes. Arvada is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C., Subtitle D, Ch. 32) and from State and local government sales and use taxes under §§39- 26-704(1), et seq., C.R.S. (Colorado Sales Tax Exemption Identification Number 98-01789). Contractor shall not invoice Arvada for any state, federal or local taxes. Upon written notification by Arvada, Contractor shall reimburse Arvada in a timely manner for any taxes erroneously paid by Arvada.

3. NO INDEMNIFICATION BY ARVADA. Arvada is prohibited under Article XI, Section 1 of the Colorado Constitution from indemnifying anyone. Despite any provision in any contract document to the contrary, Arvada does not indemnify Contractor or anyone else under the Agreement.

4. INDEMNIFICATION OF ARVADA. Contractor shall indemnify, defend, and hold harmless Arvada, its employees, agents and assignees (the “Indemnified Parties”), against any and all costs, expenses, claims, damages, liabilities, court awards, and other amounts (including attorneys’ fees and related costs) arising from or related to any act or omission by Contractor, or its employees, agents, Subcontractors, or assignees in connection with the Agreement.

4.1. Confidential Information Indemnification. Disclosure or use of Arvada Confidential Information by Contractor may be cause for legal action by third parties against Contractor, Arvada, or their respective agents. Contractor shall indemnify, defend, and hold harmless the Indemnified Parties, against any and all claims, damages, liabilities, losses, costs, expenses (including attorneys’ fees and costs) incurred by Arvada in relation to any act or omission by Contractor, including any unauthorized disclosure of Arvada Confidential Information, or by its employees, agents, assigns, or subcontractors. “Confidential Information” means any and all Arvada Records not subject to disclosure under CORA.

Confidential Information includes, but is not limited to, Personally Identifiable Information (“PII”), Protected Health Information (“PHI”), Payment Card Industry data (“PCI”), data related to tax information, Criminal Justice Information (“CJI”), and Arvada personnel records not subject to disclosure under the Colorado Open Records Act (C.R.S. §§24-72-

200.1 et seq.)(“CORA”). Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to Arvada, which has been communicated, furnished, or disclosed by Arvada to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available without breach of any obligation owed by Contractor to Arvada; (iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the right to disclose such information; or (v) was independently developed without reliance on any Confidential Information. “Arvada Records” means any and all Arvada data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under the CORA

4.2. Intellectual Property Indemnification. Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against any and all costs, expenses, claims, damages, liabilities, and other amounts (including attorneys’ fees and costs) incurred by the Indemnified Parties in relation to any claim that any deliverable, good or service, software, or work provided by Contractor under the Agreement (collectively, “IP Deliverables”), or the use thereof, infringes a patent, copyright, trademark, trade secret, or any other intellectual property right. Contractor’s obligations shall not extend to the combination of any IP Deliverables provided by Contractor with any other product, system, or method, unless the other product, system, or method is (a) provided by Contractor or Contractor’s subsidiaries or affiliates; (b) specified by Contractor to work with the IP Deliverables; (c) reasonably required in order to use the IP Deliverables in its intended manner and the infringement could not have been avoided by substituting another reasonably available product, system, or method capable of performing the same function; or (d) is reasonably expected to be used in combination with the IP Deliverables.

4.3. Artificial Intelligence (AI). Contractor shall be fully responsible for all acts and omissions related to its use of any AI functionality to provide the Work. Contractor shall indemnify, save, and hold harmless the Indemnified Parties, against any and all costs, expenses, claims, damages, liabilities, and other amounts (including attorneys’ fees and costs) incurred by the Indemnified Parties in relation to any claim arising from Contractor’s use of AI functionality to provide the Work.

5. GOVERNMENTAL IMMUNITY. Liability for claims for injuries to persons or property arising from the negligence of Arvada, its departments, boards, commissions, committees, bureaus, offices, employees and officials shall be governed by the provisions of the Colorado Governmental Immunity Act, §§24-10-101, et seq., C.R.S. (CGIA). No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions contained in the CGIA.

6. OPEN RECORD REQUESTS. Arvada is obligated to comply with the Colorado Open Records Act (C.R.S. §§24-72-200.1 et seq.)(CORA), which may require Arvada to disclose all or a portion of communications relating to the Agreement, any transaction under the Agreement, and other related matters. Contractor has been advised to familiarize itself with CORA. Any confidentiality provisions in any contract documents are subject to the provisions of CORA.

7. PROTECTION OF PERSONAL IDENTIFYING INFORMATION. In the event the Agreement includes or requires Arvada to disclose to Contractor any Personal Identifying Information as defined in C.R.S. § 24-73-101, Contractor shall comply with the applicable requirements of C.R.S. §§ 24-73-101, et seq., relating to third-party service providers.

8. NO THIRD PARTY BENEFICIARIES. The Agreement does not and is not intended to confer any rights or remedies upon any person or entity other than Arvada and Contractor. Enforcement of the Agreement and all related rights and obligations are reserved solely to Arvada and Contractor. Any services or benefits which third parties receive as a result of the Agreement are incidental and do not create any rights for such third parties.

9. ASSIGNMENT. Contractor’s rights and obligations under the Agreement are personal and may not be transferred or assigned without the prior, written consent of Arvada. Any attempt at assignment or transfer without such consent shall be void. Any assignment or transfer of Contractor’s rights and obligations approved by Arvada shall be subject to the provisions of the Agreement. Any provision of an assignment that enlarges any duty, responsibility, or obligation of Arvada, or that limits, curtails, or diminishes any right or privilege of Arvada, without Arvada’s express written consent, shall be void.

10. BINDING EFFECT. This Agreement shall inure to the benefit of, and be binding upon, the parties, their respective legal representatives, successors, heirs, and assigns.

11. SURVIVAL. Any provision of the Agreement that imposes an obligation on a party after the Agreement’s termination or expiration shall survive the termination or expiration and shall be enforceable by the other party.

12. SUBCONTRACTS. Contractor shall not subcontract any of its responsibilities without Arvada's prior written approval, which will not be unreasonably withheld. Contractor shall submit to Arvada a copy of each such subcontract upon Arvada’s request. All subcontracts Contractor enters into in connection with the Agreement shall comply with all applicable federal, state, and local laws and regulations, shall provide that they are governed by the laws of the State of Colorado, and shall be subject to all provisions of the Agreement. Contractor agrees it is fully responsible for subcontractors performing services under the Agreement.

Contractor shall be Arvada's sole point of contact regarding the services, including with respect to payment.

13. INDEPENDENT CONTRACTOR. Contractor shall perform its duties under the Agreement as an independent contractor and not as an employee. Neither Contractor nor any agent or employee of Contractor shall be deemed to be an agent or employee of Arvada. Contractor shall not have authorization, express or implied, to bind Arvada to any agreement, liability, or understanding, except as expressly set forth herein. Contractor and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through Arvada and Arvada shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to the Agreement. Contractor shall: (i) provide and keep in force workers’ compensation and unemployment compensation insurance in the amounts required by law; (ii) provide proof thereof when requested by Arvada; and (iii) be solely responsible for its acts and those of its employees and agents.

14. LICENSES, PERMITS, AND OTHER AUTHORIZATIONS. Contractor shall secure, prior to the effective date, and maintain at all times during the term of the Agreement, at its sole expense, all licenses, certifications, permits, and other authorizations required to perform its obligations under the Agreement, and shall ensure that all employees, agents and subcontractors secure and maintain at all times during the term of their employment, agency or subcontract, all license, certifications, permits and other authorizations required to perform their obligations in relation to the Agreement.

15. STANDARD AND MANNER OF PERFORMANCE. Contractor shall perform its obligations under the Agreement in accordance with the highest standards of care, skill, and diligence in Contractor’s industry, trade, or profession.

16. TIME OF THE ESSENCE. Contractor acknowledges and agrees that time is of the essence for this Agreement and that it is an essential term of this Agreement that Contractor maintain a rate of progress in the Work that will result in completion of the Work in accordance with this Agreement. To that end, Contractor agrees to proceed with all due diligence to complete the Work in a timely manner in accordance with this Agreement, and further agrees that failure to complete any of the Work during the Term of this Agreement, or as may be more specifically set forth in an attachment, exhibit, or modification, shall be deemed a breach.

17. WAIVER OF BREACH. A waiver by any party to the Agreement of a breach of any Agreement term shall not operate or be construed as a waiver of any subsequent breach by either party.

18. RIGHT TO TERMINATE. Arvada shall have the right to terminate, without cause, the Agreement. Any such termination shall not be considered a breach of the Agreement or any extension. In the event Arvada terminates for convenience, Arvada will pay Contractor for requested work performed up until the time of termination, not to exceed the total amount of the contract price agreed upon by Arvada and Contractor.

19. EXTERNAL TERMS AND CONDITIONS. Notwithstanding anything to the contrary, Arvada shall not be subject to any provision included in any terms, conditions, or agreements appearing on Contractor’s or a subcontractor’s website or any provision incorporated into any click-through or online agreements related to the Work unless that provision is specifically referenced in the Agreement.

20. PROHIBITED TERMS. Any term included in the Agreement that requires Arvada to indemnify or hold Contractor harmless;

requires Arvada to agree to binding arbitration; limits Contractor’s liability for damages resulting from death, bodily injury, or damage to tangible property; or that conflicts with this provision in any way shall be void ab initio. Any term included in the Agreement that limits Contractor’s liability that is not void under this section shall apply only in excess of any insurance to be maintained under the Agreement, and no insurance policy shall be interpreted as being subject to any limitations of liability of the Agreement.

21. COMPLIANCE WITH ALL LAWS. Contractor shall comply with all applicable federal, Colorado and Arvada laws, rules, regulations, policies and procedures in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices.

22. BINDING ARBITRATION PROHIBITED. Arvada does not agree to binding arbitration by any extra-judicial body or person. Any provision to the contrary shall be null and void.

23. GOVERNING LAW AND VENUE. Colorado law, rules, and regulations shall be applied in the interpretation, execution, and enforcement of the Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. All suits or actions related to the Agreement shall be filed and proceedings held in the State of Colorado and exclusive venue shall be in Jefferson County.

24. OWNERSHIP OF WORK PRODUCT. The originals of all plans, reports, studies, data, or other materials or information relating to the Work that are produced by Contractor shall be delivered to and become the property of Arvada. Contractor may retain copies of any originals; however, no plans, reports, studies, data, or other materials or information relating to the Work shall be released to any person or entity without the prior written consent of Arvada. Nothing in this clause is intended to affect Contractor’s right to use generic know-how learned in the course of providing services under the Agreement for the future benefit of Arvada or others.

25. SOFTWARE PIRACY PROHIBITION. Arvada or other public funds payable under the Agreement shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Contractor hereby certifies and warrants that, during the term of the Agreement and any extensions, Contractor has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If Arvada determines that Contractor is in violation of this provision, Arvada may exercise any remedy available at law or in equity or under the Agreement, including, without limitation, immediate termination of the Agreement and any remedy consistent with federal copyright laws or applicable licensing restrictions.

26. ACCESSIBILITY COMPLIANCE UNDER C.R.S. §24-85-104.

26.1 Contractor shall comply with the accessibility standards for an individual with a disability adopted by the office of information technology pursuant to C.R.S. §24-85-103.

26.2 Contractor shall indemnify, hold harmless, and assume liability on behalf of Arvada, and Arvada’s officers, employees, and agents, for all costs, expenses, claims, damages, liabilities, court awards, attorney fees and related costs, and any other amounts incurred by the state agency or public entity in relation to Contractor’s noncompliance with the accessibility standards for an individual with a disability adopted by the office of information technology pursuant to C.R.S. §24-85-103.

26.3 Arvada may require that Contractor’s compliance with the accessibility standards for an individual with a disability adopted by the office of information technology pursuant to C.R.S. §24-85-103 be determined and attested to by a qualified third party selected by Arvada.

27. ARTIFICIAL INTELLIGENCE (AI) DISCLOSURE & USE. Contractor shall not use any AI functionality while performing the work or providing the goods or deliverables without Arvada’s prior written consent. Contractor shall not use, access, or permit access to any Arvada Records for the purpose of training, improving, or refining any AI functionality, regardless of whether the functionality belongs to Contractor or a third-party, without Arvada’s prior written consent.

28. PROHIBITED PRICING PRACTICES. Contractor shall not include speculative tariff increases, unsupported contingency amounts, or broad percentage markups labeled as “tariff risk” in any contract document. Any line-item or percentage factor appearing on any document incorporating these terms and conditions must be tied to current, published tariff levels and documented upon request in a manner satisfactory to Arvada.

SPECIAL TERMS AND CONDITIONS

1. METHOD OF AWARD - IN THE BEST INTEREST OF THE CITY.

Award of this contract will be based on either an item by item basis, a group basis, or an aggregate basis; whichever method is most beneficial to the City. The method of award shall be primarily determined on the basis of pricing and efficiency of delivery.

The City may award solicitations to a vendor(s) through the issuance of documents that include a Purchase Order, notice of award or a City contract. The General Terms and Conditions, the Special Conditions, any Technical Specifications, Insurance and Legal Requirements, the vendor's Offer, and the contractual documents are collectively an integral part of the contract between the City of Arvada and the successful vendor. Accordingly, these documents shall constitute a binding contract without further action by either party. Not with-standing the foregoing, the City reserves the right to require the execution of a formal written agreement, approved as to form by the Arvada City Attorney’s Office.

2. TERM OF CONTRACT.

This contract shall commence on the date of the purchase order or contract execution and shall remain in effect until such time as the commodities, equipment and/or services acquired in conjunction with this Bid have been accepted by the City's authorized representative.

Any required warranty period which exceeds this term shall remain in full force for the duration of the warranty period.

3. PRICING SHALL BE FIXED AND FIRM.

The prices offered by the vendor shall remain fixed and firm for at least 90 ninety days. No changes in the Bid shall be allowed after the date and time of the Bid deadline due to error by the vendor. Although this Bid specifies a number of items to be purchased by the City, the City may, within ninety (90) days after the terms and conditions of this contract have been fulfilled through the delivery and acceptance of the items, purchase additional quantities of the same model or brand of item from the successful vendor.

4. ADJUSTMENT OF QUANTITIES BY CITY.

The City has the right to adjust/reduce the quantities ordered in conjunction with this Bid based on budgetary restrictions.

5. MODIFICATION OR WITHDRAWAL OF OFFERS BY VENDOR.

Modifications to Offers- Changes to the Offer after the submission deadline shall be allowed only when the vendor can show convincing evidence that an unintentional factual mistake was made. Modification requests must be made in writing. Any modification submitted to the City must have the vendor's name, address, Solicitation Number and title included.

Withdrawal of Offers- Offers may not be withdrawn after the deadline for the Solicitation for a period of ninety (90)calendar days. If an Offer is withdrawn by the vendor during this ninety (90) day period, the City may, at its option, suspend the vendor and may not accept any Offer from the vendor for a six (6) month period following the withdrawal.

6. REJECTION OF OFFERS BY CITY.

A. The City may reject an offer, in whole or in part, for reasons including, but not be limited to:

1) The vendor misstates or conceals any material fact in its Proposal;

2) The vendor's Offer does not strictly conform to the law or requirements of the Solicitation;

3) The Offer expressly requires or implies a conditional award that conflicts with the method of award stipulated in the Special

Conditions;

4) The Offer does not include documents which are required for submission with the Offer; or

5) The Offer has not been executed by the vendor through an authorized signature.

B. The City may, at its sole and absolute discretion:

1) Reject all or parts of Offers submitted by prospective vendors;

2) Re-advertise this Solicitation;

3) Postpone or cancel the Solicitation;

4) An Offer may not be accepted from, nor any contract be awarded to, any person or firm which

a) is in arrears to the City for any debt or Contract, or is a defaulter as surety for any obligation to the City.

b) has failed to perform faithfully any previous contract with the City, State or Federal governmental for a minimum period of one (1) year after this previous Contract was terminated for cause.

c) has pending litigation against the City on the date and time that the Solicitation is due.

7. CONTENTS OF OFFER.

Vendors are required to submit offers with the following conditions:

1) Vendors shall make all investigations necessary to inform themselves of the facilities affected by the delivery of products and services required by the Solicitation.

2) Any official interpretation of the Solicitation may only be issued by an authorized agent of the City. The City shall not be responsible for other interpretations offered by employees not authorized.

3) The City shall issue Addenda if substantial changes are required which may impact the content and submission of Offers. A copy of such addenda will be publicly posted with the original RFB posting.

4) The apparent silence or omissions within this Solicitation regarding a detailed description of the materials or services shall be interpreted to mean that only the best commercial practices are to prevail and that only materials and workmanship of first quality are to be provided.

8. CLARIFICATION AND MODIFICATIONS.

The contract resulting from this solicitation will be subject to the Solicitation materials, City Ordinance, State and Federal Statutes. When conflicts occur, the highest authority shall prevail. Vendors are required to indicate any variances to the terms, conditions, requirements and specifications of this Solicitation; no matter how slight. If variations are not stated in the vendor's Offer, it shall be agreed that the vendor's Offer fully complies with all conditions identified in this Solicitation.

9. ELIGIBILITY OF VENDORS: MUST BE ENGAGED IN SUPPLYING PRODUCTS OR SERVICES RENDERED.

Offers will only be considered from firms which have been engaged in the business of manufacturing or distributing the goods and/or performing services described in this Solicitation. Vendors must be able to produce evidence that they have an established satisfactory record of performance for at least two (2) years and have sufficient finances and structure to ensure that they can satisfactorily execute the Contract requirements, as determined by authorities of the City. The City reserves the right, before awarding the contract, to require a vendor to submit evidence of its qualifications including, but not limited to, financial, technical and other qualifications, as well as past performance with the City, for consideration in making the award in the best interest of the City.

10. DELIVERY.

Quoted prices and deliveries are to be FOB Destination freight prepaid and shall require inside delivery unless otherwise specified in this Solicitation. Title and risk of loss shall pass to the City upon inspection and acceptance by the City at its designated point of delivery;

unless otherwise specified in this solicitation.

11. CONDITION OF MATERIALS AND PACKAGING

All materials and products supplied by the vendor in conjunction with this solicitation shall be new (unless otherwise specified in the Special Conditions), warranted, free from defects, and consistent with industry standards. The Solicitation price shall include commercial packaging. The materials and products shall be delivered to the City in excellent condition for inspection by City representatives. If the product(s) is damaged or a number of items or components are missing during shipment, the vendor shall either replace the damaged items (if shipped by the vendor) or be responsible for filing, processing and collecting all damage claims (if shipped by a contractor of the shipper). In the event that any of the materials and products supplied to the City by the vendor are found to be defective or do not conform to the specifications, the City reserves the right to return the product to the vendor at no cost to the City; either as an exchange for suitable merchandise or for full credit.

12. ELECTRONIC PAYMENT METHODS (2) - CITY OF ARVADA P-CARD AND SINGLE USE ACCOUNT.

Vendors are encouraged to consider the following methods of payment.

A. P-Card - The City utilizes (VISA) to transact smaller dollar payments for routinely purchased goods and services.

B. Single Use Account: The City incorporates the use of Single User Accounts as an option to seamlessly process payment of larger dollar purchase orders and contracts to vendors/contractors/providers. A secure, one-time payment transaction account processes to pay invoices via the vendor’s merchant bank. Invoice payments have an enhanced speed-of-pay cycle that can significantly benefit cash flow.

13. PREPARATION AND SUBMISSION.

Offers will be prepared as follow:

1) A blank shall be construed as "No Bid/not offered". Where there is a discrepancy between the unit price and the extension of prices, the unit price shall prevail.

2) Vendors will not knowingly participate in solicitations where there exists a conflict of interest with their firm and a member of City staff or their immediate family.

3) The only authorized version of this Bid is posted on WWW.BIDNETDIRECT.COM. Registration is available to receive email notification of new solicitations, addenda and communications.

14. PERFORMANCE MEASUREMENTS FOR SERVICES MORE THAN $15,000. (For construction projects) The City has incorporated Performance Management into its organizational culture. The City will monitor and report on the following performance measures. These measures will determine, in part, renewals and eligibility for future awards. Measures include: (a) safety as defined by observation and OSHA reportable injuries, (b) quality of contracted work, (c) work completed within required schedule, (d) administration and coordination of estimates, RFIs, ASIs, change orders, pay requests and close out documents, (e) fair and justifiable change orders, (f) responsiveness and follow through on requests.

SERVICES means: the furnishing of labor, time, effort, maintenance, etc., by a vendor/contractor/consultant, with an initial contract amount of more than $15,000.

INSURANCE REQUIREMENTS

The following listed insurance requirements shall be carried by the selected vendor for the entirety of the contract. Applicable requirements for this solicitation are identified by completed check boxes.

1. Commercial General Liability, written on an occurrence form, for limits not less than $1,000,000 for bodily injury and property damage for each occurrence and not less than $2,000,000 aggregate. Coverage shall include premises and operations liability, blanket contractual, broad form property damage, products and completed operations and personal injury endorsements.

2. Workers’ Compensation and Employers Liability as required by statute. Employers Liability coverage is to be carried for a minimum limit of $1,000,000 each accident/disease and $2,000,000 aggregate.

3. Automobile Liability for limits not less than $1,000,000 combined single limit for bodily injury and property damage for each occurrence. Coverage shall include owned, non-owned and hired automobiles.

4. Umbrella Liability of $ , following form to the Commercial General Liability.

5. Builders Risk or Course of Construction Purchased by contractor to cover physical damage to property in construction or rehab. Contractors will ensure that City and subcontractors will be covered as additional insureds, excluding their own machinery, tools and equipment.

6. Professional Liability Professional Liability insurance in an amount of not less than $1,000,000 per occurrence, covering the professional work contemplated under this proposal. The coverage shall have an extended reporting period of three (3) years following the date of substantial completion of the work for reporting of claims.

7. Pollution Legal Liability Insurance for limits not less than $1,000,000 per occurrence (or claims made) and not less than $1,000,000 aggregate for bodily Injury, personal Injury and property Damage.

8. Privacy/Network/Cyber Liability Insurance for limits not less than $1,000,000 for any firm providing product or services associated with IT, software, communication, or network.

Additional Insurance Requirements:

• Contractor will be required to, at its own expense, keep in full force and effect during the term of the Agreement, and during the term of any extension or amendment of the Agreement, insurance reasonably sufficient to insure against the liability assumed by Contractor pursuant to the provisions of the solicitation sent by the City of Arvada or as determined by the City of Arvada Risk Manager.

• Issuance of a Purchase Order/Contract is contingent upon the receipt of the insurance documents. Work shall not commence before this requirement is met. If the vendor fails to submit the required insurance documents within fifteen (15) calendar days after notice to submit such policies is given to the vendor by a City representative, the vendor may be in default of the Award.

• Except for Workers Compensation, Employer’s Liability insurance, Automobile Liability and Professional Liability insurance, the City of Arvada must be endorsed as an additional insured on a Certificate of Insurance.

• All coverage must be written with carriers holding a minimum A.M. Best rating of A-:VII, and authorized to do business in Colorado. Coverage shall be primary, and any insurance held by the City of Arvada is excess and non-contributory.

• The City, through its Risk Manager, reserves the right to require additional insurance coverage and other requirements.

City of Arvada 26-PWT-046 Bicycle Training Course – Mill, Overlay and Striping

BACKGROUND

The City of Arvada seeks a professional contracting firm to complete asphalt repair work on the Bicycle Training Course, a parking lot bicycle facility located at the rear of 5150 Allison Street (Jeffco Headstart). The project site is open to the public, and bidders are strongly encouraged to visit the location to familiarize themselves with all existing conditions relevant to the proposed work. work will include the removal of existing vertical elements (bollards and signage), the removal of a concrete pad with inlaid railroad tracks approximately 23yd² (210 SF) in size, and approximately 2,000 yd² (18,000 SF) of 2” mill and overlay. Asphalt mix design will be SX ½” for mill and overlay top layer.

The work will also include the layout, striping, and signing of the course which includes approximately 2,635 LF of white striping, 170 SF of green paint, 3100 SF of colored paint, 36 painted bicycle and road symbols (crosswalk bars, bicycle lane symbols, etc.), and the installation of 17 signs.

Conditions peculiar, but essential, to the successful performance and acceptance of the work on this project are itemized below. As such, they shall take precedence over the current Engineering Code of Standards and Specifications for the Design and Construction of Public Improvements, hereinafter referred to as “City Standard and Specifications.”

All materials and workmanship shall be subject to inspection by the City of Arvada. The City reserves the right to accept or reject any such workmanship that does not conform to the above Standards and Specifications.

All contractors bidding on this project are responsible for acquainting themselves thoroughly with all applicable specifications prior to submitting their bid. The successful bidder is responsible for thoroughly acquainting all the personnel the contractor intends to use on this project with all the applicable specifications prior to the commencement of any construction.

The Contractor shall comply with Article 1.5 of Title9, CRS (“Excavation Requirements”) when excavating or grading is planned in the area of underground utility facilities. The Contractor shall notify all affected utilities at least three (3) business days, not including the actual day of notice, prior to commencing such operations. The contractor shall contact the Utility Notification Center of Colorado (UNCC) at 811, to have locations of UNCC registered lines marked by member companies. All other underground facilities shall be located by contacting the respective owner. Utility service laterals shall also be located prior to beginning excavation or grading. The Contractor shall locate non- member utilities, such storm sewer and ditch facilities as necessary to prevent damage.

MINIMUM QUALIFICATIONS

The bidding contractor must include evidence of the following:

1. The Bidder shall have a minimum of five (5) years of verifiable experience performing commercial or municipal asphalt repair work, including mill and overlay operations and full depth asphalt repair.

2. The Bidder shall submit a list of at least two (2) comparable projects completed within the last five (5) years that included milling, overlay, and striping, including year completed and project owner contact information for reference verification. The city understands Bicycle Training Facilities and the unique striping presented in this project are not common and does not expect the Bidder to be able to present an identical project in that sense.

Comparable projects should be of similar size and clearly highlight and explain the elements of the project (i.e.

striping in a unique or constrained manner) that prepare the Bidder for this work.

SCOPE OF WORK

1.0 GENERAL

1.1 CONTRACT TIME

The work is to be completed, including cleanup on or before October 31, 2026, unless the contract time is adjusted by a change order. A Notice to Proceed is anticipated to be issued on or about August 2026. Unless otherwise approved by the Project Manager, once the contractor begins in an area described herein the work shall proceed continuously until the area has been completed.

The bidder shall agree to pay to the owner, as liquidated damages the sum of $650.00 for each consecutive calendar day that the work exceeds the allotted contract time for the work. Asphalt paving may not occur after October 31st.

1.2 APPLICATION OF SPECIFICATIONS

Except as specifically noted in these Special Conditions, all work in this contract shall be in accordance with the City of Arvada Engineering Code of Standards and Specifications for the Design and Construction of Public Improvements, (“City Standards”), and the most recent editions of CDOT “Standard Specifications for Road and Bridge Construction.”

In the case of conflict between City and other standards or specifications, the City Standards shall take precedence.

1.3 MEASUREMENT & PAYMENT

Measurement of the Work performed and payment, at the unit or lump sum price quoted in the Bid Schedule, shall be made in accordance with requirements of the Measurement and Basis of Payment Section of the City Standard Specifications, or as hereinafter stated in the Special Conditions. Payment for lump sum items will be equal to the percentage of the total dollar amount completed in that month.

1.4 NON-CONFORMITY OR MATERIAL OR FINISHED PRODUCT

Where materials installed or the finished products fail to meet the minimum requirements of these Contract Documents, the basis of determining final payment to the contractor shall be determined in accordance with the current revised Section 105.03 - Conformity to the Contract of the Colorado Department of Transportation Standard Specifications.

1.5 SUMMARY OF APPROXIMATE QUANTITIES & ADDITIONS/DELETIONS TO OR FROM THE CONTRACT

The items of work and estimated quantities for this project are listed in the Bid Schedule. Specific parking lots and the approximate square yards associated with each lot are listed under Full Width Mill Patch and Overlay Asphalt of these special conditions. A Summary of Approximate Quantities for the major items of work is also provided for prospective bidders in the contract documents.

The City reserves the right to add or delete quantities, sections and items of work contained in the Bid Schedule without change in the unit prices bid.

The Contractor is encouraged to make a field site visit prior to submitting their bid, to further assist the prospective bidder in clarifying any item(s) and in answering any questions he/she may have.

1.6 WORK SCHEDULE

The Bicycle Training Course lot expected to be resurfaced with this project is shown on the Bid-Schedule and Summary of Approximate Quantities included with these specifications.

Prior to issuance of the “Notice to Proceed”, and at the Preconstruction Conference, the Contractor shall provide the Project Manager with a project schedule identifying critical events for each work location throughout the duration of the project.

The Schedule shall be updated and submitted to the Project Manager for approval on a weekly basis. The contractor shall schedule their labor and equipment in such a manner that once milling work has begun on the lot, work will progress continuously until that area is completed.

The City reserves the right to coordinate execution of any part of the work under this contract as circumstances warrant with respect to weather, or conflicts with other City projects, including but not limited to utility work, concrete replacement, other asphalt paving, etc.

1.7 SITE NOTIFICATION

The City of Arvada Project Manager will be notified by the Contractor at least 7 days in advance of site mobilization and start of work. The City Project Manager will notify the lessor (Jeffco Headstart) and the Parks Department of the start date and the projected project schedule.

1.8 PROJECT STATUS MEETINGS

Meetings for discussion of project status, scheduling and problem solving will be held as necessary as determined by the Project Manager at a location and time determined at the pre-construction conference. The Contractor shall ensure that his Project Manager or Field Superintendent is present at these meetings to discuss and have available quantity updates on work that has been completed, upcoming work schedule for purposes of inspection and testing, citizen notification, and other issues as they may arise. Field meetings with the Contractor, Project Manager and Project Inspector will be held to discuss specific issues on an as-needed basis.

1.9 CITY HOLIDAYS

No work will be allowed during City observed holidays.

1.10 WORK WITHIN CDOT OR RTD RIGHT-OF-WAY AND CITY OF ARVADA PERMIT REQUIREMENTS

The City does not anticipate any work for this project occurring within City or CDOT ROW. The property is located off-street and along the Interurban Trail. See ‘4.0 Traffic Control’ for more information.

The City of Arvada requires the awarded contractor to be a licensed contractor with the City of Arvada. The Contractor shall also coordinate with the Project Manager and the Engineering Department Permit Desk to determine if a site development permit, or other permit or documentation for site disturbance/stormwater, is required.

1.11 LOCATIONS & SUMMARY OF APPROXIMATE QUANTITIES

The map of proposed lot list and summary of approximate quantities are attached hereto and incorporated by reference. The City reserves the right to add, delete, or modify construction locations, priority order and portions of the work without change in the contract agreement prices. All quantities are approximate, and it is the contractor’s responsibility to verify values.

1.12 MINOR CONTRACT REVISIONS

Miscellaneous modifications in the work, ordered by the Project Manager in the form of a field order will be considered a Minor Contract Revision. Payment for work performed under this item will be made in accordance with Sections 1100 of the City Standard Specifications.

1.13 INSURANCE REQUIREMENTS

The Contractor shall at their own expense, maintain insurance in full force and effect, throughout the duration of the contract with the City.

1.14 OSHA REQUIREMENTS

Observing the rules and regulations required by the Occupational Health and Safety Administration (OSHA) shall be the responsibility of the contractor on this project.

1.15 WARRANTY PERIOD

The warranty period for this project shall be (2) two years in accordance with Section 200 - Acceptance Procedures of the City Standard Specifications.

2.0 ASPHALT WORK

2.1 PLANT MIX PAVEMENTS – GENERAL REQUIREMENTS

All materials used in this project shall meet the minimum requirements of the current revised edition of the Colorado Department of Transportation (CDOT) Standard Specifications for Road and Bridge Construction, and Sections 11 - Hot Mix Asphalt Pavement and Section 900 - Streets of the City of Arvada Engineering Code of Standards and Specifications, or these Special Conditions where they vary from the City Standard Specifications.

a. Composition of Mixtures

The bituminous plant mix shall be composed of a mixture of aggregate, filler or additives, bituminous material, and recycled asphalt pavement (RAP) as allowed. Up to 20% RAP is allowed in HMA mix designs for this project. No RAP will be allowed in SMA mix designs for this project. All mixes shall be designed and produced with 1% hydrated lime as an anti- stripping agent.

b. Recycled Asphalt Pavement

Recycled Asphalt Pavement (RAP) material shall be of uniform quality and gradation with a maximum size no greater than the nominal aggregate size of the mix. HMA mixes shall not contain more than 20 percent RAP.

All recycled asphalt shall be clean and free of deleterious material and shall be subject to inspection at the plant source and in the field prior to placement.

The Contractor shall identify the source of each RAP stockpile proposed to be incorporated in the asphalt mixes. Contractor shall identify the project from which the material was removed, mix data from the original project including mixture type, aggregate classification, location and depth of the pavement structure.

Extracted gradation information shall also be provided along with a description of the stockpile location and quantity. Additional material shall not be added to an approved RAP stockpile during the course of the work.

The Project Manager may reject a RAP stockpile for non-uniformity based on visual inspection. RAP stockpiles containing concrete chunks, grass, dirt, wood, metal, coal tar or other foreign or environmentally restricted materials shall not be used Stockpiles are to be worked in such a manner that the materials removed are representative of a cross section of the pile. The Project Manager or their representative may reject RAP that in their opinion does not meet this specification.

c. Lime

Lime shall be added at the rate of 1% by dry weight of the aggregate and shall be included in the amount of material passing the No. 200 sieve. Hydrated lime for aggregate pretreatment shall conform to the requirements of ASTM C 207, Type N. In addition, the residue retained on a 200- mesh sieve shall not exceed 10% when determined in accordance with ASTM C 110. (Drying of the residue in an atmosphere free from carbon dioxide will not be required.)

d. Tack Coat

Materials and construction shall comply with MGPEC Item 20 (latest edition).

e. Asphalt Cement

The Contractor shall provide an acceptable 'Certification of Compliance' from the supplier for each asphalt cement grade used on this project. The minimum optimum oil content in asphalt mix designs used on this project shall be as follows: For Grading S (3/4” mix), a minimum oil content of 5.1% in the HMA is required, and for Grading SX (1/2” mix), a minimum oil content of 5.4% in the HMA is required. Mix designs or asphalt loads delivered to the project which do not meet these minimum requirements shall be cause for rejection by the City of Arvada.

f. Superpave Mixture Design Method The Superpave mix design method shall be used for this project. A proposed design job mix shall be submitted for each mixture required by the Contract. The design shall be determined using Colorado Procedure CP-L 5115 for the Superpave Method of Mixture Design. Mix designs shall meet the requirements of Subsection 900 in the City of Arvada Standard Specifications.

g. Mix Design Submittals The Contractor shall submit two copies of all mix designs to the Project Manager for approval. Mix designs shall be performed in a materials laboratory under the direct supervision of a professional engineer licensed in the state of Colorado and currently practicing in this field. In addition, the Contractor shall submit as part of the mix design, documents to verify the following:

• Source of materials

• Gradation, specific gravity, source and description of individual aggregates and the final blend

• Aggregate physical properties (CDOT Subsection 703.04)

• Design Mix Formula

• Superpave PG Binder properties

• Mixing and compaction temperatures used

• Mix properties determined at a minimum of four asphalt cement contents and graphs showing mix properties versus asphalt cement content

• Mix properties at the minimum required optimum asphalt cement content

• Lottman test data at the optimum asphalt cement content

The asphalt cement for each PG grade binder shall meet the requirements specified in the Properties of Superpave Performance Graded Binders Table in Subsection 900 - Asphalt Cement of the City of Arvada Standard Specifications.

The design mix for each PG grade shall establish a single percentage of bituminous material to be added to the aggregate, and a single temperature for the mixture at the plant discharge point. The city may test the Contractor's proposed design mix for each hot bituminous pavement PG Grade utilizing materials actually produced and stockpiled for use. The Contractor shall provide a sufficient quantity of each aggregate, mineral filler, recycled asphalt and lime additive for required laboratory tests if requested by the City. After each design mix is approved a new design mix shall be submitted to the Project Manager if there is a change in the sources of materials.

h. Allowable Mix Production Range

The proposed job-mix gradation for each mixture required by this Contract shall fall within the limits specified in the Gradation Range Table in Section 922.00 - Aggregate before the tolerances in the Table of Job Mix Formula Tolerances shown. The weight of lime shall be included in the total weight of the material passing the No. 200 sieve.

After each design mix is approved, all mixtures shall meet the tolerance ranges specified in the Table of Job Mix Formula Tolerances. These tolerances shall be applied to each mix design to establish the allowable mix production ranges for mix production.

Minimum Voids in Mineral Aggregate (VMA) HMA Mixes

HMA Mixture Gradation (AASHTO T 11 & T27)

2.2 STONE MATRIX ASPHALT (SMA) PLACEMENT

SMA is not expected to be used in this project.

2.3 WARM MIX ASPHALT (WMA) PLACEMENT

WMA is not expected to be used in this project.

2.4 MANHOLE, VALVE BOX, AND SURVEY RANGE BOX ADJUSTMENTS

Nominal Maximum Particle Size

Minimum VMA (%)

3.0% Va

4.0% VA

HMA - ½” 13 14

HMA- ¾” 12 13

Sieve Size ½” ¾”

(1”) 100

(¾”) 100 90-100

(½”) 90-100

(⅜”)

(#4)

(#8) 28-58 23-49

(#16)

(#30)

(#50)

(#100)

(#200) 2-8 2-7

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