biddoc.pdf

Request for Proposal Letter

REQUEST FOR PROPOSALS

LANDSIDE OUTLYING JANITORIAL SERVICES

RFP NO. 202684775

JULY 24, 2026

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

REQUEST FOR PROPOSALS (RFP)

Airport Office Building Denver International Airport 8500 Pena Boulevard Denver, Colorado 80249-6340

Contract Administrator: Diane Folken E-Mail: contract.procurement@flydenver.com Request for Proposals # RFP-202684775

PROPOSALS MUST BE RECEIVED BY THURSDAY, AUGUST 27, 2026, AT 2:00 PM MT

UNDER NO CIRCUMSTANCES WILL E-MAIL OR FACSIMILE RESPONSES BE ACCEPTED.

Schedule of Activities:

This projected schedule is an estimated timeline and is subject to change at the sole discretion of the City and County of Denver, through its Department of Aviation (City). All times listed in this document are understood to be MT.

Event Date RFP Advertisement July 24, 2026 Optional Pre-Proposal Conference July 30, 2026, at 10:00 AM MT Optional Site Visit July 30, 2026, at 2:00 PM MT Last Date to Submit Written Questions August 10, 2026, at 2:00 PM MT Proposal Due Date August 27, 2026, at 2:00 PM MT

Pre-Proposal Conference – OPTIONAL An Optional Pre-Proposal Conference will be held virtually via a Microsoft Teams Town Hall Meeting at the date and time listed above in the Schedule of Activities. Please click on the following link to access the meeting.

** Teams Meeting Link**

At this conference, the City representatives will explain the opportunity and answer questions regarding this Request for Proposal (“RFP”), including any written questions submitted to the City prior to the conference.

Site Visit – OPTIONAL The optional site visit is scheduled for the date and time listed above in the Schedule of Activities.

Preregistration is required and must be completed no later than Wednesday, July 29, 2026, by 12:00 PM MT. The registration link is provided below.

** Eventbrite Registration Link**

Participants will meet on their scheduled day and time in the lobby of the Airport Office Building, located on the 6th floor of the Jeppesen Terminal at Denver International Airport (“DEN” or “Airport”), 8500 Pena Boulevard, Denver, CO 80249. Please arrive at least 15 minutes prior to the start of your scheduled site visit. A limit of two members from each company may attend the site visit. Attendees are encouraged to wear a high visibility safety vest.

mailto:contract.procurement@flydenver.com https://events.teams.microsoft.com/event/4db8f1ce-928d-40a1-973e-0acf8f8a16d6@79c62162-b85e-4b0e-a863-ebe7817ad70d https://www.eventbrite.com/e/site-tour-for-dens-landside-outlying-janitorial-services-rfp-202684775-tickets-1995082868566?aff=oddtdtcreator

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

RFP Questions The City will not answer any telephone inquiries about this RFP. Written questions are due by the deadline for questions listed in the Schedule of Activities above and shall be submitted electronically via the BidNet website: https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation.

The City requires all questions to be submitted individually on this site.

Note: BidNet limits the character spaces available for the City to respond to each question. For this reason, multiple questions may not be submitted as a single question, as the City is unable to respond to multiple questions in the space provided. Because of this limitation, the City reserves the right to reject groups of questions submitted in a single question box or to select and respond to only the first question posed in the group. A multi-part question containing an initial question and a follow-up is the exception to this rule.

All questions and answers will be posted on the BidNet website as an addendum to the RFP following the deadline for submittal of questions.

Proposal Submittal The proposal shall be prepared in accordance with the Preparation of Proposal as described in Section IV of this RFP. Proposers shall submit their proposal and all required forms via the BidNet website. Proposals are due by the date and time listed in the Schedule of Activities above.

Allow ample time for the electronic submission of your proposal. Following are links to a BidNet Electronic Bid Submission (“EBS”) guide. The City strongly encourages Proposers to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. The City will not extend the submission deadline due to any technical issues or outages you may experience.

EBS Guide: http://faq.bidnetdirect.com/electronic-bid-submission/

Minority and Women-Owned Business Enterprise (“MWBE”) Participation Pursuant to Article V of Chapter 28 of the Denver Revised Municipal Code (D.R.M.C.) the Division of Small Business Opportunity (DSBO) has established the following participation requirement for this project:

23% Minority and Women-Owned Business Enterprise (MWBE)

The participation requirement must be met with certified firms, § 28-127 D.R.M.C., found in the Small Business Certification and Contract Management System, or through the demonstration of a sufficient good faith effort. § 28-128 D.R.M.C. The project is subject to additional requirements pursuant to the D.R.M.C.

General Statement of Work The project consists of providing professional janitorial services to DEN’s outlying landside properties as described in the attached Exhibit A Scope of Work and providing deliverables for the City as designated by the CEO and/or their designee. Contractor shall furnish all necessary labor, tools, equipment and supplies to perform the required services, except for the equipment and facilities that are specified in this Agreement as being the responsibility of the City. The Parties agree this Agreement is nonexclusive, and the City reserves the right to purchase the same services and materials through other procurements.

Contractors must have been actively engaged in providing janitorial or facility cleaning services for at least three (3) years in a commercial, institutional, or government-facility environment. The Contractor must have successfully completed at least two (2) similar contracts of comparable size, scope, and complexity within the past five (5) years. The budget/fee is structured by the frequency of cleaning offices and other areas in the outlying buildings used by DEN contractors and stakeholders.

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation http://faq.bidnetdirect.com/electronic-bid-submission/ https://denver.mwdbe.com/FrontEnd/SearchCertifiedDirectory.asp?tn=denver https://denver.mwdbe.com/FrontEnd/SearchCertifiedDirectory.asp?tn=denver

Proposal Submittal Requirements

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

PROPOSAL SUBMITTAL REQUIREMENTS

The following is a checklist for reference when compiling the proposal submission. The documents listed below are required. Omission of the required documents will result in a non-responsive finding:

□ Proposal Narrative:

• Complete responses to the Proposal Narrative Contents, as outlined in Section IV, which includes the required DEN Equity, Diversity, and Inclusion Plan (“DEN EDI Plan”)

□ Sample Contract:

• List of all proposed modifications or legal issues regarding the Sample Contract as outlined in Section III-2

□ Proposal Forms - completed and signed

• Proposal Acknowledgement Letter – completed and acknowledging all addenda

• Proposal Data Form

• Disclosure of Legal & Administrative Proceedings & Financial Conditions

□ Division of Small Business Opportunity (“DSBO”) Forms

• Commitment to MWBE Participation

• DSBO Program Requirements Handbook – Signature Statement

• MWBE Utilization Plan Form

□ Financial Forms (From primes only, financial forms from subs are not required) - to be submitted as separate electronic files from the proposal

• Exhibit B – Pricing Form submitted in Excel format

□ Staffing and Equipment Forms – Submit a separate Excel file from the proposal

• Attachment 1, Staffing and Hour Allocation Plan

• Attachment 2, Outlying Tasks and Frequencies

• Attachment 3, Required Tools and Equipment

City, Airport and Project Overview

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

TABLE OF CONTENTS

NO. 202684775

REQUEST FOR PROPOSALS (RFP)

PROPOSAL SUBMITTAL REQUIREMENTS

I. CITY, AIRPORT AND PROJECT OVERVIEW

II. SCOPE OF WORK

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

III-2 Introduction and Acceptance of RFP Terms

III-3 Means of Communication

III-4 Interpretation of Proposal Documents

III-5 Addenda

III-6 DEN Website

III-7 Withdrawal of Proposal

III-8 Rights of the City

III-9 Confidentiality of Records

III-10 Proposer Agreements

III-11 Minority and Women-Owned Business Enterprise (MWBE) Program

III-12 Certification of Independent Price and Work Determination

III-13 Designation of Subcontractors

III-14 Payment

III-15 Disclosure of Legal and Administrative Proceedings and Financial Condition

III-16 Insurance Requirements

III-17 Governmental Immunity

III-18 Security

III-23 Wage Ordinances

III-24 Conflicts of Interest

III-25 Title VI Solicitation Notice

III-26 Compliance with Americans with Disabilities Act

IV. PREPARATION OF PROPOSAL

IV-1 Preparation of Proposal - Proposal Forms

IV-2 Preparation of Proposal - Proposal Narrative

IV-3 Proposal Narrative Contents

V. EVALUATION OF PROPOSALS

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

V-1 Evaluation of Proposals

V-2 Past Performance

V-3 Shortlisting and Interviews (If Necessary)

V-4 Best and Final Offers

V-5 Evaluation Criteria

VI. ATTACHMENT 1, PROPOSAL FORMS

Attachment 1, Part 1 Proposal Acknowledgement Letter

Attachment 1, Part 2 Proposal Data Form

Attachment 1, Part 3 Disclosure of Legal and Administrative Proceedings and Financial Condition

Attachment 1, Part 4 Exhibit A – Scope of Work

VII. ATTACHMENT 2, EXHIBIT B – PRICING FORMS

VIII. ATTACHMENT 3, DSBO FORMS

IX. ATTACHMENT 4, INSURANCE REQUIREMENTS

X. ATTACHMENT 5, SAMPLE CONTRACT

XI. ATTACHMENT 6, PREVAILING WAGES

XII. ATTACHMENT 7, PERFORMANCE AND PAYMENT BOND

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

I. CITY, AIRPORT AND PROJECT OVERVIEW

The values of equity, diversity, inclusivity, and accessibility (“EDIA”) are inherent to the City’s strategy to develop and maintain prosperous communities. Accordingly, these values are imbedded into the City’s procurement processes to ensure competitive procurements that offer equitable opportunities for potential Proposers, including greater contracted, significant participation for historically underutilized businesses to ensure Denver’s long-term economic, social, and environmental health. Through equitable procurements, the City is committed to working to remove barriers and increase access to City contracting opportunities for all historically underutilized and small businesses. It is a core value to promote economic equity by engaging a more inclusive community of Proposers and contractors, both as prime and sub-contractors to address socioeconomic disparities. The City strives to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities. It is the City’s expectation that all successful Proposers demonstrate their commitment to these City values through their procurement responses and post contract and/or lease activities.

Each procurement opportunity is to be approached with ethical and honest behavior. The City will solicit, evaluate, and award contracts based upon the Proposer’s alignment with the City’s values as it relates to its approach, proven experience, ability to perform work, costs, and pricing. The City is committed to selecting Proposers that demonstrate a history of equity, diversity, integrity, stewardship, innovation, humanity, and community representation and seeks to partner with proposers who demonstrate EDIA efforts embedded in their policies, procedures, practices, initiatives, exhibit actionable results and ensures that of those that they partner with. The City deems EDIA as a core principle for which best value will be determined and work awarded to. The City’s values may be demonstrated through, but are not limited to: (a) workforce expansion and (b) utilization of, and work with the historically underutilized business community, separate from required certified goals.

DEN plays a unique role as a gateway to the world for the region, our passengers, our communities, and our partners. As such, the City has a generation of operators, concessionaires, designers, builders, planners, and small businesses that are stronger and more successful because of this work. The City has also helped build new businesses that have flourished and grown into mature industry leaders. As part of its Vision 100 plan for DEN, the City intends to expand this legacy by looking to the community that has succeeded in the past at DEN to bring the next generation forward.

In its review of this opportunity, the City believes that the scope of work and firms in the industry lends itself to unique partnership opportunities, and therefore, strongly urges firms that have historically proposed as prime contractors to serve as subcontractors to small, historically underutilized firms in their contract with the City, or to create joint ventures with small, historically underutilized firms. A focus of this partnership should be for the contracting partners to build a meaningful relationship that is not merely transactional to meet a numerical goal. The objective is to afford those firms the opportunity to learn from the large contractor, grow its financial capacity, build its generational wealth and its portfolio, and increase its capability to perform new commercially useful functions on future contracts.

In accordance with procedures described herein, you are hereby invited to submit a proposal for this project as described in the Scope of Work incorporated herein. The work under this Contract is anticipated to start on or about April, 2027 and has a scheduled duration of approximately three (3) years. The proposal must be prepared and submitted in accordance with the requirements and procedures contained in this RFP document and the City’s ordinances, rules, policies, and procedures. Compliance with these requirements by the Proposer is mandatory and is a condition of responsiveness. Any failure to satisfy these requirements will be a sufficient basis for the City to disqualify the Proposer. The City shall not be liable for any of the Proposer’s expenses associated with its preparation of the proposal or the City’s consideration of it. The Proposer, if selected, shall not include any such expenses as part of its fee for performing the Scope of Work.

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

II. SCOPE OF WORK

SEE ATTACHMENT 1, PART 4

EXHIBIT A – SCOPE OF WORK

Administration Information

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

The City, through DEN Contract Procurement, is the issuing office for this RFP. This RFP is governed by the City’s ordinances and Procurement Rules in effect at the time of its issuance. DEN Contract Procurement is the sole point of contact concerning this RFP. All communication must be done through DEN Contract Procurement.

III-2 Introduction and Acceptance of RFP Terms The Proposer, by submitting its proposal, acknowledges that it understands and will agree to the corresponding Exhibits and the Scope of Work, and that the Proposer shall be able to perform as required.

Acknowledgement of this condition shall be indicated by the signature of the Proposer on the Proposal Acknowledgment Letter, Attachment 1, Part 1. A submission in response to this RFP acknowledges acceptance by the Proposer of all terms and conditions as set forth herein. The Proposer shall identify clearly and thoroughly any variations between its proposal and this RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in this RFP.

Proposers shall undertake a detailed review of Attachment 5, the Sample Contract and submit with their proposal a list of all legal issues or proposed modifications which the Proposer would like the City to review and consider, should they be selected as the apparent best Proposer. The Proposer may submit questions regarding the contract using the same method designated for other questions related to this RFP.

Proposers are strongly advised to seek legal counsel for advice regarding the Sample Contract. The City will not respond to legal questions, such as about the interpretation of a provision of the Sample Contract, or provide legal advice regarding the Agreement to Proposers. The City shall assume that the Sample Contract has been thoroughly reviewed and discussed with legal counsel prior to submission of the proposal. If the Proposer does not identify any issues or proposed modifications to the Sample Contract, the City may refuse to consider any proposed revisions received later from the Proposer, if they are selected as apparent best Proposer. The City may consider the Proposer’s comments in considering whether to select Proposer as the apparent best Proposer.

The Sample Contract is subject to revision or modification by the City at any time. The City reserves the right to modify any term or condition of this Agreement, and to add, delete or modify terms and conditions as the City’s interests may require. The Sample Contract contains provisions required by Federal, State, and/or City law and policy, and these provisions may not be revised or negotiated.

III-3 Means of Communication

During the solicitation process for this RFP, all communication between DEN Contract Procurement and Proposers will be via postings on the BidNet website.

Contract Procurement will post notices, which include, but are not limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, addenda, and the announcement of the apparent best Proposer. It is the responsibility of each potential Proposer to monitor the BidNet website regularly to be aware of changes, communications and/or addenda to bids.

The City will not be held responsible for misinformation received from private plan holders. Please use the BidNet website to obtain solicitation information for the City.

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

III-4 Interpretation of Proposal Documents The Proposer may request, in writing, a clarification or interpretation of any aspect of the RFP documents.

Such requests must be made via the BidNet website by the due date and time specified in the Schedule of Activities listed on Page 2. The City will post all questions and answers on the BidNet website, following the deadline for submittal of questions, as an addendum to the RFP. The City will not accept or respond to oral inquiries except for those made at the Pre-Proposal Conference. The only ‘official’ responses are those that are posted to the BidNet website for this RFP.

III-5 Addenda

The City reserves the right to revise the RFP documents at any time up to the time set for submission of the proposals. Any such revision(s) shall be described in an addendum to this RFP and shall be posted on the BidNet website

If the City determines that the addendum may require significant changes to the Scope of Work, the deadline for submitting the proposals may be postponed by the number of days that the City determines will allow Proposers sufficient time to revise their proposals. Any new submittal deadline date for delivering proposals to the City shall be included in the addendum.

Proposers must acknowledge in the proposal submission that they received all addenda to the proposal documents (see Attachment 1, Part 1). Failure to acknowledge receipt of addenda may disqualify the proposal.

III-6 DEN Website It shall be conclusively presumed that the Proposer did, before submitting a proposal and prior to the final proposal deadline, read all addenda, posted decisions, and other informational items relevant to the RFP which appeared on the BidNet website. Proposer may also contact the City’s Contract Administrator (“CA”), Diane Folken, by email at contract.procurement@flydenver.com to confirm posted information.

Please visit the BidNet website which contains services and information such as:

• Advertisements for RFx and IFB opportunities

• Status of RFx and IFB opportunities

• Addenda including vendor questions and responses

• Plan holder’s/Document Taker’s list

• Award information

III-7 Withdrawal of Proposal A Proposer may withdraw its proposal by submitting to the City a written request signed by the Proposer’s authorized representative. The withdrawal of a proposal does not prejudice the right of the Proposer to submit future proposals.

III-8 Rights of the City The City reserves the right to cancel or modify this RFP at any time and to reject any or all proposals for any reason or for no reason. This RFP is an open and equitable invitation for proposals, and each proposal constitutes an offer to contract that the City may consider in its sole and absolute discretion. Any errors or omissions in a proposal may result in the rejection and disqualification of the entire proposal. Errors, omissions, and other acts that may result in proposal rejection and disqualification include, but are not limited to, failure to strictly comply with the RFP requirements or any applicable ordinances, rules, or policies; the submission of any inaccurate or false information; any improper communications or collusion involving Proposers; default or termination for cause of any public or private contracts within the past five mailto:contract.procurement@flydenver.com

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

years; delinquent payment of monies owed to the City; or failure to submit proof of licensing or franchise authority and any related exclusivity requirements.

Notwithstanding the broad rights reserved to the City to reject and disqualify any or all proposals, the City may waive any immaterial deficiencies in proposals and may allow Proposers to cure any such deficiencies if an opportunity to cure is determined by the City to be in the City’s best interests. If given an opportunity to cure, Proposers will be notified of the allotted time to correct the identified deficiency; failure to correct the deficiency in the time allotted may result in proposals being deemed non-responsive and disqualified.

The City’s waiver of an immaterial deficiency will in no way modify the RFP or excuse Proposers from full compliance with all RFP specifications. The City may exercise the foregoing rights at any time without notice and without any liability whatsoever to any Proposer or other party. By responding to this RFP, each Proposer is deemed to accept and agree to all of these terms and conditions and to waive any rights to challenge the City’s determinations regarding proposal deficiencies in accordance with this section.

During the evaluation process, the City reserves the right to request additional information from any Proposer, to seek clarification of information provided, to conduct its own due diligence with respect to any Proposer or proposal, including self-guided tours of a Proposer’s other operations, reference checks, credit checks, health department checks, or any other investigations deemed necessary.

III-9 Confidentiality of Records

Documents submitted pursuant to this RFP will be subject to the Colorado Open Records Act, C.R.S. §§ 24-72-201, et seq. Information clearly marked as confidential and proprietary will be kept confidential by the City, unless otherwise provided by law. The City will attempt to notify the Proposer if a request is made for pages of documents clearly marked as confidential and proprietary so that the Proposer may take any action it deems necessary to defend the request. The Proposer, not the City, shall be the entity responsible for defending against Colorado Open Records Act disclosures for any records claimed by the Proposer to be confidential and proprietary.

III-10 Proposer Agreements Proposers may submit proposed supplemental terms and conditions that the Proposer wants the City to consider for inclusion in the contract. Such forms may include Proposer’s software licensing agreements, maintenance contracts, and technical support agreements. By accepting delivery of these items, the City is not bound to accept them as part of an ensuing contract. The City may negotiate such supplemental terms and conditions that do not materially conflict with the contract terms and conditions detailed in this RFP and do not materially change the nature of this solicitation or adversely affect competition. If the parties cannot agree on the terms of the contract, including any terms desired by Proposer, the City may terminate negotiations with the Proposer and enter into a contract with another responsive Proposer.

Certain of the City’s contract provisions are required by Federal, State and/or City law and policy and are not subject to modification.

III-11 Minority and Women-Owned Business Enterprise (MWBE) Program

MWBE Responsiveness Requirements

The below-listed DSBO proposal requirements are all conditions of responsiveness. Failure to submit a responsive proposal constitutes cause for rejection thereof.

A. Non-Competition Proposer shall not restrict an MWBE from providing subconsulting or subcontracting quotations to other Proposers. Any Proposer who does so shall cause their proposal to be rejected. § 28-129(e) D.R.M.C.

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

B. Joint Ventures If Proposer is participating in a joint venture with a certified MWBE firm, proposer must submit the firm’s Joint Venture Agreement to DSBO at least 10 working days prior to the RFP-response submission. The Joint Venture must be approved by DSBO.

A Joint Venture is an association of an MWBE firm and one or more other firms to carry out a single, for-profit business enterprise, for which the parties combine their property, capital efforts, skills and knowledge, and in which the MWBE is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risks, and profits of the joint venture are commensurate with its ownership interest.

DSBO will count a portion of the total dollar value of the joint venture contract toward the MWBE requirement equal to the distinct, clearly defined portion of the work that the MWBE performs with its own forces in a NAICS code in which the firm is MWBE certified. The joint venture agreement MUST specify the services, dollar value, reporting structure, and details of the MWBE’s performance requirements associated with their percent of the joint venture ownership.

C. Commitment to MWBE Participation Proposer shall include with their proposal a completed DSBO form, entitled “Commitment to MWBE Participation,” stating their committed MWBE participation percent on this project. The committed participation level will be inserted into any resulting contract and the Contractor must comply with that committed participation amount during the term of the contract.

D. Good Faith Effort If Proposer cannot meet the MWBE requirement established by DSBO or is able to only meet part of the requirement, they shall include with their proposal a completed DSBO Good Faith Effort form, available on the DSBO website and linked here.

Unless otherwise indicated on the form, Proposer must complete each field of the Good Faith Effort form, the purpose of which is to furnish to DSBO a comprehensive statement of their good faith efforts to meet the requirement. This means that Proposer must show that they took all necessary and reasonable steps to achieve the MWBE requirement which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient MWBE participation, even if they were not fully successful.

The statement of good faith efforts should address each of the categories outlined in the DSBO Ordinance, § 28-128 D.R.M.C., and any additional criteria established by rule or regulation. As part of their good faith efforts, Proposers are encouraged to solicit the support and assistance of DSBO by contacting the procuring agency’s Contract Administrator (CA) with specific questions; the CA will coordinate with DSBO to reply thereto. All good faith efforts information must be complete, accurate, adequately documented, and submitted with the proposal. Good faith efforts must be demonstrated to be substantive and not merely for formalistic compliance with the DSBO Ordinance.

To award a contract to a proposer that has failed to meet the MWBE requirement, DSBO will determine whether Proposer made good faith efforts to actively, effectively, and aggressively seek MWBEs to meet the MWBE requirement prior to proposal submission, which determination shall include consideration of Proposer’s MWBE Utilization Plan strategies to meet their MWBE participation commitment. Failure of Proposer to show good faith efforts shall render their proposal ineligible for further consideration with the City.

E. DSBO Program Requirements Handbook (DSBO Handbook) – Signature Statement Proposer must submit the completed and signed Signature Statement of the DSBO Program Requirements Handbook with their proposal documents to be found responsive. The signed Signature https://www.denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Economic-Development-Opportunity/Do-Business-With-the-City/Compliance https://www.denvergov.org/files/assets/public/v/1/economic-development/documents/dsbo/compliance/dsbo-good-faith-effort-form.pdf

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

Statement page evidences proposer’s review and agreement to comply with the requirements outlined in the DSBO Handbook.

F. MWBE Utilization Plan Proposer shall include with their proposal a completed DSBO form, entitled “MWBE Utilization Plan,” stating their strategy for meeting the MWBE requirements, including certified small business utilization and expectations for their lower tiered MWBE-certified firms. To meet the MWBE Utilization Plan minimum responsiveness requirements, Proposer must meaningfully address each of the form’s sections; any section that is blank or has “N/A” as a response may deem the proposer non-responsive. Contract execution will be conditioned upon a DSBO-approved MWBE Utilization Plan, unless DSBO has determined that Proposer made a 0%-participation good faith effort.

Exception: if Proposer is submitting documentation of a good faith effort that states that they can only meet 0% of the MWBE requirement, they are exempt from this responsiveness requirement and need not submit a completed MWBE Utilization Plan form.

G. Authority The DSBO Ordinance and rules and regulations promulgated pursuant thereto apply to this project and are incorporated into these solicitation documents by reference. Compliance with those, and any additional requirement contained herein, are conditions of responsiveness. The DSBO Ordinance, its accompanying rules and regulations, and additional MWBE guidance are available here:

https://www.denvergov.org/dsbo. Proposer is encouraged to contact the procuring agency/Buyer with specific questions related to compliance therewith, who will coordinate with DSBO to reply to Proposer’s questions.

III-12 Certification of Independent Price and Work Determination By submission of this proposal, each Proposer, and in the case of a joint proposal, each party thereto, certifies that, in connection with this procurement:

A. Prices and specific work processes in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Proposer or with any competitor, or with any party contracted by the City to design and/or manage all or part of the program or work of which this RFP is a part;

B. Unless otherwise required by law, the prices quoted and specific work processes described in this proposal have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the Proposer, prior to opening, directly or indirectly, to any other Proposer or to any competitor or to any party contracted by the City to design and/or manage all or part of the program or work of which this RFP is a part; and

C. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Further, each person signing the Proposal Acknowledgement Letter for this proposal certifies that:

D. They are the person in the Proposer’s organization responsible for the decision as to the prices being offered herein and that they have not participated, and will not participate, in any action contrary to subsection (a) through (c) above; or

E. They are not the person in the Proposer’s organization responsible for the decision as to the prices being offered herein, but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to subsections (a) through (c), above, and as their agent does https://www.denvergov.org/dsbo

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

hereby so certify; and they have not participated, and will not participate, in any action contrary to subsections (a) through (c), above.

A proposal will not be considered for award where subsections (a), (c), (d) or (e), above, have been deleted or modified. Where (b) above has been deleted or modified, the proposal will not be considered for award unless the Proposer furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the CEO of the City’s Department of Aviation, or their designee, determines that such disclosure was not made for the purpose of restricting competition.

III-13 Designation of Subcontractors

The Proposer shall describe the qualifications of each subcontractor which it intends to use and the percentage and scope of the work which will be assigned to each of them. Resumes for the subcontractor’s key personnel must be included.

Proposers who submit a proposal in response to this RFP are precluded from participating as a subcontractor with any other Proposers who submit a proposal for this RFP. However, subcontractors may be named on more than one proposal. Subcontractors who are named in more than one proposal are prohibited from sharing information about a Proposer with other Proposers or utilizing such information to assist in the preparation of another proposal.

III-14 Payment

Appropriate clarifications and additions to the Scope of Work may be made during negotiations with the successful Proposer. It is the intent of the City to enter into a contract in which the Proposer will be paid pursuant to the terms of the contract.

III-15 Disclosure of Legal and Administrative Proceedings and Financial Condition A. The Proposer shall submit (at time of submittal) a statement which shall disclose all legal or administrative proceedings that involve a civil claim in excess of Fifty Thousand Dollars ($50,000.00) in which the Proposer, its principals, or key personnel were a party in the last five years. The Proposer shall include in the statement:

1. The caption of the action naming all parties;

2. The case number, jurisdiction, and the date the action was filed;

3. A brief description of the action, the amount of the claim, and whether the action involved performance under any public or private construction contract; and

4. The outcome or disposition of the action.

B. The Proposer shall submit (at time of submittal) a statement which shall disclose whether Proposer has filed for protection under the laws of the U. S. Bankruptcy Code within the last ten (10) years.

C. The Proposer shall submit (at time of submittal) a statement as to whether the Proposer, its principals or key employees presently, or in the past, are or have been involved in any debarment or suspension proceedings. Please include a description of any proceedings which prohibited or limited the Proposer from bidding or entering into any contract with any federal, state, or local government entity. Include a brief description of the reason(s) for such action having been taken, the effective dates thereof, and the governmental agency.

If the Proposer is a partnership or joint venture, please include a statement disclosing the information listed in subparagraph A and B, above, for each partner or joint venturer. If the Proposer is fifty percent (50%) or greater owned by another entity or individual, please include a statement disclosing the above information for such entity or individual.

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

D. The Proposer shall submit (at time of submittal) a statement as to whether the Proposer, its principals or key employees have been convicted of any crime related to embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, fraud, unfair trade practices, violation of state of federal antitrust statutes, or other law indicating a lack of business integrity or business honesty or have been convicted of any other felony in any jurisdiction within the last five (5) years. Include the current status of any such principal or key employees.

E. The Proposer shall submit (at time of submittal) its Dun & Bradstreet identification number. If the Proposer is a partnership or joint venture, it must submit the Dun & Bradstreet identification number for each partner of a joint venture, if applicable.

F. If the Proposer is a publicly held company, it shall submit (at the time of submittal) a list of any holders of ten percent (10%) or more of its stock.

G. During contract negotiations, the Proposer may be asked to submit the following:

1. An audited statement of overhead rates, payroll taxes, and operating (profit) margin used to calculate hourly billing rates for the City and approval. If the Proposer does not have audited overhead rates, a Core Staff Labor Rates for Professional Services sheet, may be requested for each entity without audited overhead rates. This statement shall cover the Proposer’s most recently completed fiscal year and shall be signed by a certified public accountant as a Certified Audited Statement in which the accountant expresses his or her opinion as to the fairness with which the statement represents the Proposer’s financial position, results of operations and changes in financial position.

2. If the Proposer is a partnership or joint venture, a Certified Audited Statement is required for each partner or joint venture. If the Proposer does not have audited overhead rates, a Core Staff Labor Rates Sheet may be requested for each entity without audit overhead rates. If any individual owns thirty-two percent (32%) or more of the Proposer, a Certified Audited Statement is required for each such individual or if a Certified Audited Statement is not available, then the individual must supply copies of his or her federal tax returns for the prior two (2) years.

3. If a Proposer is a small business as defined by the United States Small Business Administration, the Proposer may elect to submit copies of its Federal tax return for the prior two (2) years and prepare a Core Staff Labor Rates Sheet, in lieu of a Certified Audited Statement.

4. A signed statement certifying that no material or significant changes have occurred since the date of completion of the Certified Audited Statement, or the filing of the Federal tax return and the date of the proposal.

III-16 Insurance Requirements

Proposer shall adhere to all insurance requirements stated in Attachment 4. The official repository for Certificates of Insurance (“COIs”) within the City is PINS Advantage. Upon contract execution, an email will be sent to the successful Proposer with instructions for uploading COIs to ensure insurance compliance. The City reserves the right to modify submission requirements at any time, including the use of third-party software and/or services, which may involve an additional fee to the Commercial Operator.

III-17 Governmental Immunity Proposers and subcontractors understand and agree that the City, its officers, officials, and employees are relying on, and do not waive or intend to waive by any provisions of this procurement or subsequent contract, the monetary limitations, or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101 - 120, or otherwise available to the City, its officers, officials, and employees.

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

III-18 Security After receiving an executed contract, the Proposer shall be deemed a Contractor of the City. The Contractor and any of their subcontractors will be required to comply with the Airport security requirements as set forth in Part 20 of the DEN Rules and Regulations, available at https://www.flydenver.com/about-den/governance/rules-and-regulations/.

III-23 Wage Ordinances The services being requested in this RFP may involve services that are covered pursuant to Article IV of Chapter 20, D.R.M.C., which is designed to address the issue of wage equity and cost of living affordability in the City. Proposer agrees that any contract with the City shall include a requirement that Proposer will comply with the provisions of the D.R.M.C. relating to minimum and prevailing wages, including, but not limited to, paying all covered workers no less than the City Minimum Wage for all covered services rendered in connection with the resulting contract. Additionally, Proposer agrees that the contract shall require compliance with all current and future federal and state laws and City ordinances.

III-24 Conflicts of Interest An organizational conflict of interest occurs when, because of the relationship between two organizations (which could involve the City) or one organization (including its subsidiaries or related organizations) performing or proposing for multiple scopes of work, there is or could be in the future a lack of impartiality, impaired objectivity, an unfair advantage over one or more firms competing for the work, or a financial or other interest in other scopes of work.

If the Proposer currently has existing contracts with the City for work at DEN, including any contracts held by Proposer's parent, affiliates, or subsidiary corporations, this could pose a conflict of interest and could place your proposal in jeopardy of being rejected for conflict of interest. If the Proposer believes a conflict of interest may exist but can be mitigated, please describe the steps it proposes that it will take to mitigate the conflict.

If the City identifies a conflict of interest that is not identified by the Proposer in its response, the City may find the Proposer to be non-responsive. If the City identifies a conflict during the course of the contract, and the Proposer failed to disclose such conflict, the City may terminate the contract for cause or convenience at the discretion of the City.

III-25 Title VI Solicitation Notice The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C.

§§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all proposers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit proposals in response to this RFP and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

III-26 Compliance with Americans with Disabilities Act

Vision 100 is DEN’s strategic plan that serves as a blueprint to align decision-making and enable accountability so the City can thoughtfully prepare to serve 100 million passengers. To achieve the goals set forth in Vision 100, Proposers shall prioritize equity for people with disabilities by ensuring accessibility, including requirements set forth by the Americans with Disabilities Act (42 USC § 12101, et seq) (“ADA”) and any subsequent amendments to the statute, as well as any related federal, state, and local disability requirements, supporting the City’s efforts to ensure accessibility in Airport facilities and programs.

https://www.flydenver.com/about-den/governance/rules-and-regulations/

Preparation of Proposals

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

IV. PREPARATION OF PROPOSAL

IV-1 Preparation of Proposal - Proposal Forms The proposal shall be submitted in accordance with, and meet all requirements set forth in, the Proposal Forms, which are attached hereto. The Proposer shall fill in all blank spaces in the applicable Proposal Forms and initial all interlineations, alterations, or erasures in its proposal. The Proposer shall not delete, modify, or supplement the printed matter on the forms, which are included in Attachment 1, or make substitutions thereon. The Proposer’s completed Proposal Forms and Proposal Narrative shall constitute its proposal. It shall be conclusively presumed that the Proposer did, before submitting a proposal, read all addenda, posted decisions and other information items relevant to this RFP that appeared on BidNet website.

An authorized representative of the Proposer shall execute Attachment 1, Part 1 of its Proposal Forms – the “Proposal Acknowledgment Letter.”

• If the Proposer is a corporation, it shall, upon execution of the contract, provide a certificate from the Secretary of State showing that the corporation is qualified to do business in the State of Colorado.

For more information, please contact the Secretary of State for Colorado at (303) 894-2200 for information on obtaining such certification.

• If the Proposer is a partnership, the Proposer must include with its proposal evidence satisfactory to the City that the partner signing the proposal has the authority to do so.

• If the Proposer is a joint venture, the Proposer shall submit with its proposal a notarized copy of the joint venture agreement. The agreement must describe the scope and amount of work to be performed by each participant and must include a provision stating that each participant is jointly and severally liable to the City for completion of all work and to third parties for all duties, obligations, and liabilities arising from the joint venture’s performance of the work.

IV-2 Preparation of Proposal - Proposal Narrative

A. GENERAL

The Proposer shall prepare its proposal in the format described below, and must ensure that each page of its proposal is identified with the:

• Contract Name

• RFP #

• Proposer’s name

• Page number

B. FORMAT

Proposals shall meet the following formatting requirements:

• Proposals shall be printable on 8 ½” x 11” paper

• Proposals shall use the font type of Times New Roman and font size of 12 point. (Exception: font size for graphics, organization chart, and call outs must be clear and easily readable if not using the Times New Roman 12 point.)

• Proposals shall be in the order of the Proposal Narrative Content listed below

• Proposals shall include a table of contents

• Proposals shall include tabbed or bookmarked sections as appropriate

• The proposal narrative shall not exceed 25 pages. Exceeding the page limit will result in a non-responsive finding. This page limit does not include the cover letter, DEN EDI Plan, table of contents, resumes, organization chart, additional pages (which must be separate) with comments or proposed changes to the Sample Contract, additional pages to describe disclosure of legal and administrative proceedings and financial condition, tabs, or the City-required forms

RFP NO. 202684775 LANDSIDE OUTLYING JANITORIAL SERVICES JULY 24, 2026

• Resumes shall be limited to one (1) page per individual. Please attach resumes to the end of your proposal

• Proposals containing unnecessarily elaborate artwork are discouraged

• Proposals shall be submitted as an electronic document in an un-secured/un-password protected

Adobe Acrobat (.pdf) format

• Exhibit B (“Pricing Forms”) shall be submitted in Excel format separately from the main proposal

IV-3 Proposal Narrative Contents

This section describes the required contents for your proposal. The proposal is to be organized as follows:

Narrative Contents

1. Cost Effectiveness & Pricing

2. DEN EDI Plan

3. Understanding the Project

4. Proposed Work Plan and Approach

5. Key Personnel and Ability to Respond

6. Company Experience and Qualifications

Cover Letter The Proposer shall prepare a cover letter, not exceeding two (2) pages in length, which summarizes the key points in the proposal. The letter shall include the full name of the company or joint venture members, and all proposed subconsultants. If the Proposer is made up of more than one (1) company, the legal relationship between the companies must be described. The cover letter must include a statement committing the availability of the key personnel, identified in Section 4 below, to perform the work for the duration of the contract term. The letter must be signed by a person who is authorized to sign a contract with the City. This signatory shall be the same person identified in the Proposal Acknowledgement Letter as the authorized representative.

If the Proposer believes any information, data,…