Owner’s Representative –

Professional Services Scope of Work

Region 1 Signal Replacement Project CM/GC

PROJECT NUMBERS: SHE-R100-445

PROJECT LOCATION: Region 1 various locations

PROJECT CODE: 27452

July 23, 2026

Colorado Department of Transportation

2829 West Howard Place

Denver, CO 80204

Owner’s Representative Scope of Work

06/08/2026 Project No. SHE-R100-445

R1 Signal Replacement Project

TABLE OF CONTENTS

instructions 2

Section 1 – Project Specific Information 3

1.1. Project Background 3

1.2. Project Limits 3

1.3. Project Goals 3

1.4. Project Funding 4

1.5. Project Information And Definition 4

1.6. Project Roles 5

1.7. Work Duration 6

1.8. Collaboration 6

1.9. Consultant Responsibility And Duties 6

1.10. Personnel Qualifications 7

1.11. Computer Software Information Error! Bookmark not defined.

1.12. Project Coordination And Meetings 8

1.13. Supplemental Work 8

1.14. Additional Project Information 8

Section 2 – Project Management And Coordination 8

2.1. Cdot Contact 8

2.2. General Scope Of Work 9

2.3. General Work Description 10

2.4. Key Personnel Descriptions 13

2.5. Additional Staff Requirements 17

2.6. General Work Description For Project Materials Testing 17

2.7. Project Coordination 19

Section 3 – General Information 20

3.1. Notice To Proceed 20

3.2. Project Coordination 20

3.3. Routine Reporting And Billing 20

Appendix A: Definitions 23

Instructions

This Scope of Work is to serve as a template for Colorado Department of Transportation (CDOT) to develop and negotiate solid contracts with Consultant teams on projects and tasks.

The Consultant shall coordinate all activities, tasks, meetings, communications, and deliverables with the CDOT/ Project Manager (PM) (or his or her designee) for this Project. All submittals will be through the CDOT/PM or a designee, who will make appropriate distribution.

Upon notice to proceed (NTP), the Consultant shall be responsible and will account for all effort contained in the Final Scope of Work.

This Draft Scope of Work has been reviewed by the Department and reflects a plan of approach based on the known goals. One factor determining the selection of a Consultant is the ability of that Consultant to analyze the project goals, evaluate the work elements, and formulate a work plan. This process may produce new approaches or modification to the Project work elements. Because of that, all Consultants should be aware that the Final Scope of Work for a project will be produced with input from the selected Consultant. The Final Scope of Work submitted will be generated by CDOT personnel and be on CDOT letterhead.

Section 1 – Project Specific Information

1.1. Project Background

The Colorado Department of Transportation (CDOT) Region 1 has identified the need to make improvements to the existing signalized intersections throughout Region 1.

1.2. Project Limits

The following 10 intersection locations are included in this solicitation:

Package 1

1. HWY 40 and Rooney Rd.

2. HWY 128 and E. Huron St.

3. HWY 128 and Indiana St.

4. HWY 128 and McCaslin Blvd.

5. SH 83 and SH 86

Package 2

6. HWY 85 and Oxford Ave.

7. HWY 86 and Enderud Boulevard

8. HWY 88 and W. Union Ave.

9. HWY 88 and W. Oxford Ave.

10. SH 285 and Gilpin St.

Packages and signals are subject to change at the discretion of CDOT and throughout project development. The division of these packages is assumed based on preliminary information. Changes may occur throughout the project development process.

1.3. Project Goals

The CDOT Project Goals reflect the values that this Project holds and expects. An exceptional proposal will demonstrate how each of the Project Goals will be pursued by the Proposer. The natural environment is an extremely important element that needs to be considered during the Project’s design development and construction.

● Maximize safety.

● Modernize infrastructure:

o Update signals at intersections for improved safety and operations o Ensure all new signal components and installations meet current o CDOT and FHWA standards and specifications.

o Improve multi-modal transportation by ensuring all new signal equipment meets CDOT's M&S Standards, Americans with Disabilities Act (ADA), and the MUTCD.

● Optimize project delivery schedule and minimize scope deviations

● Foster a collaborative team (CDOT, Contractor, Designer) to ensure high-quality, durable components are selected that align with the current standards and equipment used by CDOT traffic maintenance.

1.4. Project Funding

This project is planned to be fully funded through State Funds; however, the project could be federalized at the discretion of CDOT.

1.5. Project Information And Definition

The goal of the Project is to construct the below Project Scope Elements in their entirety to minimize impacts to stakeholders and the traveling public. All Project Scope Elements are included in this solicitation for services but are not guaranteed if costs greatly exceed the project budget or available funding resources. The Project Scope Elements may be modified based on available funding, packaging, CM input, Stakeholder input, and final design refinements. If it is determined to be in the interest of the Department, or to meet funding constraints, portions of the completed design may be procured separately.

Project Scope Elements:

Improvements to these intersections are anticipated to include:

● Surveying and subsurface utility engineering at each intersection for analysis of existing curb ramps and for designing curb ramp improvements to CDOT standards, and for installation of new signal pole foundations.

● Signal pole and mast arm design to replace existing infrastructure.

● Signing (ground-mounted or on mast arms) and striping improvements at each intersection, to meet CDOT standards.

● Evaluation of pedestrian accessible signals and associated equipment.

● Design of new compliant curb ramps at each intersection as necessary.

● Curb and gutter modifications within 100’ of each leg of each intersection, from new curb ramp location.

● Post design services

● Geotechnical investigation and design services

● Pavement design

● Landscaping work elements

● Environmental work items including: Cat-Ex, Haz Mat, Air Quality, Waters of the US, Wetlands, and Biological

● Irrigation design or coordination

● Public outreach

● Non-standard structural design of caissons or traffic signal poles

● Traffic control plans and construction phasing

● Data Driven Safety Analysis

● Noise Analysis

Work by Others:

The following items are assumed to be completed by CDOT or others (should any of these assumptions change as design advances, additional scope and fee will be required):

● Preliminary Survey

● ROW Plans

1.6. Project Roles

Lead and Supporting Agencies: CDOT is the lead agency and Owner of the Project.

Oversight is provided by FHWA.

Stakeholders: Primary Project stakeholders and their role or involvement in the Project are listed in the following table:

Stakeholders

Agency/Stakeholder Role or Involvement

Jefferson County ● The project limits fall within County limits

Adams County ● The project limits fall within County limits

Denver County ● The project limits fall within County limits

Douglas County ● The project limits fall within County limits

City of Broomfield ● The project limits fall within City limits

City of Arvada ● The project limits fall within City limits

City of Englewood ● The project limits fall within City limits

Federal Highway Administration

(FHWA)

● Coordination

Additional Coordination Contacts

Other Stakeholders Role or Involvement

Private Property Owners and Businesses

● ROW/temporary easement impacts

● Roadway reconstruction input

● Travel impacts/delays/detours coordination and notification

Traveling public

● Roadway safety/trip reliability input

● Travel impacts/delays/detours coordination and notification

Emergency Responders/Incident Command

● Emergency response/access input

● Travel impacts/delays/detours coordination and notification

● Incident Management and Planning for all potential impacts

1.7. Work Duration

The time period for this work described in this scope is estimated to begin October 1, 2026, and end December 31, 2029. It is estimated that the project can be constructed in three years from commencement. It is CDOT’s goal to start construction on this project in 2027 as defined in the goals. The Consultant should expect to have design and construction overlap should the team proceed with concurrent packages.

1.8. Collaboration

This project will be delivered via Construction Management/General Contractor (CM/GC) procurement. The Consultant will need to work with CDOT in conjunction with the Construction Manager (CM), Designer, and Traffic Maintenance to collaborate on innovation and constructability throughout the duration of the design of the project. Throughout construction, the Consultant will need to work with CDOT in conjunction with the CM and Designer to ensure the work is completed per the completed plans and specifications.

1.9. Consultant Responsibility and Duties

All work shall be in accordance with CDOT’s latest manuals, directives, and generally accepted practices. The Consultant shall work closely with CDOT’s Project Manager, CDOT Traffic Maintenance, CDOT Project Engineer, ICE, Construction Manager, and Designer.

The Consultant shall develop an all-encompassing scope and prepare a written recommendation of activities that coincide with the Project costs, goals, and planned improvements for the Task Order developed to complete the Project.

The Consultant shall provide construction administration support, project engineering services (construction management), inspection, and materials-testing services required for construction of the Project. The Consultant must work in conjunction with the CM/GC and Designer, during the design phase of the project, to collaborate on innovation, constructability, schedule, and risk throughout the duration of the project in addition to following the CM/GC process. The Consultant is also required to collaborate with the ongoing EA process, stakeholders, and ITF groups.

The Consultant shall be prepared for the following duties:

● Provide a full-time Project Engineer and Project Team capable of providing complete project deliverables on time

● Program management

● Attend project meetings

● Meet all project milestones

● Monitor project CPM schedules for design and construction

● Develop concepts and quantities for cost estimates

● Participate in public outreach meetings

● Provide environmental support to complete the Project.

● Attend site meetings and site visits, documenting critical decisions.

● Review FIR, FOR, and final project design, specifications, and quantities for constructability and estimate review

● Track project action items and deliverables

● Provide inspection and testing services throughout construction Closeout all final documentation as required per CDOT specifications

1.10. Personnel Qualifications

The Consultant PM must be approved by the CDOT Contract Administrator.

All tasks assigned to the Consultant must be conducted by a qualified person on the Consultant team. The qualified person is a professional with the necessary education, certifications (including registrations and licenses), skills, experience, qualities, or attributes to complete a particular task.

The RFP constitutes an agreement by the Proposer to make the Key Personnel available to complete the services of the contract at the level the Project requires.

CDOT requires that all Key Personnel be engaged to perform their specialty for all services required by this contract, and the Key Personnel shall be retained for the life of this contract to the extent practicable and to the extent that such services maximize the quality of work hereunder.

If the Consultant or a subconsultant decides to replace any of its Key Personnel, the Consultant shall notify the Project Engineer and Resident Engineer in writing of the desired change. No such changes shall be made until at least two qualified replacement candidates are recommended by the Consultant and a replacement is approved in writing by the Resident Engineer or its designated representative. The approval shall not be unreasonably withheld. Failure of the Consultant to comply with the requirements of this provision may be the cause for CDOT’s termination of the contract.

The Resident Engineer or its designated representative will respond to the

Consultant’s written notice regarding replacement of Key Personnel within fifteen working days after receipt of the list of proposed changes. If the Resident Engineer or its designated representative does not respond within that time, the listed changes shall be deemed to be approved.

If, during the term of the contract, the Resident Engineer or its designated representative determines that the performance of approved Key Personnel is not acceptable, a notification shall be sent to the Consultant. The notification shall include a reasonable timeframe to correct such performance. Thereafter the Consultant may be required to reassign or replace such Key Personnel. If the Resident Engineer or its designated representative notifies the Consultant that certain Key Personnel of a subconsultant should be replaced, the Consultant shall use its best efforts to replace such Key Personnel within a reasonable time, but not to exceed fifteen working days from the date of the notice.

1.12. Project Coordination And Meetings

The Consultant will be required to coordinate with the CDOT Construction Manager and specialty units as approved. This list is included in Section 1.6 Project Roles in this SOW.

Weekly progress meetings will be held during the construction phase of the project. The Consultant shall be prepared to participate as requested by CDOT with the essential personnel requested.

1.13. Supplemental Work

The consultant shall not perform work out of scope without prior written approval from the PM. Per the contract, subconsultants and vendors may not go over task order or contract budget.

1.14. Additional Project Information

Additional information regarding this project is included downloadable documentation found under the Project Delivery tab at the following link:

https://www.codot.gov/projects/denversignalreplacement

Section 2 – Project Management And Coordination

2.1. CDOT Contact

The Consultant shall utilize the following project administration contacts for the Project:

A. The Contract Administrators for this project is:

Jocelyn Higashide, PE Bradley Wood, PE

2829 W Howard Place Denver, CO 80204 jocelyn.higashide@state.co.us bradley.wood@state.co.us

B. Active day-to-day administration of the contract will be delegated to the CDOT/PMs: Sara Colchin

(sara.colchin@state.co.us) and James Miller (james.miller@state.co.us)

CDOT Project Engineer: Melaku Ameneshoa (melaku.ameneshoa@state.co.us) 2829 W Howard Place Denver, CO 80204

2.2. General Scope Of Work

Consultant services are requested to provide construction administration support, project engineering services (construction management), inspection, and materials-testing services required for construction of the 10 signals listed above.

The major Work components of this project are outlined in Section 1.5 Project Information and Definition in this SOW.

CDOT is seeking supplemental construction administration support staff from the Consultant to augment the CDOT staff as required for the Region 1 Signal Replacement Project. CDOT staffing on this project will vary as conditions change through the duration of construction work. It is expected that up to 5 consultant staff may be required full time to meet the project’s QA requirements. This is to include but not limited to an inspector, materials tester, assistant inspector, project administrator, and civil rights specialist. It is anticipated that the project will have multiple shift work 5 days a week for a single shift. Some night work will be required. The exact personnel requirements will be based upon the CM/GC construction schedule.

The CDOT and Consultant Team will be responsible for all QA documents, including all final Construction as-built documentation as well as full Materials testing QA as described in the current CDOT Field Materials Manual. A Senior and Junior Inspector and specialists will be required to meet the QA requirements over the project duration.

This Project is being delivered using the Construction Manager/General Contractor (CM/GC) process in packages. The first package is expected to transition to construction by spring 2027 with project completion scheduled for December 2029.

The selected contractor is TBD. It will be expected that the selected Owner’s Representative Consultant will also be involved in the design review process including innovation, risk, cost estimating, and specification development meetings.

mailto:jocelyn.higashide@state.co.us mailto:bradley.wood@state.co.us mailto:sara.colchin@state.co.us mailto:james.miller@state.co.us

This Scope of Work (SOW) has been carefully reviewed by the Department and reflects a plan of approach based on the project goals. The Consultant’s analysis of the project, its evaluation of the work elements, and its formulation of the work plan, coupled with its understanding of and sensitivity to the key issues may produce new approaches or modifications to the project’s work elements.

Therefore, the Final Scope of Work for the project may change in some details to incorporate the Consultant’s input.

2.3. General Work Description

The construction administration of the project will require Consultant personnel to have a combination of CDOT construction experience and roadway and signal construction experience. Specific experiences should include signal replacement, pavements and bases, caissons, curb ramps, environmental constraints, erosion control, permanent traffic devices, and temporary traffic control management.

The Consultant personnel shall be prepared to work in an urban environment and adverse weather conditions. Additional experience in the CM/GC project delivery method will be beneficial.

A separate consultant will be providing Design Support for the project during construction, but Consultant Owner’s Representative staff will be required to provide details of any encountered project issue to them for evaluation and proposed changes to the design plans.

The Consultant shall provide support to the CDOT Construction Manager through assignment of personnel to construction administration and inspection responsibilities. The Consultant will be expected to provide support for the following activities:

Pre-Construction Activities include but are not limited to:

● Review and provide comments on design plans and specifications

● Attend and participate in the design review meetings

● Assist CDOT with other duties/tasks as requested

Construction Activities include but are not limited to:

● Progress Reports: Prepare weekly progress reports for the CDOT

Construction Manager and Consultant Project Engineer documenting project progress in accordance with the Basic Contract. Project Status Report shall include all activities that transpired during the previous week, a forecast of the upcoming week, project budget and schedule updates, outstanding RFI’s and CMO’s, known and/or possible claim or dispute issues, and any other issues of possible concern

● Preparing and transmitting updates of construction activities to the Project Engineer for CDOT’s Public Information Office

● Monitoring contractor payroll compliance requirements as they relate to B2G and LCP Tracker.

● Weekly Progress Meeting agenda and minutes

● Daily Work Diaries by all staff members

● Securing project documentation from the contractor

● Anticipating project problems, then formulating and implementing solutions

● Reviewing drawings and data submitted by the construction contractor and suppliers for conformance with the specifications. Inform and obtain concurrence as needed from the CDOT Project Engineer and keep relative documentation for project records

● Maintaining accurate notes reflecting actual construction details to be used in preparation of as constructed plans

● Communicating with adjacent landowners as required to resolve issues that arise due to construction

● Monitoring compliance with and taking appropriate action to preserve safety on the project for all workers and traveling public in accordance with Methods of Handling Traffic (MHT)

● Initial, follow up, and final inspections of work in progress including interim and final measurements

● Notifying contractors and CDOT Project Engineer of non-compliance with the contract plans and specifications

● Performance of special tests, investigations, or monitoring which are required to fulfill the intent of the CDOT inspection program

● Ensure compliance with permits such as 404 and NPDES

● Inspection of erosion control, and participation in Erosion Control

Compliance Reviews

● Preparation of inspection documentation for development of progress payments for the contractor in accordance with prescribed procedures

● Submittal of standard documentation reports no later than the following working day

● Aiding in the preparation of correspondence to the contractor, CDOT

Staff, local agencies, etc.

● Providing communication to contractor field crews

● Preparation of final “As Constructed” plans upon project completion

● Perform miscellaneous project related duties as requested by the CDOT

Project Engineer and CDOT Resident Engineer

● Assist in preparing punch lists of uncompleted work, non-conformance reports, and deficiency notices

● Assist in preparing responses to contractors' and suppliers' requests for information, submittals, change notices, claims, and correspondence

● Evaluate the project schedule

● Assist Project Engineer with coordination of all construction contract activities, assist in the supervision of other project staff and assignment of duties and responsibilities

● Review, give comments, and acknowledge completeness of required submittals

● Maintaining project files, project diaries and time counts

● Participate in and ability to facilitate (as necessary) weekly progress meetings with contractor, subcontractors, utilities and other interested parties

● Assist with Change Orders

● Review/Monitor Schedule (baseline, updates and narrative reviews)

● Attend weekly meetings, and keep the agenda

● Attend the Pre-con meeting and keep the agenda

● Participate in Traffic Control Reviews

● Erosion control management and oversight, bi-weekly reviews, post-storm event reviews, MAR

● Submittal review and approve and forward to specialties as appropriate for review/approval

● Manage the receipt, filing, storage, cataloging and review of all project

Contractor Submittals

Post Construction Activities include but are not limited to:

● As-Constructed Drawings: Complete 11”x 17” as-constructed drawings of work completed by the Contractor, including final pay quantities.

● Preparation of Materials Final: Prepare the final materials documentation for closing the project.

Management of Consultant Project Construction Inspection

The consultant, CDOT Construction Manager, and CDOT Project Director shall meet, coordinate and schedule the required work. The consultant shall complete all work in accordance with their approved schedule.

Project Standards

All inspection and documentation shall be in accordance with the Colorado Department of Transportation (CDOT) Field Materials Manual, Construction Manual, CDOT M&S Standards, CDOT Inspector’s Checklist and applicable Project and Standard Special Provisions in the construction project contract and the applicable CDOT Standard Specifications for Road and Bridge Construction. The applicable CDOT Field Materials Manual, including Colorado Procedures and Colorado Procedure-Laboratory, shall be the one currently in use when the construction project is advertised. If the required method is not described in the CDOT Field Materials Manual, the required work shall be completed in accordance with the current AASHTO Standard Specifications for Transportation Materials and Methods of Sampling and Testing (as revised and supplemented) or the ASTM Standards and Tentatives. Proposed work procedures shall be coordinated with the CDOT

Project Engineer prior to the start of work.

Labor, Vehicles, Materials, and Equipment

Personnel qualifications, staffing level, and number and types of vehicles shall be subject to the approval of the CDOT Construction Manager. The Consultant shall assign personnel for the duration of the Contract unless otherwise approved by the CDOT Construction Manager. Employees required to operate vehicles must possess and maintain a valid driver's license. The Consultant Inspectors permanently assigned to a project shall be competent in road and signal construction and be thoroughly familiar with CDOT specifications, manuals, forms, and documentation requirements including PMWeb, and ATSER. The level of qualification provided shall be as requested and approved by the CDOT Construction Manager.

A short summary bio of work experience and list of Certifications and/or Licenses of each proposed consultant staff member shall be provided to the CDOT Construction Manager. Personnel provided by the Consultant who do not meet all of the specified requirements, or who fail to perform their work in an acceptable manner, shall be removed from the project when determined and directed by the CDOT Construction Manager.

The Consultant shall furnish all personnel with all equipment and transportation required to perform the work. Consultant personnel shall have appropriate vehicles equipped with programmable LED light bars (Large flashing amber beacon arrays), newer cell phones, computers, and other miscellaneous equipment (calculator, office and lab supplies, safety equipment, etc.) required for performing the work.

Each consultant staff shall be supplied with a computer running the latest version of Windows operating systems capable of wired and wireless network connections and loaded with the most current version of MS Office software (Microsoft Project & PMWeb or QA/QC program if applicable), and Adobe Pro/DC and/or Bluebeam for editing and mastering PDF files.

2.4. KEY PERSONNEL DESCRIPTIONS

The following Key Personnel Descriptions are identified as critical to the success of the project. Each of these key personnel shall be identified in the Project Team section of the proposal per Section 5 of the RFP.

Consultant Project Engineer

● The Consultant Project Engineer (CPE) shall support CDOT’s project staff throughout management of the Project. The CPE shall be a Professional Engineer registered in the State of Colorado unless otherwise approved by the CDOT Construction Manager. The CPE shall be capable of managing day-to-day construction management for all packages delivered through the CM/GC process.

● This Engineer shall be experienced and competent in road and signal construction management, inspection and materials testing.

● The CPE shall be the final authority regarding acceptance of work not conforming to the plans and specifications. The CDOT Construction Manager, or Project Director in the absence of the Construction Manager, shall be responsible for signature approval of all construction contract modification orders (CDOT FORM 90) and all construction contract payments.

● The CPE is in direct charge of the work and is responsible for administration of the project contract as defined in the CDOT Standard Specifications. This includes approving and setting work hours for both project construction and inspection.

● All work performed by consultant staff will be under the responsible charge of the Consultant Project Engineer.

● Will be responsible for monitoring the Contractor’s day to day traffic operation for compliance to all CDOT and Federal standards. Duties will include review and commenting of MHT’s, enforcement of MHT’s, tracking and documenting all traffic devices and operations.

● Will monitor and manage all subgrade, paving, drainage, guardrail, utility relocation, and general roadway operations.

● This person is expected to be qualified in all aspects of Environmental concerns related to the project with the ability to support the CPE to maintain full environmental compliance on the project.

Consultant Assistant Project Engineers (1-Field, 1-Safety Critical/Field)

● The Consultant Assistant Project Engineers (CAPE) will be responsible for day-to-day management of the field staff by ensuring all work activities for all work shifts are appropriately staffed. The CAPEs will meet regularly with the Project Work Leads to determine staffing needs and will assign inspectors and testers as needed. They will also work with the Work Leads to track the progress of field items and report to the Consultant Schedule Specialist to accurately reflect schedule progress.

Each CAPE will review the Contractor’s submittals as assigned by the

CPE.

● The CAPEs will be expected to participate in on-site inspection activities to ensure Work Leads and inspectors/testers are appropriately documenting and covering all job-site activities.

● In addition to the tasks listed above, the CAPE – Safety Critical/Field will review the Contractor’s safety critical work plans, method statements, procedures, working drawings, shop drawings, PE engineered plans and drawings, demo plans, erection plans, etc. for compliance with contract requirements. The CAPE will provide a written report of each work item to the CPE, with comments and a recommendation to approve, reject/revise/resubmit, or accept with comments. Participate in pre-construction meetings for all safety critical work items. Participate in on-site inspection activities associated with safety critical work items.

Maintain documentation of all safety critical work, analysis, comments, reviews, documentation, meetings, etc.

● Manage the sampling, testing, and documentation of specified materials incorporated into the project.

Consultant Schedule Specialist

● The Consultant Schedule Specialist will be a key member of the management team providing reviews of CPM schedules and providing feedback on the technical aspects of the schedules as well as monitoring critical and near critical activities and communicating any potential issues with the Project team. Regular attendance at Weekly Meetings will also be required to maintain a working knowledge of the progress of the project.

● Review the Contractor’s initial and base-line schedule and method statement submittals and submit written comments to the Project Engineer on acceptability. Review the Contractor’s accepted as-planned schedule, schedule updates, and method statements for compliance with contract requirements. Perform a schedule delay analysis and determine the amount of Contractor and/or CDOT excusable delays. Prepare schedule reports and exhibits to assist in evaluation of schedule delays and remaining as-planned work. Presentations and attend meetings, as requested on schedule related items. Provide ongoing schedule review and evaluation support through project completion. If needed, assist the project team and assemble the data needed to create an as-built schedule.

● During the design phase, the Consultant Schedule Specialist will review Design Schedules to ensure feasibility and correct logic. They will review the CM Schedules to assist CDOT in determining the accuracy and confirm the logic and durations.

Civil Rights Specialist

● The Civil Rights Specialist will ensure conformance with all Civil Rights/EEO/Labor Compliance policies and procedures throughout the project. This person will work closely with the Region 1 Civil Rights Office to ensure compliance with all applicable laws and regulations.

● Review all certified payroll documentations as provided by the Contractor for conformance to the specifications and functional uses, conduct random interviews of Contractor employees to determine if the Contractor is in conformance with CDOT’s EEO/Labor Compliance policies, assist FHWA with all requested documentation, manage the OJT requirements of the contract and write reports for progress estimates when approved.

● Perform monitoring of monthly payments by the Contractor to subcontractors. Also monitor confirmations/discrepancies of payments noted by subcontractors and vendors.

Project Public Information Specialist

● The Consultant Project Public Information Specialist (PPIS) will coordinate regularly with the CDOT Region 1 Communications Management Team, CDOT Resident Engineer, CDOT Project Engineer, Contractor, and associated entities including local agencies, businesses, and any additional stakeholders CDOT identifies to share construction information accurately and reliably. The Consultant Project Public Information Specialist will coordinate with any other projects within the project corridor impacting traffic operations to ensure single point of contact communications throughout the duration of the project.

● The PPIS shall assist the CDOT Project Management Team with the development of an annual strategic communications plan. This includes assistance with audience identification, key messages, development of yearly goals and measurable objectives, cost effective public relations and advertising tactics, community engagement methods, multicultural outreach opportunities, social media engagement, opportunities for media coverage and partnerships with other businesses or public agencies to disseminate messages. The strategic communications will be coordinated with current and upcoming construction activities, major traffic impacts, construction related impacts to residents, businesses and motorists, all early projects, and the CDOT contractor PIO’s construction communications plan. Responsible for developing communications processes and coordinating communications efforts with the CDOT Contractor public information team. This person will review the Contractor’s PIO team for conformance to the PIO specification;

coordinate with the Contractor PIO team responsible for implementing public information activities; participate in weekly coordination meetings with Contractor PIO team; collaborate with owner and Contractor senior management teams to anticipate and respond to daily communications opportunities and challenges; attend all relevant project meetings; review and approve Contractor public information materials; and provide comments to Contractor’s proposed campaigns.

● The PPIS will provide creative development services aimed at promoting key benefits of the project and to generate excitement among the general public.

● The PPIS will assist the CDOT Project Management team in communicating to Spanish-speaking audiences. This person will assist with Spanish media visits and tours.

● Responsible for assisting with the development of outreach strategies that encourage public awareness and involvement. This may include meeting planning and facilitation and agenda development. This person will also be responsible for identifying and attending appropriate events to increase project awareness.

● The PPIS will serve as the day-to-day key coordinator of all early project PIOs and the Region 1 Signal Replacement CMGC project communications team to ensure streamlined and consistent communications. The PPIS will review and comment on all public information campaigns to be distributed by the early projects.

2.5. Additional Staff Requirements

In addition to the staff identified above, the Project will require additional support staff, inspectors, and testers. The staff shall be available to the project and report to the project site as requested by the Consultant Project Engineer.

The following descriptions include the anticipated number of staff needed for each description.

● Senior Level Inspectors – One (1) – Generally more than eight (8) years of experience and experienced in construction management. Senior Level Inspectors will serve as the senior inspector for each Work Lead. If the Work Lead is unavailable, the Senior Level Inspector should be able to handle the duties without issue.

● Materials Testing Technician - The Materials Testing Technicians (MTT or Testers) shall have experience in cast in place concrete, asphalt, earthwork, as well as the requisite certifications. The MTTs shall review project plans, specifications, and the current version of the CDOT Field Materials Manual and the project specific CDOT Form 250 to assist the Materials Manager in completing the project with the number and type of tests that will need to be performed on the project. The MTTs, Materials Manager, the Consultant Project Engineer, and the CDOT Construction Manager shall meet on a regular basis to address any questions or issues involving testing procedures, frequency, or documentation. Additional testing may be required if requested by the Consultant Project Engineer or the CDOT Construction Manager. The MTTs shall be thoroughly familiar with CDOT forms and documentation requirements.

2.6. General Work Description For Project Materials Testing

The consultant shall sample, test and inspect those specified materials utilized in construction. Test results and inspection observations shall be documented and approved by the CPE in accordance with the references cited below under Project Standards. Project specific work will be defined by task order, prior to work commencing.

Management of Consultant Project Materials Testing

The Consultant, CPE, CDOT Construction Manager and Head Tester shall follow the requirements of CP-16 to meet, coordinate and schedule the required work. The Consultant shall complete all work in accordance with their approved schedule.

The consultant materials testing evaluation form shall be completed by the CPE and Head Tester and distributed as described in CP-16. The CPE shall forward a copy of the completed Pre-Testing Meeting Agenda for Consultant Materials Testing to the Region Materials Engineer.

Project Staffing Authority

The CPE is in direct charge of the work and is responsible for administration of the project contract as defined in the CDOT Standard Specifications. This includes approving and setting work hours for both project construction and the materials testing.

Project Standards

All sampling, testing, and documentation shall be in accordance with the Colorado Department of Transportation (CDOT) Field Materials Manual, Construction Manual, CDOT M&S Standards and applicable Project and Standard Special Provisions in the construction project contract and the applicable CDOT Standard Specifications for Road and Bridge Construction. The applicable CDOT Field Materials Manual, including Colorado Procedures and Colorado Procedure-Laboratory, shall be the one currently in use when the construction project is advertised. If the required method is not described in the CDOT Field Materials Manual, the required work shall be completed in accordance with the current AASHTO Standard Specifications for Transportation Materials and Methods of Sampling and Testing (as revised and supplemented) or the ASTM Standards and Tentatives. Proposed work procedures shall be coordinated with the CDOT Construction Manager prior to the start of work.

Specific Testing Requirements

The Consultant shall sample, test, inspect, and document all materials generated and produced on the project. This includes: materials delivered to the project that are listed in the Summary of Approximate Quantities in accordance with the SCHEDULE (Quality Assurance) in the Field Materials Manual; materials that may be added to the project through contract modification; and altered material quantities whether increased or decreased. The Materials Lead, MTTs, and the CPE shall be required to review project quantities on a monthly basis to ensure that sufficient tests have been performed for the material placed to date. The Consultant shall also provide any other services as requested by the CDOT Construction Manager.

Testing of materials that are specifically designated to be pre-inspected or pre-tested by this or any other Department of Transportation shall remain the responsibility of CDOT.

The Consultant shall document and transport samples of any and all materials to the CDOT Central Laboratory that are required to be tested by CDOT regardless of pre-inspection or pre-testing responsibilities. The items and test frequencies of Department tested materials shall be in accordance with the column titled “Central Laboratory” in the SCHEDULE.

Documentation

Each of the MTTs shall maintain a daily diary for each day they perform work on the project. They may use CDOT’s Form 103, Project Diary, or a form as approved by the CPE. The contents of the diary shall be a brief and accurate statement of progress and conditions encountered during the prosecution of the work. Editorial comments are not to be incorporated in the diaries or on any written correspondence applicable to the Project. A copy of the daily diary shall be given to the CAPE - Office within three working days of its date. Test results, sample submittals and inspection documentation transmitted to CDOT’s Region or Central Laboratory shall be recorded on appropriate CDOT Forms.

The Materials Lead and MTTs will be required to review project quantities on a weekly basis to ensure that sufficient tests have been performed for the material placed to date. The Consultant may use CDOT worksheets or worksheets approved by the CPE. CDOT Forms and worksheets are available through the Head Tester at no cost to the consultant.

The Materials Lead shall furnish the CAPE - Office with copies of all worksheets on a daily basis. The Materials Lead shall also keep the CDOT Form 626 up to date at all times and provide copies of this form to the CPE and the Contractor within 12 hours for any material found to be out of compliance with the specifications.

The Materials Lead shall coordinate the schedule for Independent Assurance Tests for the project in accordance with CDOT Form 379, with the Head Tester, or directly with the Region IAT person.

Submittal of Final Documentation

Final documentation shall be submitted to the CPE within 20 working days after Project Acceptance. A completed CDOT Form 250 shall be submitted to the CPE 10 days after the Materials Lead has been notified of final quantities. Failure to submit final documentation as required may result in withholding any and all Consultant payments.

2.7. PROJECT COORDINATION

In addition to the stakeholders listed in Section 1.6., the Consultant shall partner and coordinate with the groups below. The CDOT Project Management Team (defined below) shall be included in all coordination.

● Executive Oversight Committee

● CDOT Project Management Team

○ CDOT Resident Engineers –Jocelyn Higashide, PE & Bradley Wood, PE

○ CDOT Design Project Managers – Sara Constantine & James Miller, PE

○ CDOT Construction Project Engineer – Melaku Ameneshoa

● CDOT Specialty Groups

○ Region 1 Materials

○ Region 1 Traffic

○ Region 1 Hydrology and Hydraulics

○ Region 1 Survey

○ Region 1 Environmental

○ Region 1 Right-of-Way

○ Region 1 Utilities

○ CDOT Staff Geotech

○ CDOT Public Information Office

● CDOT Operations Center

● Design Consultant and Subconsultants

● CM/GC Contractor and any subcontractors

● ICE

● CDOT Engineering Estimates and Market Analysis (EEMA) Group

● CDOT Maintenance Forces

● Headquarters and Regional Civil Rights Manager

Section 3 – General Information

3.1. Notice To Proceed

Work shall not commence until the written Notice-to-Proceed is issued by CDOT.

Work may be required, night or day, and/or weekends, and/or holidays, and/or split shifts. CDOT must concur in time lost reports prior to the time lost delays being subtracted from time charges. Subject to CDOT prior approval, the time charged may exclude time lost for:

● Reviews and Approvals

● Response and Direction

3.2. Project Coordination

See Section 2 – Project Management and Coordination

3.3. Routine Reporting And Billing

The Consultant shall provide the following on a routine basis:

● Coordination:

○ Coordination of all contract activities by the Consultant’s Project Manager

● Periodic Reports and Billings:

○ Consultant Invoicing Guidelines. Please provide the following seven sections and information in each invoice in the following order:

1. Form 1313

2. Invoice

a. Provide invoice in a similar format to the original PCW

1. Noting each employee, time worked, multiplier, Fee Sum total hours worked and labor, subtotal fixed fees, subtotal sub-consultants, subtotal vendor under prime (sub consultants should note their own vendors on their invoices), provide invoice total, total billed to date and total amount left on TO for Prime, Sub and Vendor for ease of tracking.

b. Provide columns next to employees ensuring Consultant has reviewed for:

1. Employee on original TO

2. Employee on MPA and date

3. Employee added to TO by letter and date

4. Employee added to MPA Date and documentation

c. Provide a header for the invoice noting:

● SAP OLA#, SAP PO#, Invoice Date, Invoice #, Project

# and subaccount #, current billing period, TO# and any other pertinent information

3. Progress Report shall be submitted per the contract documents.

The progress report shall also summarize all the work performed by the Prime, Sub Consultants and Vendors. Provide header as noted in 2c. Each item below requires a section in the Progress Report.

a. Report on Progress of each work activity or milestone identified in the contract, to show the amount of work accomplished during the current month and the amount of work accomplished overall.

b. A report on the time scheduled for each work activity or milestone identified in the contract to show planned time completion and actual times used to do the work.

c. A description of the cause for delays beyond the planned completion of time of work activities or milestones contained in the project.

d. A report on the cost incurred to date on each work activity or milestone contained in the contract and a comparison to the cost estimates for such activity or milestone. Monthly billings will include a monthly budget forecast sheet showing invoicing from start estimated through completion tracking the project budget. In other words, verify the burn rate of prime, subs, and vendors to ensure they are on track and on task.

e. A description of possible remedies to get activities or milestones that are behind schedule, back on schedule, and to get activities or milestones that are exceeding cost estimates, back within planned costs.

f. Documentation of meetings that were held during the subject time period. A report on the participation of sub-consultants.

4. Letter(s) adding employee(s) to task order with all required information (should have been approved by CDOT Resident Engineer prior to any work done by employee per HQ Engineering Contract Services Unit-see Add Employee Process document)

5. Labor backup – timesheets

● The Prime, Sub-consultants and Vendors shall submit detailed hourly back up of effort noting time/date of activities and number of hours or costs. Lodging backup shall be submitted through ODC backup.

6. ODC backup – Only Submit documentation pertaining to the project and the invoice

● Provide a summary of ODC Cover sheet, Purpose of trip, Date of Trip, Who went mileage logs, per diem and/or meals documents (listing of days and rates or receipts for actuals), lodging receipts, receipt or documentation of other ODC items including vendor receipts/invoices.

7. Sub-consultant billings and Vendors - should have the same documentation as prime, except Form 1313, which is optional.

● General Reports and Submittals:

○ In general, all reports and submittals must be approved by CDOT prior to their content being utilized in follow-up work effort.

APPENDIX A: DEFINITIONS

Note: For other definitions and terms, refer to Section 101 of the CDOT Standard Specifications for Road and Bridge Construction and the CDOT Design Guide.

CDOT Construction Manager – The CDOT Construction Manager is responsible for the quality and successful completion of the Region 1 Signal Replacement CMGC Project.

The CDOT Construction Manager authorizes interim and final payments and all changes to Contracts for all Consultants and Contractors. The CDOT Construction Manager will also be responsible for all CDOT personnel management on the Project.

Construction Management, Construction Inspection, and Construction Testing (CM, CI, CT) - The activities associated with the roles assigned for the monitoring, testing, documentation and other administrative project-related services under the responsible charge of the Consultant Project Engineer, and at the direction of the CDOT Construction Manager to ensure conformance with the Project Standards.

Consultant - The firm or corporation providing personnel under this agreement to perform construction services as outlined herein.

Consultant Project Manager - The Consultant employee in responsible charge of Consultant services performed as described in this Contract. The Consultant Project Manager administers the Consultant contract and must be licensed in the State of Colorado.

Consultant Project Engineer (CPE) – The Consultant Project Engineer shall be assigned full time on the project site. The Consultant Project Engineer works directly for the CDOT Construction Manager. The duties of the CPE are limited to those duties in the scope of work and as delegated by CDOT Construction Manager. The CPE shall be licensed in the State of Colorado, unless otherwise approved by the CDOT Construction Manager, and is in responsible charge of construction.

Consultant Assistant Project Engineer (CAPE) – The CAPE(s) shall be assigned full time on the project site. The Consultant Assistant Project Engineer works directly for the CPE. The duties of the CAPE are limited to those duties in the scope of work and as delegated by the CDOT Construction Manager. The CAPE shall be licensed in the State of Colorado, unless otherwise approved by the CDOT Construction Manager.

Consultant Inspector - The Consultant's employee(s) who perform(s) inspection services under the responsible charge of the CPE and at the direction of the CDOT Construction Manager.

Consultant Tester - The Consultant's…