THIS PROPOSAL MUST BE SUBMITTED ELECTRONICALLY THROUGH THE ROCKY MOUNTAIN E-

PURCHASING SYSTEM (BIDNET®).

Department of General Services

PURCHASING DIVISION

www.denvergov.org/purchasing Phone: 720.913.8100

City and County of Denver Purchasing Division 201 W. Colfax Ave.

Department 304, 11th Floor Denver, CO 80202

Procurement Analyst: Charise Glass Procurement Analyst Email: charise.glass@flydenver.com

REQUEST FOR PROPOSAL

Request for Proposal No. 11193B

DEN Furniture, Installation, and Related Products and Services

SCHEDULE OF EVENTS

• RFP Issued July 22, 2026

• Pre-Proposal Conference August 3, 2026 11:00 A.M. Local Time

• Deadline to Submit Additional Questions August 13, 2026 2:00 P.M. Local Time

• Response to Written Questions August 20, 2026

• Proposal Due Date August 27, 2026 2:00 P.M. Local Time

Vendor offers to furnish to the City and County of Denver the materials, supplies, products or services requested in accordance with the specifications and subject to the Terms and Conditions described herein.

VENDOR SIGN HERE

Company Name:

By:

(Printed or Typed Name)

Signature:

Signature constitutes acceptance of all Terms and Conditions listed on this form and all documents attached.

Email:

Phone:

The City contracts with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of solicitations administered by the City's General Services Purchasing Division; therefore, respondents must ONLY rely on documents provided on the Rocky Mountain E-purchasing System (BidNet®) website or as communicated directly from the analyst. Only rely on this web address: https://www.bidnetdirect.com/colorado http://www.denvergov.org/purchasing

Request for Proposal No. 11193B

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Table of Contents

SECTION A: GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

A.1 PURPOSE:

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

A.3 ELECTRONIC SUBMISSION OF PROPOSALS:

A.4 PRE-PROPOSAL CONFERENCE:

A.5 RFP QUESTIONS:

A.6 ADDENDA:

A.7 ACCEPTANCE PERIOD:

A.8 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

A.9 RFP CONDITIONS AND PROVISIONS:

A.10 GRATUITIES AND KICKBACKS:

A.11 NON-COLLUSIVE VENDOR CERTIFICATION:

A.12 EVALUATION AND AWARDS:

A.13 BRAND AND/OR TRADE NAMES:

A.14 PRODUCT/PERFORMANCE LITERATURE:

A.15 FEDERAL PROVISIONS:

A.16 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS

B.1 SCOPE OF WORK/REQUIREMENTS

B.1.a Product Standards and Guidelines

B.2 POINT OF CONTACT

B.3 TERM

B.4 ESTIMATED:

B.5 F.O.B. POINT:

B.6 DELIVERY/SERVICE CONSIDERATIONS:

B.7 BACKGROUND CHECKS AND DISQUALIFICATION

B.8 AIRPORT SECURITY:

B.8.a Laws, Regulations, Taxes and Permits

B.9 PREVAILING WAGES

B.10 MINIMUM WAGE ORDINANCE

B.11 VENDOR PERFORMANCE MANAGEMENT:

B.12 COOPERATIVE PURCHASING:

B.13 ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY, AWARENESS,

AND COMPLIANCE

B.13.a Environmentally Preferable Purchasing (EPP) Guidance

B.14 VENDOR QUESTIONS AND REQUIREMENTS:

SECTION C: PRICING

C.1 PRICING INFORMATION:

C.2 PRICING INSTRUCTIONS:

C.2.a Prevailing Wage Pricing Instructions:

C.3 PRICING:

C.4 PROPOSAL ITEMS:

SECTION D: MASTER PURCHASE ORDER TERMS AND CONDITIONS

SECTION E: ADDITIONAL REQUIRED INFORMATION

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E.1 MASTER PURCHASE ORDER CERTIFICATION FORM:

E.2 DISCLOSURE OF CONTENTS OF BIDS CERTIFICATION FORM (REDACTED COPY)

E.3 REFERENCE LISTING:

E.4 VENDOR'S CHECK LIST:

E.6 BYRD ANTI-LOBBYING:

E.7 VENDOR INFORMATION

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SECTION A: GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

A.1 PURPOSE:

The City and County of Denver, hereinafter referred to as the City, desires to solicit proposals relating to the purchase of office furniture, including modular furniture, installation and related products and services for the Denver International Airport (DEN).

Click HERE to go directly to the City’s detailed Scope of Work/ Requirements

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

The City is collaborating with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Invitation for Bid (IFB) and Requests for Proposals (RFP) administered by the City's General Services Purchasing Division.

It is a requirement of this IFB / RFP that interested parties familiarize themselves and register with BidNet®;

Vendor/ contractors who do not register may be considered non-responsive.

Registration with BidNet® is available at NO CHARGE and allows Vendors access to view governmental bids posted on BidNet®; they offer an additional notification service option with an associated fee. It is the responsibility of the Vendor/ contractor to evaluate and select the service option of their choice.

The City is not responsible for the actions or lack thereof on the part of the Vendor / contractor in regards to their interaction with BidNet®, or any other third-party bid notification service in relation to this IFB/RFP.

More information is available at: www.rockymountainbidsystem.com or by calling 1-800-835-4603.

A.3 ELECTRONIC SUBMISSION OF PROPOSALS:

Submission of proposals for this solicitation may only be done electronically through BidNet®. Proposals must be submitted at www.rockymountainbidsystem.com, no later than the date and time indicated in the proposal.

Vendors who feel they are unable to prepare and submit an electronic submittal should submit a request in writing to the Analyst, no later than the Question due date, for permission and instructions for submitting a hardcopy proposal.

Your proposal shall consist of the following separate sections:

i) Signed Coversheet

ii) Response to ‘VENDOR QUESTIONS AND REQUIREMENTS’: Section B.14

iii) Pricing- Section C.4

iv) Section E. Forms

v) Additional Required Information/Forms/ Documentation http://www.rockymountainbidsystem.com/ http://www.rockymountainbidsystem.com/

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A.4 PRE-PROPOSAL CONFERENCE:

A pre-proposal conference will be held on August 3, 2026, at 11:00 AM in accordance with the Schedule of Events, front page. Location of Pre-Proposal will be at the Gateway Office Building,4347 Airport Boulevard, Suite A350 Denver, CO 80239. The proposal terms and conditions will be reviewed and discussed at this time.

A.5 RFP QUESTIONS:

The City shall not be bound by and the Vendor shall not request or rely on any oral interpretation or clarification of this RFP. Therefore, any questions regarding this RFP are encouraged and should be submitted in writing by email to:

City Analyst: Charise Glass E-Mail: charise.glass@flydenver.com

Questions received up to deadline to submit question in the Schedule of Events will be answered in writing per the Schedule of Events. Answers to questions from any Vendor will be provided to all Vendors.

All communications regarding this proposal shall only be through the City’s Analyst listed above. No communication is to be directed to any other City personnel.

A.6 ADDENDA:

In the event it becomes necessary to revise, change, modify or cancel this Proposal or to provide additional information, addenda will be issued and made available on BidNet®. It is the responsibility of the vendor to confirm that they have acquired all addenda related to this solicitation and they have reviewed/ complied with the requirements therein.

A.7 ACCEPTANCE PERIOD:

Proposals in response to this RFP shall indicate that they are valid for a period no less than 120 days from the closing date, and if awarded, through the initial contract period.

A.8 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

Section B of this RFP contains our proposed Statement of Work and/or Technical Requirements. This document shall form the basis of a Purchase Order or Contract covering the subject matter of this RFP. Exceptions or deviations to this proposal must not be added to the proposal pages but must be on vendor's letterhead and accompany proposal. Any exceptions to this documentation will be taken into consideration when evaluating proposals submitted. The City reserves the right to reject any or all your proposed modifications. The City welcomes cost-saving proposals which still satisfy all technical and business objectives.

A.9 RFP CONDITIONS AND PROVISIONS:

This proposal must be signed by a duly authorized official of the proposing company. The completed and signed proposal (together with all required attachments) must be returned to the Department of General Services on or

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before the time and date of the deadline shown on page one. This proposal MUST be submitted electronically through the Rocky Mountain E-purchasing System (BidNet®).

All participating Vendors, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the Vendor in this proposal shall constitute cause for rejection by the Manager of General Services. Exceptions or deviations to this proposal must not be added to the proposal pages, but must be on vendor's letterhead and accompany proposal. Should the City omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the Vendor shall secure written instructions from the Manager of General Services at least forty-eight (48) hours prior to the time and date shown in page one.

Typographical errors in entering quotations on proposal may result in loss of award of this proposal.

All Vendors are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

The City reserves the right to postpone or cancel this RFP, or reject all proposals, if determined to be in the best interest of the City.

Unit price for each item shall be shown and shall be for the unit of measurement indicated. In case of error in extension of prices, the unit price will govern.

The Manager of General Services reserves the right to waive any technical or formal errors or omissions and to reject any and all proposal(s), or to award contract for the items hereon, either in part or whole, if deemed to be in the best interests of the City.

The successful Vendor shall be in complete compliance with all the specifications, terms and conditions of this proposal as outlined above. The City shall have the right to inspect the facilities and equipment of the successful Vendor to ensure such compliance.

No submittal shall be accepted from, and no purchase order or contractual agreement will be awarded to, any person, firm or corporation that is in arrears to the City and County of Denver, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or that has failed to attain or demonstrate compliance with any law, ordinance, City regulation, or contract term or condition as may be provided for or required in any City contract, or that may be deemed irresponsible or unreliable by the Manager of General Services. Vendors may be required to submit satisfactory evidence that they have practical knowledge of the particular work bid upon and that they have the necessary financial resources to perform and complete the work outlined in this invitation.

The vendor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State of Colorado and the City and County of Denver, securing all necessary licenses and permits in connection with the bids.

All materials, supplies and equipment furnished, or services performed under the terms of this purchase order or contractual agreement shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of l970 (Public Law 9l-596) as well as with other applicable federal, state and local codes.

All merchandise furnished or service performed must comply with City and State Codes.

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In the event that this invitation requires a formal contract to be prepared by the City and County of Denver, the successful vendor will properly sign and furnish necessary performance bonds, insurances, Workers' Compensation, etc., as required by the respective bid within ten (l0) days (unless a longer period is allowed) from the date of receipt of the formal contract forms.

All vendors must take into consideration that only the City's contract documents will be used in the finalization of this agreement. This will include the total bid and the City Attorney's general form.

The City shall not be liable for any costs incurred by Vendor in the preparation of proposals or for any work performed in connection therewith or any work subsequent to the submission and prior to the execution of any contract.

A.10 GRATUITIES AND KICKBACKS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee (within six months of termination from City employment), or for any employee or former employee (within six months of termination from City employment) to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any City and County of Denver employee, the proposal shall be disqualified and shall not be reinstated.

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A.11 NON-COLLUSIVE VENDOR CERTIFICATION:

By the submission of this proposal, the vendor certifies that:

A. The proposal has been arrived at by the vendor independently and has been submitted without collusion with any other vendor.

B. The contents of the proposal have not been communicated by the vendor, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the vendor or its surety on any bond furnished herewith, and will not be communicated to any such person prior to the official opening of the proposal.

C. No vendor shall submit more than one proposal for this purchase. It shall be the responsibility of each vendor to obtain the prior written permission of the Director of Purchasing before proposal opening in every situation in which the vendor, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

A.12 EVALUATION AND AWARDS:

Award(s) will be made to one or more vendors.

The criteria to be used for the proposal evaluation include but are not limited to:

i. Pricing- Section C

ii. Response to ‘VENDOR QUESTIONS AND REQUIREMENTS:’ posed in Section

B.14

iii. Other Required Submittals (as applicable)

iv. Qualified, Responsible, Responsive {D.R.MC. Sec. 20-61-(d), (f), (g)}

v. Response to the City’s proposed Sample Contract provisions

No weighting or relative importance of criteria is intended or implied by this list.

The City may request oral presentations as part of the evaluation process. Additionally, the City reserves the right to conduct negotiations with one or more Vendors.

While numerical scoring may be used as an aid in the evaluation, the selection ultimately is a business decision that will reflect an integrated assessment of the relative merits of proposals using the factors identified in this

RFP.

Any award as a result of this proposal shall be contingent upon the execution of an appropriate contract. Section D of this proposal contains the City’s terms and conditions. These terms and conditions shall form the basis of a Contract covering the subject matter of this proposal. If there is contention(s) with the Terms and Conditions, a brief explanation and alternative language, if any, should be included in your response in the provided Section E.

CONTRACT CERTIFICATION FORM. Any exceptions to the Terms and Conditions will be taken into consideration when evaluating proposals submitted. The City reserves the right to reject any or all of the proposed modifications.

A.13 BRAND AND/OR TRADE NAMES:

Each vendor shall agree to furnish the proposed services, equipment or materials that are called for on the face of this proposal in strict accordance with the conditions, requirements and specifications of this invitation to propose. In the event the City includes trade names as a part of the work description of any item, any participating vendor may submit quotations on other trade-named products, providing they are equivalent, unless the wording "No Substitute"/ "Brand

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Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade-named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the Director of Purchasing or his/her authorized representative.

Brand Names: Where a manufacturer's brand name of merchandise is given in this proposal, it does not mean to construe or imply an endorsement by the City and County of Denver of this brand only, but is used as a norm of quality, type, etc.

A.14 PRODUCT/PERFORMANCE LITERATURE:

Proposals submitted for products considered by the seller to be equal to or better than the brand names or manufacturer's catalog references specified herein, must be submitted with technical literature and/or detailed product brochures for the City's use to evaluate the product(s) offered. Proposals submitted without this product information may be considered as non-responsive and rejected.

A.15 FEDERAL PROVISIONS:

Where the source of the funds, directly or indirectly for this Purchase Order is the Federal Government, Vendor agrees to the applicable provisions set out below. Vendor shall be responsible for determining which terms are applicable to its products and/or services.

DAVIS-BACON ACT COMPLIANCE Vendor agrees to comply with the Davis-Bacon Act (40 U.S.C. 3148 to 3148) as supplemented by Department of Labor regulations (29 CFR part 5). ANTI-KICKBACK ACT COMPLIANCE Vendor agrees to comply with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3). CONTRACT WORK HOURS AND SAFETY STANDARDS Vendor agrees to comply with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department of Labor regulations (29 CFR part

5) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT Vendor agrees to comply with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. CLEAN AIR AND WATER REQUIREMENTS Vendor agrees to comply with all applicable standards, orders, or requirements issued under the Clean Air Act (42 U.S.C. 7401 et. seq.), and the Clean Water Act (33 U.S.C. 1251 et. seq.). Vendor agrees to report each violation of these requirements to the City and understands and agrees that the City will, in turn, report each violation as required to the appropriate EPA regional office. ENERGY CONSERVATION REQUIREMENTS Vendor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. (42 U.S.C. 6201) NO SUSPENSION OR DEBARMENT Vendor certifies that neither it nor its Principals or any of its subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any Federal department or agency. BYRD ANTI-LOBBYING. If the Maximum Contract Amount exceeds $100,000, Vendor must complete and submit to the City a required certification form provided by the City certifying that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress in connection with obtaining any Federal contract grant of any other award covered by 31 U.S.C. 1352. Vendor must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

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A.16 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

Successful vendors are required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award and contracting.

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SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS

B.1 SCOPE OF WORK/REQUIREMENTS

The City is requesting the broadest selection of commercial grade office and miscellaneous furniture, installation and related products and services offered for the Denver International Airport (DEN). The City is seeking commercial grade durable furniture and products with material that is constructed to withstand high traffic, heavy usage and frequent cleaning. The products and services may include but is not limited to the following:

• Systems Furniture: A complete and comprehensive catalog of all systems furniture, lines, and accessories available from the Vendor. This should include airport beam seating and modular furniture options.

• Freestanding Furniture: A complete and comprehensive catalog of all case goods, furniture, (including folding and mobile) desks, tables, podiums, employee storage options, and accessories available from the Vendor.

• Seating/Chairs: A complete and comprehensive catalog of office and break room chairs, tandem seating, ergonomic seating, and other general seating available from the Vendor.

• Soft Seating: A complete and comprehensive catalog selection of soft seating for areas such as common, waiting areas, and open learning spaces. Products include, but not limited to, lounge seating, modular linear seating, tables, and accessories.

• Filing Systems, Storage, and Equipment: A complete and comprehensive catalog of filing systems including vertical and lateral files, freestanding file cabinets, bookcases, and equipment and accessories available from the Vendor.

• Technology Support Furniture: A complete and comprehensive catalog selection of technology support furniture and charging stations to support technology-based needs.

• Dining and Breakroom Furniture: A complete and comprehensive catalog selection of commercial grade dining and breakroom furniture.

• Audio/Visual Furniture: A complete and comprehensive catalog selection of audio/visual furniture, acoustic products, privacy film, art rails, and stanchions.

• Privacy and Meeting Pods: A complete and comprehensive catalog of modular soundproof and self-contained units designed for open-plan environments that include integrated lighting, ventilation and power.

• Flooring: A complete and comprehensive catalog of commercial grade, durable and versatile flooring options to include carpet, carpet tiles, luxury vinal plank (LVP/LVT), hardwoods, ceramic and porcelain tiles, laminate, and rigid core flooring options.

• Outdoor Furniture: A complete and comprehensive catalog of furniture for outdoor spaces to include concourse level outdoor patios as well as the outdoor plaza located between the Jeppeson Terminal and the Westin hotel. Outdoor furniture should be: All weather protected to ensure furniture can remain outside and in good repair with various weather conditions including strong winds, snow, rain, and hail. Materials are to be UV rated to protect against drying and fading. Commercial grade to accommodate with the volume of passengers to be expected at an airport of DENs size (Serving over 80 Millon passengers yearly). Low maintenance with little to no preventative maintenance is needed. If cushions are included, they are to be permanently fixed or secured to furniture frames to prevent from separation in high winds.

A variety of options, configurations, and seating styles are available to ensure a unique arrangement of furniture is available for passenger enjoyment.

• Related Products, Support Services and Solutions: Related office interior products and design, “Quick Ship”, design and layout, fabric and color design services, installation, systems furniture reconfiguration, assessment tools, and any other related products and services or solutions offered by the Vendor.

B.1.a Product Standards and Guidelines

All products must be manufactured in compliance with all standards including warning labels and safety devices, guard and equipment required to meet the safety standards recognized by industry safety, councils or

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organizations to establish safety standards such as Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), National Institute of Occupational Safety and Health (NIOSH), American National Standards Institute (ANSI), Underwriters Laboratories, Inc. (UL), Environmental Protection Agency (EPA), Business Institutional Furniture Manufacturers Association (BIFMA), etc. If a product proposed requires a Material Safety Data Sheet (MSDS) it must accompany each shipment. Additionally, applicable products must meet the following specific standards:

• ANSI/HFES and/or BSR/HFES (Human Factors Engineering of Computer Workstations)

• CPSIA 1303 or 16 C.F.R 1303 (Ban of Lead-Containing Paint)

• ANSI/BIFMA X5.1 (Office Seating), X5.4 (Lounge and Public Seating), X5.5 (Desk Products) and e3

(Furniture Sustainability Standard)

• California Air Resources Board (CARB) (Formaldehyde Emissions)

• California Proposition 65 (Lead and Other Toxic Substances)

• California Bureau of Electronic and Appliance Repair, Home Furnishings, and Thermal

• Insulation (BHFTI) (Technical Bulletin 117)

All Products offered must be new, unused, latest design and technology unless otherwise specified.

B.1.b Schedule, Drawing Submittals & Review Meeting Requirements:

A master schedule must be submitted prior to project execution to include:

• Milestones for the project phases.

• Floor Plan furniture layout with dimensions and furniture to include the location of data and power requirements.

(Documentation of existing electrical to be verified.)

• Furniture Validation to include furniture specification and installation instructions.

• Furniture delivery, storage and staging schedules and requirements.

• Schedule for the installation of panels and power poles

• What are deliverables at O&M

• Review Meetings for validations and quotes to confirm what isa supply versus supply and install.

B.2 POINT OF CONTACT

Vendor will provide a Point of Contact for the City’s Account Representative as well as a Customer Service Representative for City users.

B.3 TERM

The term of this Master Purchase Order shall be from date of City signature to and including 12/31/2028. General Services and the vendor may mutually agree to renew and continue this Master Purchase Order for additional period(s) at the same pricing structure, terms, and conditions. However, no renewal shall surpass 12/31/2033.

B.4 ESTIMATED:

The City has spent approximately $15,000,000 in a 6-year period with multiple vendors. This dollar amount listed is the Analyst's best estimate and do not obligate the City to order or accept more than City’s actual requirements during the period of this agreement, as determined by actual needs and availability of appropriated funds.

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B.5 F.O.B. POINT:

All prices quoted must be quoted at a firm price F.O.B. Destination, Denver, Colorado, delivered to any City location.

B.6 DELIVERY/SERVICE CONSIDERATIONS:

Unless otherwise stated on the order or the project, all deliveries/ services shall be made in advance per the business hours of the facility, Monday through Friday, excluding holidays.

B.7 BACKGROUND CHECKS AND DISQUALIFICATION

Because of the nature of the scope and requirements herein for the City, Contractor, at its expense, must conduct, or have previously conducted a background check for each of its employees, as well as for the employees of its subcontractors, who will provide services to the City. Background checks are to be conducted through an independent background check third-party and must include the following:

• Social Security Number Trace;

• Federal Criminal Records (includes wants, warrants, arrests, convictions, and incarcerations);

• Colorado Criminal Records (includes wants, warrants, arrests, convictions, and incarcerations);

• Criminal Records from other States if the employee disclosed, or the background check identifies, that the employee lived in another state in the last seven years (includes wants, warrants, arrests, convictions, and incarcerations); and

• National Sexual Offender Registry Search.

The background check shall include all convictions for the last seven years and may include additional convictions beyond seven years when permitted and/or required by law.

Because of the sensitive nature of the work proposed within this solicitation, the City shall automatically disqualify from employment under this contract persons with felony convictions. Alternatively, the City may require that a fidelity bond, or such other assurance in such amount as deemed appropriate, be provided to the City as a condition precedent to grant permission where an employee’s prior conviction would otherwise preclude their participation under the contract.

All Contractor employees are required to self-disclose to the Contractor any criminal charges and convictions and nolo contendere pleas (not contest pleas) that occur while providing services to the City within three business days of the conviction, charge, or plea. Contractor is required to inform the City of any criminal charges or convictions or nolo contendere pleas (no contest pleas) that arise while an employee is on assignment with the City. Contractor must inform the City within one business day of the Contractor having knowledge of the charge, conviction, or plea. The City will determine, in its sole discretion, whether the employee will remain on a City assignment.

City locations may also require a NCIC background check. These background checks will be administered by the City and will be at no cost to the Contractor. Contractor employees will be required to provide their social security numbers to the City. Contractors will be provided entrance cards for each facility. Contractors are not allowed to share cards to provide services. The background check(s) must be conducted successfully prior to initial access and/or involvement by employees. Employees who separate from the Contractor’s employment must undergo

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another background check prior to renewed access and/or involvement in providing services to the City. The City also has the ability to audit the Contractor’s background check process, to ensure compliance with City standards, at any time.

Failure by the Contractor to comply with the terms of this Section may result in the termination of its contract with the City.

B.8 AIRPORT SECURITY:

It is a material requirement of this Contract that the Vendor shall comply with all rules, regulations, written policies and authorized directives from the City and/or the Transportation Security Administration with respect to Airport security. The Vendor shall conduct all of its activities at the Airport in compliance with the Airport security program, which is administered by the Security Section of the Airport Operations Division, Department of Aviation. Violation by the Vendor or any of its employees, subcontractors, and vendors of any rule, regulation, or authorized directive from the City or the Transportation Security Administration with respect to Airport Security shall be grounds for immediate termination by the City of this Contract for cause.

The Vendor shall promptly upon notice of award of this Contract, meet with the Airport’s Assistant Security Manager to establish badging and vehicle permit requirements for Vendor’s operations under this Contract. The Vendor shall obtain the proper access authorizations for all of its employees, subcontractors, and vendors who will enter the Airport to perform work or make deliveries, and shall be responsible for each such person’s compliance with all Airport rules and regulations, including without limitation those pertaining to security. Any person who violates such rules may be subject to revocation of his/her access authorization. The failure of the Vendor or any subcontractor to complete any required services hereunder shall not be excused on account of the revocation for good cause of access authorization of any person.

The security status of the Airport is subject to change without notice. If the security status of the Airport changes at any time during the term of this Contract, the Vendor shall take immediate steps to comply with security modifications which occur as a result of the changed status. The Vendor may at any time obtain current information from the Airport Security Office regarding the Airport’s security status in relation to the Vendor’s operations at the Airport.

The Vendor shall return to the City at the expiration or termination of this Contract, or upon demand by the City, all access keys or access badges issued to it for any area of the Airport, whether or not restricted. If the Vendor fails to do so, the Consultant shall be liable to reimburse the City for all the City’s costs for work required to prevent compromise of the Airport security system. The City may withhold funds in the amount of such costs from any amounts due and payable to the Vendor under this Contract.

B.8.a Laws, Regulations, Taxes and Permits

The Vendor shall procure all permits and licenses, pay all charges, taxes and fees and give all notices necessary and incidental to the due and lawful prosecution of the work. All costs thereof shall be deemed to be included in the prices proposed for the work.

The Vendor, at all times, shall observe and comply with all federal, state, county, city and other laws, codes, ordinances, rules and regulations in any manner affecting the conduct of the work.

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Without limiting the foregoing, the Vendor shall establish appropriate procedures and controls so that services under this Contract will not be performed by using any alien who is not legally eligible for such employment under United States Immigration laws. Failure to comply with this condition satisfactorily may cause the City to terminate this Contract.

B.9 PREVAILING WAGES

Any Contract in the amount of two thousand dollars ($2,000.00) or more arising out of this proposal shall be subject to the following provisions concerning prevailing wages.

Wages can be found here: https://denvergov.org/Government/Agencies-Departments-Offices/Agencies- Departments-Offices-Directory/Auditors-Office/Denver-Labor

a. The minimum wages to be paid for every class of labor, mechanics and worker shall be not less than the scale of wages from time to time determined to be the prevailing wages.

b. The Vendor or his/her subcontractor shall pay mechanics, laborers and workers employed directly upon the site of the work the full amounts accrued at time of payment, computed at wage rates not less than those stated or referenced in the specifications, and any addenda thereto, on the actual date of proposal opening, or in effect on the date of grant of permit for performance of such work under D.R.M.C. Section 49-171 et seq., or on the date of the written Purchase Order for contracts let by informal procedure under D.R.M.C. Section 20-63(b), regardless of any contractual relationship which may be alleged to exist between the vendor or subcontractor and such laborers, mechanics and workers.

c. The vendor and subcontractors to pay all workers, mechanics and other laborers at least once a week the full amounts of wages accrued at the time of payment except that the vendor and subcontractor shall make such payments to non-construction workers such as janitorial or custodial workers at least twice per month.

d. The vendor shall post in a prominent and easily accessible place at the site of the work the scale of wages to be paid by the vendor and all subcontractors working under the vendor.

e. If the vendor or any subcontractor shall fail to pay such wages as are required by the contract, the Auditor shall not approve any warrant or demand for payment to the vendor until the vendor furnishes the Auditor evidence satisfactory to the Auditor that such wages so required by the contract have been paid.

f. The vendor shall furnish to the Auditor each week during which work is in progress under the contract, a true and correct copy of the payroll records of all workers, laborers and mechanics employed under the contract, either by the vendor or subcontractors.

g. The copy of the payroll record shall be accompanied by a sworn statement of the vendor that the copy is a true and correct copy of the payroll records of all mechanics, laborers or other workers working under the contract either for the vendor or subcontractors, that payments were made to the workers, laborers and mechanics as set forth in the payroll records, that no deductions were made other than those set forth in such records, and that all workers, mechanics and other laborers employed on work under the contract, either by the vendor or by any subcontractor, have been paid the prevailing wages as set forth in the contract specifications.

h. If any laborer, worker or mechanic employed by the vendor or any subcontractor under the contract has been or is being paid a rate of wages less than the rate of wages required by the contract to be paid as aforesaid, the City may, by written notice to the vendor, suspend or terminate the vendor's right to proceed with the work, or such part of the work as to which there has been a failure to pay the required https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor

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wages, and in the event of termination may prosecute the work to completion by contract or otherwise, and the vendor and any sureties shall be liable to the City for any excess costs occasioned the City thereby.

The Vendor and every subcontractor under this contract shall:

a. Pay every worker, mechanic and laborer employed under this purchase order or contractual agreement not less than the scale of wages as determined by the Career Service Board under subsection (c) of Section 20-76 of the Revised Municipal Code.

b. Pay all workers, mechanics and other laborers at least once a week the full amounts of wages accrued at the time of payment, computed at wage rates not less than those stated in the specifications.

c. Post in a prominent and easily accessible place at the site of the work the scale of wages to be paid by the vendor and all subcontractors working under the vendor.

d. Furnish the Auditor each week during which work is in progress under the purchase order or contractual agreement, a true and correct electronically certified copy of the payroll records of all workers, laborers and mechanics employed under the contract, either by the vendor or subcontractors. Such payroll records shall include information showing the number of hours worked by each worker, laborer or mechanic employed under the contract, the hourly pay of each such worker, laborer or mechanic, any deductions made from pay, and the net amount of pay received by each worker, laborer or mechanic for the period covered by the payroll. The payroll record shall be accompanied by a sworn statement of the vendor that the copy is a true and correct copy of the payroll records of all mechanics, laborers, or other workers working under the contract either for the vendor or subcontractors, that payments were made to the workers, laborers and mechanics as set forth in the payroll records, that no deductions were made other than those set forth in such records, and that all workers, mechanics and other laborers employed on work under the contract, either by the vendor or by any subcontractor have been paid the prevailing wages as set forth in the contract specifications.

If the vendor or any subcontractor shall fail to pay such wages as are required by the purchase order or contractual agreement, the Auditor shall not approve any warrant or demand for payment to the vendor until the vendor furnishes the Auditor evidence satisfactory to the Auditor that such wages so required by the purchase order or contractual agreement have been paid.

If any laborers, worker or mechanic employed by the vendor or any subcontractor under the purchase order or contractual agreement has been or is being paid a rate of wages less than the rate of wages required by the purchase order or contractual agreement to be paid as aforesaid, the City may, by written notice to the vendor, suspend or terminate the vendor's right to proceed with the work, or such part of the work as to which there has been a failure to pay the required wages and, in the event of termination, may prosecute the work to completion by contract or otherwise, and the vendor and any sureties shall be liable to the City for any excess costs occasioned the City thereby.

Information as to forms and other requirements concerning prevailing wages may be obtained from the City Auditor's office, Prevailing Wage Section, 201 West Colfax, Denver, CO 80202, telephone 720-913-5009

B.10 MINIMUM WAGE ORDINANCE

The services being requested in this solicitation may involve services that are covered pursuant to Division 3.75 of Article IV of Chapter 20 of the Denver Revised Municipal Code (“D.R.M.C.”), which is designed to address the issue of wage equity and cost of living affordability in the City & County of Denver. Vendor agrees that any contract with the City shall include a requirement that Vendor will comply with the provisions of D.R.M.C.

§§20-82 through 20-84, including, but not limited to, paying all covered workers no less than the City Minimum

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Wage for all covered services rendered in connection with the Contract. Additionally, Vendor agrees that the contract shall require compliance with all current and future federal and state laws and City ordinances.

Wages can be found here: https://www.denverauditor.org/denverlabor/ https://denverauditor.org/wp-content/uploads/2019/06/MinWage_overview_flier_2019.pdf

B.11 VENDOR PERFORMANCE MANAGEMENT:

The Purchasing Department may administer a vendor performance management program as part this proposal and resulting contract. The purpose of this program is to create a method for documenting and advising the Purchasing Department of exceptional performance or any problems related to the purchased goods and services.

Propose as part of your response specific performance measures that may be used to develop a vendor performance management report card. Also provide any other data, criterion or methods that would be effective in measuring vendor performance over the life of this contract.

Awarded vendors are required to furnish a performance report to the analyst on an annual basis, no later than the anniversary date of the applicable Master Purchase Order or City Contract, providing at a minimum the following information:

FOR SERVICES

1) Total dollar value of purchases per City Agency

2) Total number of transactions per City Agency

3) Average response time after receipt of call from the City

4) Average time for job completion

B.12 COOPERATIVE PURCHASING:

The City and County of Denver encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions, pursuant to Denver Revised Municipal Code Sec. 20-64.5. To the extent other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors, the City and County of Denver supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposal that pricing offered herein to the City and County of Denver may be offered by the vendor to any other governmental jurisdiction purchasing the same products.

For use of the cooperative contract, interested governmental agencies must first reach out to the City for a participating letter. Vendor(s) must contract directly with any interested governmental agency concerning the matters within this RFP.

B.13 ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY, AWARENESS, AND

COMPLIANCE

Some City operations can pose risks to human health and the environment. Proactive environmental management can reduce risk and prevent harm. The Denver Environmental Performance Program (DEPP) is the City’s ISO 14001 Environmental Management System (EMS). The DEPP ensures all aspects of City operations with the https://www.denverauditor.org/denverlabor/ https://denverauditor.org/wp-content/uploads/2019/06/MinWage_overview_flier_2019.pdf

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potential to cause environmental impacts are proactively managed. The DEPP reinforces the City’s position that the City’s business partners are aware of the City’s Environmental Policy, and are responsible for supplying goods and services in a manner consistent with this policy. The DEPP also requires business partners ensure the competency of their staff with respect to the environmental impacts of their duties.

The Environmental Policy of the City & County of Denver, may be found at:

https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf

All City business partners are required to comply with federal, state, and local environmental regulations. The DEPP requires all City business partners to be aware of the impacts their products and services have on the environment and implement practices to minimize impacts, prevent pollution, and align outcomes with the City’s environmental performance goals.

The Contractor shall provide products and services under this agreement consistent with the City’s Environmental Policy and any environmental performance goals identified by the agency for whom the contractor is performing work.

B.13.a Environmentally Preferable Purchasing (EPP) Guidance

The City defines Environmentally Preferable products and services as those having a lesser or reduced effect on human health and the environment when compared with competing products and services serving the same purpose. The City’s EPP evaluation may extend to materials of manufacture, packaging, transport, recycled content, energy consumption, local recyclability, waste disposal, and other factors.

Vendors are encouraged to describe any EPP attributes of the goods or services they offer to the City. Applicable EPP considerations may factor in product and service evaluations. Provide how products reduce greenhouse emissions.

B.14 VENDOR QUESTIONS AND REQUIREMENTS:

Your proposal must specifically address each of the questions/issues that are listed below. The quality and detail of your responses will figure significantly in the overall evaluation of your proposal. Vendors are encouraged to give examples and provide additional information to support your compliance on each point. To standardize the format of all proposals, vendors are required to respond to all questions in the order given and to list the item number and restate the question prior to giving their answer.

1. Company Overview – Provide details on your organization including:

a. Company name, address, and contact numbers including e-mail addresses,

b. The name of the person who will be the main contact for this award,

c. The number of years in business

d. Are you part of a cooperative? If yes, provide the contract name and number.

2. Personnel – Identify key staff that will be involved in the project.

a. Provide information regarding their relevant experience.

b. Provide resumes of staff members https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf

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3. Subcontractors

a. Provide the names and addresses of each certified installer/subcontractor.

b. Explain how your organization ensures that personnel performing the services are qualified and proficient.

4. Product information

a. What Core product items and brands do you sell?

b. What is the warranty period of these items?

c. Confirm that all Core products you sell meet the regulation requirements listed in Section B.1.a.

d. What is your organization’s evergreen policy on the lines of product that you are submitting?

e. What % of your product line is domestically produced?

f. For out of country productions, please list the countries of manufacturer.

5. Project information

a. What is the estimated time in advance do you need to start the design phase of a new project?

b. After meeting with the City representatives, what is the average timeframe to provide design drawings of the…