biddoc.pdf

HOUSING AUTHORITY OF THE CITY AND COUNTY OF DENVER

SOLICITATION TYPE: Request For Proposal

SOLICITATION NUMBER: 26-016

DESCRIPTION: On-Call Snow Removal Services

ISSUE DATE: July 28, 2026

PRE-PROPOSAL CONFERENCE: August 4, 2026 at 2:00pm

Microsoft Teams https://teams.microsoft.com/meet/268499707515036?p=Osl44AyN38m8cGVeGp

Meeting ID: 268 499 707 515 036

Passcode: bZ3tm7KC

WRITTEN QUESTIONS DUE: August 6, 2026 at 4:00pm

Submit to procurement@denverhousing.org

DUE DATE: August 19, 2026

DUE TIME: 4:00pm

SUBMITTAL PLACE: Denver Housing Authority

Procurement Services

RFP Number

1035 Osage Street, 1st Floor

Denver, Colorado 80204

OR

Electronically www.bidnetdirect.com//denverhousingauthority

To avoid confusion, please do not submit both electronic and hard copy proposal responses to DHA.

DIRECT INQUIRIES TO: Nicole Jiles

Procurement@denverhousing.org

DHA will not answer any telephone inquiries about this RFP. All inquiries must be submitted in writing. DHA shall not be bound by, and the Offeror shall not request or rely on any oral interpretation or clarification of this solicitation.

Important Notice: In order to receive future notifications pertaining to this solicitation and notice of future business opportunities of upcoming solicitations from DHA, please register your company on Rocky Mountain E-Purchasing

(BidNet) by going to https://www.bidnetdirect.com/colorado/denverhousingauthority and completing the registration form. For help registering or questions about the Rocky Mountain E-Purchasing System, please contact

BidNet at 1-800-835-4603, Option 2.

https://teams.microsoft.com/meet/268499707515036?p=Osl44AyN38m8cGVeGp mailto:procurement@denverhousing.org http://www.bidnetdirect.com/denverhousingauthority mailto:Procurement@denverhousing.org https://www.bidnetdirect.com/colorado/denverhousingauthority

OFFEROR’S CHECK LIST

The following checklist should be used to ensure required documentation is attached to the proposal. If a document is not required for your proposal, write N/A in the blank.

1. Have you signed the front page (Section A) of the proposal? ________

2. Have you reviewed all Fees? ________

3. Have you checked unit costs, extensions and totals? ________

4. Have you included manufacturers’ names & reference numbers as applicable? ________

5. Have you supplied any substitute ‘or equals’ brochures, technical literature, & samples where applicable? ________

6. Have you filled in Contractors name and address in Paragraph

#19 of Section ‘K’? ________

7. Have you filled out, signed and enclosed Section ‘M’ Form

Representations, Certifications, and Other Statements of Bidders ________

8. Are Bid Bonds enclosed (construction efforts)? __N/A___

9. Are Amendments to the Solicitation acknowledged

(when applicable)? ________

10. Have you filled out, signed and enclosed the Section 3

Opportunities Plan and Business Status Affidavit? ________

NO OFFER FOR THE REASONS CHECKED

CANNOT COMPLY WITH THE SPECIFICATIONS. CANNOT MEET DELIVERY REQUIREMENTS.

UNABLE TO IDENTIFY THE ITEM(S). DO NOT REGULARLY MANUFACTURE OR SELL THE

TYPES OF ITEM(S) INVOLVED.

OTHER (SPECIFY)

WE DO WE DO NOT DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE

OF ITEM(S) INVOLVED.

NAME AND ADDRESS OF FIRM: SIGNATURE:

TYPE OR PRINT NAME AND TITLE OF SIGNER:

(Fold and Mail to The Address Below)

FROM: AFFIX

STAMP

HERE

TO: DENVER HOUSING AUTHORITY

PROCUREMENT SERVICES

PO BOX 40305

DENVER, CO 80204

SOLICITATION NO. 26-016

DATE AND TIME DUE: August 19, 2026 at 4:00pm

SECTION A

SOLICITATION/OFFER/AWARD

Solicitation Number:

26-012

Solicitation Type:

Request for Proposal

Date Issued:

July 28, 2026

Issued By:

Housing Authority of the City and County of Denver

PO Box 40305

Denver, CO 80204

SOLICITATION

Hard copy sealed offers in one (1) original and three (3) copies for furnishing the services or supplies in the attached solicitation will be received at the address specified above or electronic submissions via instructions specified in Section D until 4:00p.m.

local time on August 19, 2026. Offerors should note the provision entitled LATE SUBMISSIONS ... in the Instructions to

Offerors. All Offers are subject to all terms and conditions contained in this solicitation.

For Information Contact: Nicole Jiles

Email address: procurement@denverhousing.org

OFFER

In compliance with the above, the undersigned agrees, if the offer is accepted within 90 calendar days from the date for receipt of offers specified above, to furnish any and all items at the prices offered.

The Offeror acknowledges amendments through by signing below.

Contractor Name and Address:

Email Address of Offeror:

Name and Title of Person Authorized to Sign Offer:

Telephone Number: Signature: Date:

AWARD

(For DHA Use Only) Contract Number:

Contract Amount: Effective Date:

End Date:

Supplies or Services: On-Call Snow Removal Services

SIGNATURES

CONTRACTOR: (Negotiated Procurement Only)

Signature:

Name:

Title:

Date:

AUTHORITY:

Signature:

Name:

Title:

Date:

mailto:procurement@denverhousing.org

SUPPLY/SERVICE

SOLICITATION/CONTRACT

TABLE OF CONTENTS

SECTION TITLE PAGES

Offeror’s Checklist

No Offer Form

A Solicitation/Contract Form 1

Table of Contents 2

B Supplies or Services and Prices 3-5

C Description/Specifications/Statement of Work 6-8

D Instructions to Offerors 9-13

E Evaluation Factors for Award 14-18

F Section 3 and Subcontractor Plans 19-21

G Packaging and Marking 22

H Inspection and Acceptance 23

I Deliveries or Performance 24

J Contract Administration Data 25

K Special Contract Requirements 26-37

L Contract Clauses 38

M Representations, Certification and Other 39

Statements of Bidders

N List of Documents and Other Attachments 40

Note: Sections D, E, F and M will be physically removed from any resultant award, but will be deemed to be incorporated, by reference, in that award.

SECTION B

SUPPLIES OR SERVICES AND PRICES

FEE SCHEDULE – BASE YEAR

Contractor shall furnish all facilities, labor, materials, equipment, and perform all work as specified on the Fee

Schedule and Specifications. Vendors are not required to provide pricing on all projects/sites. Pricing shall be inclusive of, but not limited to, Salaries, Benefits, Equipment, Mark ups and materials for columns below:

Site Name Address Parking Lot

Plowing

Hourly Rate

Pedestrian Areas

Hand Shoveling

Hourly Rate

Ice Melt

Application

Hourly Rate

Ice Melt

Cost

Per Pound applied

Residential-no off street

Columbine Homes 201 S. Yuma $ $ $

Westridge Homes 3537 W. 13th Ave. $ $ $

James Quigg Newton 4407 Mariposa St. $ $ $

Platte Valley Homes 3058 Champa $ $ $

Westwood Homes 3401 W. Kentucky $ $ $

Pacific Place 2020 South Vallejo $ $ $

Thrive 2660 W. Holden Pl. $ $ $

Joli 988 N Bryant St. $ $ $

Flo 919 N Alcott St. $ $ $

Residential-with off street

Walsh Manor 1790 W. Mosier Pl. $ $ $ $

Walsh Manor Annex 1775 W. Mosier Pl. $ $ $ $

A. B. Hirschfeld Towers 333 W. Ellsworth $ $ $ $

Barney Ford Heights/ 2024 Clarkson St. $ $ $ $

John R. Mulroy 3550 W. 13th Ave. $ $ $ $

Thomas F. Connole 1710 Williams St. $ $ $ $

North Lincoln Park-

Family/Midrise 1401/1425 Mariposa St.

South Lowell 4725 South Lowell $ $ $ $

Vida at Sloan’s Lake 4017 West Colfax $ $ $ $

Mountain View

Towers/Eliot Street

1212-1222 South Federal $ $ $ $

Syracuse/Goldsmith 4343 South Syracuse $ $ $ $

Casa Loma 3850 Alcott $ $ $ $

Bean Tower 2350 Cleveland Place $ $ $ $

Arapahoe 3400 Arapahoe St. $ $ $ $

Tapiz 1099 Osage $ $ $ $

Mariposa VII 1040 Osage $ $ $ $

Greenhaus 2799 W. 13th $ $ $ $

655 Broadway 655 N Broadway $ $ $ $

Sol 2699 W 10th Ave. $ $ $ $

Gateway North/South 1005 Decatur St./2800 W 10th $ $ $ $

Commercial Property

Central Office 1035 Osage $ $ $

In addition to above pricing, a prompt payment discount of _________% ____________ days, or net 30 days is submitted. The Authority will not pay retainers, finance charges for late payments or pre-payments for work that has not occurred.

FEE SCHEDULE – OPTION YEAR ONE

Contractor shall furnish all facilities, labor, materials, equipment, and perform all work as specified on the Fee

Schedule and Specifications. Vendors are not required to provide pricing on all projects/sites. Pricing shall be inclusive

Hourly Rate

Pedestrian Areas

Hand Shoveling

Hourly Rate

Ice Melt

Application

Hourly Rate

Ice Melt

Cost

Per Pound applied

Residential-no off street

Columbine Homes 201 S. Yuma $ $ $

Westridge Homes 3537 W. 13th Ave. $ $ $

James Quigg Newton 4407 Mariposa St. $ $ $

Platte Valley Homes 3058 Champa $ $ $

Westwood Homes 3401 W. Kentucky $ $ $

Pacific Place 2020 South Vallejo $ $ $

Thrive 2660 W. Holden Pl. $ $ $

Joli 988 N Bryant St. $ $ $

Flo 919 N Alcott St. $ $ $

Residential-with off street

Walsh Manor 1790 W. Mosier Pl. $ $ $ $

Walsh Manor Annex 1775 W. Mosier Pl. $ $ $ $

A. B. Hirschfeld Towers 333 W. Ellsworth $ $ $ $

Barney Ford Heights/ 2024 Clarkson St. $ $ $ $

John R. Mulroy 3550 W. 13th Ave. $ $ $ $

Thomas F. Connole 1710 Williams St. $ $ $ $

North Lincoln Park-

Family/Midrise 1401/1425 Mariposa St.

South Lowell 4725 South Lowell $ $ $ $

Vida at Sloan’s Lake 4017 West Colfax $ $ $ $

Mountain View

Towers/Eliot Street

1212-1222 South Federal $ $ $ $

Syracuse/Goldsmith 4343 South Syracuse $ $ $ $

Casa Loma 3850 Alcott $ $ $ $

Bean Tower 2350 Cleveland Place $ $ $ $

Arapahoe 3400 Arapahoe St. $ $ $ $

Tapiz 1099 Osage $ $ $ $

Mariposa VII 1040 Osage $ $ $ $

Greenhaus 2799 W. 13th $ $ $ $

655 Broadway 655 N Broadway $ $ $ $

Sol 2699 W 10th Ave. $ $ $ $

Gateway North/South 1005 Decatur St./2800 W 10th $ $ $ $

In addition to above pricing, a prompt payment discount of _________% ____________ days, or net 30 days is submitted. The Authority will not pay retainers, finance charges for late payments or pre-payments for work that has

FEE SCHEDULE – OPTION YEAR TWO

Contractor shall furnish all facilities, labor, materials, equipment, and perform all work as specified on the Fee

Schedule and Specifications. Vendors are not required to provide pricing on all projects/sites. Pricing shall be inclusive

Hourly Rate

Pedestrian Areas

Hand Shoveling

Hourly Rate

Ice Melt

Application

Hourly Rate

Ice Melt

Cost

Per Pound applied

Residential-no off street

Columbine Homes 201 S. Yuma $ $ $

Westridge Homes 3537 W. 13th Ave. $ $ $

James Quigg Newton 4407 Mariposa St. $ $ $

Platte Valley Homes 3058 Champa $ $ $

Westwood Homes 3401 W. Kentucky $ $ $

Pacific Place 2020 South Vallejo $ $ $

Thrive 2660 W. Holden Pl. $ $ $

Joli 988 N Bryant St. $ $ $

Flo 919 N Alcott St. $ $ $

Residential-with off street

Walsh Manor 1790 W. Mosier Pl. $ $ $ $

Walsh Manor Annex 1775 W. Mosier Pl. $ $ $ $

A. B. Hirschfeld Towers 333 W. Ellsworth $ $ $ $

Barney Ford Heights/ 2024 Clarkson St. $ $ $ $

John R. Mulroy 3550 W. 13th Ave. $ $ $ $

Thomas F. Connole 1710 Williams St. $ $ $ $

North Lincoln Park-

Family/Midrise 1401/1425 Mariposa St.

South Lowell 4725 South Lowell $ $ $ $

Vida at Sloan’s Lake 4017 West Colfax $ $ $ $

Mountain View

Towers/Eliot Street

1212-1222 South Federal $ $ $ $

Syracuse/Goldsmith 4343 South Syracuse $ $ $ $

Casa Loma 3850 Alcott $ $ $ $

Bean Tower 2350 Cleveland Place $ $ $ $

Arapahoe 3400 Arapahoe St. $ $ $ $

Tapiz 1099 Osage $ $ $ $

Mariposa VII 1040 Osage $ $ $ $

Greenhaus 2799 W. 13th $ $ $ $

655 Broadway 655 N Broadway $ $ $ $

Sol 2699 W 10th Ave. $ $ $ $

Gateway North/South 1005 Decatur St./2800 W 10th $ $ $ $

In addition to above pricing, a prompt payment discount of _________% ____________ days, or net 30 days is submitted. The Authority will not pay retainers, finance charges for late payments or pre-payments for work that has

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. SPECIFICATIONS/STATEMENT OF WORK

The Denver Housing Authority (DHA) is a quasi-municipal corporation that provides affordable housing to more than 26,000 very low-, low-, and middle-income individuals. DHA is soliciting an on-call residential and commercial snow and ice removal services for the properties identified in the attached site list. DHA may add additional properties to the site list during the contract term, as needed.

This contract is intended to supplement snow and ice removal services performed by DHA staff. The contractor will provide services on an as-needed, on-call basis when DHA staff are unable to manage snow and ice removal operations. DHA will generally provide the contractor with at least 24 hours' notice when services are required, when weather and site conditions permit. The contractor shall furnish all labor, supervision, services, materials, supplies, and equipment necessary to perform the required services in accordance with Section C, Scope of Services, at the prices and/or amounts set forth in Section B, Fee Schedule.

The contractor and the applicable DHA site manager shall coordinate to determine when and to what extent snow and ice removal services are required based on snow and ice accumulation or other weather-related conditions requiring service.

Prior to the commencement of snow and ice removal operations at each site, the contractor and site manager shall inspect the site and document existing conditions, including, but not limited to, wheel stops, signage, speed bumps, ramps, garage doors, and other site features that may be impacted by snow removal operations. The contractor shall be responsible for damage to these items caused by the contractor's snow and ice removal operations.

The contractor and site manager shall identify and document the locations of designated snow storage or deposit areas, fire lanes, fire hydrants, and trash collection areas. Following snow removal services, the contractor shall ensure that these areas remain accessible and that fire lanes, fire hydrants, and required paths of travel are not obstructed by snow or ice.

The contractor shall not be responsible for ordinary cosmetic scraping or wear to driveways, parking areas, or sidewalks resulting from normal snow removal operations, or for damage to concrete or paved surfaces located at or near expansion joints. The contractor shall be responsible for damage to garage doors, wheel stops, signage, speed bumps, ramps, or turf caused directly by the contractor's snow removal equipment or operations. The contractor shall not be responsible for damage to turf or plant materials resulting from snow melt, freezing and thawing, or the application of de-icing materials when such materials are applied in accordance with the manufacturer's recommendations and this contract.

1. Vehicle Area/Parking Lot Snow Removal

The contractor shall perform snow removal services, including shoveling and/or plowing, in designated vehicle and parking areas, including fire lanes, driveways, parking lots, accessible routes, and driveway aprons, as requested by

DHA. Service fees shall be billed in accordance with the applicable rates set forth in Section B, Fee Schedule.

The contractor shall mobilize on an on-call basis when requested by DHA and shall perform snow and ice removal services as directed by the site manager. The contractor shall continue snow removal operations as necessary to maintain safe and accessible vehicle areas during and following a snow event.

2. Pedestrian Area Snow Removal

The contractor shall perform snow removal services, including shoveling and/or plowing, in designated pedestrian areas, including sidewalks, walkways, accessible routes, disability ramps, stairs, building entrances, and other pedestrian access areas, as requested by DHA. Service fees shall be billed in accordance with the applicable rates set forth in Section B, Fee Schedule.

The contractor shall commence snow removal operations in designated pedestrian areas on an on-call basis when requested by DHA and shall maintain clear and accessible pedestrian paths throughout the duration of the service period, as directed by the site manager.

3. De-Icing Services

The contractor shall apply de-icing materials to designated vehicle and pedestrian service areas when requested by

DHA in conjunction with a snow or ice event. De-icing materials shall be applied in accordance with manufacturer recommendations and all applicable laws and regulations. Service fees shall be billed in accordance with the applicable rates set forth in Section B, Fee Schedule.

Denver Housing Authority Sites

Site Name Address Services

Residential Properties

Columbine Homes 201 S. Yuma Pedestrian Area-Ice Melt

Westridge Homes 3537 W. 13th Ave. Pedestrian Area-Ice Melt

James Quigg Newton Homes 4407 Mariposa St. Pedestrian Area-Ice Melt

Platte Valley Homes 3058 Champa Pedestrian Area-Ice Melt

Westwood Homes 3401 W. Kentucky Pedestrian Area-Ice Melt

Pacific Place 2020 South Vallejo Street Pedestrian Area-Ice Melt

Globeville 351 E. 51st Pedestrian Area-Ice Melt

Gateway North 1005 N. Decatur Parking Lot- Pedestrian Area-Ice Melt

Gateway South 2800 W. 10th Parking Lot- Pedestrian Area-Ice Melt

Dispersed East Grouped Dispersed sites Pedestrian Area-Ice Melt

Dispersed West Grouped Dispersed sites Pedestrian Area-Ice Melt

Dispersed South Grouped Dispersed sites Pedestrian Area-Ice Melt

Residential High-Rise

Walsh Manor 1790 W. Mosier Pl. Parking Lot- Pedestrian Area-Ice Melt

Walsh Manor Annex 1775 W. Mosier Pl. Parking Lot- Pedestrian Area-Ice Melt

A. B. Hirschfeld Towers 333 W. Ellsworth Parking Lot- Pedestrian Area-Ice Melt

Barney Ford Heights/ 2024 Clarkson St. Parking Lot- Pedestrian Area-Ice Melt

John R. Mulroy Apartments 3550 W. 13th Ave. Parking Lot- Pedestrian Area-Ice Melt

Thomas F. Connole Apartments 1710 Williams St. Parking Lot- Pedestrian Area-Ice Melt

North Lincoln Park- Family/Midrise 1401/1425 Mariposa St. Parking Lot- Pedestrian Area-Ice Melt

South Lowell 4725 South Lowell Parking Lot- Pedestrian Area-Ice Melt

Vida at Sloan’s Lake 4017 West Colfax Parking Lot- Pedestrian Area-Ice Melt

Mountain View Towers/Eliot Street 1212-1222 South Federal Parking Lot- Pedestrian Area-Ice Melt

Syracuse/Goldsmith 4343 South Syracuse Parking Lot- Pedestrian Area-Ice Melt

Casa Loma 3850 Alcott Parking Lot- Pedestrian Area-Ice Melt

Bean Tower 2350 Cleveland Place Parking Lot- Pedestrian Area-Ice Melt

Arapahoe Apartments 3400 Arapahoe Street Parking Lot- Pedestrian Area-Ice Melt

Tapiz 1099 Osage Parking Lot- Pedestrian Area-Ice Melt

Mariposa VII 1040 Osage Parking Lot- Pedestrian Area-Ice Melt

Joli 988 N Bryant St Pedestrian Area-Ice Melt

Flo 919 N Alcott Pedestrian Area-Ice Melt

Site Name Address Services

Sol 2699 W 10th Ave Parking Lot- Pedestrian Area-Ice Melt

Thrive 2660 W. Holden Pedestrian Area-Ice Melt

Greenhaus 2799 W. 13th Parking Lot- Pedestrian Area-Ice Melt

655 Broadway 655 N Broadway Parking Lot- Pedestrian Area-Ice Melt

Central Office 1035 Osage Pedestrian Area-Ice Melt

HUD MAINTENANCE WAGE RATES

The contractor shall provide snow removal services as listed in Section B, Fee Schedule and Section C, Description/Specifications/Statement of Work. Work may be at various locations of the Housing Authority within the City and County of Denver. By submitting a proposal, the vendor hereby certifies that it will comply with the HUD maintenance wage rates that are assigned to each task order and all federal labor standards reporting requirements as described in the HUD 5370 C Section I and/or HUD 5370 C Section II referenced with the award of the task order.

For the initial year of the contract, the following wage rates for the Driver – Snow Plow Operator, Groundskeeping Worker and Groundsmen (Laborer) are required to be paid a minimum wage rate as determined by HUD.

Driver – Snow Plow Operator $19.88 per hour

Groundskeeping Worker $21.35 per hour

Groundsmen (Laborer) $21.35 per hour

The minimum hourly wage rate paid to the employee for option years are subject to modifications based upon the annually approved HUD-determined wage rates. For each option year the wage rates are required to be modified to meet the minimum required rate as determined by HUD. Please note that some of the above rates may be affected by the City and County of Denver’s minimum wage requirements that are revised annually effective January 1st of each year.

Note: If the Contractor has other job classifications that they will use as a part of this contract, please submit the information with your proposal and include your proposed wage rates. Any additional rates will be subject to review and approval by Housing and Urban Development (HUD).

Applicable General Conditions: HUD Form 5370 C Section I and II as defined in the task order.

SECTION D

INSTRUCTIONS TO OFFERORS

1. INSTRUCTIONS TO OFFERORS

See HUD Form 5369-B immediately following this section.

2. SUBMISSION OF OFFERS

a. All proposals and required forms shall be enclosed in an envelope, sealed, and clearly labeled as follows:

PROPOSAL DOCUMENTS

Name of Contractor

RFP Number

Date and Time Due

b. All proposals and required forms transmitted by mail shall be addressed with the same information above and mailed to:

RFP Number

c. All proposals and required forms hand delivered shall be addressed with the same information above and hand delivered to:

RFP Number

The Clock in the 1st Floor Lobby shall be used to determine the time proposals/offers that are mailed or hand-delivered are received by the Authority.

d. All proposals and required forms transmitted electronically through BidNet shall be addressed with the same information above and electronically submitted to:

Allow ample time for the electronic submission of your proposal. Below is a link to a BidNet Electronic Bid

Submission (EBS) FAQ site. DHA strongly encourages offerors to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. DHA will not extend the submission deadline due to any technical issues or outages you may experience. Questions can be directed to the BidNet Vendor Support team in the below link.

http://faq.bidnetdirect.com/electronic-bid-submission/

The electronic date and time stamp via the BidNet site shall be used to determine the time electronic proposals/offers are received by the Authority.

e. To avoid confusion, please do not submit both electronic and hard copy proposal responses to DHA.

http://faq.bidnetdirect.com/electronic-bid-submission/

3. PROPOSAL PREPARATION INSTRUCTIONS

a. All proposals shall be submitted in the following format and sequence:

i) Cover Page

ii) A detailed response to each evaluation criteria indicated in Section E (At least one paragraph per criteria).

iii) All required documents (Section D, Paragraph 4)

iv) Provide a breakdown of percentage of the contract to be assigned to Small and Section 3

Business Enterprises (See Section D, Paragraph 6).

b. Proposals submitted in hard copy shall be submitted in one (1) original and three (3) copies.

c. All proposals submitted in hard copy shall be enclosed in an envelope, sealed, and labeled (See Section D, Paragraph 2a).

d. Each proposal should not exceed twenty (20) pages, not including the required documents (Section D, Paragraph 4).

4. REQUIRED DOCUMENTS

The following documents are required to be submitted with the Proposal:

a. Section A, Solicitation/Offer/Award Form

b. Section B, Fee Schedule

c. Section F, Section 3 Opportunities Plan

d. Section F, Good Faith Estimate of Labor Hours

e. Section F, Section 3 and Targeted Section 3 Worker Self-Certification

f. Section F, List of Proposed Subcontractors and Suppliers (if applicable)

g. Section K, Paragraph 19 signed

h. Section M, Representations and Certifications including HUD Form 5369A

i. Disclosure of Lobbying Activities (if applicable)

j. All Amendments Signed (if applicable)

k. At least three (3) references shall be provided with email addresses

l. Vendor Qualification Form and W9

m. Worker Status Affidavit

n. Business Status Affidavit (prime and subcontractors)

5. PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held at the following location:

Location: Microsoft Teams https://teams.microsoft.com/meet/268499707515036?p=Osl44AyN38m8cGVeGp

Meeting ID: 268 499 707 515 036

Passcode: bZ3tm7KC

Date/time: August 4, 2026, at 2:00pm https://teams.microsoft.com/meet/268499707515036?p=Osl44AyN38m8cGVeGp

6. SMALL AND SECTION 3 BUSINESS PARTICIPATION

a. The Authority's Board of Commissioners has set an overall aspirational goal of 25% Small Business

Enterprise and 25% Section 3 Business participation in the procurement of supplies and services. All offerors are encouraged to present a team approach that meets or exceeds our aspirational goals.

b. Firms submitting proposals are encouraged to consider subcontracting portions of the engagement to firms owned and controlled by socially and economically disadvantaged individuals. If this is to be done, the name(s) of the proposed subcontracting firms, must be clearly indicated in the proposal. Following the award of the contract, no additional subcontracting will be allowed without the express prior written approval of the

Contracting Officer.

7. MATERIAL PRODUCT APPROVAL (OR EQUAL) – NOT APPLICABLE

All offerors must submit a sample and product data for all proposed "or-equal" items no later than (DATE) to procurement@denverhousing.org or the First Floor Reception Desk, 1035 Osage Street, Denver, CO 80204.

Or-equal approvals and denials will be issued by (date).

8. QUESTIONS AND ANSWERS FOR THIS REQUEST FOR PROPOSAL

DHA shall not be bound by, and the Offeror shall not request or rely on any oral interpretation or clarification of this solicitation. Therefore, any questions regarding this solicitation are encouraged and should be submitted in writing via email to procurement@denverhousing.org by August 6, 2026, at 4:00pm. Questions will be answered via amendment by August 12, 2026. No other questions will be answered beyond this period. All communications regarding this solicitation shall only be through the staff and email address listed on the solicitation cover page. No communication is to be directed to any other DHA personnel.

9. DEBRIEFING

Debriefing sessions are available on an “As Requested” basis after contract award. Debriefing sessions provide valuable insight on how to make your proposal more competitive for future procurement activity.

10. OPEN RECORDS ACT

Offerors are hereby notified that information submitted as part of or in support of the Offer may be available for public inspection in compliance with the Colorado Open Records Act, C.R.S. 24-72-201 et seq.

11. RESTRICTION ON DISCLOSURE AND USE OF DATA

An Offeror including proprietary or confidential information in its proposal shall conspicuously display the following information on the first page of the proposal, if the Offeror does not want the proprietary or confidential information disclosed to the public for any purpose or used by the Authority except for evaluation purposes:

(1) The Offer includes proprietary or confidential information that shall not be disclosed outside the

Authority, and/or the Authority’s evaluation committee, and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose other than to evaluate the proposal.

(2) If a contract is awarded to the Offeror, the Authority shall have the right to duplicate, use or disclose the proprietary or confidential information to the extent provided in the contract.

(3) This restriction does not limit the Authority’s right to use the proprietary or confidential information if it is obtained from another source without restriction.

(4) The Offeror has specifically identified, by page number or otherwise, the proprietary or confidential information subject to the restriction.

(5) The Offeror shall not designate as proprietary or confidential information the name of the Offeror, the proposal price, or any information that is not actually proprietary or confidential pursuant to Federal, state or local law.

In addition to the requirements above, the Offeror shall conspicuously mark each separate sheet containing proprietary or confidential information it wishes to restrict with a notation stating that the information is confidential or proprietary as stated on page one of the proposal.

12. RETENTION

All Offers are the property of the Authority and shall be retained by the Authority and therefore will not be returned to the Offeror.

13. COSTS

The issuance of this RFP does not obligate the Authority to pay any costs incurred by any Offeror in connection with (a) preparation and presentation of an Offer, (b) any supplement or modification of this RFP, or (c) negotiation with the Authority or other party arising out of or relating to this RFP or the subject matter of this RFP.

14. RFP AND AMENDMENTS

Offeror’s Offer shall address only this RFP and amendments to this RFP.

15. CONFLICTING PROVISIONS

In the event that any provision in any document listed in the RFP conflicts with any provision of the contract, the contract shall govern.

16. SERVICE OF PROTEST

(1) In accordance with DHA Procurement Policy and Protest Guidelines, any protest against the solicitation must be received before the due date for receipt of bids or proposals, and any protest against the award of the contract, pursuant to this solicitation, shall be served on the Authority within five (5) business days of the date provided on the written notice of contract award from DHA, or the protest will not be considered. All bid protests shall be in writing. Protests must be received by 4:00 pm on the fifth business day.

(2) Protestors are required to submit protests in writing to Housing Authority of the City and County of Denver, Procurement Manager, 1035 Osage Street, Denver, CO 80204 by some form of certified mail or hand delivered. The protest must be printed, typewritten, or otherwise duplicated in a legible form. The content of the written notice must contain:

a. The name, address and phone number of the person filing the protest and an explanation of how their substantial interests have been affected by the Authority’s determination;

b. The solicitation number and/or project title;

c. A statement of how and when the person filing the protest received notice of the Authority’s determination;

d. A statement of all issues of disputed material fact. If there are none, the protest must so indicate;

e. A concise statement of the facts alleged, as well as the Authority’s policies which entitle the person filing the protest to relief;

f. A demand for relief to which the person deems themselves entitled; and;

g. Any other information the person contends is material to the protest.

(3) The DHA Contracting Officer’s designee will provide a written decision on the matter within twenty (20) calendar days of receipt of the protest. If a final determination cannot be made within twenty (20) days, a written notice will be provided to the protester with an estimated date that the decision should be made and a reason for the extension.

(4) This decision will be final unless within five (5) business days of receipt of the written decision the protester appeals to the Contracting Officer. The appeal shall be in writing, sent via email to procurement@denverhousing.org and certified mail, or by hand‐delivery to the Procurement Manager as stated above. Appeals should contain a statement of the factual and legal grounds on which reversal or modification of the decision is deemed warranted, specifying any errors of law made or information not previously considered.

SECTION E

EVALUATION FACTORS FOR AWARD

The Authority has issued this RFP to identify Offerors who have a proven track record and the experience performing the services requested in Section C –DESCRIPTION/SPECIFICATION/STATEMENT OF WORK. Based on submittals, an evaluation panel assembled by the Authority will review, score, and rank the Offers according to the evaluation factors set forth below and in Section D, Paragraph 3 (Proposal Preparation Instructions) and determine which Offerors are the most responsive.

Federal procurement regulations require that each Offer be evaluated on the content of the Offer submitted in response to this RFP. Consequently, even if Offeror has performed services for the Authority in the past, Offeror must still respond to the RFP in detail, as though Offeror has never provided services to the Authority. If necessary, the

Authority will conduct interviews to determine which firm(s) have the qualifications to best meet the Authority’s needs. Subsequently, the evaluation panel will recommend one or more Offerors to the Board of Commissioners, who will vote to accept or reject the recommendation.

AWARD WITHOUT NEGOTIATIONS

If, after the initial evaluation of proposals, there is an Offer(s) that is ranked above all other Offers, and there is no need to negotiate or obtain further clarification or information from the Offeror (e.g., the price is reasonable), the Contracting

Officer may proceed directly to award.

CONFLICT OF INTEREST

The Authority, in its sole and absolute discretion, may disqualify an Offer if the Offeror has a real or apparent conflict of interest.

Utilizing the following factors and others as identified in HUD Form 5369B, paragraph 5(a) and (b), the panel will evaluate and score each Offer as follows:

Criteria Points

1) Cost of services 35

2) Methodology (i.e. reporting, billing, scope of work) 25

3) OSHA total recordable incident rate and experience mod rate 20

4) Firm capacity and experience 20

Total Points 100

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per criteria). Duplicate this page if additional sheets are required.

Criteria 1: Cost of services

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per

Criteria 2: Methodology (i.e. reporting, billing, scope of work)

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per

Criteria 3: OSHA total recordable incident rate and experience mod rate

Please provide a detailed response to each evaluation criteria indicated in Section E (At least one paragraph per

Criteria 4: Firm capacity and experience

SECTION F

SECTION 3 AND SUBCONTRACTOR PLANS

Please see the attached Section 3 Policy for your review. The following forms in this policy must be completed as part of the RFP submission. Section 3 participation is a mandatory requirement in order to be awarded a DHA contract. Please be advised that tracking of all labor hours under this contract in a form acceptable to DHA (similar to

Davis Bacon Prevailing reporting) will be required:

1. SECTION 3 OPPORTUNITIES PLAN

Please complete the Section 3 Opportunities Plan form in the Section 3 Policy. If you require any assistance with this form, please contact the individuals listed in the form during the question and answer period identified in Section D.

2. SECTION 3 AND TARGETED SECTION 3 WORKER SELF-CERTIFICATION

Please complete the Section 3 and Targeted Section 3 Worker Self-Certification for any individuals who have been identified as a Section 3 Worker or Targeted Section 3 Worker (definitions are identified on the form).

3. BUSINESS STATUS AFFIDAVIT

Please complete the Business Status Affidavit if your company represents and self-certifies as part of its offer that it is a

Section 3 Business Concern (Definitions are identified on the affidavit). The Section 3 Business goals are 25% of all contracts awarded.

4. LIST OF PROPOSED SUBCONTRACTORS AND SUPPLIERS

Please complete this list for any proposed subcontractors and suppliers that you may have under this contract and whether they identify as Small or Section 3. Provide a Business Status Affidavit for each subcontractor.

**Please note: A Business Status Affidavit must be completed by any subcontractors who are Section 3 Businesses.

THE HOUSING AUTHORITY OF THE

CITY AND COUNTY OF DENVER

SECTION 3 POLICY

EFFECTIVE FEBRUARY 26, 2026

HOUSING AUTHORITY OF THE CITY AND COUNTY OF

DENVER

IMPORTANT

THIS SECTION 3 POLICY SUPERSEDES ALL PREVIOUS

VERSIONS OF THE POLICY. TO THE EXTENT THAT THIS

POLICY MAY CONFLICT WITH FEDERAL, STATE OR

LOCAL LAWS, THE DENVER HOUSING AUTHORITY WILL

COMPLY WITH THE APPLICABLE FEDERAL, STATE OR

LOCAL LAW.

CURRENT POLICY GUIDANCE:

24 CFR Part 75 85 FR 60907 (may be updated every three years)

Notice CPD-21-07 Notice CPD-21-09

Notice PIH 2022-10 Notice PIH 2022-38

88 FR 69219

Notice PIH 2025-29

91 FR 6752 (effective March 16, 2026)

REVISED AND EFFECTIVE AS OF FEBRUARY 26, 2026

(RESOLUTION NUMBER 3711)

1. Overview of Section 3 Requirements

A. WHAT IS SECTION 3?

B. PURPOSE OF THIS DOCUMENT

C. THRESHOLDS

D. APPLICABILITY

2. Prevailing Wage and Labor Hour Analyst

3. Employment, Training, and Contracting Goals

A. SAFE HARBOR COMPLIANCE

B. SAFE HARBOR BENCHMARKS

C. CERTIFICATION OF PRIORITIZATION OF EFFORT FOR EMPLOYMENT, TRAINING, AND CONTRACTING . 8

4. Section 3 Eligibility and Certifications

A. SECTION 3 WORKER AND TARGETED SECTION 3 WORKER CERTIFICATION

B. SECTION 3 BUSINESS CONCERN CERTIFICATION

5. Assisting Contractors with Achieving Section 3 Goals

6. Section 3 Outreach

A. OUTREACH EFFORTS FOR EMPLOYMENT AND TRAINING

B. OUTREACH EFFORTS FOR CONTRACTING

7. Section 3 Contracting Policy and Procedure

8. Section 3 Provisions/Contract Language

9. Reporting Requirements

A. MONTHLY REPORTING

B. ANNUAL REPORTING

C. REPORTING ON PROJECTS WITH MULTIPLE FUNDING SOURCES

10. Internal Section 3 Complaint Procedure

11. Appendices

APPENDIX A: DEFINITIONS

APPENDIX B: MULTIPLE FUNDING SOURCES - CHART

APPENDIX C: SECTION 3 OPPORTUNITIES PLAN

APPENDIX D: BUSINESS STATUS AFFIDAVIT

APPENDIX E: SECTION 3 AND TARGETED SECTION 3 WORKER SELF-CERTIFICATION

APPENDIX F: SECTION 3 JOB ORDER FORM

APPENDIX G: EMPLOYER TRAINING REPORT

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1. Overview of Section 3 Requirements

A. WHAT IS SECTION 3?

Section 3 is a provision of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) that is regulated by the provisions of 24 CFR 75. Section 3 regulations ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed to low-and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low- and very low-income persons.

B. PURPOSE OF THIS DOCUMENT

This policy outlines how the Housing Authority of the City and County of Denver (“DHA”) and its subrecipients, contractors and subcontractors will comply with HUD’s Section 3 requirements in implementing DHA’s Public Housing Financial Assistance, Housing and Community Development (HCD)

Financial Assistance and Lead Hazard Control and Health Homes (LHCHH) Programs. DHA will, to the greatest extent feasible, ensure that employment and other economic opportunities are directed to low-and very low-income persons (Section 3 workers and Targeted Section 3 workers) and to eligible businesses (Section 3 Businesses) and requires the same of its contractors.

DHA may amend its Section 3 Policies and Procedures documents as necessary to ensure continued compliance with HUD’s requirements and/or to reflect updated Section 3 guidance and outreach strategies.

DHA hereby reaffirms its commitment to ensuring that all contractors and any tier subcontractors that are awarded a contract by DHA for work generated through the expenditure of HUD funding shall take all necessary and reasonable steps to provide meaningful, full-time, permanent employment and training to

Section 3 residents. It is further reaffirmed that all vendor/contractors and any tier subcontractors that are awarded a contract for work generated through the expenditure of HUD funding shall take all necessary and reasonable steps to provide contracting opportunities to Section 3 business concerns.

To comply with the Act, the requirement of this policy is to obtain a reasonable level of success in the recruitment, employment, and utilization of DHA residents and other eligible persons and/or businesses by contractors working on contracts partially or wholly funded with HUD monies. DHA shall examine and consider a contractor’s potential for success in providing employment and business opportunities to those covered under Section 3 prior to acting on any proposed contract award.

In response to any Request for Proposals (RFP), Request for Qualifications (RFQ) Invitation for Bids

(IFB) or Invitation for Quotes (IFQ), DHA will require submission of the Section 3 Opportunities Plan, and certification that the respondent will comply with the requirements of Section 3 and this policy.

DHA, in accordance with applicable laws and regulations, has established employment and training requirements that contractors and subcontractors are expected to meet to comply with Section 3 requirements. DHA’s Section 3 requirement is that, to the greatest extent feasible, contractors and any tier subcontractors comply with the Safe Harbor Benchmarks outlined in Section 3.B of this policy. It is the contractor’s responsibility to implement progressive efforts to attain Section 3 compliance. Failure to attain Section 3 compliance in accordance with their contract will subject contractors to penalties including, but not limited to, the withholding of payments.

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C. THRESHOLDS

Threshold 1: Public Housing Financial Assistance | 24 CFR § 75.3(a)

There are no thresholds under Section 3 for public housing financial assistance programs. That means that all funding is covered, regardless of the amount of expenditure or size of contract. Public housing financial assistance means:

• Development assistance provided pursuant to Section 5 of the United States Housing Act of 1937

• Operations and management assistance provided pursuant to Section 9(e) of the 1937 Act

• Development, modernization, and management assistance provided pursuant to Section 9(d) of the 1937 Act

• The entirety of a mixed-finance development project as described in 24 CFR 905.604, regardless of whether the project is fully or partially assisted with public housing financial assistance

Threshold 2: Housing and Community Development (HCD) Financial Assistance | 24 CFR

§ 75.3(a)

Section 3 projects are housing rehabilitation, housing construction, and other public construction projects assisted under HUD programs that provide housing and community development financial assistance when the total amount of assistance to the project exceeds $300,000 of housing and community development financial assistance. Office of Lead Hazard Control and Health Homes (OLHCHH) assistance is not included in calculating whether the assistance exceeds the $300,000 threshold. The project is defined as the site or sites together with any building(s) and improvements located on the site(s) that are under common ownership, management, and financing. The following is a list of examples of programs that provide housing and community development financial assistance:

• Community Development Block Grant (CDBG)

• Community Development Block Grant Disaster Recovery (CDBG-DR)

• Community Development Block Grant Mitigation (CDBG-MIT)

• Recovery Housing Program (RHP)

• HOME Investment Partnership (HOME)

• Housing Trust Fund (HTF)

• Neighborhood Stabilization Program Grants (NSP 1, 2 & 3)

• Housing Opportunities for Persons with AIDS (HOPWA)

• Emergency Solutions Grants (ESG)

• University Partnership Grants

• Economic Stimulus Funds

• 202/811 Grants

• Rental Assistance Demonstration (RAD)

Threshold 3: Lead Hazard Control and Health Homes (LHCHH) Programs | 24 CFR §

75.3(a)

The threshold is $150,000 where the assistance is provided through LHCHH programs, as authorized by

Sections 501 or 502 of the Housing and Urban Development Act of 1970, the Lead-Based Paint

Poisoning Prevention Act, and the Residential Lead-Based Paint Hazard Reduction Act of 1992. Neither

HUD public housing financial assistance nor HUD housing and community development financial assistance is included in calculating whether the assistance exceeds the $150,000 threshold. The project is the site or sites together with any building(s) and improvements located on the site(s) that are under common ownership, management, and financing.

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D. APPLICABILITY

For public housing financial assistance, all funding is covered, regardless of the amount of expenditure or size of a contract. This policy applies to development assistance, operating funds, capital funds, and all mixed-finance development.

For housing and community development financial assistance, this policy applies to housing rehabilitation, housing construction, and other public construction projects that exceed $300,000 or more of housing and community development financial assistance from one or more HUD programs.

Applicability is determined at the project level.

For projects funded with Lead and Hazard Control and Healthy Homes Programs, this policy applies to projects that exceed $150,000.

This policy also applies to projects that include multiple funding sources. Multiple funding source projects include projects that include public housing financial assistance, housing, and community development financial assistance for single or multiple recipients, and the Lead Hazard Control and Healthy Homes

Program.

Section 3 requirements do not apply to:

1) Material Supply Contracts - § 75.3(b),

2) Indian and Tribal Preferences - § 75.3(c), and

3) Other HUD assistance and other Federal assistance not subject to Section 3 §75.3 (d).

However, for financial assistance that is not subject to Section 3, recipients are encouraged to consider ways to support the purpose of Section 3.

2. Prevailing Wage and Labor Hour Analyst

DHA’s Prevailing Wage and Labor Hour Analyst serves as the central point of contact for Section 3 compliance for DHA and its subrecipients, contractors and subcontractors supporting the program.

Subrecipients, contractors, subcontractors and others are encouraged to reach out to DHA’s Prevailing

Wage and Labor Hour Analyst with questions regarding Section 3 compliance by emailing section3@denverhousing.org.

3. Employment, Training, and Contracting Goals

A. SAFE HARBOR COMPLIANCE

DHA will be considered to have complied with the Section 3 requirements and met safe harbor, if they certify that they followed the required prioritization of effort and met or exceeded the Section 3 benchmarks, absent evidence of the contrary.

Prior to the beginning of work, contractors and subcontractors will be required to certify that they will follow the required prioritization of effort for Section 3 workers, Targeted Section 3 workers, and Section 3 business concerns as outlined below in Section 3.C. After completion of the project, on the DHA electronic reporting system, contractors and subcontractors will be required to certify that they followed the prioritization of effort requirements.

mailto:section3@denverhousing.org

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If the contractor and subcontractor does not meet the safe harbor requirements, they must provide evidence that they have made qualitative efforts to assist low and very low-income persons with employment and training opportunities.

B. SAFE HARBOR BENCHMARKS

DHA has established employment and training goals that subrecipients, contractors, and subcontractors should meet to comply with Section 3 requirements outlined in 24 CFR Part 75.9 - for public housing financial assistance or 24 CFR Part 75.19 - for housing and community development financial assistance.

The safe harbor benchmark goals are as follows:

For public housing financial assistance

1) Twenty-five (25) percent or more of the total number of labor hours worked by all workers employed with public housing financial assistance in the PHA’s fiscal year are Section 3 workers;

Section 3 Labor Hours/Total Labor Hours = 25%

And

2) Five (5) percent or more of the total number of labor hours worked by all workers employed with public housing financial assistance in the PHA’s fiscal year are Targeted Section 3 workers, as defined at 24 CFR Part 75.11.

Targeted Section 3 Labor Hours/Total Labor Hours = 5%

For housing and community development financial assistance

1) Twenty-five (25) percent or more of the total number of labor hours worked by all workers on a

Section 3 project are Section 3 workers;

Section 3 Labor Hours/Total Labor Hours = 25%

And

2) Five (5) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Targeted Section 3 workers, as defined at 24 CFR Part 75.21.

Targeted Section 3 Labor Hours/Total Labor Hours = 5%

HUD establishes and updates Section 3 benchmarks for Section 3 workers and/or Targeted Section 3 workers through a document published in the Federal Register, not less frequently than once every three years. Given that the Section 3 benchmarks are subject to change every three years or sooner, DHA will

8 | P a g e review and update the Section 3 Policy every three years, as needed.

It is the responsibility of contractors to implement efforts to achieve Section 3 compliance. Any contractor that does not meet the Section 3 benchmarks must demonstrate why meeting the benchmarks were not feasible. All contractors submitting bids or proposals to the DHA are required to certify that they will comply with the requirements of Section 3.

Section 3 Training and Internships

The number of opportunities must be commensurate with the anticipated maximum contract amount over the contract period (See Fee Schedule and/or Contract Requirements in the Solicitation for indication of anticipated contract amount).

Section 3 Contracting

DHA requires that all contractors and any tier subcontractors, to the greatest extent feasible, direct 25% of the contract value to Section 3 Business Concerns.

Section 3 businesses seeking a contract or subcontract shall be responsible for submitting evidence, if requested, to demonstrate to DHA’s satisfaction that the business concern is responsible and can perform successfully under the terms and conditions of the proposed contract. Contractors must incorporate and enforce the provisions of the Section 3 policy and numerical requirements in all tier subcontracts.

C. CERTIFICATION OF PRIORITIZATION OF EFFORT FOR

EMPLOYMENT, TRAINING, AND CONTRACTING

EMPLOYMENT AND TRAINING

Under DHA’s Section 3 Program, contractors and subcontractors should make best efforts to provide employment and training opportunities to Section 3 workers in the priority order listed below:

For public housing financial assistance

1) To residents of the public housing projects for which the public housing financial assistance is expended;

2) To residents of other…