INVITATION FOR BIDS

FOR

SIGN REMOVAL & REPLACEMENT SERVICES

IFB-426007

Issued July 27, 2026

Purchasing Contact:

Michelle Davis

Procurement Specialist

For:

City of Longmont

Public Works Operations

Longmont, CO 80501

IFB-426007 Sign Removal & Replacement Services PAGE 2 OF 24

INVITATION FOR BIDS (IFB)

#IFB-426007

Contact: Michelle Davis Email Address: Michelle.Davis@longmontcolorado.gov Telephone Number: 303-651-8343

Bids must be received electronically in the Rocky Mountain E-Purchasing System no later than August 12, 2026 prior to 2:00 p.m. MT. Bids will be time-stamped by the Rocky Mountain E-Purchasing System upon receipt.

A Public Bid Opening will be held on August 12, 2026 at 2:00 p.m. MT at the following Microsoft Teams meeting:

Join: https://teams.microsoft.com/meet/235267838068048?p=vs7orc3d8eBrFf4Eqj Meeting ID: 235 267 838 068 048 Passcode: np9S93F7

The City will only accept bids submitted in the Rocky Mountain E-Purchasing System and will not accept hardcopy bids, or bids submitted by any other means. If you have questions or need assistance, contact BidNet support at 800-835-4603. After uploading bid documents, you must click the SUBMIT button. The City will not accept uploads that are “saved” but not “submitted”. To verify that your bid was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status.

LIVABLE WAGE REQUIRED: For new contracts for provision of services issued after January 1, 2026, contractors must pay at least a minimum livable wage of $26.18 per hour or $54,454.40 annually, not including fringe benefits, to full time employees of the contractor for work performed and billed under this Contract. The City may annually adjust the required livable wage to account for inflation.

Schedule of Events (subject to change) All times are local Colorado (MT) time

IFB Issued: July 27, 2026 Inquiry Deadline: August 3, 2026 at 5:00 p.m.

Final Addendum Issued: August 6, 2026 Bid Due Date and Time and Public Opening: August 12, 2026 prior to 2:00 p.m.

City of Longmont solicitation documents are available solely on the Rocky Mountain E-Purchasing System (“RMEPS” - www.bidnetdirect.com/city-of-longmont). Interested bidders are responsible for verifying receipt of all applicable documentation, including any associated addenda. The City of Longmont cannot guarantee accurate information if obtained from sources other than RMEPS.

The City of Longmont reserves the right to cancel this Invitation to Bid; reject any Bid, in whole or in part;

to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received; when it is in the City's best interest to do so.

The successful bidder shall provide the City with a Certificate of Insurance for all policies required in the Contract documents.

No bidder may withdraw a Bid for a period of 60 days after the date fixed for opening the Bids.

https://teams.microsoft.com/meet/235267838068048?p=vs7orc3d8eBrFf4Eqj

IFB-426007 Sign Removal & Replacement Services PAGE 3 OF 24

IT IS UNLAWFUL AND UNETHICAL FOR ANY PERSON TO OFFER, GIVE OR AGREE TO GIVE ANY CITY EMPLOYEE, CITY OFFICIAL OR FORMER CITY EMPLOYEE, OR FOR ANY CITY EMPLOYEE, CITY OFFICIAL OR FORMER CITY EMPLOYEE TO SOLICIT, DEMAND, ACCEPT OR AGREE TO ACCEPT FROM ANOTHER PERSON, A GRATUITY OR AN OFFER OF EMPLOYMENT IN CONNECTION WITH ANY DECISION, APPROVAL, DISAPPROVAL, RECOMMENDATION OR PREPARATION OF ANY PART OF A PROGRAM REQUIREMENT OR

A PURCHASE REQUEST, INFLUENCING THE CONTENT OF ANY SPECIFICATION OR PROCUREMENT

STANDARD, RENDERING OF ADVICE, INVESTIGATION, AUDITING OR IN ANY OTHER ADVISORY CAPACITY

IN ANY PROCEEDING OR APPLICATION, REQUEST FOR RULING, DETERMINATION, CLAIM OR

CONTROVERSY, OR OTHER PARTICULAR MATTER, PERTAINING TO ANY PROGRAM REQUIREMENT OR A

CONTRACT OR SUBCONTRACT, OR TO ANY SOLICITATION OR PROPOSAL THEREFORE.

IT IS UNLAWFUL AND UNETHICAL FOR ANY PAYMENT, GRATUITY OR OFFER OF EMPLOYMENT TO BE MADE BY OR ON BEHALF OF A SUBCONTRACTOR UNDER A CONTRACT TO THE PRIME CONTRACTOR OR HIGHER TIER SUBCONTRACTOR OF ANY PERSON ASSOCIATED THEREWITH, AS AN INDUCEMENT FOR THE

AWARD OF A SUBCONTRACT OR ORDER.

CITY OF LONGMONT

Michelle Davis Procurement Specialist Purchasing and Contracts

NOTE: This form can be provided in alternative formats for disabled citizens. Contact Human Resources at 303-651-8609 for information.

IFB-426007 Sign Removal & Replacement Services PAGE 4 OF 24

TABLE OF CONTENTS

SECTION I. BACKGROUND AND PURPOSE

SECTION II. SCOPE AND REQUIREMENTS

SECTION III. ADMINISTRATIVE INFORMATION

ATTACHMENT A: BID SUBMITTAL DOCUMENTS

ATTACHMENT B: CONTRACT EXCEPTIONS

ATTACHMENT C: WORK ORDER EXAMPLE

ATTACHMENT D: ASSEMBLY AND INSTALLATION DETAILS

ATTACHMENT E: SAMPLE CONTRACT

IFB-426007 Sign Removal & Replacement Services PAGE 5 OF 24

SECTION I. BACKGROUND AND PURPOSE

A. Purpose

The City of Longmont (City) is seeking bids from qualified contractors to provide, install, and remove regulatory, warning, and street name signs throughout the City on an on-call, as needed basis. The work to be completed under this contract are within rights of way or adjacent to public streets.

SECTION II. SCOPE AND REQUIREMENTS

A. Scope of Services

1. The work consists of installing and removing regulatory signs, warning signs, and street name signs. Dimensions, patterns, locations, and details will be shown on plans or detailed by the Project Manager. The Contractor shall provide all labor, supervision of labor and any equipment, signs, and fasteners required to perform the work.

2. The Contractor must provide the Project Manager with the removed blanks once each removal and installation is complete. A visual inspection of the installed signs will be performed by a City Inspector prior to payment.

3. The City will provide the Contractor with a work order that includes the required completion date which will be a minimum of 2 weeks from the date of the work order. It is the responsibility of the Contractor to notify the Project Manager when the work will be performed and when it has been completed. The approved notification method including email or phone and will be agreed upon after the Contract has been awarded.

An example of the work order is included as Attachment C.

4. Weekly work logs shall be submitted by the Contractor to the Project Manager in a timely manner. Format and timing will be agreed to after the contract is awarded.

5. The Contractor is responsible for providing adequate training and direction to employees to ensure that proper installation procedures are followed.

B. Specifications

The Contractor must have a copy of the applicable specifications on the job site at all times.

1. The Contractor will provide the following sign materials:

a. Sign substrates shall be > .080 aluminum.

b. Street blades will be extruded aluminum and will be a standard height of 9”.

c. All sign sheeting is to be 3M class XI diamond grade material.

d. If electrocut film is used as background color, i.e.: stop signs and street name signs, it shall be 3M EC film.

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e. Imaging shall be provided using 3M EC Film Series 1170. Inks must meet MUTCD standards.

2. Removal may include, but is not limited to, riveted, screwed, bolted, and banded signs.

Replace with 100% compatible hardware of equal or better quality.

3. All signs shall be fabricated with 3M DG Cubed Series 400, ASTM TYPE XI sign face sheeting materials.

4. All signs are to be .080 gauge, 6061-T6 or 5052-H38 Aluminum Alloy treated with Alondine 1200 Conversion Coating, 3/8” holes punched, center on top and bottom, horizontal axis with standard 1-1/2” radius corners.

5. Street blade assembly shall consist of 2 street blades, 2 cherry-mate #34 rivets, 2 PVC spacers measuring ½” in diameter by 1 ¾” in length, 4 aluminum shell steel pin drive rivets with washer, and 1 section of 14 gauge Telespar post measuring 1 ¾”x 1 ¾” square and 2 feet in length. See Attachment D for assembly and installation details.

6. All signs shall have 3M Date Sticker, GDS-100 applied to the back of the sign.

7. Telespar posts shall be 2”x2” square and the base will be 2-1/4”x2-1/4” x 3’ (standard 12-gauge aluminum).

C. Pricing

1. The Contractor must submit time and materials pricing on the Bid Schedule which will be held by the Contractor throughout the initial Contract term.

2. The cost for any requested work will be based on the rates submitted with this Bid.

3. The City will not pay trip charges or service call fees for this Contract. Pricing submitted shall include all parts, materials, equipment, forms, services, disposal fees, fuel surcharges, mileage, labor, utilities, royalties, tools, and any other fees or charges necessary for all of the scheduled service as detailed in the scope of services.

4. Overtime hours will be paid at the City representative’s discretion. The City will not pay overtime unless its representative requests work be done after hours.

D. Period of Award

The effective date of providing the required product and services shall be for a period of 1 year, and may be renewable for four (4) additional one-year periods.

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If the City desires to extend the contract, not later than thirty (30) days prior to expiration, the City shall send a notice in writing to the awarded bidder requesting firm pricing for the next 12-month period. After the City evaluates the firm pricing bid, it will determine whether to extend the contract. All awards and extensions are subject to annual appropriation of funds. The provisions of the foregoing paragraphs with respect to extensions of the terms of the contract shall be null and void if the contract has been terminated or revoked during the initial term or any extension thereof. All decisions to extend the contract are at the option of the City.

E. Minimum Mandatory Qualifications of Bidder

1. Priced Proposals will be considered only from Contractors who have at least 2 years in sign removal and replacement applications, are financially responsible, and have experienced personnel able to perform the required services.

2. Contractor must have and maintain all required permits, licenses, and agreements necessary and required to perform the Scope of Work contained within.

3. The Contractor must respond to non-emergency calls/requests within 48 hours of request.

4. The Contractor must be available after-hours for emergency work, if assigned.

5. A minimum of three (3) references for contracts of similar scope is required.

6. The Contractor must meet the criteria outlined above and submit the attached, completed Bid Submittal Documents, which includes the following:

a. Bid Proposal

b. Bidder’s Qualification Data

c. Bidder’s Officials’ Data

d. References

e. Subcontractors and Related Data

f. Bid Schedule

Do not leave any areas blank. If there is a section that does not apply, indicate so by writing “N/A”. If a price on the Bid Schedule is included in another line item or as part of the total bid, notate that in the line but do not leave it blank.

F. Warranty For a period of 365 days commencing with installation, all labor and materials installed under this Contract shall be warranted to be in satisfactory working order and condition. Upon written notice from the City, the Contractor shall immediately repair or replace at their own expense all or any parts that may prove to be defective during the period of this warranty, whether installed initially or as repair or replacement under this warranty.

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The Contractor further warrants that any such repair or replacement shall remain in satisfactory working order and condition for a period of 365 days after the repair is made or the replacement parts installed.

G. Additional Requirements

1. Work Hours

a. Standard business hours are defined as work between 7:00 am – 5:00 pm on weekdays, unless approved by a City representative.

b. Work on streets classified as arterials or collectors may be limited to 8:30 a.m. and

3:30 p.m.

c. Work on State Highways (US 287 Main Street, SH 119 Ken Pratt Boulevard, and SH 66) is subject to additional time restriction. Please refer to the Colorado Department of Region 4 Lane Closure Strategy for lane closure restrictions. This document can be found online at:

https://www.codot.gov/safety/traffic-safety/assets/work-zones/lane-closure-strategies/cdot-r4-lane-closure-strategy_digital-version.pdf

d. Work near schools will be restricted to best accommodate school drop-off and pick-up times.

e. No work is allowed on Saturdays, Sundays and the following holidays: Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Christmas Day, or New Year's Day. Emergency work and work done outside normal business hours including days, evenings, nights and holidays may be granted in writing if determined necessary the City representative.

2. Weather Days

Unseasonably inclement weather shall mean any weather condition sufficient to prevent all work from proceeding as determined by the City Project Manager. A weather day will not be granted if the Contractor performs any work, other than cleanup required because of unseasonable inclement weather during that day. It is the Contractor’s responsibility to contact the Project Manager if they desire a weather day be granted.

3. Use of Streets by Trucks and Commercial Vehicles

a. The Contractor shall comply with the City of Longmont Municipal Codes with regard to Truck Routes and overweight vehicles. A Truck Route Map for the City of Longmont can be found online at https://longmontcolorado.gov/wp-content/uploads/2024/07/truck-route-mappdf.pdf

b. It is unlawful for any truck or other commercial vehicle having a total empty weight in excess of 7,000 pounds to be driven on any public streets within the City of Longmont, other than those specifically designated by official signs to constitute a truck route.

https://www.codot.gov/safety/traffic-safety/assets/work-zones/lane-closure-strategies/cdot-r4-lane-closure-strategy_digital-version.pdf https://www.codot.gov/safety/traffic-safety/assets/work-zones/lane-closure-strategies/cdot-r4-lane-closure-strategy_digital-version.pdf https://longmontcolorado.gov/wp-content/uploads/2024/07/truck-route-mappdf.pdf https://longmontcolorado.gov/wp-content/uploads/2024/07/truck-route-mappdf.pdf

IFB-426007 Sign Removal & Replacement Services PAGE 9 OF 24

c. It shall be an affirmative defense to the provisions of the code that the driver of any excluded vehicle traveling over such prohibited streets for the immediate purpose of delivering or picking up materials or merchandise, for providing services or for reaching the final destination which occurs on these street, provided such excluded vehicles enter such streets at the truck route intersection nearest the destination of the vehicle and proceed thereon no farther than the nearest truck route intersection thereafter.

d. A person who violates the provisions of this chapter, upon conviction thereof, shall incur a fine, which shall not be suspended, in any amount not less than twenty-five dollars nor more than three hundred dollars for any single violation within a twelve month period and shall be fined in an amount not less than fifty dollars for any second or subsequent violation occurring within such twelve month period of which the minimum fine amount shall not be suspended.

e. The affirmative defense provisions of the code and the Work in the Right-of-Way permit allow trucks involved in actual painting operations. However, trucks must make use of the truck routes as specified while traveling to/from painting destinations.

4. Use of Private Property

The Contractor shall not park any vehicle or equipment or stockpile materials on private property without prior written permission of the owner submitted to the Project Manager. When materials and equipment are stored on private property, the property shall be returned to a condition equal to or better than the condition prior to using the property.

5. Conduct

a. The Contractor understands that when entering into this contract that they are representing and working for the City of Longmont.

b. The Contractor and the Contractor's employees and subcontractors will be required to treat citizens and motorists with a helpful and courteous nature regardless of the situation. All work and behavior of the work force shall comply with City of Longmont ordinances. Violations of City ordinances by the Contractor work force may result in termination of the contract at the discretion of the City of Longmont.

6. Storage of Materials

The Contractor is responsible for acquisition of any storage facilities necessary for completion of the work. Any storage of materials or equipment within the road right-of-way for more than 6 hours shall be prohibited unless previously approved as part of the required Work in the Right-of-Way permit.

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7. Traffic Control

a. Work in the roadway must meet the requirements set forth in accordance with

Section 614 of the Colorado Division Highways Standard Specifications and in accordance with the latest edition of the Manual on Uniform Traffic Control Devices.

b. At no time shall the Contractor drive against traffic.

c. At no time shall any road be completely closed for the purpose of replacing a sign.

d. During non-work periods (evenings, holidays etc.), all work equipment, materials, and traffic control devices shall be removed from the right-of-way and all traveled lanes shall be free of hazards and open to traffic.

e. There will be no separate payment for traffic control. Traffic control is incidental to the contract and must be included in the individual unit prices for the project. Traffic control includes all signage, arrow boards, variable message boards, flaggers, or other traffic control devices required.

8. Cooperation Between Contractors

Street construction within the limits of the work may be underway by others during the period of this contract. The Contractor shall cooperate with any other contractor under contract with the City or working under a utility agreement with the City.

9. Incidentals

Bid shall include all parts, materials, equipment, forms, services, disposal fees, fuel surcharges, personnel, mileage, shipping, labor, permits, utilities, royalties, tools, traffic control, barricades, clean-up and any other fees or charges necessary for all of the scheduled service as detailed in the scope of services. Items not shown on the Specifications but which are necessary to complete the work will be considered a part of the Project whether specified or not.

10. Fees, Licenses & Permits

The successful contractor is responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. In addition, the successful contractor shall be responsible for complying with any applicable federal, state, and municipal laws, codes and regulations in connection with the execution of the services. All equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law.

a. The Contractor and any necessary subcontractors will be required to have or obtain a current City of Longmont Contractor's License, which will be obtained at his expense and will not be paid for separately.

b. The Contractor will be required to have a current Longmont Sales and Use Tax License.

The license will be obtained at his expense and will not be paid for separately.

c. The Contractor shall obtain all other necessary permits required to complete the contract.

11. Disturbance

The Contractor shall make every effort to minimize the disturbance of existing areas to remain and adjacent areas during the work. Disturbed areas shall be returned to a condition equal or better than the original condition. No disturbance is to occur in areas

IFB-426007 Sign Removal & Replacement Services PAGE 11 OF 24 outside of designated Project Limits at any time. Restoration of disturbed areas including repair to any landscape areas, removal and replacement any concrete broken during work within these areas and/or inside the Project Limits shall be a requirement of this project at no additional cost to the Owner. Repair and/or replacement resulting from any damage or disturbance caused by the Contractor’s vehicles is also included in this Section.

12. Miscellaneous

All pricing shall be on the forms provided.

13. Current Standards All work and/or materials must meet current standards in force by recognized technical and professional societies including OSHA, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories, and national, federal, state, county, and local laws, codes and ordinances.

14. Subcontractors & Assignment

The Contractor’s work force is expected to perform the work under this contract. The Contractor shall not assign or subcontract the work, or any part thereof, without the previous written consent of the City of Longmont’s Project Manager, nor shall they assign, by power of attorney or otherwise, any of the money payable under the Contract unless written consent of the City of Longmont has been obtained. No right under the Contract, nor claim for any money due or to become due shall be asserted against the City of Longmont, or persons acting for the City of Longmont, by reason of any so-called assignment of the Contract or any part thereof, unless such assignment has been authorized by the written consent of the City of Longmont. In case the Contractor(s) is permitted to assign moneys due or to become due under the Contract, the instrument of assignment shall contain a clause subordinating the claim of the assignee to all prior liens for services rendered or materials supplied for the performance of the work.

15. Evaluation Process

Submitted bids will be evaluated based on the Total Cost of the Current Plan detailed on the Bid Schedule. Additional line items, expenses, surcharges, and references will also be part of the evaluation. Price is the determining factor for award.

16. Security Clearance and Criminal Background

All employees provided by the Contractor for assignment in any City of Longmont facility must have a clean criminal background. Background checks must be cleared through a City approved source and be paid for by the Contractor. State of Colorado background checks with less than 7 years of documentation must be accompanied by a background check from a previous state of residence.

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SECTION III. ADMINISTRATIVE INFORMATION

A. Bid Process Subject to Purchasing Code

1. Bidding shall be conducted subject to the Purchasing Code, Chapter 4.12 of the

Longmont Municipal Code, (LMC).

2. The City of Longmont Purchasing Code (L.M.C. 4.12.190) establishes a preference for doing business with local and small, local companies. The following applies to this Bid:

a. Local businesses will be provided a 5% preference for sums not exceeding $100,000.

For sums exceeding $100,000, a 5% preference will be applied to the first $100,000 of the bid.

b. Small businesses will be provided a 2.5% preference in addition to the local business preference for sums not exceeding $100,000. For sums exceeding $100,000, the applicable preference will be applied to the first $100,000 of the bid.

3. Applicable definitions are as follows:

a. “Local” means an active business that has: (1) an unrevoked Longmont Sales and Use

Tax License, (2) a physical location with at least one employee operating legally within the Longmont city limits, and (3) is not delinquent in any payment or filing obligation related to City taxes.

b. “Small business” means a local business with 35 or fewer employees. In order to qualify as small, you must first qualify as local.

B. Issuing Office

The City’s Contact listed herein is to be the sole point of contact concerning this IFB. Bidders shall not directly contact other personnel regarding matters concerning this IFB or to arrange meetings related to such.

C. Official Means of Communication

All official communication from the City to bidders will be via postings on an electronic solicitation notification system, Rocky Mountain E-Purchasing System (RMEPS), bidnetdirect.com/city-of-longmont.

The Procurement Specialist will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of award. It is incumbent upon bidders to carefully and regularly monitor the RMEPS for any such postings.

The City of Longmont does not guarantee accurate information obtained from sources other than RMEPS.

http://www.bidnetdirect.com/city-of-longmont

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D. Inquiries

Prospective bidders may make written inquiries by email before the written inquiry deadline concerning this IFB to obtain clarification of requirements. The City will not accept inquiries after the deadline. Send inquiries regarding this IFB (be sure to reference IFB number) to:

Email: Michelle.Davis@longmontcolorado.gov Subject Line: IFB-426007

The City will publish responses to bidders’ inquiries as an addendum on RMEPS in a timely manner. Bidders cannot rely on any other statements that clarify or alter any specification or other term or condition of the IFB.

Should any interested bidder, sales representative, or manufacturer find any part of the listed specifications, terms and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the Procurement Specialist of such matters immediately upon discovery.

E. Addenda

Any explanations or corrections shall be made as Addenda to the documents and shall be published on RMEPS for all Bidders. Bidders shall acknowledge receipt of all Addenda in the appropriate spaces provided in the Bid Submittal Documents. Oral explanations and interpretations made prior to the Bid Opening will not be binding. No Addenda will be made within the 4 days just prior to the Bid Opening, unless the Bid Opening is postponed or canceled.

F. Bid Forms

1. The City of Longmont shall publish the official Invitation for Bid documents on RMEPS.

These Documents will state the location and description of the proposed Work and will show the estimate of the various quantities of work to be performed, materials to be furnished, the time in which the work must be completed, and the date and time of the opening of the Bids. The Bid Documents will also state any special provisions or requirements, which vary from or are not contained in the Standard Specifications. All forms bound with or attached to the Bid Forms are a necessary part thereof and must not be detached. Bids must be in ink or printed. No Bid alterations or interlineations will be permitted, unless made before submission and initialed and dated. If initialed, the City may require the Bidder to identify the alteration so initialed. No partial sets of Documents and Specifications will be issued.

2. Each Bid must contain the full name(s) and post office address of the bidder(s), and any person signing any Bid as agent of another, or of a firm, must furnish legal evidence of authority to do so.

3. A person who submits a Bid and affixes "President," "Secretary," "Agent," or other designation to his or her signature, without disclosing the principal, may be personally held to the Bid.

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4. The City will not consider more than one Bid from an individual, firm, partnership, or corporation under the same or different names. Evidence that any bidder is interested in more than one Bid for the same work will be cause for rejection of all such Bids. Collusion between the bidders will be considered sufficient cause for the rejection of all affected Bids. A party quoting prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a direct Bid on the bidder's own behalf.

5. Discrepancies. In the event of a difference between extended price and unit price of the

Bid, the unit price governs.

6. Modifications. Modifications to Bids already submitted will be allowed if received prior to the time specified in the Invitation to Bid. Modifications shall be submitted as such, and shall not reveal the total amount of either the original or revised Bids. The modifications shall be in writing and shall be signed in the same manner and by the same person(s) who signed the Bid.

7. Minor Informalities. Minor informalities are matters of form rather than substance evident from the response or insignificant mistakes that can be waived or corrected without prejudice to other vendors. The Procurement Specialist may waive such informalities or allow the vendor to correct them depending on which is in the best interest of the City

8. Withdrawal of Bid. A Bidder may withdraw a Bid at any time prior to the time Bids are to be opened, by written request of the Bidder. Any such request shall be signed in the same manner as, and by the same person(s) who signed the Bid Submittal Documents.

9. Alternate Bid. Whenever Alternate Bids are called for specifying the use of several different classes of materials or types of improvements for the same work, all bidders are requested to submit prices for use of each of the several classes of materials or types of improvements as specified. The material to be used or the type of improvement to be adopted will be selected by the City after the Bids have been opened and read. Unless otherwise specifically provided in the specifications for the improvement, Bids shall be made upon each and every item shown on the blank Bid Schedule.

10. Variation in Estimated Quantities. The Contractor must reasonably expect a variation in the estimated quantities from the actual quantities and no claims will be allowed for anticipated profits, for loss of profits or for damage of any sort because of a difference between the estimate of any item and the amount of the item actually required. The City reserves the right to eliminate items from the Bid Schedule when the City deems it in its best interest.

G. Familiarization with the Work and Site Conditions

Before submitting Bids, prospective Bidders shall familiarize themselves with the work, the site(s) where the work is to be performed, local labor conditions and all laws, regulations and other factors affecting performance of the work. Bidders shall carefully correlate their observations with requirements of the Contract and otherwise satisfy themselves as to the expense and difficulties attending performance of the

IFB-426007 Sign Removal & Replacement Services PAGE 15 OF 24 work. The submission of a Bid constitutes a representation of compliance by the Bidder. There will be no subsequent financial adjustment for lack of such familiarization.

H. Requests for Explanation

Bidders should notify the City of any discrepancies in or omissions in the Scope or Specifications. Any Bidder may submit a written request for an explanation or correction of any part of the Contract, to the Project Manager a minimum of seven days prior to the Bid Opening. The person submitting the request shall be responsible for its prompt delivery.

I. Bid Pricing

1. Unit Price Bid Schedule – if applicable. When the City requests Unit Prices, the Bidder shall fully complete the schedule of unit prices included in the Bid Schedule Form. If there is a line item not being bid or is included as part of another line item or service, notate it on that line of Bid Schedule as “included”, “N/A”, or $0.

2. When the City includes an additional amount on the Bid Schedule for minor contract revisions and the City has estimated bid quantities on the schedule, Bidders shall include that add amount in the total Bid price.

3. The total of all the unit prices bid multiplied by the estimated quantity of each item shall be the total Bid price. The City will pay for the final measured, used, or delivered quantities at unit prices in the Bid.

J. Livable Wage Required

For new contracts for provision of services issued after January 1, 2026, Contractor must pay at least a minimum livable wage of $26.18 per hour or $54,454.40 annually, not including fringe benefits, to full time employees of the Contractor for work performed and billed under this Contract. The City may annually adjust the required livable wage to account for inflation. This requirement will not apply to contracts that are exempt from the Purchasing Code (L.M.C. §4.12) or when using non-City funds.

Contractor certifies that it will comply with this wage requirement. The minimum livable wage requirement shall be binding upon the assignees and successors in interest of this Contract.

The City reserves the right to audit Contractor’s records to ensure compliance with this provision. If the City finds that the Contractor has violated this provision, the City shall notify the Contractor in writing.

The Contractor will have 30 days to come into compliance including the payment of any back wages required. If the Contractor remains out of compliance after 30 days, the City may terminate the Contract and pursue available remedies for breach of contract.

K. Taxes

Pursuant to § 39-26-114, C.R.S. and §§ 4.04.090 and 4.04.290, Longmont Municipal Code as amended, the City of Longmont is exempt from paying sales or use taxes. Materials and equipment purchased solely for City projects, that will become a permanent part of the final project, are tax exempt. Contractors and all subcontractors must obtain their own tax exempt number and certificate of exemption from the

IFB-426007 Sign Removal & Replacement Services PAGE 16 OF 24

Colorado State Department of Revenue for each project. The Contractor must furnish a copy of such certificate to the City before purchasing any materials or beginning any construction work. The City will furnish its tax exempt numbers for the Contractor to reference when applying for its own tax exempt number.

L. Submission of Bids

1. One copy of the completed Bid Submittal Documents must be submitted online through

RMEPS. The City will not accept hard copy bids or bids submitted by any other means.

2. Bidders that do not successfully upload and submit all required documents by the Due Date and Time will not be considered for award. It is recommended that bidders allow ample time to upload and submit documents and confirm that the submission was successful. Bid submissions will be time-stamped by RMEPS upon receipt. The City is not obligated to accept bids from bidders that fail to upload and submit documents on time for any reason.

3. Note that your bid must be successfully submitted and not just uploaded. You will receive a “Bid Submission Confirmation” pop-up window prior to final submission. If you are unsure if your documents were submitted successfully, contact Bidnet Support at 800- 675-4603 or verify via the Bid Management tab in your account that the documents are not in “Draft” status.

Timely submission of Bids is the Bidder's responsibility.

M. Modification or Withdrawal of Bids

Bids may be modified or withdrawn by the bidder prior to the established due date and time.

N. Acceptance of Bid Content

The City will act upon the Bids with reasonable promptness after the opening of the Bids. The acceptance of a Bid will be a written Notice of Award signed by the duly authorized representative of the City. No other act of the City shall be necessary to constitute acceptance of a Bid. The acceptance of a Bid binds the successful Bidder to execute the required Contract and take all action necessary to fulfill the Contract.

The contents of the bid submittal (including persons specified to implement the project) of the successful contractor shall become contractual obligations into the contract award. Failure of the successful bidder to perform in accordance with these obligations may result in cancellation of the award and such bidder may be removed from future solicitations.

O. Certification of Independent Price Determination

1. By submission of this bid each bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, that in connection with this procurement:

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a. The prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

b. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to the Bid Due Date and Time, directly or indirectly, to any other bidder or to any competitor; and

c. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

2. Each person signing the Bid Acknowledgement form of this bid certifies that:

a. He is the person in the bidder’s organization responsible within that organization for the decision as to the prices being offered herein and that he has not participated, and will not participate, in any action contrary to (1)(a) through (1)(c) above; or

b. He is not the person in the bidder’s organization responsible within that organization for the decision as to the prices being offered herein but that he has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to (1)(a) through (1)(c) above, and as their agent does hereby so certify; and he has not participated, and will not participate, in any action contrary to (1)(a) through (1)(c) above.

3. A bid will not be considered for award where (1)(a), (1)(c), or (2) above has been deleted or modified. Where (1)(b) above has been deleted or modified, the bid will not be considered for award unless the bidder furnishes with the bid a signed statement which sets forth in detail the circumstances of the disclosure and the City’s Purchasing and Contracts Manager, or designee, determines that such disclosure was not made for the purpose of restricting competition.

P. Receipt of Bids

1. Opening of Bids. The sealed Bids will be opened publicly and read aloud at the time, date, and place set in the Invitation to Bid. Late bids will not be accepted. Bidders or their authorized agents are invited to be present and may examine any Bid after opening. A bid recap shall be made available on RMEPS as soon as practicable after the bid opening.

2. Irregular Bids. Bids may be rejected if they show any omission, alteration of form, additions not called for, conditional Alternate Bids, or irregularities of any kind which, in the opinion of the City, tend to make the Bid indefinite or ambiguous. The City may reject Bid submittals with prices which are obviously unbalanced as determined by the Purchasing and Contracts Manager. Contracts will be awarded only to responsible Bidders capable of performing the class of work contemplated.

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3. Collusion. Bids will be rejected if there is reason for believing that collusion exists among the Bidders. Participants in such collusion are subject to suspension and debarment pursuant to the Purchasing Code.

4. Qualification of Bidders. For certain projects, the City may require potential bidders to submit information regarding the bidders' qualifications. The requirement for such information will be identified in the Invitation to Bid or elsewhere in the Bid Documents.

Any information requested by or on file with the City may be used to qualify or disqualify potential bidders.

Q. IFB Response/Material Ownership

All material submitted regarding this IFB becomes the property of the City of Longmont, unless otherwise noted in the IFB.

R. Examination of Bids

1. All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the Bid Documents will be available for public scrutiny, unless the Bidder specifically requests confidential treatment of some or all of its commercial data. Requests for confidentiality shall be in writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified.

Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute.

2. The City will not consider a Bid in its entirety, nor total Bid price information, to be confidential/proprietary.

3. If unit prices are required and are the basis of award, Bidder may not designate unit pricing as proprietary financial information. If unit prices are required but are not the basis for award, Bidder may designate unit pricing as proprietary financial information.

S. Acceptance of Bid Content

The contents of the Bid (including persons specified to implement the project) of the awarded bidder shall become contractual obligations into the contract award. Failure of the awarded bidder to perform in accordance with these obligations may result in cancellation of the award and the City may remove such bidder from future solicitations.

T. Rejection of Bids

City of Longmont reserves the right to reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received; when it is in the City's best interest to do so.

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The City of Longmont reserves the right to accept the Bid which, in the opinion of the City, will best suit the City's purpose.

U. Award of Contracts

1. Any or all Bids may be rejected or informalities in bids may be waived at the option of the City.

2. The award of the Contract is contingent upon securing an acceptable Bid which will fall within the amount of funds available for the contracted services.

3. Bidders who are either a Local Business or a Small Business as defined in the Longmont Municipal Code are to certify themselves as such on the Bid Submittal Documents included in this Invitation for Bids and to be returned with your bid. For purposes of award, bidders meeting these criteria will have the applicable percentage deducted from the amount of their bid to determine the apparent low bidder only. The award will be made at the dollar amount of the successful Bidder’s submittal.

4. Lowest Responsible Bidder. In determining Lowest Responsible Bidder, the City will consider the factors listed below in addition to price. A bidder may be rejected if, in the judgment of the City, the bidder does not comply with or meet the criteria defined in one or more of these factors.

a. The ability, capacity and skill of the Bidder to perform the Contract or provide the services required.

b. The ability of the Bidder to perform the Contract or provide the service promptly or within the time specified, without delay or interference.

c. The character, integrity, reputation, judgment, experience and efficiency of the

Bidder, to be determined at the sole and absolute discretion of the City.

d. The quality of performance on previous City Contracts or services. Failure on the part of any Bidder to carry out a previous contract satisfactorily shall be deemed sufficient cause for disqualification.

e. The experience of the Bidder and the availability of equipment necessary to complete the current project. Sufficient cause for disqualification of the Bidder will exist if, in the City's opinion, the Bidder does not have adequate experience or equipment to properly perform the Work under the Contract.

f. The sufficiency of the financial resources and ability of the Bidder to perform the

Contract or provide the service.

g. The quality, availability, and adaptability of the supplies or contractual services to the particular use required.

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h. The ability of the Bidder to provide future maintenance and service for the use of the subject of the contract.

i. Debarment or suspension pursuant to L.M.C Sections 4.12.370 through, and including

4.12.390, LMC.

V. News Releases

Neither the City, nor the bidder, shall make news releases pertaining to this IFB prior to execution of the contract without prior written approval of the other party. The City’s Public Information Office provides written consent on the City’s behalf.

W. Bid Cancellation

The City reserves the right to cancel this Bid at any time, without penalty.

X. Protested Solicitations and Awards

Any actual or prospective bidder who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the City’s Purchasing and Contracts Manager. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto.

With regard to requirements or specifications set forth in this Bid, it is important for bidders to note that a challenge should be made within three calendar days of when the item being protested is known.

Y. Contract

A sample copy of the contract the City will use for the services specified in this IFB is included as Attachment for your review. The contract is only a sample and bidders are not to complete it at this time.

Please note in your bid any requests for exceptions and modifications to the contract. Significant exceptions or modifications to the contract may be reason for considering a bid nonresponsive.

Z. Incurring Costs

The City is not liable for any cost incurred prior to issuance of a legally executed contract and/or an official City purchase order.

AA. Insurance

The awarded bidder will be required to, at its own cost, secure and continuously maintain through the term of the contract the minimum insurance coverages listed below, with forms and insurers acceptable to City. In addition, the awarded bidder will be required to maintain such coverages for the insurance listed in paragraphs 1, 3 and 4 below for two additional years. For any claims-made policy, awarded bidder shall include the necessary retroactive dates and extended reporting periods to maintain continuous coverage.

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1. General liability, including contractual liability, of at least $1,000,000 per each occurrence plus an additional amount adequate to pay related attorney's fees and defense cost.

Coverage shall include bodily injury, property damage, personal injury, and contractual liability.

2. Comprehensive Automobile Liability with minimum limits for bodily injury and property damage coverage of at least $1,000,000 per each occurrence plus an additional amount adequate to pay related attorneys' fees and defense costs, for each of awarded bidder’s owned, hired or non-owned vehicles assigned to or used in performance of the contract.

3. Workers' Compensation according to the Workers' Compensation Act of the State of Colorado and Employer's Liability with limits of at least $500,000.

4. The required general liability and comprehensive automobile liability policies shall contain endorsements to include City and its officers and employees as additional insureds. The required professional liability and workers’ compensation policies or coverages shall not contain endorsements including the City, its officers or employees as additional insureds. Every policy required above shall be primary insurance. Any insurance or self-insurance benefits carried by City, its officers, or its employees, shall be excess and not contributory to that provided by awarded bidder.

5. Awarded bidder shall, upon request, provide City a certified copy of each required policy.

6. As evidence of the insurance coverages required by the contract, before beginning work under the contract, the awarded bidder shall furnish certificates of insurance certifying that at least the minimum coverages required here are in effect and specifying the liability coverages (except for professional liability) are written on an occurrence form to:

City of Longmont 350 Kimbark Street Longmont, CO 80501 Attention: Procurement Specialist

With the exception of professional liability and workers’ compensation, policy or policies providing insurance as required will defend and include the City, its council, officers, agents and employees as additional insureds on a primary basis for work performed under or incidental to the contract.

7. Only insurance written by insurance companies authorized to do business in Colorado complies. If awarded bidder is self-insured under the laws of the State of Colorado, awarded bidder shall provide appropriate declarations and evidence of coverage.

8. Awarded bidder shall not cancel, change, or fail to renew required insurance coverages.

Awarded bidder shall notify City's Risk Manager of any reduction or exhaustion of aggregate limits, which City may deem to be a breach of the contract.

9. The City relies on, and does not waive or intend to waive, by any provision of the contract, the monetary limitations or any other rights, immunities, and protections provided by the

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Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the parties, their officers, or their employees.

10. If any insurance required here is to be issued or renewed on a claims-made form as opposed to the occurrence form, the retroactive date for coverage will be no later than the commencement date of the project and will state that…