biddoc.pdf

Rio Blanco County Road & Bridge Department

LeRoy & Mary Martin (117 County Road 66, Meeker) and South Ranch, LLC (33933 Hwy 13, Meeker) Emergency Watershed Protection Projects

IMPORTANT DATES

All times listed are in Mountain Daylight Time (MDT), UTC-07:00

Advertisement Dates : 7/23/2026 and 7/30/2026

Pre-Bid Meeting(Mandatory): 8/5/2026 On Site

All Questions Due to Elizabeth Chandler, Recovery Manager : 8/10/2026

Bids Due : 9AM of bid opening date

Bid Opening : 8/17/2026

Planned Bid Award and Contract Executed : 8/24/2026

Project Planned Start : TBD

Project Planned Completion : 10/7/2026

LeRoy & Mary Martin (117 County Road 66, Meeker) and South Ranch, LLC (33933 Hwy 13, Meeker) Emergency Watershed Protection Projects Meeker, Colorado

SECTION 1 - INVITATION FOR BID

SECTION 2 - EXHIBIT A - DESCRIPTION OF SERVICES

SECTION 3 - EXHIBIT B - BID FORM

SECTION 1 - INVITATION FOR BID

Bid Administrator:

Elizabeth Chandler, Recovery Manager Rio Blanco County 570 2nd Street Meeker, Colorado 81641

(970) 309-0844 liz.chandler@rbc.us

1. INTRODUCTION

Rio Blanco County (the “County or Owner”) is seeking a qualified Contractor to construct drainage improvements, erosion protection, grading, culvert installation, debris removal, and related watershed protection work.

LeRoy & Mary Martin (117 County Road 66, Meeker) and South Ranch, LLC (33933 Hwy 13, Meeker) Emergency Watershed Protection Projects (the “Projects”). The intent of this Invitation for Bid (the “IFB”) is to have a Contractor (the “Bidder”) submit a written response (the “Bid”) to specifically address the services required, fee, and provide a well-considered plan of execution for those services.

The County requests the following Bid and qualification information from all prospective Bidders.

The following information will be used to evaluate the qualifications of the Bidders interested in this Project. This information is not intended to restrict competition. The intent is to protect the County’s interest by ensuring that the Bidders are competent, capable of quality work and financially able to complete the Project they may be awarded.

The County will consider prior performance on similar Projects in assessing the Bidder’s ability to complete the proposed Project.

2. AGREEMENT DOCUMENTS

Rio Blanco County Agreement Documents attached for reference SECTION 4.

3. PROJECT LOCATION(S):

LeRoy & Mary Martin (117 County Road 66, Meeker) and South Ranch, LLC (33933 Hwy 13, Meeker) Emergency Watershed Protection Projects Located in: Rio Blanco County

4. SCOPE OF WORK

Scope of Work Emergency Watershed Protection (EWP) Project

· LeRoy and Mary Martin - 117 County Road 66 Meeker,CO

· South Ranch, LLC – 33933 State Highway 6 Meeker,CO

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1: Project Overview

Rio Blanco County is seeking qualified contractors to provide construction services for the Martin and South Ranch, LLC Emergency Watershed Protection (EWP) Projects. Work shall include erosion control, drainage improvements, flood protection measures, roadway grading, culvert installation, and associated site restoration activities as described herein and as detailed in the engineering drawings and specifications included asAttachment A.

The contractor shall furnish all labor, materials, equipment, supervision, traffic control, and incidentals necessary to complete the work in accordance with all applicable federal, state, county, and NRCS Emergency Watershed Protection Program requirements.

2: Scope of Work

· The Contractor shall furnish all labor, supervision,equipment, materials, tools, and incidentals necessary to complete the work described below.

· All work shall be completed in accordancewith the engineering plans, specifications, and details provided in Attachment A – SGM Engineering Design.

· In addition to a total bid amount, each lineitem on the Engineers’ Bid Schedule must be completed.

· The contractor shall communicate with landownersto coordinate construction.

3: Contractor Requirements

A: Engineering Compliance

All work shall be performed in strict accordance with:

● Exhibit A – SGM Engineering Design;

● Applicable Rio Blanco County requirements;

· Any deviation from the approved plans mustreceive prior written approval from the Engineer of Record.

B: Temporary Facilities

The Contractor shall:

● Provide and maintain restroom facilities for workers throughout the duration of the project.

● Maintain the project site in a clean and orderly condition.

C: Cleanup and Restoration

Upon completion of work, the Contractor shall:

● Remove all temporary materials, debris, equipment, and waste from the site;

● Restore disturbed non-work areas to original or better condition;

● Stabilize disturbed soils as required by Exhibit A and applicable erosion control requirements;

● Leave the site in a clean and safe condition acceptable to the landowners.

4: Measurement and Payment

Measurement and payment shall be in accordance with the bid schedule, contract documents, and approved work completed in accordance with Attachment A. All incidental work necessary to complete

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Meeker, Colorado the project in accordance with the plans and specifications shall be considered subsidiary to the contract items unless otherwise identified.

A. Basis of Payment

Payment will be made only for completed and accepted work. Quantities may be field verified by the County or Engineer prior to payment approval.

No payment will be made for:

● Work performed outside approved project limits;

● Work requiring correction due to Contractor error;

● Idle equipment time;

● Standby or staged equipment time;

● Unauthorized work;

● Repairs associated with damage caused by the Contractor.

B. Equipment and Payment Provisions

● FEMA’s Public Assistance Schedule of Equipment Rates (2025) shall be used as a guideline for payment of equipment time.

● Equipment will be paid only for actual operating time directly associated with the work identified in this Scope of Work.

● Idle time, staged time, standby time, or non-operational time shall not be eligible for payment.

● A mobilization fee may be allowed if identified and approved within the contract documents or bid schedule.

C. Invoicing Requirements

Invoices shall be submitted in a detailed format acceptable to Rio Blanco County and shall include all supporting documentation necessary to substantiate the work performed.

1. Work Documentation

Invoices shall include:

● Date(s) work was performed;

● Location of work performed;

● GPS points for all work performed;

● Before-and-after photographs documenting completed work.

2. Equipment Billing Documentation

Invoices shall include the following information for all equipment billed:

● Type and size of equipment;

● Hourly rate;

● Actual operating hours;

● Date and location where equipment was used;

● Mobilization fee, if applicable.

3. Labor Billing Documentation

Invoices shall include the following information for all labor billed:

● Employee name;

● Classification and wage rate;

● Hours worked, clearly tied to specific tasks performed;

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● Date work was performed.

Invoices that do not contain the required documentation or sufficient supporting information may be returned to the Contractor for revision prior to payment consideration.

5: Insurance Requirements

Prior to commencement of work, the Contractor shall provide proof of insurance including:

● Commercial General Liability Insurance

● Automobile Liability Insurance

● Workers’ Compensation Insurance

● Any additional insurance required by Rio Blanco County or NRCS

Insurance coverage shall remain in effect for the duration of the project.

6: Debarment Certification

The Contractor shall provide documentation demonstrating eligibility to participate in federally funded projects, including:

● SAM.gov registration information

● Debarment certification and verification number

● Certification that the Contractor is not suspended or debarred from federal GPS points of all work performed

● Date work was performed

7: Compliance Requirements

The Contractor shall comply with:

● NRCS Emergency Watershed Protection Program requirements

● All applicable federal, state, and local laws and regulations

● OSHA safety standards

● Environmental and erosion control requirements

● Engineering plans and specifications included as Attachment A

Attachment

Attachment A:Engineering Designs, Drawings, and Specificationsfor Martin and South Ranch, LLC EWP Projects.

5. CONTRACT DOCUMENTS

Contract Documents shall be available on-line atwww.bidnetdirect.com//rio-blanco-county.

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Meeker, Colorado

6. BID FORM

Bid form on Exhibit B attached hereto.

7. SCHEDULE

This project shall start TBD, and be completed by 10/7/2026 , pending delays due to adverse conditions. (refer to): as shown on the Project Application Schedule.

8. MANDATORY IN PERSON PRE-BID MEETING

Contractors are to attend the Mandatory pre-bid meetingon: 8/5/2026 at 10 am 33933 State Hwy 13, Meeker, CO and move to 117 County Road 66 upon completion..

9. GENERAL TERMS AND CONDITIONS

● BID SUBMITTAL

Bids shall be submitted online via BidNet atwww.bidnetdirect.com//rio-blanco-county.Once logged into the system and viewing this notice, use the “Place a Bid” button at the top of the page. Follow the instructions to the end and ensure you receive a confirmation page that shows your response was successfully submitted. If you need assistance, please contact BidNet’s Vendor Support Department at 800-835-4603, Option 2. Do not wait until the last minute in case you encounter questions or technical issues. No proposals will be accepted after the time specified.

Do not email the bid documents to the bid administrator or any other Rio Blanco County email addresses. No Bids will be accepted by mail or hand delivery.

It is the sole responsibility of the Bidder to ensure that the Bid is received by the deadline indicated above; however, nothing in the IFB precludes the County from requesting additional information at any time during the procurement process. All required documents shall be included with the bid or it shall be rejected.

Each bid shall be accompanied by a bid bond in the amount of not less than five percent (5%) of the total bid price, executed by a surety company authorized to do business in the State of Colorado and made payable to Rio Blanco County. The bid bond shall serve as a guarantee that the successful bidder will enter into a contract and furnish any required performance and payment bonds within the time specified. Failure to submit the required bid bond may result in the bid being deemed non-responsive. If the successful bidder fails or refuses to execute the contract or provide the required bonds, the bid bond shall be forfeited to the County as liquidated damages.

Each bid must include a notarized letter assuring compliance with C.R.S. 8-17-101, which requires 80% of the labor used on the project to be Colorado labor, or a request for waiver of this requirement explaining the reason 80% Colorado labor is not attainable. In order to award the contract, the Vendor shall submit a list of employees’ names and home addresses to assure compliance with C.R.S.

8-17-101, unless a waiver is granted.

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Meeker, Colorado

● BID PREPARATION

Bidders are required to useExhibit B – Bid Formcontainedherein. The Bid Form must be signed by an individual authorized to bind the Bidder. All Bids submitted without such signature may be deemed non-responsive. All blank spaces must be filled in with ink or typed in; prices will be in both words and figures, the written words will govern. The bid will not be modified or conditioned in any manner.

Any material that is to be considered as confidential in nature must be clearly marked as such and will be treated as confidential by the County to the extent permitted by law.

Nothing herein is intended to exclude any responsible Bidder or in any way restrain or restrict competition. On the contrary, all responsible Bidders are encouraged to submit their Bids. The County reserves the right to reject any or all Bids.

● BID OPENING

Bids will be opened and read online on 8/17/2026. Bids submitted after 9:00 A.M. shall be returned unopened. Bids submitted and opened shall not be withdrawn for thirty (30) days thereafter.

● BID PREFERENCE

C.R.S 8-19-101, et. seq, shall be observed on all construction contracts on public projects. The law states that when a construction contract for a public project is to be awarded to a bidder, a resident bidder shall be allowed preference against a nonresident bidder from another state equal to the preference given or required by the state in which the nonresident bidder is a resident.

● BID AWARD

Lowest Responsible Bidder: The contract will be awarded to the Lowest Responsible Bidder that meets or exceeds the Minimum Qualifications and whose Bid is determined to be the most advantageous to the County. The determination will be made by the County. The County reserves the right to reject all bids, reject portions of any bid, or accept portions of the bid deemed most advantageous. The selected Contractor(s) shall then enter into a Contract with Rio Blanco County.

The Bid shall be valid for a period of sixty (60) days from the deadline specified by the County for the receipt of Bids.

Withdrawal of Bids: Bidders may withdraw their bids prior to the opening of the bids.

● COMMUNICATIONS Questions Q&A

All Questions will be submitted via BidNet:

All Bidders must examine the sites and become familiar with all site conditions. Any questions regarding this project are directed through BidNet 8/10/2026.

Bidders must be thoroughly familiar with the Scope of Work and Agreement Documents included in this IFB.

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If it becomes necessary to revise any part of this IFB, the bid administrator will provide an addendum to be posted on BidNet. It is the sole responsibility of the Bidder, prior to the bid due date, to ensure that they have received all revisions pertaining to the IFB. Bidders should list in the Bid all addendums received.

● BID REJECTION

The County in its sole and absolute discretion, may reject any or all Bids or cancel and withdraw this IFB or the Project at any time or for any reason, and may, in its sole and absolute discretion, waive any non-conformance or non-compliance with the requirements specified in this IFB.

The County, its employees, Board, the bid administrator, or any other person or entity assisting the County, or otherwise involved in the IFB process shall not be liable for any costs incurred by Bidder for the preparation or presentation of the Bids and/or in participating in the competitive process contemplated in and by this IFB.

The Bids and accompanying materials submitted by the Bidders are the sole and exclusive property of the County and may be used by the County in the interest of the Project as it is determined appropriate. No materials will be returned to Bidders.

● CONDITIONS OF WORK

All Bidders must inform themselves fully of the conditions relating to the Project and the employment of labor therefor. Failure to do so will not relieve the Bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the contract. The Bidder, in carrying out work, must employ methods or means that will not cause any interruption or interference with the work of any contractor or the County’s scheduled use of the area surrounding the site.

● INTERPRETATIONS

Contact information for the bid administrator is listed above.

● MINIMUM QUALIFICATIONS

The County has set the following MINIMUM QUALIFICATIONS which a Bidder must meet. The County will be the sole judge of the Bids and its decision shall be final. Upon selection of the preferred Bid the County will request documentation of the following required Minimum Qualifications:

1. The Bidder must have experience with Projects of similar size and complexity.

2. The Bidder must have previous job references, available upon request, which show good past performance and workmanship.

3. The Bidder must be able to procure and maintain, at Bidder's own cost, a policy or policies of insurance/bonds sufficient to insure against all obligations assumed by Bidder.

4. The Bidder must show capability and willingness to meet the Project schedule.

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● TITLE VI COMMITMENT

Rio Blanco County, in accordance with the provision of Title VI of the Civil Rights Act of 1964 (87 Stat.252, 42 US.C SS 2000d to 2000d-4) and the regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

RIO BLANCO COUNTY, COLORADO

Dated: TBD By: Chairman of the Board or Chair Pro Tem

Publication:Rio Blanco Herald Times:7/23/2026 and7/30/2026

SECTION 2 - EXHIBIT A - DESCRIPTION OF SERVICES

Specifications

See attached design plans

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SECTION 3 - EXHIBIT B - BID FORM

1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with the County on the form included in the Contract Documents. The Bidder agrees to complete all work as required in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Contract Documents.

2. The Bidder accepts all of the terms and conditions of the Invitation for Bid Documents, including without limitation those dealing with the disposition of Bid Security. This Bid will remain open for thirty (30) days after the day of Bid opening. The Bidder will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within fifteen

(15) days after the date of County's Notice of Award.

3. In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:

a. Bidder has examined copies of all Contract Documents and of the following addenda:

DATE: NUMBER:

(Receipt of all of which is hereby acknowledged) and also copies of the Advertisement for Bid and the Description of Services.

b. Bidder has examined the site and locality where the Work is to be performed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as Bidder deems necessary.

c. This bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with an agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Vendor to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for himself any advantage over any other Vendor or over County.

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4. BIDDER will complete the work for the following unit prices:

TBD depending on the project

5. The above stated prices will be guaranteed for all applications performed in 2026.

6. The following documents are attached to and incorporated into this Bid:

a. Completed Bid Form (Exhibit B), including acknowledgment of addenda, if applicable, and subcontractors, if applicable.

b. Bid Bond, Certified Check or Cashier’s Check in the amount of not less than 5% of the Total Bid.

c. Letter from insurance agent certifying that Vendor can be issued all insurance required by the

Agreement for Services.

d. Notarized letter assuring compliance with C.R.S. 8-17-101, which requires 80% of the labor used on the project to be Colorado labor, or a letter requesting a waiver of this requirement explaining the reason compliance is not feasible.

e. List of Proposed Equipment.

7. Bidder accepts the provisions of the Agreement as to liquidated damages of $800.00 per calendar day in the event of failure to complete the Work on time.

8. Sub-Contractors or Suppliers must be submitted. (Name of Company, Phone and Contact)

Bidder’s Company:

Name: _________________________________________________________

Address: _______________________________________________________

Email: _________________________________________________________

Telephone No: __________________________________________________

All work to be performed for the total stipulated Lump sum of (written amount):

Bids including all labor, materials, services, equipment, insurance, bonds, security, travel, etc.

necessary for the completion of the work. The above listed price shall not be exceeded without approval by the County in the form of an approved change order request. The County reserves the right to accept any or all of the bid items. By requesting bids for the above-listed item, the County is not in any way obligated to award or conduct the project.

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The undersigned, hereinafter referred to as the Bidder, has examined the Invitation for Bid, proposed

Contract form, and all other related documents, including Addenda, (hereinafter called the Bidding

Documents). Submitted hereby is the following:

SIGNATURE

Date: ___________________________________________

Name: __________________________________________

Title: ___________________________________________

Name of Organization: _____________________________

Address: ________________________________________

City/State/Zip: ___________________________________

Phone: _________________________________________

Email/Company

URL: __________________________________________

THE UNDERSIGNED CERTIFIES THAT THE INFORMATION PROVIDED HEREINISTRUE

AND SUFFICIENTLY COMPLETE SO AS NOT TO BE MISLEADING.

Signature:___________________________________________________________________

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