biddoc.pdf

RFQ FORM Rev. 01/30/2026

4750 SIGNAL TREE DR.

TIMNATH, CO 80547

(970) 224-3211

(970) 224-3217 – FAX

TOWN OF TIMNATH

REQUEST FOR QUALIFICATIONS (RFQ)

COVER PAGE

Solicitation Number: RFQ2600221 Date: July 27, 2026 Title: Town of Timnath Design-Build Services for Town Center Addition, Project Planning, Design, and Construction Response Deadline: August 21, 2026 at 12:00pm Mountain Time

Responses must be submitted via Rocky Mountain e-Purchasing System (BidNet).

For additional information, questions, or documents, please contact Stephanie Mas, Procurement Specialist, via phone at 970-224-3211 Ext. 1410 or email at smas@timnathgov.com.

Documents included in this package:

1 Cover Sheet 2 Specifications 3 General Terms and Conditions 4 Special Terms and Conditions

List of Attachments:

1 Sample AIA Document A141-2024 2 Sample AIA Document A141-2024 Exhibit A

The undersigned hereby affirms that:

(1) The signer is a duly authorized agent of the Contractor;

(2) The signer has read all terms and conditions and specifications which were made available in conjunction with this

Solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her Response;

(3) The Response is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this document;

(4) The signer acknowledges and confirms the receipt of all Addenda issued for this Request for Qualifications, including the following:

a. Addendum __ Dated __/__/____

b. Addendum __ Dated __/__/____

c. Addendum __ Dated __/__/____

d. Addendum __ Dated __/__/____

e. Addendum __ Dated __/__/____

f. Addendum __ Dated __/__/____

(5) The Contractor will accept any resultant Solicitation issued as a result of the Response submitted herein for a minimum of ninety (90) calendar days following the date of submission, and the signer understands and accepts that all contract awards are subject to acceptance of the terms of the AIA Document A141-2024 Standard Form of Agreement Between Owner and Design-Builder, with incorporated supplemental conditions per Colorado law or Town Code. A sample copy of is attached to this Solicitation.

CONTRACTOR INFORMATION (PRINT OR TYPE INFORMATION)

Name of Company:

Address: City/State: Zip:

Primary Contact Name: Phone:

Email:

Authorized Representative’s Signature: Title:

Printed Name: Phone:

Email:

https://www.bidnetdirect.com/colorado/town-of-timnath mailto:smas@timnathgov.com

4750 SIGNAL TREE DR.

TIMNATH, CO 80547

SPECIFICATIONS

I INTRODUCTION:

The Town of Timnath (“Town”) is considering Qualifications from interested design-build contractors, firms, or persons to perform the services outlined in Section IV of the Specifications (“Scope”). This document sets forth general information and requirements for design-build contractors, persons, and firms (“Contractors”) interested in submitting Qualifications (“Responses”) in response to this Request for Qualifications (“Solicitation”).

II SCHEDULE OF ACTIVITIES:

The following activities and dates are a tentative outline of the process to be used to solicit and evaluate Contractor Responses.

July 27, 2026 ...................................................................................................... Issue Request for Qualifications

August 5, 2026 (1:00pm) ....................................................................................... Virtual Pre-Response Meeting Meeting will be held virtually via Microsoft Teams Microsoft Teams meeting Join: https://teams.microsoft.com/meet/243393900257755?p=itLFlMn1nnhydWl8tc Meeting ID: 243 393 900 257 755 Passcode: Dx6Ax7Ca RSVP to Stephanie Mas, smas@timnathgov.com, by August 4, 2026 at 2:00pm to confirm attendance.

August 10, 2026 (12:00pm) ................................................................................... Question Submittal Deadline

August 14, 2026 ..................................................................................... Final Response to Questions Released

August 21, 2026 (12:00pm) ......................................................................... RFQ Response Submittal Deadline

September 4, 2026 .................................................................................... Selection of Short-Listed Contractors

September 7, 2026 .................................................................................. Issue RFP to Short-Listed Contractors

September 7-11, 2026 .................................................................................... Site Visits Available by Request* Contact Stephanie Mas, smas@timnathgov.com, to schedule a site visit.

September 18, 2026 (12:00pm) ..................................................................... RFP Proposal Submittal Deadline

Week of September 28-October 2, 2026 ...................................................................... Contractor Interviews**

October 9, 2026 ...................................................................................................... Intent to Award Notification

October 28, 2026 ........................................................................................................................ Award Contract

November 2026 ................................................................................................... Anticipated Notice to Proceed

April 2029 ................................................................................................... Anticipated Substantial Completion

*Contractors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The Contractor is responsible for the repair of any damages the Town incurs due to the Contractor’s inspection.

https://teams.microsoft.com/meet/243393900257755?p=itLFlMn1nnhydWl8tc

**Contractor Interviews may be held at the Town’s discretion. See Specifications Section VI, Response Scoring and Selection Process, for details.

III PURPOSE:

The Town of Timnath requests Responses from qualified Design-Build (DB) Contractors for professional Architect- Engineer and Construction services for the planning, design, and construction of an addition to the Town Center building located at 4750 Signal Tree Drive in Timnath, CO.

IV SCOPE:

Background:

The Town of Timnath completed a Facilities Master Plan (FMP) in May of 2025. The preferred alternative generated out of the FMP is to consolidate most departments into the existing Town Center. This alternative allows the Police Department to grow in place at their existing facility and promotes the conversion of the existing Public Works/Parks facility at 4800 Goodman into a dedicated maintenance and fleet facility.

Project Description:

Timnath Town Center Expansion - The Project scope includes design and construction of a two-story expansion to the existing Town Center located at 4750 Signal Tree Drive in the Town of Timnath. The existing structure is a two-story facility that has been in operation since 2019. Due to the growth in staffing levels the existing facility needs to be expanded to create additional workspaces. The expansion project also includes an analysis of existing space utilization with the intent of increasing space utilization efficiency.

The Town anticipates engaging the Contractor to design and construct the improvements. The construction phase will include the development of a Guaranteed Maximum Price (GMP) to be approved by the Town prior to construction.

The proposed facility expansion will be two-stories estimated to add approximately 6,800 s.f. to the existing Town Center. The expansion project will add office space, conference rooms, common areas, and restroom facilities.

The selected Contractor must have recent experience with projects of a similar size, scope, and magnitude, including final design and construction administration, including the completion of the plans, specifications, cost estimates, bid documents, bidding, site plan approval, permitting, contracting and review services for the construction of the project.

The project shall include all aspects of design details and engineering (including Site Layout, Architectural, Structural, Mechanical, Electrical, Plumbing, Civil, Furniture Fixtures and Equipment (FF&E), Parking Analysis, Storm Water Management and Landscaping) in accordance with all applicable federal, state and local laws, including without limitation the current Town-adopted ordinances, land use and building codes and Design Criteria Manual, municipal facility design standards, bidding, construction administration and inspection, and project commissioning and closeout. The Contractor is expected to hold weekly progress meetings with the Town, where project progress and milestones will be discussed as well as an updated schedule, along with the project financial update.

Additionally, the selected Contractor shall have experience with space utilization analysis and optimization of existing facilities. This will include, but not be limited to, review of the space utilization of existing areas, recommendations for improved efficiency (if any), adjacency analysis, and public interaction requirements.

The scope of work will also include a high-level analysis of the current Public Works/Parks facility located at 4800 Goodman Street. The ultimate intent is to convert this facility into a dedicated maintenance facility to be shared between Public Works and Parks maintenance crews. Emphasis should be placed on indoor and outdoor storage and interior maintenance functions.

Anticipated Timeline of the Project:

It is anticipated that the Contractor will be under contract with the Town by early November 2026. The design process for the Town Center expansion is expected to last approximately 12 months from the date of notice to proceed. The Contractor will begin immediately as a vital member of the project team and provide expertise relative to material and equipment selection, value engineering, and constructability considerations among other things.

The GMP for the project is expected to be developed by late 2027. Construction will commence upon completion of design and the establishment of the GMP, and is expected to extend for approximately 18 months.

V RESPONSE CONTENTS:

Interested Contractors shall provide at least the following information:

1 Introduction (not included in page count):

o RFQ Cover Page: Completed and signed by the Contractor’s authorized signatory.

o Additional Contact Information: Including name(s), business address(es), phone number(s), and email address(es) of other applicable points of contact.

o Copy of Certificate of Fact of Good Standing for the State of Colorado.

o A statement of availability of the Contractor to undertake the Scope.

2 Resumes, organization chart, specific duties, and responsibility commitments for individuals involved in performance of the Scope. Resumes will not be included in the page count; all other organizational information will be included.

3 Bonding Capability: Provide your Bonding Company contact information. If you have changed bonding companies in the last five (5) years, please provide the reason for the change and the previous bonding company’s information.

o Provide Maximum Individual Project Limits regarding bonding capacity.

o Provide Maximum Comprehensive Limits for bonded projects in your firm.

o Provide the percentage costs for the utilization of bonds for this project.

4 Quality Control: Describe the methods used to control quality during the pre-construction and construction phase of a project such as this, identifying one-time tasks, ongoing tasks, needed Town participation, and milestones. Describe the methods used to minimize conflicts in the final construction documents and reduce change orders. Provide a description of your experience with value engineering and subsequent willingness to utilize those recommendations in a project.

5 Subcontractor Availability and Familiarity: Provide a list of vendors and subcontractors/subconsultants you use as a resource during the pre-construction process. Please note the intent is not to initiate a pre-qualification process for this particular project, but rather determine the level of marketplace penetration currently achieved by your firm. Include the percentage and type of work to be subcontracted by your firm.

6 Relevant experience, including the scope, for projects of a similar size, scope, and magnitude within the past ten (10) years.

7 References from at least three (3) current or recent projects of a similar size, scope, and magnitude within the past ten (10) years.

VI RESPONSE SCORING AND SELECTION PROCESS:

Responses will be evaluated using the following criteria with a maximum of 100 points available. Contractors will be evaluated based on the non-price factors listed below. Responses will be scored to determine the 3-5 top-rated Contractors that will be short-listed to receive the Request for Proposal (RFP).

1 Overall Capability - 20 points The Contractor’s overall capability will be evaluated to assess the Town’s level of confidence in the Contractor’s understanding of, approach to, and ability to successfully perform the requirements as described in the Scope.

2 Qualifications of Proposed Team – 30 points The Contractor’s proposed team will be assessed to determine whether the Contractor meets the qualification requirements to perform the Scope.

3 Experience – 30 points

The Contractor’s background and experience regarding recent projects of a similar size, scope, and magnitude will be assessed to determine the likelihood that the Contractor can successfully perform the requirements.

4 Collaboration – 15 points The Contractor’s ability to work in a collaborative environment (with owner, subcontractors, subconsultants, customers, stakeholders, etc.) will be evaluated based on successful participation in projects of a similar size, scope, and magnitude.

5 Site Design and Architecture – 5 points The Contractor’s experience with public buildings and facilities will be evaluated to determine their ability to

(1) cohesively plan, design, and integrate the existing Town Center into the addition and (2) to evaluate the Public Works/Parks maintenance facility and make recommendations for renovations.

Interviews with Top-Rated Contractors:

If, at any stage of the evaluation, the top-rated Responses received during this RFQ or Proposals received from the resultant RFP are determined to be equal, or virtually equal, in regard to the evaluation criteria listed above, or the Town otherwise determines that interviews would be helpful, the Town may, at its sole discretion, invite those Contractors to participate in oral interviews. The Town prefers interviews to be held in-person at the Timnath Town Center.

Interview Scoring:

If Contractors are selected for oral interviews, interview content will be evaluated and scored using the same criteria above following the interviews. A total of up to 10 points may be awarded to each Response or Proposal’s original score based on the interview. The final evaluation will be based on the Contractor’s written Response and/or Proposal, interview (if conducted), and any supplemental information requested.

Selection Process:

The selection process will consist of this Request for Qualifications, followed by selection of 3-5 top-rated qualified Contractors which shall be short-listed, and issuance of the Request for Proposal (RFP) to those qualified Contractors.

The selection of the successful short-listed Contractors is expected to be made on or before September 4, 2026. The intent of this process is to create a finalized list of qualified Contractors to submit Proposals on the Town of Timnath Design-Build Services for Town Center Addition, Project Planning, Design, and Construction Scope.

The selection committee will be comprised of representatives of Town Staff who are determined to be subject matter experts (SMEs), in the discretion of the Town, regarding the requirements of the Scope.

VII CLARIFICATIONS AND MODIFICATIONS TO THE SOLICITATION:

Answers to questions the Town receives and that the Town, in its sole discretion, determines are a substantive provision of new information, will be issued as official Addenda to this Solicitation. When appropriate, as determined by the Town in its sole discretion, revisions, substitutions, or clarifications of the Solicitation will be issued as Addenda on BidNet. Changes or modifications to this Solicitation will be binding on the Town only if in the form of written Addenda issued by the Town. The Town will provide any Addenda to all Contractors who have received this Solicitation via BidNet.

VIII ADDENDA:

Contractor is responsible for obtaining and acknowledging all subsequent Addenda. Failure to submit acknowledgement of subsequent Addenda may deem the Contractor non-responsive.

IX REQUESTS FOR CLARIFICATIONS:

The Town reserves the right to require clarification or further information with respect to any Response received, and to determine the final terms of any Contract for services.

4750 SIGNAL TREE DR.

TIMNATH, CO 80547

GENERAL TERMS AND CONDITIONS

I GENERAL CONDITIONS:

1 Contractors responding to the Solicitation do so solely at their expense. The Town is not responsible for any

Contractor expenses associated with the Solicitation.

2 Contractors are advised that all Town contracts are subject to all legal requirements contained in the Town’s Purchasing Policies and federal, state, and local statutes, ordinances, and regulations. When conflicts between the Solicitation and these legal documents occur, the legal requirements will control.

3 All Responses and other materials submitted in response to this Solicitation shall become the property of the Town upon receipt and will not be returned to the Contractor. Selection or rejection will not affect this right.

Information that is considered proprietary should be clearly marked as such and will be handled in accordance with applicable federal and state laws. Neither cost information nor any response in total will be considered proprietary, and Contractors should assume that all portions of their response other than proprietary information will be public records subject to disclosure under the Colorado Open Records Act (CORA).

4 The provisions herein are solely for the fiscal responsibility of the Town and confer no rights or entitlements to Contractors.

5 This Solicitation is not an offer to contract.

II CLARIFICATIONS AND MODIFICATIONS IN TERMS AND CONDITIONS:

1 Where there appear to be variances or conflicts between the General Terms and Conditions, the Special Terms and Conditions and the technical specifications outlined in this Solicitation, the technical specifications then the Special Terms and Conditions will prevail over the General Terms and Conditions.

2 If any Contractor contemplating submitting a Response under this Solicitation is in doubt as to the true meaning of the specifications, the Contractor must submit a written request for clarification to the Town through Stephanie Mas, Procurement Specialist, via email at smas@timnathgov.com. The Contractor submitting the request shall be responsible for ensuring that the request is received by the Town at least five

(5) calendar days prior to the scheduled deadline for submission of Responses.

Any official interpretation of this Solicitation must be made in writing by an agent of the Town who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by employees of the Town who are not agents nor authorized to do so.

The Town shall issue a written Addendum if substantial changes which impact the technical submission of Responses are required. A copy of such Addendum will be made available to each Contractor receiving the Solicitation via BidNet. The Contractor shall certify its acknowledgment of the Addendum by listing it on the completed and signed RFP Cover Page submitted with its Response. In case of conflicting language with other documents that are part of the agreement between the Town and Contractor, the most recent Addendum shall prevail over any previous Addenda and the original Solicitation.

III PREPARATION AND SUBMISSION OF RESPONSES:

1 Preparation of Responses:

o Responses must be typed, and must not exceed twenty (20) pages (not including cover pages, dividers, table(s) of contents, resumes, and/or manufacturer/OEM specification sheets). Microsoft Word and Excel, and Adobe PDF document types will be accepted.

o Responses must contain a signature of an authorized agent of the Contractor in the space provided on the RFQ Cover Page. The original cover page of this Solicitation must be included in all Responses.

If the Contractor’s authorized agent fails to sign and return the original cover page of the Solicitation, its Response may be determined as non-responsive.

o The accuracy of the Response is the sole responsibility of the Contractor. No changes in the Response shall be allowed after the date and time that Responses are due.

2 Submission of Responses:

o Responses shall be submitted via BidNet. Responses that are not submitted in accordance with these instructions may be determined as non-responsive.

o Contractors that qualify their Responses by requiring alternate contractual terms and conditions as a stipulation for participation in the Request for Proposal (RFP) and resultant Contract award must include such alternate terms and conditions in their Responses. The Town reserves the right to declare Contractors’ Responses as non-responsive if any of these alternate terms and conditions are in conflict with the Town’s terms and conditions, or if they are not in the best interests of the Town, as determined in the discretion of the Town.

3 Late Responses:

Responses received after the specified deadline will be determined as non-responsive and may not be considered.

IV MODIFICATION OR WITHDRAWAL OF RESPONSES:

1 Modification of Responses:

Responses may only be modified via BidNet prior to the submittal deadline. If more than one modification is submitted regarding the same subject matter, the modification bearing the latest date of receipt by the Town will be considered the valid modification.

2 Withdrawal of Responses:

Responses may be withdrawn prior to the submittal deadline via BidNet.

V REJECTION OF RESPONSES:

1 Rejection of Responses:

The Town may, at its sole and absolute discretion:

o Accept or Reject any and all, or parts of any or all, Responses submitted by prospective Contractors;

o Re-advertise this Solicitation;

o Postpone or cancel the process;

o Waive any irregularities or informalities in the Responses received in conjunction with this

Solicitation;

o Determine the criteria and process whereby Responses are evaluated and awarded; and/or o Disregard all non-conforming, non-responsive, or conditional Responses.

No damages shall be recoverable by any challenger as a result of these determinations or decisions by the Town.

2 Elimination from Consideration:

o A Response may not be accepted from, nor any Contract be awarded to, any person or firm which: is in arrears to the Town upon any debt or Contract; or which is a defaulter as surety; or is otherwise in default upon any obligation to the Town.

o A Response may not be accepted from, nor any Contract awarded to, any person or firm which has failed to perform faithfully any previous Contract with the Town, state, or federal government, for a minimum period of three years.

4750 SIGNAL TREE DR.

TIMNATH, CO 80547

SPECIAL TERMS AND CONDITIONS

I QUALIFICATIONS OF CONTRACTOR:

The Town may make such investigations as deemed necessary to determine the ability of the Contractor to perform the Scope, and the Contractor shall furnish all information and data for this purpose as the Town requests. The Town reserves the right to reject any Response if the evidence submitted by, or investigation of, such Contractor fails to satisfy the Town that such Contractor is properly qualified to carry out the obligations of the Contract and to complete the Scope contemplated therein. Conditional Responses will not be accepted.

II EQUAL OPPORTUNITY:

The Town of Timnath intends and expects that the contracting processes of the Town and its Contractors provide equal opportunity without regard to gender, race, ethnicity, religion, age or disability.