BID SUBMISSION INSTRUCTIONS.pdf
PDF 66 KB Posted
- Attached to
- DOTD TRAFFIC CONTROL SIGNS CONTRACT - ********************************************************************** State and local contract opportunity
- Solicitation number
- 3000025233
About this file
The document is a set of Bid Submission Instructions for the Louisiana Department of Transportation and Development (DOTD) Procurement Section, detailing the specific requirements for submitting bid documents for a state contract opportunity. Bidders are instructed to deliver bid documents either by hand/courier service to the DOTD Headquarters in Baton Rouge or through the U.S. Postal Service to a designated P.O. Box, with strict guidelines on packaging and addressing the bid envelope. The instructions emphasize that bids must be received and time-stamped in the Procurement Section before the specified bid opening date and time, using Central Standard Time (CST) as the reference.
The document places full responsibility on the bidder for ensuring timely delivery, with clear warnings that failure to meet the bid opening date and time will result in bid rejection. Specific delivery requirements include noting the complete address, RFx number, and bid opening date on the envelope, with additional caution for courier services to include a floor and room number. For postal deliveries, bidders are advised of potential delays due to the multi-step routing process through the Baton Rouge Main Post Office, Division of Administration, and DOTD Procurement Section. The instructions are designed to provide clear, unambiguous guidance to potential bidders about the submission process and potential pitfalls to avoid.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| PREFERENCE US.pdf | ||
| Adobe Versions.zip | ZIP file | |
| District Delivery Information.xlsx | XLSX spreadsheet | |
| Signs Spreadsheet.xlsx | XLSX spreadsheet | |
| specification.pdf | ||
| AMLs for Signs.pdf | ||
| BID SUBMISSION INSTRUCTIONS.pdf | ||
| Cooperative Purchase Agreement.pdf | ||
| 3000025233-1.pdf | ||
| PREFERENCE LOUISIANA.pdf | ||
| 3000025233.pdf | ||
| AMLs for Signs.pdf | ||
| Signs Spreadsheet.xlsx | XLSX spreadsheet | |
| District Delivery Information.xlsx | XLSX spreadsheet | |
| specification.pdf | ||
| PREFERENCE LOUISIANA.pdf | ||
| Cooperative Purchase Agreement.pdf | ||
| PREFERENCE US.pdf |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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