Bid Submission Instructions.pdf
PDF 66 KB Posted
- Attached to
- DOTD VSA Conex Building(D07) State and local contract opportunity
- Solicitation number
- 3000024535
- Issued by
- Calcasieu Parish, Louisiana
About this file
The document is a set of Bid Submission Instructions from the Louisiana Department of Transportation and Development (DOTD) Procurement Section, detailing precise requirements for submitting bids to the agency's headquarters in Baton Rouge. The instructions specifically outline two delivery methods - hand/courier service and U.S. Postal Service - with explicit guidelines for properly addressing and packaging bid submissions. Bidders are warned that strict adherence to delivery instructions is critical, as failure to meet the bid opening date and time will result in automatic bid rejection.
The instructions emphasize bidder responsibility for timely delivery, noting that the DOTD Procurement Section is not liable for any delays caused by the bidder's chosen delivery method. For courier service deliveries, bidders must include a floor and room number on the envelope, and for postal deliveries, extra time must be allocated due to the multi-step routing process involving the Baton Rouge Main Post Office, Division of Administration, and DOTD Procurement Section. Both delivery methods require clear notation of the complete address, RFx number, and bid opening date on the exterior of the bid envelope, with all times referenced in Central Standard Time (CST).
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| DOTD VSA Conex Specs(D07), Rev. 3-26-25.docx | DOCX document | |
| 3000024535.pdf | ||
| Louisiana Preference(2019).pdf | ||
| U.S. Preference(2019).pdf |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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