Bid Submission Instructions.pdf
PDF 66 KB Posted
- Solicitation number
- 3000026520
- Issued by
- Louisiana
About this file
This is a Bid Submission Instructions document issued by the Louisiana Department of Transportation and Development (DOTD) Procurement Section for the DOTD Asphaltic Mixture for Hot Application contract opportunity. The document provides detailed procedures for submitting bids and establishes delivery requirements that bidders must follow to ensure timely receipt and consideration of their proposals. Bids must be received and time-stamped by the Procurement Section before the specified bid opening date and time, which is set in Central Standard Time (CST). The document emphasizes that bidders are solely responsible for ensuring timely delivery of their bid documents regardless of the delivery method selected.
The instructions specify three delivery options: hand delivery, courier service, or U.S. Postal Service delivery, each with distinct address requirements and location specifications. For hand or courier service delivery, bids must be delivered to the DOTD Procurement Section at 1201 Capitol Access Road, Baton Rouge, LA 70802, Room S-447, 4th Floor East Wing, with the floor and room number clearly noted on the envelope. For U.S. Postal Service delivery, bids must be sent to P.O. Box 94245, Baton Rouge, LA 70804-9245. The document explicitly warns that USPS delivery requires additional time as bids are received at the Baton Rouge Main Post Office, processed through the Division of Administration, and then routed to DOTD before reaching the Procurement Section. Failure to meet the bid opening deadline results in automatic bid rejection, and DOTD assumes no responsibility for delays caused by the bidder's chosen delivery method.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 3000026520-1.pdf | ||
| Cooperative Purchase Agreement.pdf | ||
| AML for Aggregates.pdf | ||
| AML for Asphaltic Materials.pdf | ||
| MS_164_004.pdf | ||
| MS_164_002.pdf | ||
| 3000026520.pdf |
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Text version
BID SUBMISSION INSTRUCTIONS
Bid documents may be delivered to the Procurement Section located at the Department of Transportation and Development Headquarters in Baton Rouge, LA by either hand, courier service or through the US Postal Service. Bids MUST be received and time-stamped in the Procurement Section before the date and time set for receiving bid submissions as noted on the RFx hereof.
NOTE: The time set for receiving bids is Central Standard Time (CST).
HAND OR COURIER SERVICE DELIVERY:
For delivery by HAND or COURIER SERVICE to our physical location please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that most courier services will not deliver to the Procurement Section without a floor and room number noted on the envelope. Omission of this information could delay delivery of your bid and/or rejection if the bid is received after the opening deadline.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447
1201 Capitol Access Road Baton Rouge, LA 70802 RFx No.: ______________________ Bid Opening Date: ______________
Bidders are solely responsible for ensuring that the courier service provider makes inside deliveries to our physical location. The DOTD Procurement Office is NOT responsible for any delays caused by the bidder’s chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
U.S. POSTAL SERVICE DELIVERY:
For delivery by US POSTAL SERVICE to our P.O. Box please clearly note, on the outside of the bid envelope, the complete address, RFx number and bid opening date as shown below. Bidders are hereby advised that the U.S. Postal Service does not make deliveries to our physical location.
DOTD Procurement Section Headquarters Administration 4th Floor East Wing S-447 P.O. Box 94245 Baton Rouge, LA 70804-9245
RFx No.: ______________________ Bid Opening Date: ______________
Bids mailed through the U.S. Postal Service to our Post Office Box are received at the Baton Rouge Main Post Office and are then picked up the Division of Administration and then routed to the DOTD and then to the Procurement Section; therefore, extra delivery time is needed in order for bids to be received and time-stamped in our office before the bid opening deadline. The DOTD Procurement Section is NOT responsible for any delays caused by the bidders chosen means of delivery. Bidder is solely responsible for the timely delivery of bids. Failure to meet the bid opening date and time shall result in rejection of the bid.
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