SPECIFICATIONS

Minneapolis Solid Waste and Recycling Division, Fleet Services and Park Board

Certified Laboratory Products: Grease, Oil and Aerosol Event No.: 4322

OVERVIEW/PURPOSE:

The City of Minneapolis is accepting bids for various Certified Laboratory Products, part of NCH Corp. to include Grease, Oil and Aerosol products utilized by the City of Minneapolis Departments and Boards.

CONTRACT TERM:

The successful Bidder will be awarded an initial one (1) year contract with the option to extend for up to two (2) additional 12-month periods if agreeable to both parties. This contract will start towards the end of November 2026. The Contract will be awarded to the overall lowest responsive and responsible bidder complying with all provisions of the bid. The maximum amount of this contract will be $175,000.

If the maximum contract amount is reached, we will have to close the contract early and issue a new bid.

Price Escalation Prices shall be firm for the first year of the contract. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry wide, regional, or operational increases in the contractor’s costs. For documentary evidence to be considered, it must be submitted to the City of Minneapolis Purchasing Department sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Purchasing Department. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher.

Non-Exclusive Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors and seek bids from other suppliers.

Rights of the City The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible Bidder(s) to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

Quantities The quantities specified in the Bid Form are estimates only. They may not indicate the actual quantity which will be ordered, since such volume will depend upon requirements which develop during the Contract period.

Quantities shown shall not be construed to represent any amount which the City shall be obligated to purchase under the Contract or relieve the Contractor of its obligation to fill all orders placed by the City.

REQUIREMENTS:

1. All deliveries must be filled within ten (10) working days from the order date.

2. No substitutes will be accepted other than the products specified and manufactured by Certified

Laboratories.

3. All prices are firm for the term of the pricing contract.

BID FORM:

All bidders shall respond with a unit price per each. Each unit price should include delivery and handling fees. This information will become the basis for the evaluation of the bid.

1 . The Bid Form must be filled out in Excel and attached to the bid response. No handwritten prices will be accepted.

2. The spreadsheet will auto-calculate the Base Bid to be entered on Line 1 in eSupplier. In the event of a mathematical error, the unit price shall govern.

INVOICE AND PAYMENT:

All work requested under this Contract shall be placed on a City issued Purchase Order. Bidder shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City. Upon delivery and acceptance of the materials, the Bidder shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis – Accounts Payable

505 Fourth Ave. S, Room 310

Minneapolis, MN 55415

Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the materials, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Supplier shall provide complete cooperation during any such investigation.

mailto:submitinvoices@minneapolismn.gov