Bid Specifications-Bid Proposal - Envelope Printer.xlsx

This is a bid proposal specification document for the State of Iowa, specifically the Iowa Department of Transportation's Employee Development Bureau Print Shop, soliciting bids for a commercial production envelope printing system (RFB-532-2536-2027) with proposals due July 28, 2026. The State seeks a high-volume, continuous-operation envelope printer capable of professional-quality output in a production environment, explicitly excluding desktop, personal-use, or light-duty office printers. Mandatory specifications include minimum envelope size of 3 x 3.5 inches, maximum size of 12 x 15.5 inches, 600 x 600 production resolution, Pantone color matching capability, inkjet technology, and a minimum production capacity of 70,000 envelopes per month. The selected contractor must provide qualified service technicians available during normal business hours for service requests.

Pricing shall be submitted on an all-inclusive, itemized basis in U.S. Dollars with all travel, expenses, and freight costs included, quoted as FOB Destination and based on Net 60 Days payment terms per Iowa Code 8A.514. Bidders must specify the printer model, total cost, and confirm whether the proposed equipment meets all stated specifications. The bid proposal template requests vendors to indicate what payment discount will be offered for early payment within 15 days and within 30 days, as the State is permitted up to 60 days for invoice payment. No contract value, contract term, evaluation criteria, or award date is identified in the specification document.