1411342-event.pdf

10 July 2026

Envelope Printer Iowa DOT Employee Development Bureau is requesting the purchase of a replacement envelope printer for the Print Shop

10 July 2026

Open 7/10/2026 12:00 PM CDT Type DOM Request for Bids Close 7/28/2026 12:00 PM CDT Number RFB-532-2536-2027 Currency US Dollar

Sealed Until 7/28/2026 12:00 PM CDT

Payment Terms 0% 0, Net 60

10 July 2026

Contacts Craig Trotter craig.trotter@das.iowa.gov

Phone +1 515-322-8593

10 July 2026

Commodity Codes Commodity Code Description 20673 *Printers, Inkjet

10 July 202610 July 202610 July 202610 July 202610 July 202610 July 202610 July 202610 July 202610 July 2026 mailto:craig.trotter@das.iowa.gov

The State is seeking a commercial production envelope printing system designed for high-volume, continuous operation in a production environment. The system must provide high-speed throughput while maintaining professional-quality print output. Desktop, personal-use, or light-duty office envelope printers are not acceptable.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their Bid after an amendment has been posted by the Issuing Officer. If the Bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Addena: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your proposal again (if previously submitted)

Description

Required to View Event

Prerequisites Required to Enter Bid

10 July 2026

1. Bidder will read and make certifications for their bid submission.

2. Bidder will read and authorize the release of information for their Bid submission.

3. Mandatory Bidder Conference - The State will hold a mandatory Bidder conference in conjunction with this

RFB.

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Buyer Attachments

1. Section_889_Form(blank).pdf

2. Master Agreement Template 02.26.2026.docx

3. Single Agency Contract 2.26.2026.docx

4. Bid Specifications-Bid Proposal - Envelope Printer.xlsx

10 July 202610 July 202610 July 202610 July 202610 July 202610 July 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDExMzQyLTE3Mjc5MDUxMzZTZWN0aW9uXzg4OV9Gb3JtKGJsYW5rKS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDExMzQyLTE5Nzk1NTY3NjZNYXN0ZXIgQWdyZWVtZW50IFRlbXBsYXRlIDAyLjI2LjIwMjYuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDExMzQyLTE5Nzk1NTc5NjBTaW5nbGUgQWdlbmN5IENvbnRyYWN0IDIuMjYuMjAyNi5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDExMzQyLTIwNTcyNjU5ODJCaWQgU3BlY2lmaWNhdGlvbnMtQmlkIFByb3Bvc2FsIC0gRW52ZWxvcGUgUHJpbnRlci54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid Instructions: Bidder shall read and answer the following questions.

1.1 The Bidder will enter contact name, telephone number, and email address for questions regarding this solicitation.

1.2 Financial Statements -The Bidder must provide the following financial information:

Submit audited financial statements for the last three (3) years. Provide a minimum of three (3) financial references. Please upload the document with the required information.

1.3

The Bidder hereby authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, partners and managerial and supervisory personnel who will be involved in the performance of the Contract, and will fully cooperate with the Agency in obtaining any required waivers or releases required to complete any such criminal history check and background investigation(s).

1.4 The Bidder shall read, fill-out and attach the Terminations, Litigation, Debarment document.

1.5 Confidential Treatment of Information - Is Bidder requesting confidential treatment of specific information?

1.6 A Bidder requesting confidential treatment of specific information shall: (1) fully complete and sign Form 22, and save it as a PDF.

Group 2: Terms and Conditions

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Q & A Board Section with your exception and attach and submit a red-lined Attachment 1 - Sample Contract to Vendor Attachments.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the contract information regarding the terms and conditions document and enter a response.

2.4

Bidder shall read the IT General Terms and Conditions and enter a response. The IT General Terms and Conditions are labeled as Attachment #1 Sample Contract and are located in the Buyer Attachments and also attached here. Bidders will attach and submit a red-lined Attachment 1 - Sample Contract with their bid submission if they have exceptions.

2.5 Bidder shall read the Federal Terms and Conditions and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. The Bidder shall enter a response.

2.8 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. The Bidder shall enter a response.

2.9 Quarterly Sales Report - The Respondent shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the Contract via e-mail to the Iowa Department of Management. The Bidder shall enter a response.

2.10 Administrative Fee - In addition to the approved discounts or prices specified in the Contract herein, the successful Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Management. The Bidder shall enter a response.

2.11 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a successful Bidder. Does the Bidder agree to the terms?

2.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

2.13 Does the Bidder certify that any materials submitted as part of this solicitation are ADA compliant?

2.14 Does the Bidder agree to provide an Accessibility Conformance Report (ACR) upon delivery of the applicable Deliverables and also provide an updated ACR upon any material change to the Deliverables user interface or accessibility-affecting functionality, at least annually during the term of the Contract and upon Contract renewal.

2.15 Does the Bidder agree that they will comply with all applicable policies issued by the Iowa Department of Management, as published at https://policies.iowa.gov and as may be amended from time to time.

Group 3: Respondent Conference 10 July 202610 July 202610 July 202610 July 202610 July 2026

Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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