Bid Schedule and PWS Columbus Refuse_Final.docx

DISPOSITION SERVICES COLUMBUS REFUSE AND

WASTE REMOVAL/DISPOSAL

BID SCHEDULE

BASE PERIOD (12 MONTHS)

Hauling Fee for each container - Uncovered storage container or roll off exchange at Columbus, OH

EA

Minimum Hauls - 12

BASE PERIOD TOTAL = $

1st OPTION PERIOD (12 MONTHS)

Hauling Fee for each container -Uncovered storage container or roll off exchange at Columbus, OH.

Minimum Hauls - 12

1st OPTION PERIOD TOTAL = $

2nd OPTION PERIOD (12 MONTHS)

Minimum Hauls - 12

2nd OPTION PERIOD TOTAL = $

3rd OPTION PERIOD (12 MONTHS)

Minimum Hauls - 12

3rd OPTION PERIOD TOTAL = $

4th OPTION PERIOD (12 MONTHS)

4th OPTION PERIOD TOTAL = $

TOTAL FOR BASE PLUS ALL FOUR OPTION PERIODS = $

PERFORMANCE WORK STATEMENT

DLA DISPOSITION SERVICES REFUSE COLLECTION AND DISPOSAL SERVICE AT COLUMBUS

1.1 BACKGROUND

The primary mission of the Defense Logistics Agency (DLA), Disposition Services is to dispose of Department of Defense (DoD) excess and surplus personal property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. DLA, Disposition Services is headquartered in Battle Creek, Michigan, with a variety of field sites worldwide. The purpose of this contract is to acquire refuse collection and disposal service at the DLA Disposition Services Field Activity Columbus and Columbus Long Term Storage.

2.1 SCOPE OF WORK

The Contractor shall provide all personnel, equipment, tools, materials, supervision, other items, and non-personnel services necessary to perform refuse collection and disposal as defined in this PWS except as specified as Government-furnished property and services at DLA Disposition Services Columbus and Columbus Long Term Storage.

3.1 DEFINITIONS/ACRONYMS

KO: Contracting Officer - the individual with the authority to enter into, administer, and/or terminate contracts

COR: Contracting Officer Representative - The COR is the individual designated in writing by the KO to act as his/her authorized representative within the scope and limitations as defined by the

CLIN: Contract Line-Item Number (number for each deliverable on the bid schedule)

REFUSE: Refuse includes, but is not limited to cardboard, wooden boxes, empty plastic shipping containers, furniture, textiles, miscellaneous plastic pieces and other items.

4.1 CONTRACTOR FURNISHED PROPERTY AND SERVICES

Unless otherwise noted elsewhere as Government furnished, the Contractor shall provide all labor and materials to perform all necessary work to collect and dispose of refuse at Columbus and Columbus Long Term Storage.

Contract will provide the following:

3 each – 30 or 40 cubic yard roll off containers for Disposition Services Yard – West End located near the James Road Gate.

2 each – 30 or 40 cubic yard roll off containers for Disposition Services Yard – East End located near the James Road Gate.

3 each – 30 or 40 cubic yard roll off containers at Bldg. 30, dock 3, and dock 12 1 each – 40 cubic yard roll off container at Bldg. 44, main dock area Pick up and disposal are to be as needed or on a daily basis. When called, Contractor is required to respond within 24 hours. The Contractor shall furnish refuse containers of the types and sizes indicated above. The containers shall be furnished for the duration of the contract. Containers shall be of heavy gauge metal construction and shall be of suitable design for site conditions and intended use. Containers shall be of suitable construction to withstand continual loading, emptying, and handling without damage. Refuse Containers: Refuse containers shall be open top type and have a capacity of 30-40 cubic yards.

The Government will not be responsible for loss or damage to any Contractor furnished equipment.

5.1 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will be responsible for providing an area for the Contractor to perform the required tasks. Electrical power, water, and facilities that are necessary to perform the required tasks will be available to the Contractor, but all hand-tools are other task specific equipment are to be provided by the Contractor.

6.1 PERFORMANCE REQUIREMENT(S)

The Contractor shall remove all refuse from the DLA Disposition Services buildings and yards and dispose of it at an approved disposal site that conforms to all applicable Federal, State and Local health and environmental rules and regulations. Under no circumstances will any of the refuse removed be diverted from the disposal facility or landfill.

All Contractor refuse vehicles shall enter and exit the Center from the James Road Gate between the hours of 0730 and 1400-hours Monday through Friday, Federal holidays excepted.

The Contractor shall obtain a weight slip from the disposal site confirming the weight of all waste removed from DLA Disposition Services Columbus site. The weight slips for the roll-off container trucks shall be marked with the vehicle license number and the container’s pick-up location (building and section number) and or the Work Order number assigned by Contractor upon scheduled pick up.

A copy of all weight slips and disposal site bills shall be submitted with each month’s invoice. The weight slips shall be the verification of a refuse pickup. The disposal site bill shall be verification of the Contractor’s compliance of using approved disposal sites and conformance with all applicable environment rules and regulations.

The Contractor shall load, and transport all refuse in a manner that minimizes spillage. The Contractor is responsible for the immediate clean-up of spillage that occurs on Center or during the transport to the disposal site.

The Contractor shall provide 9 each thirty (30) or forty (40) cubic yard roll-off containers. It is estimated that the number of loads for the 30-40 cubic yard roll-off containers will be 168 per year. However, the Contractor will be paid for the actual number of loads and weight removed from the DLA Disposition Services per month.

7.1 ACCEPTABLE PERFORMANCE LEVEL(S) (APL)

8.1 DELIVERY/PERFORMANCE TIMEFRAMES

The Contractor shall empty the contents of the roll off containers within 24 hours (weekends and Government holidays excluded) after being notified by the designated Government representative. The period of performance for this contract is one year from date of contract award with four (4) one-year options. The service to be performed under this contract will be performed during normal Government business days, Monday through Friday, which are available from the COR/POC. If services are scheduled by the Contractor to be performed on a regular federal holiday designated by Presidential proclamation, or DLA, Disposition Services Closure, rescheduling shall be at the discretion of the COR/POC.

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

9.1 ACCEPTANCE/CORRECTION OF WORK

All work performed under this contract shall be subject to the acceptance of the designated COR or Government Point of Contact. If performance is found to be unsatisfactory and not in accordance with the requirements of this contract, the Contractor shall correct unsatisfactory work as soon as possible but not later than within 14 calendar days of Government notification. Correction of work is performed at the Contractor’s expense as per FAR 52.212-4 contained elsewhere in this contract. The Contractor shall implement a complete quality control program that identifies potential and actual problem areas in providing requirements of the contract as specified and results in corrective action throughout the life of the contract. Quality Control Plan (QCP) shall be provided to the KO not later than 10 days after contract award. The Government will make final review and acceptance of the QCP and any subsequent changes within 10 days. The basic tenet of the plan is that the Contractor is responsible for quality. All methods, procedures, and forms shall support this concept.

10.1 GOVERNMENT CORS/ POINTS OF CONTACT (POC)

The Government COR/POC for this work is Shalisa Dunn and can be contacted at 614-692-8380. Copies of formal COR appointments will be provided to the Contractor.

Site Primary: Shalisa Dunn / 614-692-8380 Site Alternate: Austin Henry / 614- 692-5548 Site Alternate: Gabriel Capili / 614-704-1515

11.1 REPORTING REQUIREMENTS

The Contractor shall maintain records of all materials removed from the DLA Disposition Services Field Activity Columbus site. The Contractor shall submit the following information along with each month’s invoice. The total amount of refuse (in pounds) removed from the DLA Disposition Services each month. Invoices will not be approved for payment unless the appropriate information is provided. The Contractor shall maintain disposal records of all materials removed from DLA Disposition Services. These records shall be provided to the KO upon request. The Contractor shall maintain complete and accurate files of documentation and records under the terms of this contract. Files shall be provided within one working day to the KO upon request.

121 CONTRACT MANAGER

The Contractor shall be solely responsible for the overall performance of the contract. The Contractor shall designate a contract manager and alternate contract manager, who will have full authority to act for and make binding contractual decisions on behalf of the Contractor. Within five (5) days after contract award, the Contractor shall provide the name of the primary and alternate contract managers in writing. The contract manager or the alternate shall be available during normal operating hours to meet with Government personnel. The contract manager and the alternate must be able to speak, read, write and understand the English language.

13.1 CLEAN UP OF PREMISES

Upon completion of the work, the Contractor is required to clean up workspace and remove and compliantly dispose of any parts or debris resulting from the Contractor’s performance, with any associated costs included in existing CLIN prices. This is required after each day of on-site performance, and before the Contractor leaves the premises. All related disposal is off-site, the Government will not provide on-site disposal means.

14.1 SPILL RESPONSIBILITY

The Contractor is solely responsible for cleanup and disposal of any and all spills or leaks during the performance of this contract that occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors to the satisfaction of the Government and at no cost to the Government.

The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR immediately upon discovery. A written follow-up report shall be submitted to the KO not later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

(1) Description of item spilled (including identity, quantity, manifest no., etc.).

(2) Whether amount spilled is EPA/state reportable, and if so whether it was reported.

(3) Exact time and location of spill including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with the Press or Government officials other than the KO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

15.1 WEIGHING OF PROPERTY TO DETERMINE PAYMENT

The Contractor shall weigh each conveyance before the vehicle is loaded and after loading is completed to determine the shipment weight. An authorized Government representative will witness the weighing on Government or other certified scales. If scales are not available on the Government installation, the Contractor shall use certified scales closest to the Government installation at the Contractor’s cost. For each pick-up, the Contractor shall arrange with the COR/COTR the place and time of weighing the conveyance. If weighed off the Government installation, the Contractor shall provide the Government witness with evidence that the scales are properly calibrated. The loaded and the tare weight of each shipment will be recorded on the shipping document and the bill of lading. The driver shall inspect the load before departure from the Government’s facility and assure all shipping documents are properly filled out and maintained during shipment. For payment purposes, the total pounds will be determined by subtracting the weight of the empty conveyance from the weight of the loaded conveyance.

16.1 CONTRACT WEIGHT ADJUSTMENTS

The Contractor shall not remove more weight than what has been authorized by the contract without the prior approval of the KO via contract or order modification.

17.1 DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): DLA Disposition Services implemented EMS in accordance with ISO 14001:2004(e), DOD and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA Disposition Services mission. The DLA Disposition Services EMS program is explained in DRMS-I 6050.2, Environmental Management System (EMS) Core Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program. Contractors may request current copies of EMS information identified in this paragraph by sending an e-mail request to DRMSEMS@dla.mil.

18.1 PERMITS/LICENSES

The Contractor shall be responsible for obtaining any necessary licenses, permits if applicable, and for complying with any applicable laws, codes and regulations in connection with the execution of the work. This includes acquiring any required permits, registrations, authorizations or notifications necessary to operate on any installation listed in this contract.

19.1 INSTALLATION/SITE ACCESS/SECURITY REQUIREMENTS

Installation/site access requirements vary for visitor badges and other access/security procedures for performing Contractor services at the sites. The Contractor is required to coordinate with the Government COR/POC on the task order to obtain the necessary security/access procedures prior to commencing work at the site, and in such time as the performance timeframe for completion of the services is met. If coordination and/or access is delayed by the Government such that performance timeframes cannot be met, the Contractor must submit, in writing, their proposed reasons, including any supporting evidence, prior to the original due date of the task order such that an extension can be granted, if appropriate. Every Contractor employee (including those of Sub-Contractors) is required to obtain an Identification Card/Badge (ID Card), prior to starting work on this project. Applications will only be processed between 0830 and 1530, Monday through Friday, excluding holidays observed by the DSCC Installation. During the life of the contract, each new employee must be met at the Visitor Processing Center (VPC) by the representative of the Contractor. A DSCC Form 2310 Contractor Badge Form will be initiated by the DLA Disposition Services Columbus POC, completed in coordination with the Contractor, and sent to Personnel Security for approval. Once approved, the Contractor can go to the Pass/ID Office, building 52, to get their badge. Contractor employees, including those of Sub-Contractors, are required to wear the ID Card conspicuously on their outer clothing at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID Card is not being worn. It is the Contractor’s responsibility to enforce this requirement. Failure to do so is just cause for ordering work on this contract stopped. Further, it is the Contractor’s responsibility to assure the ID Card issued to employees, including Sub Contractors, are turned in to the Pass/ID Office when the employees complete work on this project. All ID Cards that have been issued during the life of this contract must be returned to the Pass/ID office to out process at the completion of the project. Final payment on the contract is not authorized without out-processing. Under no circumstances will a Contractor use their credentials to allow others access to any area on Center. Violation of this policy will result in a security violation and subsequent administrative action.

20.1 IDENTIFICATION OF EMPLOYEES

The Contractor shall be responsible for furnishing to each of their employees’ identification as may be required by the installation where the services are performed. Contractor will require each of their employees engaged on the work site to display such identification as directed by the appropriate installation. All prescribed identification shall be delivered to the COR/POC for cancellation upon the release of any employee. Badges are issued for a period of one year and must be returned to the issuing pass office prior to renewal. Failure to return badges may constitute a delay in payment.

21.1 PERSONAL PROTECTIVE EQUIPMENT (PPE)

The Contractor shall be responsible for equipping their personnel with the proper PPE required to safely provide services required. PPE is defined as equipment and supplies to protect the human body, inside and out, from harm, injury, or illness occurring in line with contracted services provided. PPE may include, but is not limited to: goggles, steel-toe boots, leather gloves, hearing protection, face masks (dust).

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