Bid_Packet.pdf

Procurement and Contracting Requirements Cover Page

INVITATION TO BID 00 01 00 - 1 2026-ITB-185

PIERCE COUNTY PUBLIC WORKS

INVITATION TO BID NO. 2026-ITB-185

PROJECT TITLE: Countywide Generator Maintenance and Repairs

All Bids are to be returned via OpenGov Procurement Portal:

https://procurement.opengov.com/

PROCUREMENT CONTACT:

Dalton Gamboa, Pierce County Procurement & Contract Services Phone: 253-798-7456

Email: PCPurchasing@piercecountywa.gov Address: 1501 Market Street Suite 420, Tacoma, WA 98402

Public Works BID Procurement Dates:

BID Issue Date: 9/11/2026 Questions Cut-off Date/Time: 9/17/2026 04:00 PM

Bid Due Date/Time: 9/25/2026 01:00 PM

Procurement and Contracting Requirements Table of Contents

Countywide Generator Maintenance and Repair 00 01 10 - 1 2026-ITB-185

INVITATION TO BID NO. 2026-ITB-185

Countywide Generator Maintenance and Repair

UNIT PRICE BID

TABLE OF CONTENTS:

Cover Page 1 Pages Table of Content 1 Pages Advertisement to Bid 2 Pages Instructions To Bidders 12 Pages Bid Forms due at Bid Opening 8 Pages Scope of Work 12 Pages Sample Service Contract Pierce County Forms 15 Pages Sample Unit Price Public Works Pierce County Forms 9 Pages General Terms and Conditions 64 Pages Insurance Requirements 5 Pages Prevailing Wages Requirements 2 pages

SUPPORTING DOCUMENTS

A- Jail Entry Packet with Guidelines B- Background Check Authorization C-CJIS Fingerprint Form 22 D-Hot Work Procedure

SUMMARY OF SERVICES:

The purpose of this Invitation to Bid is for Pierce County to secure the services of a professional and licensed Contractor to provide periodic maintenance, and repairs, to various county-owned generators. Work shall be performed in accordance with the product manufacturer’s technical specifications. Work locations are throughout Pierce County.

The County does not warrant, either expressed or implied, regarding , the actual amount of work to be performed under this bid. The county reserves the right to increase or decrease the amount of work or to eliminate one or more items prior to or following the award of the contract. The basis of payment will be the actual unit bid prices for the item of the work performed and measured in accordance with these specifications.

Pierce County is an Equal Opportunity Employer and encourages women, minorities, and Pierce County businesses that are qualified to perform this work to submit a bid on this project or to offer their services as a supplier or subcontractor.

END OF SECTION

Procurement and Contracting Requirements Advertisement for Bid

INVITATION TO BID 2026-ITB-185

ADVERTISEMENT

Countywide Generator Maintenance and Repair

2026-ITB-185

SCOPE OF WORK: The purpose of this Invitation to Bid is for Pierce County to secure the services of a professional and licensed Contractor to provide periodic maintenance, and repairs, to various county-owned generators. Work shall be performed in accordance with the product manufacturer’s technical specifications. Work locations are throughout Pierce County.

PROJECT ESTIMATE: The initial maintenance and service contract amount is estimated to be $450,000.00 not including WA State Sales Tax and the initial repair public works contract amount is estimated to be $200,000.00; the County reserves the right to add funds on an as needed basis throughout the duration of both contracts.

HOLDER’S LIST: BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the bidder’s list in the Project List (opengov.com). Notifications for bid updates, addendum and other bid information will be sent to all bidders who register with Pierce County OPENGOV and are a ‘Bidder’ under this bid number. If you haven’t registered yet, please use the following link to sign up Registration | OpenGov Customer Support (site.com)

PRE-BID QUESTIONS: All questions must be submitted within the Pierce County OPENGOV Software, under the Clarifications Tab not later than 9/17/2026 at 4:00 PM PDT/PST. Bidders must be registered in the OPENGOV software in order to submit questions. Oral explanations, interpretations, or instructions given by anyone before award of a contract will not be binding on the County.

COMPLETION TIME: Both initial Contract Period of Performance will be (1) year, commencing from the date of the Notice to Proceed, with the option to renew for an additional year. Total contract time is Not to Exceed Two (2) Years.

BID DUE DATE/TIME: Bids must be submitted via the Pierce County OpenGov Procurement Portal at https://procurement.opengov.com/ and will be received until 1:00 P.M. PDT/PST, 9/25/2026. Bid opening will be performed via a Zoom meeting 30 minutes after Bid Due Time/Date (link: Zoom Bid Opening.)

BID SECURITY: A 5% bid bond must accompany the public works bid, and a 100% payment and performance bond will be required for the Unit Price Public Works contract amount.

PREVAILING WAGES: Minimum wage rates for labor to be used under this contract have been determined by the Washington State Department of Labor and Industries. See the Contract Compliance Procedures for Public Works Projects included in the specifications.

BID NOTES:

A Bid Bond is required for this solicitation.

Successful bidder must provide a $200,000.00 Contract Bond for the total Public Works Repair Contract amount. If additional funds are added to the contract via mutually agreed upon amendment, the successful bidder will be expected to bond for the additional amount.

5% Retainage will be held.

https://procurement.opengov.com/governments/4041/projects https://opengov.my.site.com/support/secur/CommunitiesSelfRegUi?startURL=/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/ https://piercecountywa.zoom.us/j/5187808948?pwd=N0ZKVWNRYVJsRlhHM1ZYS21RV3BTQT09 https://piercecountywa.zoom.us/j/5187808948?pwd=N0ZKVWNRYVJsRlhHM1ZYS21RV3BTQT09

Procurement and Contracting Requirements Advertisement for Bid

INVITATION TO BID 2026-ITB-185

Contractor is responsible for all Taxes, Fees, Insurance, and Bonding costs for this Project. All costs, except sales tax, must be included in the unit bid prices.

Division 00 - Procurement and Contracting Requirements Instructions To Bidders (WO)

Countywide Generator Maintenance and Repair

00 20 00.01 - 1 2026-ITB-185

PART 1 - GENERAL BIDDING CONSIDERATIONS

1.01 DEFINITIONS - ALL DEFINITIONS SET FORTH IN THE AGREEMENT, THE GENERAL

CONDITIONS OF THE CONTRACT FOR CONSTRUCTION AND IN OTHER CONTRACT

DOCUMENTS ARE APPLICABLE TO THE BIDDING DOCUMENTS.

A. “Addenda” are written or graphic instruments issued prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections. The contents of an Addendum are issued in no particular order and therefore should be carefully and completely reviewed.

B. An “Additive Bid” (or “Additive”) is an amount stated in the Bid to add specified features of the work.

C. An “Alternate Bid” (or “Alternate”) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

D. "Apprenticeship" is defined as, "a combination of on-the-job training (OJT) and related classroom instruction under the supervision of a journey-level craft person or trade professional in which workers learn the practical and theoretical aspects of a highly skilled occupation.

E. "Award" means the formal decision by the County notifying a Responsible Bidder with the lowest responsive Bid of the County’s acceptance of the Bid and intent to enter into a Contract with the Bidder.

F. The “Award Requirements” include the statutory requirements as a condition precedent to Award.

G. The “Base Bid” is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base to which work may be added or from which work may be deleted for sums stated in Alternate Bids.

H. A “Bid” is a complete and properly signed proposal to do the Work, submitted in accordance with the Bidding Documents, for the sums therein stipulated and supported by any data called for by the Bidding Documents.

I. The “Bid Date” is the day and hour specified in the Bidding Documents, as may be changed through an Addendum, by which Bidders are required to submit Bids to the County.

J. The “Bid Form” is the form(s) included with the Bidding Documents, with Specification Section 00 40 00, through which a Bidder submits a Bid.

K. A “Bidder” is a person or entity who submits a Bid.

L. The “Bidding Documents” include the Advertisement or Invitation to Bid, Instructions to Bidders, the Bid Form, any other sample bidding and contract forms, the Bid Bond, and the proposed Contract Documents, including any Addenda issued prior to the Bid Date.

Maintenance and Repair

00 20 00.01 - 2 2026-ITB-185

M. The “Contract Documents” proposed for the Work consist of the Agreement, the General Conditions of the Contract (as well as any Supplemental, Special or other Conditions included in the project manual), the Drawings, the Specifications, and all Addenda issued prior to, and all modifications issued after, execution of the Contract.

N. A “Sub-Bidder” is a person or entity of any tier who submits a bid or proposal to or through the Bidder for materials, equipment or labor for a portion of the Work.

1.02 EXAMINATION OF CONTRACT DOCUMENTS AND REGULATIONS

A. Each Bidder shall thoroughly examine and be familiar with the Contract Documents including the terms and conditions, specifications, qualification requirements, any other requirements, and if included, drawings or addenda contained within this solicitation package.

B. Each Bidder has an obligation to notify Pierce County (herein after also referred to as “County”) in writing, via the E-Procurement Portal, and prior to the bid opening, of any ambiguity or inconsistency in or between the Contract Documents or overly stringent qualifications. Failure to notify the Procurement and Contract Specialist via E-procurement portal, prior to the bid opening of any such ambiguity or inconsistency the Bidder discovered or should have discovered shall result in the waiver of any and all rights of the Bidder to claim additional time or compensation, if the County executes the Contract (i.e., the County signs the Agreement, 00 50 00), relating to or arising from the ambiguity or inconsistency. If questioning qualifications bidders shall submit in writing their objections to the contract specialist listed within seven calendar days of bid due date.

C. The submittal of a bid shall constitute an acknowledgment upon which the County may rely that the Bidder has obtained, thoroughly examined, and is familiar with the Contract Documents and has reviewed and inspected all applicable federal, state and local statutes, ordinances and regulations relating to the work and all permits which have been applied for and/or issued pertaining to the work.

D. The failure or neglect of a Bidder to obtain, receive, or examine any of the Contract Documents, statutes, ordinances, regulations and permits shall in no way relieve the Bidder from any obligations with respect to its bid or to the Contract. No claim for additional compensation or time will be allowed based upon a lack of knowledge or misunderstanding of any of the Contract Documents, statutes, ordinances, regulations, permit requirements, or other materials referenced or incorporated herein.

E. The work will be assigned to the Contractor by Work Orders; each Work Order will address the scope of work and time of completion, and shall be performed as directed by the Project Representative and in accordance with the Technical Specifications and Drawings issued with each Work Order. Work will be performed on a time and material basis. The County does not guarantee any minimum amount of work.

Maintenance and Repair

00 20 00.01 - 3 2026-ITB-185

1.03 ADDENDA & CLARIFICATION OF CONTRACT DOCUMENTS

A. No oral clarification or interpretations will be made to any Bidder as to the meaning of the

Contract Documents. Requests for clarification shall be made within the Pierce County Procurement Portal (Opengov.com) software, under the Question & Answer Tab by the date listed in 00 10 00. The County may not respond to requests for clarification that are received outside of this timeframe.

B. Addenda will be posted to the Procurement Solicitation page and upon issuance are part of the Contract Documents.

C. Clarifications are for information purposes only, do not affect any changes to the Contract Documents, and are not part of the Contract Documents. Clarifications will be messaged to all bidders registered through the Procurement Portal.

D. Bidders shall not rely upon any oral statements or conversations, whether at the pre-bid conference or otherwise, they may have with County employees, agents, or representatives regarding the Contract Documents.

E. To receive email notifications of addenda, clarifications, or other important information concerning this solicitation, you must register for the solicitation to indicate your interest and receive notifications. Only firms that have indicated interest or Created a Response will be notified that an addendum has been issued.

1.04 NOT USED

1.05 WAGES

A. This Contract is subject to Chapters 39.12 and 49.28 RCW, amendments thereto and regulations issued thereunder, relating to prevailing wages, benefits and other requirements.

Bidders shall examine and be familiar with such requirements. No claim for additional compensation will be allowed which is based upon a lack of knowledge or a misunderstanding of any such requirements by the Contractor or a failure to include in the Bidder's bid price wages in affect at the time of bid. For the initial 365 days of the Contract, Bidders must comply with the current prevailing wage rates set forth by the Washington State Department of Labor & Industries. If the County elects to extend the Contract for an additional year, the Contractor must comply with the prevailing wage rates in effect at the beginning of the second year for the remainder of the Contract. No other adjustments to wage rates are allowed under this Contract.

1.06 PROGRESS AND COMPLETION

A. Time is of the essence for this Contract. Progress and completion of the each Work Order shall comply with all requirements herein, and intermediate Substantial Completion and Final Completion of a Work Order dates as may be set forth in the Work Orders.

Maintenance and Repair

00 20 00.01 - 4 2026-ITB-185

1.07 PREVENTION OF ENVIRONMENTAL POLLUTION AND PRESERVATION OF PUBLIC

NATURAL RESOURCES

A. If a Contract is executed by the County, the Contractor shall fully comply with all such environmental protection laws, ordinances and regulations dealing with prevention of environmental pollution and the preservation of public natural resources that may be applicable to this Project. The cost of such compliance shall be included in the bid prices.

1.08 NON-DISCRIMINATION IN CONTRACTING

A. It is the policy of the County to provide equal employment opportunities and an equal opportunity for all businesses to participate in providing goods and services to the County.

1.09 RECYCLED PRODUCTS POLICY

A. The Contractor shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Contract. If the cost of recycled paper is more than fifteen percent higher than the cost of non-recycled paper, the Contractor shall notify the County, who may waive the recycled paper requirement.

B. The Contractor agrees to use both sides of paper sheets for copying and printing, and to use recycled/recyclable products wherever practical.

1.10 “OR EQUAL” REQUESTS

A. Except as provided in sub-paragraph B below, when product, material or equipment is specified by one or more patents, brand names, or catalog numbers proprietary name or name of manufacturer or any combination thereof, it shall be understood that this is for the purpose of defining the performance process, article desired or other salient requirements, and shall be deemed to be followed by the words "or equal," whether or not such words appear. Other products, materials or equipment, of equal or better capacities, quality and function, may be considered by the Project Representative upon the Contractor's request for “or equal” determination.

B. Under no circumstances will a substitution or a proposed “or equal” product be considered for an item which is identified as no equal, sole source, no substitutions and/or pre-qualified.

1.11 CONFLICT OF INTEREST—FORMER COUNTY EMPLOYEES

A. To avoid any actual or potential conflict of interest or unethical conduct, for one (1) year after leaving County employment, a former County employee may not:

1. Have a financial or beneficial interest in a contract that was planned, authorized or funded by a county action in which the former County employee participated during County employment. “County action” includes, but is not limited to, determining the Work to be done under the Contract.

2. Assist a person, whether or not for compensation, in any County action in which the former County employee participated during County employment. For purposes of this section, “assist” includes, but is not limited to preparing or consulting in preparation of the bid or performance of Work if the Bidder is awarded the Contract.

Maintenance and Repair

00 20 00.01 - 5 2026-ITB-185

B. As a matter of responsibility the Bidder shall identify within the Responsibility Detail Form any employees who, for one (1) year after leaving County employment, were involved in the preparation of its bid. Failure to identify the employees involved may result in rejection of the bid.

C. After Contract Execution, the Contractor is responsible for notifying the Project Representative of any employees who, for one (1) year after leaving County employment, may become involved in the Contract at any time during performance of the Work. Failure to identify the employees may result in termination of the Contract.

PART 2 - PREPARATION AND SUBMITTAL OF BIDS

2.01 GENERAL

A. Bids shall be made on the forms in 00 41 00 and include the bid guaranty. The completed forms constituting the bid shall be in a PDF file format and submitted directly to the Procurement Portal. All bids must be received before the Close Date/Time listed in the Procurement Portal.

B. Do not submit the remainder of the Contract Documents. Bidders are warned against making alterations of any kind to the Form of Bid or, if applicable, the Bid Guaranty Bond. Bids which contain omissions, erasures or irregularities of any kind may be rejected. Any qualification, addition, limitation or provision attached to or contained in a bid may render the bid non-responsive. No oral, facsimile, telegraphic or telephonic bids or modifications will be considered.

C. All bids shall be signed by the Bidder, or the Bidder’s authorized representative. If the bid is made:

1. By an individual, the Bidder's name, signature, and address must be shown;

2. By a partnership or joint venture, it shall contain the names of each partner, the mailing address of the partnership or joint venture and shall be signed in the firm name, followed by the signature of the person signing, indicating that person's position in the partnership or joint venture; or

3. By a corporation, the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person who signs on behalf of the corporation must be shown.

D. The County is not responsible for any cost incurred in response to this Invitation to Bid.

E. Upon request of the County, the Bidder shall provide copies of the articles of incorporation, bylaws, resolutions of board of directors, partnership papers, joint venture agreements, and any other documents evidencing the legal status of the Bidder and the authority of the Bidder’s officer or representative who signed the bid on behalf of the Bidder.

Maintenance and Repair

00 20 00.01 - 6 2026-ITB-185

2.02 TAXES – RETAIL SALES

A. The Work to be performed under this Contract constitutes a “retail sale” as such term is defined in RCW 82.04.050, and the Contract Price is subject to the State of Washington and local agency retail sales taxes. However, Bidders shall not include such retail sales tax on the Contract Price in their bids. Such retail sales tax will be calculated on the total Contract Price and The County will add retail sales tax (state and local) on each progress payment and final payment to the Contractor for transmittal by the Contractor to the Washington State Department of Revenue or to the applicable local government.

B. Other than state or local retail sales tax on the Contract Price as specified above and except as provided in subparagraph C of this paragraph 2.02, the Bidder shall include in the Bidder’s proposed price(s) all applicable taxes which the Contractor will be required to pay for the Work under this Contract. For example, the County will not add sales tax the Contractor pays on the purchase of tools, machinery, equipment or consumables not integrated into the Work. No adjustment will be made in the amount to be paid by the County under this Contract because of any misunderstanding by or lack of knowledge of the Bidder/Contractor as to liability for, or the amount of, any taxes for which the Bidder/Contractor is liable or responsible by or under this Contract or because of any increases in tax rates imposed by any federal, state or local governments.

C. Retail sales/use taxes, if any, payable on equipment, materials and other items provided hereunder to the Contractor by the County shall not be included in the Bidder’s proposed prices. If taxes on such items are required to be paid, the County shall make such payment, either through the Contractor or direct to the Washington State Department of Revenue.

2.03 BID GUARANTY

A. The bid shall be accompanied by a PDF file of an original bid guaranty in the amount equal to at least 5% of the Total Bid Price. Upon request by the County, bidder(s) shall provide the original bid guaranty which accompanied their electronic bid. The bid guaranty shall be in one of the following formats and made payable to PIERCE COUNTY: (1) a bid guaranty bond, using either the form provided in 00 41 00; or (2) a postal money order, a certified check, or cashier's check drawn upon a banking institution with a branch office in the state of Washington. The surety signing the bid guaranty bond shall be registered with the Washington State Insurance Commissioner, and the surety's name shall appear in the current Authorized Insurance Company List in the State of Washington published by the Office of the Insurance Commissioner. Failure to submit the PDF file of the original bid guaranty, or upon request by the County, provide the original bid guaranty, shall render the bid non-responsive and be rejected.

B. The amount payable to the County under the bid guaranty bond, or the certified or cashier's check or postal money order and the amount thereof, as the case may be, shall be forfeited to the County in case of a failure or neglect of the Bidder to furnish, execute and deliver to the County all the forms required by these contract documents within the number of days specified therein, following the issuance of the Intent to Award. Forfeiture of the bid guarantee shall not limit the County’s right to recover damages from the Bidder caused by the Bidder’s failure to execute the Contract.

Maintenance and Repair

00 20 00.01 - 7 2026-ITB-185

2.04 ACKNOWLEDGMENT OF ADDENDA

A. Each Bidder shall acknowledge all addenda issued during the solicitation in the Procurement Portal.

PART 3 - BID EVALUATION AND REJECTION

3.01 OPENING AND POSTPONEMENT OF OPENING

A. At the time and place set forth in the Invitation to Bid for the opening and reading of bids, each and every bid (except those which may have been properly withdrawn) received prior to the scheduled closing time for receipt of bids will be publicly opened and read aloud by the Pierce County Procurement staff, irrespective of any irregularities or informalities in such bid.

The time and place set forth in the Invitation to Bid for opening and reading the bids may only be changed by addendum.

B. The County reserves the right to postpone the date and time for opening of bids at any time prior to the opening of bids.

C. The official time stamp clock for bid submittal will be the internal clock displayed within the County’s Procurement Portal. Late bids will not be accepted.

D. Immediately following the bid opening, firms who have submitted a bid can access the bid submittal results via the Procurement Portal.

E. Within 24 hours after the bid opening, or until time has passed for submittal of all required bid form attachments, copies of bid submittals will be available to the public via the County’s Procurement Portal.

F. Any document submitted to Pierce County pursuant to this Invitation to Bid (ITB) prior to Contract Execution shall be considered a public record under chapter 42.56 RCW (the “Act”) and shall be available for public inspection and copying, unless exempt under the Act.

3.02 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bidders are allowed to revise their submitted bid prior to the Close Date/Time. Bidders will not be allowed to revise their bid after the Close Date/Time.

B. Bidders may be allowed to withdraw their bid for justifiable reasons after the Close Date/Time prior to Contract Execution, only as approved by the County.

3.03 BID VALIDITY

A. All Bids submitted shall be valid and binding on the bidder for a period of sixty days following the Bid submittal deadline and for any extension of time granted by the bidder.

3.04 BID ERRORS, INFORMALITIES AND IMMATERIAL IRREGULARITIES

A. Prices set forth in the bid will be reviewed by the County for mathematical accuracy.

B. The County, in its sole discretion, reserves the right to waive minor bid errors, informalities, and immaterial irregularities when it is in the County’s best interest and does not result in displacement of a low bidder.

Maintenance and Repair

00 20 00.01 - 8 2026-ITB-185

C. The County reserves the right to correct arithmetical errors and discrepancies between unit prices(s) and extended amount(s) and/or written words or numbers (collectively referred to herein as a “Discrepancy”) under the following circumstances:

1. Existence of the Discrepancy is ascertainable from the face of the bid;

2. The Bidder verifies Discrepancy;

3. The intended bid is ascertainable from the face of the bid; and

4. Correction of the Discrepancy does not result in displacement of a low Bidder.

5. Where 1. through 4. are met, the unit price will always prevail.

D. Where the bid is readily susceptible of being interpreted as offering either one of two prices shown on the face of the bid, one of which is low and the other is not, the bid must be rejected. If the evidence of the arithmetical error or discrepancy is clear and convincing the Bidder may be permitted to withdraw its bid.

E. In the event a Bidder believes it made an error on its bid, the Bidder shall provide written notice of such claim. The Bidder shall provide to the County supporting evidence for such claim including cost breakdown sheets. The County reserves the right to require the submittal of other bid records or information as the County may deem necessary to evaluate the Bidder’s claim of error, or any error as may be identified by the County during its review of the bid.

F. Any review by the County of a bid and/or any review of such a claim of bid error (including supporting evidence) creates no duty or liability on the County to discover any other bid error or mistake, and the sole liability for any bid error or mistake rests with the Bidder or Contractor.

3.05 BID EVALUATION AND RESULTS

A. Following the Bid Close Date and Time, bids will be evaluated by County to determine which bid is the lowest, responsive bid submitted by a bidder.

B. The County will request the information, as specified in Section 00 45 13 Qualifications Information, to determine the low responsive bidders’ responsibility.

C. Reciprocal Preference for Resident Contractors

1. In accordance with RCW 39.04.380, the County is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a Nonresident Contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that Nonresident Contractor. States that currently provide bidding percentage preferences to resident contractors are: Alaska, Nevada, New Mexico and Wyoming.

2. A "Nonresident Contractor" is a contractor that:

a. is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts; and

b. at the time of bidding on a public works project, does not have a physical office located in Washington.

Maintenance and Repair

00 20 00.01 - 9 2026-ITB-185

3. The state of residence for a Nonresident Contractor is the state in which the contractor was incorporated or, if not a corporation, the state where the contractor’s business entity was formed.

4. All Nonresident Contractors will be evaluated by the County for an out of state percentage bidding preference. If the state of the Nonresident Contractor provides a contractor percentage bidding preference, a Comparable Percentage Disadvantage (“CPD”) will be applied, by the County, to the Nonresident Contractor’s Total Bid Price during bid evaluation. The CPD is the percentage bidding preference advantage, provided by the Nonresident Contractor’s home state.

5. For the purpose of determining the low bidder, the County shall multiply the Nonresident Contractor’s Total Bid Price by the CPD. The CPD shall be added to the Nonresident Contractor’s Total Bid Price which equates to the Nonresident Contractor’s Disadvantage Total Bid. This Nonresident Contractor’s Disadvantage Total Bid shall be compared to the other bidder(s) Total Bid Price(s) for the solicitation and the bidder with the lowest total bid shall be the low bidder for this solicitation.

3.06 QUALIFICATIONS OF BIDDER

A. In accordance with RCW 39.04.350 the low responsive bidder shall demonstrate, to the satisfaction of the County, that the Bidder and/or its project team are responsible and qualified to perform the Work under this Contract. The Bidder shall complete and submit the required information electronically, via email to the Procurement Specialist identified in 00 10 00, within the time specified. In the event a Bidder fails to provide qualification information as required, or other information requested by the County, the Bidder may be rejected as not responsible.

3.07 BID EVALUATION CONFERENCE

A. Prior to Intent to Award, if requested by the County, the low responsive Bidder shall attend bid evaluation conference(s). The County will hold a bid evaluation conference only if the County deems it is necessary. The Bidder shall bring to the conference any documents or information required by the County as necessary for review.

B. By conducting a bid evaluation conference, the County does not waive its right to make determinations regarding responsiveness and responsibility of the Bidder.

3.08 SINGLE BID RECEIVED

A. If the County receives a single responsive, responsible bid, the County shall have the right, at its sole discretion, to conduct a price or cost analysis on such bid. The Bidder shall promptly provide all cost or pricing data, documentation, and explanation requested by the County to assist in cost and price analysis. By conducting such analysis, the County shall not be obligated to accept the single bid; the County reserves the right to reject such bid or any portion thereof.

Maintenance and Repair

00 20 00.01 - 10 2026-ITB-185

B. By way of explanation but not as limitation, the terms "price analysis" and "cost analysis" are generally described as follows: (1) price analysis" means the process of examining and evaluating a bid price without evaluating its separate cost elements and proposed profit; and

(2) "cost analysis" means the review and evaluation of the separate cost elements and proposed profit of (a) the Bidder's cost or pricing data, and (b) the judgmental factors applied in projecting from the data to the estimated costs, in order to form an opinion on the degree to which the proposed costs represent what the contract should cost, assuming reasonable economy and efficiency.

3.09 CANCELLATION OF ITB OR REJECTION OF BIDS

A. Bidders are advised that the County reserves the right to:

1. Cancel the procurement at any time prior to Contract Execution, or

2. Reject any and all bids for good cause, including, but not limited to:

a. any bid which contains any omission, erasure or irregularity;

b. any bid which has any qualification, addition, limitation, or provision attached to or contained in the bid;

c. any bid in which prices are unbalanced in the opinion of the County;

d. any bid accompanied by insufficient or irregular bid guaranty;

e. any bid found non-responsive by the County;

f. any Bidder found by the County to be not responsible or prequalified;

g. any Bid that adds provisions reserving the right to reject or accept the Award, or enter into the Contract;

h. the bid form in not properly executed;

i. an unsatisfactory performance record exists based on past or current Contracting Agency Work;

j. the Bidder failed to settle bills/invoices for labor, materials, apprentice utilization penalties on past or current contracts;

k. any bid for which a Bidder fails or neglects to complete and submit any qualifications information within the time specified by the County and as may be otherwise required herein.

l. any bidder found to be debarred by a local, state, or federal agency.

B. In submitting a bid, a Bidder acknowledges and agrees that it is not entitled to any compensation, costs, or damages relating to bid preparation or resulting from the County’s decision to cancel a bid or procurement or refusal to execute a contract.

C. All costs incurred in the preparation of a Bid and participation in this procurement shall be borne by the bidders.

Maintenance and Repair

00 20 00.01 - 11 2026-ITB-185

3.10 COLLUSION

A. If the County determines that collusion has occurred among the Bidders, none of the bids of the participants in such collusion will be considered. The County's determination of collusion shall be conclusive.

PART 4 - AWARD AND EXECUTION OF CONTRACT

4.01 GENERAL

A. Within the number of days stated on the Form of Bid, after the bid Close Date and Time, the County will accept a bid and issue an Intent to Award, reject all bids, or take such other action as may be in its best interest. The County reserves the right to request extensions of the bid acceptance period.

B. Within ten (10) days the Bidder is to execute and deliver to the County all the forms listed in 00 50 00 following the issuance of the Intent to Award.

C. If the Bidder experiences circumstances beyond their control that prevents return of the Contract documents within ten (10) days after receiving the Intent to Award, the County may grant up to a maximum of ten (10) additional days for return of the forms listed in 00 50 00, provided the County deems the circumstances warrant it. Under no circumstances will the Bidder have more than ten (10) days to return the properly executed Agreement and Performance and Payment Bond.

D. The County will presume that any person signing or modifying the bid prior to its submittal, or signing the contract on behalf of the Bidder is authorized to bind the Bidder.

E. After Contract Execution, the Contractor will be sent a fully executed electronic copy of the executed Contract Document(s).

4.02 PERFORMANCE AND PAYMENT BOND

A. The Bidder to whom the County issues the Intent to Award for this Contract shall furnish a

Performance and Payment Bond, in accordance with 00 50 00, only on the form provided in 00 50 00, in the amount of 100% of the Not to Exceed amount for this Contract, as security for the faithful performance and completion of the work. Such bond must be executed, dated and sealed by a duly licensed surety(ies) which is registered with the Washington State Insurance Commissioner, and the surety's(ies') name shall appear in the current Authorized Insurance Company List in the state of Washington published by the Office of the Insurance Commissioner. The surety should be bound by an attorney-in-fact, preferably a resident of this County, but certainly of the State of Washington. The scope of the Performance and Payment Bond or the form herein prescribed shall in no way affect or alter the liabilities of the Contractor to the County under the terms of the Contract Documents. The County may require the surety(ies) to appear and qualify themselves upon the bond. If at any time the County determines, in its sole judgment, that the surety(ies) are insufficient, the County may require the Contractor to furnish additional surety in form and arrangement satisfactory to the County and in an amount not exceeding that originally required. Payments will not be made on the Contract until sufficient surety as required is furnished.

Maintenance and Repair

00 20 00.01 - 12 2026-ITB-185

B. The person signing the Performance and Payment Bond, as Principal, shall also sign the Contract. See 00 20 00, 2.01C for the signature requirements.

C. Bidder(s) shall submit a PDF file of the original fully executed Performance and Payment Bond. Upon request by the County, Bidder(s) shall mail the original fully executed Performance and Payment Bond.

4.03 INSURANCE

A. The County has established certain insurance requirements set forth in 00 73 16. The Bidder to whom the County issues the Intent to Award shall file with the County evidences of and certificates of insurance from insurer(s), as well as additional insured endorsements, certifying to the coverage of all insurance required herein. Any Bidder having questions about the insurance requirements should immediately contact the Procurement Specialist identified in 00 10 00. The County will not execute the Contract without approved Insurance documents. Failure to provide Insurance Documents will result in the rejection of the Bidder.

4.04 RETURN OF BID GUARANTIES

A. Any original hard copy bid guaranties requested and received will be held until the Contract has been fully executed. Thereafter, all original hard copy bid guarantees requested and received, and all PDF copies of bid guarantees in the form of a bond, postal money order, a certified check, or cashier's check will be returned to the respective Bidders. If the County upholds a Bidder's claim of error, the Bidder's bid guaranty will be returned with the County's final determination on the claim of error. The County will also return Bid Guaranties if all bids are rejected.

END OF SECTION

BID FORM

Countywide Generator Maintenance and Repairs 2026-ITB-185

TO BE SUBMITTED AT BID DUE DATE/TIME

BIDDER REGISTERED NAME:

BID DATE:

The Undersigned proposes to perform all work and furnish all labor, equipment, supplies, and materials in accordance with the terms & conditions and prevailing wage requirements attached, which price is hereby designated as to the total proposal price for all necessary work.

The quantities shown in this document are an estimate only, being given only as the basis for the comparison of bids, and the County does not warrant, expressly or by implication, that the actual amount of work will correspond therewith, reserved by the County.

The basis of payment will be the actual unit bid price for the item of work performed and measured in accordance with these specifications. Unit Price on each item is binding for the life of the contract. The total bid amount is for evaluation and award purposes only. In the case of a mathematical error, the unit price will take precedence.

The county will award to a single responsive and responsible bidder who is lowest bid based on both schedules. The County will enter into two contracts with that bidder; one purchased service with prevailing wage contract for inspection, maintenance and service and one unit-price public works contract for repairs. The county will have no obligations until an award is made and a workorder is placed with the contractor.

Bidders must complete both schedule A 1-30a and Schedule B 1-7 to be considered responsive.

Service/Maintenance/Inspection contract will be a service contract with prevailing wage requirements for all county departments. Repair work will be contracted as a unit-price public works contract requiring bonds, prevailing wages, and retainage.

Schedule A - Maintenance and Load Bank Testing will be a purchased service with prevailing wage contract. The estimated service contract amount is $450,000.00.

Schedule B – Hourly Rates for Repairs will be contracted as a unit-price public works contract requiring bonds, prevailing wages and retainage. The initial unit-price contract amount is $200,000.00.

SCHEDULE A – MAINTENANCE & LOAD BANK TESTING - see attachment A for Service Contract Terms and Condition

Item No.

Location/Description Unit Price Est.

Qty.

Per Year

Annual Price

1 East County Maintenance Facility – Kohler 230 KW Model 230REOZJD, SN2143752; Eng. Model 6090HF485, SNRG6090L016406, 1 transfer switch

MAINTENANCE

$ x 2 $

1a East County Maintenance Facility – Kohler 230 KW Model 230REOZJD, SN2143752; Eng. Model 6090HF485, SNRG6090L016406, 1 transfer switch

LOAD BANK TESTING

$ x 1 $

2 Equipment Services Division – Kohler 230 KW; includes one Transfer Switch MAINTENANCE

$ x 2 $

2a Equipment Services Division – Kohler 230 KW; includes one Transfer Switch

LOAD BANK TESTING

$ x 1 $

3 Central Maintenance Facility-Detroit Diesel Model 750DSEB, SN 2135519; Eng. Model R1237M36, SN 5352005103, Pacific Power Generations 277/480v 3-phase 4 pole, 2 transfer switches. MAINTENANCE

$ x 2 $

3a Central Maintenance Facility-Detroit Diesel Model 750DSEB, SN 2135519; Eng. Model R1237M36, SN 5352005103, Pacific Power Generations 277/480v 3-phase 4 pole, 2 transfer switches. LOAD BANK

TESTING

$ x 1 $

4 Central Maintenance Facility-Detroit Diesel Model

750DSEB, SN 2135520; Eng. Model R1237M36, SN 5352005082, Pacific Power Generations 277/480v 3-phase 4 pole, 2 transfer switches. MAINTENANCE

$ x 1 $

4a Central Maintenance Facility-Detroit Diesel Model 750DSEB, SN 2135520; Eng. Model R1237M36, SN 5352005082, Pacific Power Generations 277/480v 3-phase 4 pole, 2 transfer switches. LOAD BANK

TESTING

$ x 1 $

5 Thun Field Airport – Kohler Power System 40, GTE Industries SN 126570

MAINTENANCE

$ x 2 $

5a Thun Field Airport – Kohler Power System 40, GTE Industries SN 126570

LOAD BANK TESTING

$ x 1 $

6 Tacoma Narrow Airport – Kohler Power System 60

ERESB, SN 1010936517 MAINTENANCE

$ x 2 $

6a Tacoma Narrow Airport – Kohler Power System 60

ERESB, SN 1010936517 LOAD BANK TESTING

$ x 1 $

7 Tacoma Narrow Airport – Kohler 62KW, Model

60RE0ZJD, SN SGM325PZT

MAINTENANCE

$ x 2 $

7a Tacoma Narrow Airport – Kohler 62KW, Model

60RE0ZJD, SN SGM325PZT

LOAD BANK TESTING

$ x 1 $

8 Orting Quarry Kohler 40 KW Model 40REOZJ, SN638568; Eng. Model 4045DF150, SNTO4045D818500, 1 transfer switch MAINTENANCE

$ x 2 $

8a Orting Quarry Kohler 40 KW Model 40REOZJ, SN638568; Eng. Model 4045DF150, SNTO4045D818500, 1 transfer switch LOAD BANK

TESTING

$ x 1 $

9 West County Maintenance Facility – Kohler 12 KW, Model 12RESV, SNSGV324CHV; Eng. Model KT725EP, SN4519500763, no transfer switch

MAINTENANCE

$ x 2 $

9a West County Maintenance Facility – Kohler 12 KW, Model 12RESV, SNSGV324CHV; Eng. Model KT725EP, SN4519500763, no transfer switch

LOAD BANK TESTING

$ x 1 $

10 West County Maintenance Facility – Kohler 12 KW Model 12RESV, SNSGV324CKJ; Eng. Model KT725EP, SN4619500763, no transfer switch MAINTENANCE

$ x 2 $

10a West County Maintenance Facility – Kohler 12 KW Model 12RESV, SNSGV324CKJ; Eng. Model KT725EP, SN4619500763, no transfer switch LOAD BANK

TESTING

$ x 1 $

11 Steilacoom Ferry Terminal – Kohler 100REOZJF Ser. #

SGM329DBK - MAINTENANCE

$ x 2 $

11a Steilacoom Ferry Terminal – Kohler 100REOZJF Ser. #

SGM329DBK - LOAD BANK TESTING

$ x 1 $

12 DSHS Terminal 100kW 480GrdY/227V -

MAINTENANCE

$ x 1 $

12a DSHS Terminal 100kW 480GrdY/227V - LOAD BANK

TESTING

$ x 1 $

13 112th St. Campus (180-KW Kohler) 1420 E. 112th Street, Tacoma, 98445 - MAINTENANCE

$ x 1 $

13a 112th St. Campus (180-KW Kohler) 1420 E. 112th Street, Tacoma, 98445 - LOAD BANK TESTING

$ x 1 $

14 945 Building (50-KW Onan) 945 Tacoma Ave. S., Tacoma, 98402 MAINTENANCES

$ x 1 $

14a 945 Building (50-KW Onan) 945 Tacoma Ave. S., Tacoma, 98402 LOAD BANK TESTING

$ x 1 $

15 Annex (150-KW Onan) 2401 S. 35th St., Tacoma 98409

MAINTENANCE

$ x 1 $

15a Annex (150-KW Onan) 2401 S. 35th St., Tacoma 98409

LOAD BANK TESTING

$ x 1 $

16 1501 Building - Onan Model No. 100DGDB Serial No. D920458820

MAINTENANCE

$ x 1 $

16a 1501 Building - Onan Model No. 100DGDB Serial No. D920458820

LOAD BANK TESTING

$ x 2 $

17 County-City Building (125-KW Generac) 930 Tacoma Ave. S., Tacoma 98402 MAINTENANCE

$ x 1 $

17a County-City Building (125-KW Generac) 930 Tacoma Ave. S., Tacoma 98402

LOAD BANK TESTING

18 County-City Building Jail Emergency Generator Magna One Model: 680FDR8060GG-M282W

SN: MK-3009677 MAINTENANCE

$ x 1 $

18a County-City Building Jail Emergency Generator Magna One Model: 680FDR8060GG-M282W

SN: MK-3009677

LOAD BANK TESTING

$ x 1 $

19 Emergency Management (550 KW Kato-lite) 2501 S. 35th St., Tacoma 98409

MAINTENANCE

$ x 1 $

19a Emergency Management (550 KW Kato-lite) 2501 S. 35th St., Tacoma 98409

LOAD BANK TESTING

$ x 1 $

20 Main Jail (500-KW Cummins) 910 Tacoma Ave. S., Tacoma 98402

MAINTENANCE

$ x 1 $

20a Main Jail (500-KW Cummins) 910 Tacoma Ave. S., Tacoma 98402

LOAD BANK TESTING

$ x 1 $

21 Medical Examiner (100-KW Kohler) 3619 Pacific Ave., Tacoma 98408 - MAINTENANCE

$ x 1 $

21a Medical Examiner (100-KW Kohler) 3619 Pacific Ave., Tacoma 98408 - LOAD BANK TESTING

$ x 1 $

22 ‘02 Jail Addition (1000-KW CAT) 701 Nollmeyer Lane, Tacoma 98402 - MAINTENANCE

$ x 1 $

22a ‘02 Jail Addition (1000-KW CAT) 701 Nollmeyer Lane, Tacoma 98402 - LOAD BANK TESTING

$ x 1 $

23 Remann Hall (200-KW Onan) 5501 6th Ave., Tacoma, 98406 - MAINTENANCE

$ x 1 $

23a Remann Hall (200-KW Onan) 5501 6th Ave., Tacoma, 98406 - LOAD BANK TESTING

$ x 1 $

24 Remann Hall (150-KW SDMO) 5501 6th Ave., Tacoma, 98406 - MAINTENANCE

$ x 1 $

24a Remann Hall (150-KW SDMO) 5501 6th Ave., Tacoma, 98406 - LOAD BANK TESTING

$ x 1 $

25 South Hill Sheriff’s Precinct (100-KW Onan) 271 John Bananola Way E., Puyallup, 98374 - MAINTENANCE

$ x 1 $

25a South Hill Sheriff’s Precinct (100-KW Onan) 271 John Bananola Way E., Puyallup, 98374

LOAD BANK TESTING

$ x 1 $

26 Thun Field SIU (50-KW Kohler) 10411 John Bananola Way E, Puyallup 98373 - MAINTENANCE

$ x 1 $

26a Thun Field SIU (50-KW Kohler) 10411 John Bananola Way E, Puyallup 98373

LOAD BANK TESTING

$ x 1 $

27 Thun Field Pierce County Airport – Kohler Power system 40 GTE Industries SN: 126570

MAINTENANCE

27a Thun Field Pierce County Airport – Kohler Power system 40 GTE Industries SN: 126570

LOAD BANK TESTING

$ x 1 $

28 Crisis Recovery Center – 100kw Cummins

MAINTENANCE

$ x 1 $

28a Crisis Recovery Center – 100kw Cummins LOAD

BANK TESTING

$ x 1 $

29 Emergency Management Portable Trailer- Mounted Generator (175-KW) - MAINTENANCE

$ x 1 $

29a Emergency Management Portable Trailer- Mounted Generator (175-KW)

LOAD BANK TESTING

$ x 1 $

30 Emergency Management Portable Trailer- Mounted Generator (528-KW) - MAINTENANCE

$ x 1 $

30a Emergency Management Portable Trailer- Mounted Generator (528-KW)

Subtotal for Maintenance Section (Bid items 1-30a):

Item No.

Description Est.

Qty

UOM Unit Price Extend Price

31 Service and Maintenance at any Location not listed**

10 HR $ $

32 Fully Burden General Labor Rate, Straight-time**

30 HR $ $

SUBTOTAL BID PRICE (Bid Items 31-32):

TOTAL BID PRICE (Bid Items 1-32):

SCHEDULE B - HOURLY RATES FOR REPAIRS (see attachment B for Public Works Contract terms and conditions)

Item No. Description Est. Qty UOM Unit Price Extended Price

1 Fully Burdened Rate for Electricians, Regular Hours (M-F) 300 Hours $ $

2 Fully Burdened Rate for Electrician, Overtime, after 6pm and Sat/Sun/Holiday 55 Hours $ $

3 Fully Burdened Rate for Power Equipment Operators, Regular Hours (M-F) 150 Hours $ $

4 Fully Burdened Rate for Power Equipment Operators, Overtime, after 6pm and Sat/Sun/Holiday

35 Hours $ $

5 Fully Burdened Rate for Truck Drivers, Regular Hours (M-F) 50 Hours $ $

6 Fully Burdened Rate for Truck Drivers, Overtime, after 6pm and Sat/Sun/Holiday 20 Hours $ $

TOTAL Bid Schedule B (Bid items 1-6): $

7 Mark-up for overhead and profit for Trade Classifications not listed in Bid Item #1-6 %

TOTAL BID (Total Schedule A + Total Schedule B): $

* DO NOT include sales tax. Washington State Sales tax will be paid on taxable amounts based on the rate of the location of service.

*Services on Units not listed will default to Schedule B Unit Prices **Maintenance & Load Bank Testing Bid pricing shall be based on Unit Price x Est. Qty. per Year = Annual Price.

***Repairs Bid pricing shall be based on Est. Qty. x Unit Price = Extended Price.

****See ‘Unit Item Descriptions” in “Scope of Work” for description and definition for costs to include in Bid Items ***** See ‘Unit Item Descriptions” in “Scope of Work” for description and definition of Item 7 through 9 – markup to be used if needed and at the discretion of Pierce County. Pierce County reserves the right to accept or reject the Markup amount listed on the bid form.

Contractor is responsible for all Taxes, Fees, Insurance, and Bonding costs for this Contract. All costs, except sales tax, must be included in the unit bid prices

See ‘Unit Item Descriptions” in “Scope of Work” for description and definition for costs to include in Bid Items

All ground freight (shipping and delivery) expenses shall be included in the pricing structure.

The subcontractor’s rates on labor and materials are to be capped at no greater than the prime contractor’s allowable rates under this bid/contract.

ADDENDA: Bidder…