Bid Notice-Project 12704.Roof Replacement.Contract 26-332025.pdf

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

REAL ESTATE SERVICES DIVISION

PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

PROJECT MANUAL – Book I of VI

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

CONTRACTING REQUIREMENTS

FOR:

VHC-YOUNTVILLE ROOF REPLACEMENT

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HOME OF CALIFORNIA - YOUNTVILLE

YOUNTVILLE, NAPA, CALIFORNIA

Jethro Tarn, Project Director West Sacramento, California

Consultants: JC Chang & Associates, Inc.

June 25, 2026

000000000012704

PROJECT TITLE PAGE

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DOCUMENT 00 01 01

PROJECT TITLE PAGE

Title : VHC-Yountville Roof Replacement

Client Agency : Department of Veterans Affairs

Location : 100 California Drive Yountville, Napa, California 94599

Project Number : 000000000012704

Project Director : Jethro Tarn State of California Department of General Services Real Estate Services Division Project Management and Development Branch 707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (279) 799-4113 Email: Jethro.Tarn@dgs.ca.gov

Consultant : J.C. Chang & Associates, Inc.

Ramy Eskander Telephone Number: (310) 212-7644 Email: reskander@jccainc.com

CERTIFICATIONS PAGE

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DOCUMENT 00 01 05

CERTIFICATIONS PAGE

PROJECT TITLE :

CLIENT AGENCY :

LOCATION :

PROJECT NUMBER :

OWNER :

PROJECT DIRECTOR :

CONSULTANT:

VHC-Y Roof Replacement Armistice Chapel Building (Book II of VI)

Department of Veterans Affairs

Yountville, Napa, California

000000000012704

STATE OF CALIFORNIA

Jethro Tarn Department of General Services Project Management and Development Branch 707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (279) 799-4113 Email : Jethro.Tarn@dgs.ca.gov

J.C. Chang & Associates, Inc.

Ramy Eskander 385 Van Ness Ave, 208 Torrance, CA 950501 Telephone Number: (949) 247-0717 Email: reskander@jccainc.com

Myoungjin Kang

ARCHITECT

Date Signed: 07/02/2026

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PROJECT TITLE : VHC-Y Roof Replacement Armistice Chapel Building

CLIENT AGENCY : Department of Veterans Affairs

LOCATION : Yountville, Napa, California

PROJECT NO. : 000000000012704

REGULATORY REVIEWS:

DSA ACCESS COMPLIANCE

DOCUMENT 00 01 05

CERTIFICATIONS PAGE

PROJECT TITLE :

CLIENT AGENCY :

LOCATION :

PROJECT NUMBER :

OWNER :

PROJECT DIRECTOR :

CONSULTANT:

VHC-Y Roof Replacement Lincoln Hall Building (Book III of VI)

Department of Veterans Affairs

Yountville, Napa, California

000000000012704

STATE OF CALIFORNIA

Jethro Tarn Department of General Services Project Management and Development Branch 707 Third Street, 4th Floor West Sacramento, California 95605

Telephone Number: (279) 799-4113 Email : Jethro.Tarn@dgs.ca.gov

J.C. Chang & Associates, Inc.

Ramy Eskander 385 Van Ness Ave, 208 Torrance, CA 950501 Telephone Number: (949) 247-0717 Email: reskander@jccainc.com

Myoungjin Kang

Date Signed: 6/25/2026 17 06

PROJECT TITLE : VHC-Y Roof Replacement Lincoln Hall Building

CLIENT AGENCY : Department of Veterans Affairs

LOCATION : Yountville, Napa, California

PROJECT NO. : 000000000012704

DOCUMENT 00 01 05

CERTIFICATIONS PAGE

PROJECT TITLE :

CLIENT AGENCY :

LOCATION :

PROJECT NUMBER :

OWNER :

PROJECT DIRECTOR :

CONSULTANT:

VHC-Y Roof Replacement Wilson Hall Building (Book IV of VI)

Department of Veterans Affairs

Yountville, Napa, California

000000000012704

STATE OF CALIFORNIA

Jethro Tarn Department of General Services Project Management and Development Branch 707 Third Street, 4th Floor West Sacramento, California 95605

Telephone Number: (279) 799-4113 Email : Jethro.Tarn@dgs.ca.gov

J.C. Chang & Associates, Inc.

Ramy Eskander 385 Van Ness Ave, 208 Torrance, CA 950501 Telephone Number: (949) 247-0717 Email: reskander@jccainc.com

Myoungjin Kang

Date Signed: 6/25/2026 Date Signed: 6/25/202617 06

PROJECT TITLE : VHC-Y Roof Replacement Wilson Hall Building

CLIENT AGENCY : Department of Veterans Affairs

LOCATION : Yountville, Napa, California

PROJECT NO. : 000000000012704

DOCUMENT 00 01 05

CERTIFICATIONS PAGE

PROJECT TITLE :

CLIENT AGENCY :

LOCATION :

PROJECT NUMBER :

OWNER :

PROJECT DIRECTOR :

CONSULTANT:

VHC-Y Roof Replacement Washington Hall Building (Book V of VI)

Department of Veterans Affairs

Yountville, Napa, California

000000000012704

STATE OF CALIFORNIA

Jethro Tarn Department of General Services Project Management and Development Branch

707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (279) 799-4113 Email : Jethro.Tarn@dgs.ca.gov

J.C. Chang & Associates, Inc.

Ramy Eskander 385 Van Ness Ave, 208 Torrance, CA 950501 Telephone Number: (949) 247-0717 Email: reskander@jccainc.com

Myoungjin Kang

Date Signed: 6/25/2026 Date Signed: 6/25/202617 06

PROJECT TITLE : VHC-Y Roof Replacement Washington Hall Building

CLIENT AGENCY : Department of Veterans Affairs

LOCATION : Yountville, Napa, California

PROJECT NO. : 000000000012704

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DOCUMENT 000105

CERTIFICATIONS PAGE

PROJECT TITLE:

CLIENT AGENCY:

LOCATION:

OWNER:

PROJECT DIRECTOR:

CONSULTANT:

Roof Replacement, Lincoln Theater

(Book VI of VI)

California Department of Veterans Affairs

Veterans Home of California, Yountville 260 California Drive Yountville, California 94599

California Department of Veterans Affairs

Danielle De Silva Facilities and Business Services Division 1227 O Street, Sacramento, CA 95814 Telephone Number: (916) 337-0805 Email: Danielle.desilva@calvet.ca.gov

J.C. Chang & Associates, Inc.

Robert Nolan, PE, LEED AP, CEM, CMVP, PF

MECHANICAL ENGINEER

Myoungjin Kang, RA

ARCHITECT

Sevag Avanessian, PE

ELECTRICAL ENGINEER

AUTHORITY HAVING

JURISDICTION

Date Signed: 6/25/2026 Date Signed: 6/25/2026 Date Signed: 6/25/2026 Date Signed: 6/25/202617 06 Date Signed: 6/25/202617 06 Date Signed: 6/25/202617 06

TABLE OF CONTENTS

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DOCUMENT 00 01 10

TABLE OF CONTENTS

BOOK I OF VI

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

Pages Document 00 01 01 Project Title Page .......................................................................... 1 only 00 01 05 Certifications Page ........................................................................ 1 through 2 00 01 10 Table of Contents .......................................................................... 1 through 3 00 01 15 List of Drawings ............................................................................. 1 through 5

BIDDING REQUIREMENTS

Document 00 11 00 Invitation for Bids ........................................................................... 1 through 4 00 21 00 Instructions to Bidders ................................................................... 1 through 8 Appendix 00 21 00.01 Request for Bidding Interpretation ................................................. 1 only Document 00 22 00 Supplementary Instructions to Bidders .......................................... 1 only 00 22 10 DVBE Participation Program Requirements ................................... 1 through 3 00 22 20 Small Business Participation Program Requirements .................... Not Used 00 41 00 Bid Form (Sample) ........................................................................ 1 through 9 00 43 13 Bidder’s Bond (Sample) ................................................................. 1 only 00 43 16 Certified Small Business Subcontractor(s) Summary (Sample) ..... 1 through 2 00 43 16.01 Certified Small Business Subcontractor(s) Summary (Sample) ..... Not Used 00 45 46 Payee Data Record (Sample) ........................................................ 1 through 2

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) ..................................................................... 1 only 00 61 13 Performance Bond (Sample) ......................................................... 1 only 00 61 14 Payment Bond to Accompany Construction Contract (Sample) ..... 1 only 00 63 63 Construction Contract Change Order (Sample) ............................. 1 only 00 72 00 General Conditions of the Contract for Construction ...................... 1 through 31 00 73 00 Supplementary Conditions ............................................................. 1 through 14 00 91 13 Addenda (Sample) ......................................................................... Not Used

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 10 00 Summary ....................................................................................... 1 through 5 01 21 00 Allowances .................................................................................... 1 through 2

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01 22 00 Unit Prices ..................................................................................... Not Used 01 23 00 Alternates ...................................................................................... Not Used 01 25 00 Substitution Procedures ................................................................. 1 through 2 01 29 00 Payment Procedures ..................................................................... 1 through 4 01 31 00 Project Management and Coordination .......................................... 1 through 7 01 31 25 Web-based Project Management System ...................................... Not Used 01 32 00 Construction Progress Documentation .......................................... 1 through 7 01 32 33 Photographic Documentation ........................................................ 1 through 2 01 33 00 Submittal Procedures .................................................................... 1 through 8 01 33 29.08 Buy Clean California Act Requirements ......................................... Not Used 01 35 16 Alteration Procedures .................................................................... Not Used 01 35 53 Security Procedures ...................................................................... Not Used 01 35 53.01 Security Procedures – Corrections ................................................ Not Used Form 01 35 53.02 Digest of Laws Related to Association with Prison Inmates ........... Not Used Section 01 35 53.05 Security Procedures – Conservation Camps ................................. Not Used 01 35 53.10 Security Procedures – California Special Schools ......................... Not Used 01 40 00 Quality Requirements .................................................................... 1 through 6 01 50 00 Temporary Facilities and Controls ................................................. 1 through 8 01 56 39 Temporary Tree and Plant Protection ............................................ 1 through 3 01 57 23 Temporary Storm Water Pollution Control ..................................... Not Used 01 60 00 Product Requirements ................................................................... 1 through 5 01 64 00 Owner-furnished Products ............................................................. Not Used 01 73 00 Execution ...................................................................................... 1 through 7 01 74 19 Construction Waste Management and Disposal ............................ 1 through 5 Form 01 74 19.01 Construction Waste Estimate......................................................... 1 only 01 74 19.02 Waste Management Report ........................................................... 1 through 2 Section 01 74 20 Recycled Content Certification ....................................................... 1 through 3 Form 01 74 20.01 Recycled Content Certification Worksheet (Example) .................... 1 through 2 01 74 20.02 State Agency Buy Recycled Campaign Procurement Summary (Example) ...................................................................................................... 1 through 2 Section 01 75 00 Starting and Adjusting ................................................................... 1 through 3 01 77 00 Closeout Procedures ..................................................................... 1 through 13 Form STD 817 Prime Contractor’s Certifications – DVBE Subcontractor Report ... 1 through 5 01 77 00.01 Contractor’s Certification of Small Business Participation .............. 1 only 01 77 00.02 Contractor’ Certification of Small Business Participation ................ 1 only Section 01 79 00 Demonstration and Training .......................................................... 1 through 4 01 81 13.14 Sustainable Design Requirements – LEED v4 BD+C: New Construction ...................................................................................................... Not Used 01 81 13.20 Sustainable Design Requirements – LEED v4.1 BC+C: New Construction and Major Renovation ................................................................... Not Used 01 91 13 General Commissioning Requirements ......................................... Not Used

FACILITY CONSTRUCTION SUBGROUP

DIVISION 02 THROUGH 29

See Book II of VI for Armistice Chapel Building.

See Book III of VI for Lincoln Hall Building.

See Book IV of VI for Wilson Hall Building.

See Book V of VI for Washington Hall Building.

See Book VI of VI for Lincoln Theater Building.

APPENDICES

Appendix A Hazardous Materials Report .......................................................... 1 through 90

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Appendix B Wind Uplift Calculation................................................................... 1 through 7

END OF DOCUMENT

LIST OF DRAWINGS

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DOCUMENT 00 01 15

LIST OF DRAWINGS

ROOF REPLACEMENT AT ARMISTICE CHAPEL BUILDING (DGS#: 012-704 Book II of VI)

Sheet Number Description

TITLE SHEET

T0.1 TITLE SHEET

T0.2 SYMBOLS AND ABBREVIATIONS

T0.3 S.F.M. TRIAGE LIST

T1.1 FIRE ACCESS SITE PLAN

T1.2 ICC-ES EVALUATION REPORT FOR WOOD SHINGLES & SHAKES

T1.3 ICC-ES EVALUATION REPORT FOR WOOD SHINGLES & SHAKES

ARCHITECTURAL

A1.1 DEMOLITION ROOF PLAN

A2.1 NEW WORK ROOF PLAN

A3.1 BUILDING ELEVATIONS

A5.1 DETAILS

A5.2 DETAILS

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DOCUMENT 000115

LIST OF DRAWING SHEETS

1.01 LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. T0.1 TITLE SHEET

2. T0.2 SYMBOLS AND ABBREVIATIONS

3. T1.1 SITE PLAN AND PROJECT LOCATION PLAN

4. A1.1 DEMOLITION ROOF PLAN

5. A2.1 NEW WORK ROOF PLAN

6. A2.2 NEW WORK ROOF PLAN - GUTTER AND DOWNSPOUT

7. A3.1 BUILDING ELEVATIONS

8. A5.1 DETAILS

9. A5.2 DETAILS

END OF DOCUMENT 000115

ROOF REPLACEMENT AT LINCOLN HALL (DGS#: 012-704 Book III of VI)

LIST OF DRAWING SHEETS

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DOCUMENT 000115

LIST OF DRAWING SHEETS

1.01

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. T0.1 TITLE SHEET

2. T0.2 SYMBOLS AND ABBREVIATIONS

3. T1.1 SITE PLAN AND PROJECT LOCATION PLAN

4. A1.1 DEMOLITION ROOF PLAN

5. A2.1 NEW WORK ROOF PLAN

6. A2.2 NEW WORK ROOF PLAN - GUTTER AND DOWNSPOUTS

7. A3.1 BUILDING ELEVATIONS AND SECTIONS

8. A5.1 DETAILS

9. A5.2 DETAILS

END OF DOCUMENT 000115

ROOF REPLACEMENT AT WILSON HALL (DGS#: 012-704 Book IV of VI)

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DOCUMENT 000115

LIST OF DRAWING SHEETS

1.01 LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

1. T0.1 TITLE SHEET

2. T0.2 SYMBOLS AND ABBREVIATIONS

3. T1.1 SITE PLAN AND PROJECT LOCATION PLAN

4. A1.1 DEMOLITION ROOF PLAN

5. A2.1 NEW WORK ROOF PLAN

6. A2.2 NEW WORK ROOF PLAN - GUTTER AND DOWNSPOUT

7. A3.1 BUILDING ELEVATIONS AND SECTIONS

8. A5.1 DETAILS

9. A5.2 DETAILS

ROOF REPLACEMENT AT WASHINGTON HALL BUILDING (DGS#: 012-704 Book V of VI)

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DOCUMENT 000115

LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

GENERAL

T0.1 TITLE SHEET

T0.2 SYMBOLS AND ABBREVIATIONS

T0.3 EXISTING ROOFING DATA

T1.1 SITE PLAN AND PROJECT LOCATION PLAN

ARCHITECTURAL

A1.1 DEMOLITION ROOF PLAN

A2.1 NEW WORK ROOF PLAN

A2.2 TAPERED LAYOUT PLAN

A2.3 NEW WORK ROOF PLAN – DOWNSPOUTS AND ROOF DRAINS

A3.1 BUILDING SECTION S-1

A3.2 BUILDING SECTION S-2

A5.1 DETAILS

A5.2 DETAILS

A5.3 DETAILS

A5.4 DETAILS

MECHANICAL

M0.1 MECHANICAL COVER SHEET

M1.1 MECHANICAL DEMOLITION ROOF PLAN

M2.1 MECHANICAL NEW WORK ROOF PLAN

ELECTRICAL

E0.1 ELECTRICAL COVER SHEET

E1.1 ELECTRICAL DEMOLITION ROOF PLAN

E2.1 ELECTRICAL NEW WORK ROOF PLAN

ROOF REPLACEMENT AT LINCOLN THEATRE BUILDING (DGS#: 012-704 Book VI of VI)

INVITATION FOR BIDS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

REAL ESTATE SERVICES DIVISION

PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

DOCUMENT 00 11 00

SEALED BIDS: DGS will receive sealed bids at 707 Third Street, West Sacramento, California 95605, before 2:00 P.M., September 23, 2026. Bids received after this date/time will not be considered received on time.

A public bid opening will be held on September 24, 2026 at 10:00 A.M. at 707 Third Street, West Sacramento, CA 95605. Bidders may attend virtually or in person. Bidders attending the bid opening in-person will need to meet and sign in at the security guard station in the lobby at the mailing address below. At the public bid opening, all bids received before 2:00 P.M., September 23, 2026 will be opened and recorded onto a Preliminary Bid Tabulation. Bidders do not need to attend the bid opening as the Preliminary Bid Tabulation will be made available immediately after the bid opening is completed and it will be emailed to invited bidders.

The bid opening may be attended virtually via the following link:

Teams meeting link: https://teams.microsoft.com/meet/245136453434989?p=DFWlvzsnvFLnh7d0ag Teams meeting ID: 245 136 453 434 989 Teams Passcode: Po2ji9Cd

HAND DELIVERED BIDS: Shall be placed in the DGS/OBAS Bid/Proposal Drop Box located in the lobby at 707 3rd Street in West Sacramento. The Drop Box will be opened at 2:00 p.m. Tuesday through Thursday and bids/proposals in the box will be certified as being received before 2:00 p.m.

that day.

If mailing bids, ensure the outside of the mailing reads:

ATTENTION: SELENA ALMANZA

VHC-YOUNTVILLE ROOF REPLACEMENT

DEPARTMENT OF VETERANS AFFAIRS

DO NOT OPEN

DEPARTMENT OF GENERAL SERVICES

OFFICE OF BUSINESS AND ACQUISTION SERVICES

707 3RD STREET, MS 508, WEST SACRAMENTO, CA 95605

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Scope of Work: Major components of Project Work consist of replacing roofing systems on five existing buildings at the Veterans Home of California, Yountville. For the single-story, Armistice Chapel, with an approximate 2,100sf of roof area, the work includes removing the existing wood shakes roof system and installing new fire-retardant treated wood shakes, underlayment, new copper flashing, gutters, and downspouts to preserve historic architectural features. For the similarly built 2-story Lincoln Hall, Washington Hall, Wilson Hall, with approximate 24,000sf to 25,000sf of roof area each, the work involves removing, cleaning, and installing reusable existing clay tiles along with new clay tiles, new underlayment, new flashings, and new matching gutter systems, to preserve historical authenticity. A

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portion of the roof Wilson Hall is known to contain hazardous materials requiring abatement as part of the work. For the 3-story Lincoln Theatre, with an approximate 30,000sf of roof area, the work includes the removal of the existing roof system and the installation of new Class A single-ply membrane, tapered insulation, roof drain dome, fixed ladders, roof hatch with safety railing, fall protection, and new rooftop mounted HVAC duct installation.

License: Contractors' State License Classification required to bid Project is B.

Certificate of Reported Compliance (CRC) – Fleet Vehicles: As a condition of Contract award, prior to Contract execution, Contractor shall submit copies of the valid CRCs for any fleet retained by the Contractor or any listed Subcontractor, for which any vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleet Regulations, Section 2449(i), Title 12, California Code of Regulations, are used in the completion of the work included in the Contract.

More information on the In-Use Off-Road Diesel-Fueled Fleets Regulation can be found at the following link: https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

Generative Artificial Intelligence (GenAI): The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code § 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Availability of Funds: Award of this contract is subject to the availability of funds through the State’s normal budget process and/or transfer of funds to the Department of General Services through the Architecture Revolving Fund.

Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attended the MANDATORY pre-bid site inspection tour on September 9, 2026, at 10:00 A.M., at which time representatives of the State and prospective bidders shall meet at the Administration Building located at Veterans Home of California-Yountville, 100 California Drive, Yountville, CA. The State’s requirements for Disabled Veteran Business Enterprise (DVBE) participation and other Contract requirements will be presented. Prime Contractors are encouraged to have their Key Administrator and DVBE office coordinator attend to receive this information and to have their questions answered. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Executive Order N-6-22: The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that

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it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Drawings and Project Manual may also be viewed through Builders' Exchanges.

Bid: Submit on Lump Sum basis

DVBE: Participation in Disabled Veterans Business Enterprises (DVBE) program may be required for this project. Refer to Project Manual Document 00 21 00, Project Manual Document 00 22 10 and Bid Forms for requirements. Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and project manual.

DVBE Bid Incentive: The DVBE Incentive program is being applied on this project. Refer to Project Manual Document 00 21 00, Article 18.5.

Small Business Preference: Refer to Project Manual Document 00 21 00, Article 5.5

Non-Small Business Subcontractor Preference: Refer to Project Manual Document 00 21 00, Article 5.6

Bonds: Successful bidder shall furnish payment and performance bonds, each in the amount of 100 percent of the Contract price.

Non-Discrimination Program (Government Code § 12990): Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Code: Pursuant to Labor Code § 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code § 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the February 2026 published general prevailing rate of per diem wages for this contract. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations. Refer to Project Manual Document 00 72 00, RESDMSTR: 03/01/2025 00 11 00 - 4 000000000012704

General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code § 1771.4 et seq. and the General Conditions of the Contract for Construction, Document 00 72 00, Article 3.3.3 for more information.

INSTRUCTIONS TO BIDDERS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

REAL ESTATE SERVICES DIVISION

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents and Site

4. Discrepancies or Errors and Addenda

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bids

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Substitution of Alternative Materials, Articles, or Equipment

13. Return of Bidder’s Security

14. Contract Bonds

15. Insurance

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Programs

19. Certificate of Reported Compliance – Fleet Vehicles………………………………….……………8

March 2025 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

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2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work; Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents). This includes reference only documents that will not be part of the agreement, but are provided in addition to documents that will be part of the agreement. See the Office of State Publishing Plan Room https://www.ospplanroom.com/ (Details tab, Documents folder) for reference only documents.

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of

Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

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4.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by the Department of General Services. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair

Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the director of the Department of General Services. The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid

Form.

5.5 Small Business:

.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small

Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

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.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605;

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of- Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program. Firms can apply for small business certification online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise.

.3 Submit a copy of your OSDS certification letter with the Bid Form.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

5.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

When applicable this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted.

If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to Department of General Services, Administration Division, Office of Business and Acquisition Services, Contract Management Section, 707 3rd Street, Suite 2-300, West Sacramento, CA 95605 or by fax to (916) 376-1778.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the

Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that

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a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Administration Division, Office of Business and Acquisition Services, Contract Management Section, or the Director of General Services at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS

Bids will be publicly opened and read at time and place indicated in Invitation to Bid. Bidders or their authorized agents are invited to be present.

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of General Services prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected.

A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such award, if made, will be made within 45 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Director of General

Services may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Director of

General Services may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 75 days after opening of bids.

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11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of General Services and the Bidder concerned.

11.4 When Project is segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1 Pursuant to Public Contract Code Section 3400, alternative material(s), article(s), or equipment that are of equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

.1 Proposals for alternative material(s), article(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on the Request for Bidding Interpretation (RFBI), Appendix 00 21 00.1.

.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the Bidder submitting the proposal. The State will be the sole judge as to such matters. In the event the State rejects the use of such alternative(s) submitted, then one of the particular products originally specified in the Contract Documents shall be furnished. If the proposal is accepted, all Bidders will be notified by Addendum.

.3 Refer to the General Conditions of the Contract for Construction, Clauses 2.2.7 and 3.12.10, for substitution requests after Contract Award.

13. RETURN OF BIDDER’S SECURITY

13.1 Within 10 days after the award of the Contract, the Department of General Services will return all Bidder’s security, other than Bidder’s Bonds, accompanying the Bid Forms that are not to be fully considered in making the award.

13.2 Retained Bidder’s security will be held until the Contract has been fully executed, after which all Bidder’s security, except Bidder’s Bonds, will be returned.

14. CONTRACT BONDS

Contractor will be required to furnish in duplicate the Performance Bond and Payment Bond required by the State Contract Act, each in the amount of 100 percent of the Contract amount; as set forth in Paragraph 11.3 of Document 00 72 00, General Conditions of the Contract for Construction.

15. INSURANCE

Contractor will be required to furnish to the State, concurrently with execution of the Contract, a certificate of insurance coverage as required by Paragraph 11.1 of Document 00 72 00, General Conditions of the Contract for Construction.

16. EXECUTION OF CONTRACT

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16.1 Contract shall be signed by successful Bidder and returned within 7 days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

.4 Signed set of Drawings and Project Manual for filing with the Contract.

16.2 Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

Failure to execute Contract within 7 days after successful Bidder has received Contract for execution may be cause for forfeiture of Bidder’s security. Failure to provide required bonds and insurance constitutes failure to execute Contract.

18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM

18.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

18.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

18.3 Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page-

Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

18.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES

IMMEDIATELY UPON RECEIPT OF DRAWINGS AND SPECIFICATIONS, OR NOT LESS THAN

THREE (3) WEEKS PRIOR TO THE BID OPENING, WHICHEVER OCCURS FIRST.

18.5 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the

Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE Participation

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for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE

Mandatory participation Requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive 7% and above 5% 6% to 6.99% 4% 5% to 5.99% 3% 4% to 4.99% 2%

3.01% to 3.99% 1% 0% -3% No incentive – minimum 3% participation required

.4 The percentage of DVBE…