Bid Notice-On-Call Non-Emergency Demolition Services.pdf

Request for Qualifications (RFQ) Q27211311001 On-Call Non-Emergency Demolition Services, City of Sacramento

CITY OF SACRAMENTO

Community Development Department

REQUEST FOR QUALIFICATIONS (RFQ)

ON-CALL NON-EMERGENCY DEMOLITION SERVICES

Request for Qualifications Application must be submitted electronically to Planet Bids at:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15300

Please note that electronic applications will only be accepted on Planet Bids.

Applications received no later than 2:00 p.m. on August 14, 2026, will be considered for a contract award date of October 1, 2026.

The City of Sacramento is seeking to obtain Contractors to respond to non-emergency needs for Demolition Services. Upon selection of the two qualified contractors anytime there is a need to demolish or collapse a structure as a matter of public safety the three will be called out to bid on each project. The lowest bidder will be awarded projects on a case-by-case basis.

Submit all questions via the City of Sacramento online bid portal at:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15300

Written response to questions will be provided either as an addendum or an email to all prospective proposers via the City's online bid portal.

QUALIFICATIONS SUBMITTAL PACKET COVER SHEET

NAME: ________________________________________________________

TITLE: _________________________________________________________

BUSINESS NAME: __________________________________________________________________________

BUSINESS ADDRESS: ________________________________________________________________________

PHONE NUMBER: ________________________________________________

EMAIL ADDRESS: _________________________________________________

I understand that the City of Sacramento will rely on the truthfulness of this disclosure statement and any representations of information statements submitted as part of my submittal in determining my eligibility to be placed as a Contractor on the On-Call list for Non-Emergency Demolition Services.

I understand that this submittal packet may be rejected by the City of Sacramento. I attest that this Statement and all documents pertaining to this submittal are true and correct. I understand that any false statement may be or discovery of any material misrepresentation, omission will lead to a rejection of the application, and I may be prohibited from submitting other proposals, bids or qualifications with the City.

Signature: _____________________________________________________________

Printed Name and Title: __________________________________________________

Contents

SECTION 1 - INTRODUCTION

SECTION 2 – REFERENCES

SECTION 3-SUBMITTAL

A. INSTRUCTIONSFOR PREPARING AND SUBMITTING

B. PRE-SUBMITTAL MEETING

C. TENTATIVE CONTRACTOR SELECTION SCHEDULE

D. CONTRACT PERIOD

E. DEFINITION OF TERMS

F. COMMUNICATION BETWEEN SUBMITTER AND CITY

G. ADDENDA AND SUPPLEMENTS TO RFQ

H. WITHDRAWL OF SUBMITTALS

I. REJECTION OF SUBMITTALS

J. NON-COMMITMENT OF THE CITY

SECTION 4-SCOPE OF SERVICES

• GENERAL REQUIREMENTS

• GENERAL SERVICES

SECTION 5-SUBMITTAL CONTENT REQUIREMENTS

SECTION 6-EVALUATION CRITERIA

SECTION 7-SUBMITTAL SIGNATURE

SECTION 8- ATTACHMENTS

MINIMUM QUALIFICATIONS QUESTIONNAIRE

LOCAL BUSINESS ENTERPRISE (LBE)

SAMPLE AGREEMENT

SECTION 1 - INTRODUCTION

The City of Sacramento, Community Development Department is requesting qualification statements from qualified Contractors for the purpose of establishing an On-Call list for Non-Emergency Demolition Services to assist City staff with future buildings and structures that are in violation of Sacramento City Code and need to be demolished as a matter of public health and safety. Request for services will be made on a project-by-project basis. The City’s intent is to select multiple Contractors to provide On-Call services for projects on an as-needed basis. The City will enter into a contract, which will include an annual not-to-exceed amount. As a project becomes available, the City will contact On Call Contractors to provide a quote for Demolition Services.

Determination for project fulfillment will be based on staff expertise, availability of staff, other related qualifications and the lowest responsible bidder as determined by the City’s project manager.

Each project may vary in scope and magnitude. Additional requirements may be added depending upon the funding for each individual project. There is no minimum guarantee of work under these contracts.

The City reserves the right to utilize different project delivery methods in order to achieve its goal of streamlining the delivery of projects. In some instances, a contractor may team up with a pre-selected contractor to deliver a project. The On-Call list will be utilized for a one (1) year period, with the City’s option to extend the time of performance for additional one (1) year terms up to a total agreement term of three (3) years. The City uses a “Qualifications Based Selection” process in determining which Contractor(s) will be selected for the On-Call list.

The Contractor selection process begins with the Request for Qualifications (RFQ). The process will include an evaluation and ranking of each Contractor based on a set evaluation criteria.

SECTION 2 – REFERENCES

Several resources are available that may be useful in responding to this RFQ (Request For Qualifications). Please see below:

Requirements for Demolition (Section 8.100 of the City’s Housing Code) http://www.qcode.us/codes/sacramento/

Housing and Dangerous Buildings Overview https://www.cityofsacramento.gov/community-development/code-compliance/housing-and-dangerous-buildings

Submit all questions via the City of Sacramento online bid portal at:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15300

Written responses to questions will be provided either as an addendum or an email to all prospective proposers via the City's online bid portal.

NOTE: The City of Sacramento reserves the right to modify the dates listed at its sole discretion. Prospective proposers will be notified of any significant schedule changes by addendum issued via the City of Sacramento online bid portal. The City shall not accept proposals after the submission deadline specified in this RFQ and shall return the unopened application to the respective respondents. The City will not consider late applications under any circumstances.

SECTION 3-APPLICATION SUBMITTAL

A. INSTRUCTIONS FOR PREPARING AND SUBMITTING

1.Deliver completed applications to:

The City’s Bid Center at Planet Bids. The portal is:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15300#

2.Each submittal must be signed by a qualified individual for the firm.

3.Submittals should be prepared simply, providing straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this RFQ. The emphasis should be on completeness and clarity of content.

B. PRE-BID MEETING

A Pre-Bid Meeting will not be held.

C. TENTATIVE CONTRACTOR SELECTION SCHEDULE

Release Request for Qualifications (RFQ) August 3, 2026

Pre-Bid Meeting (Optional) N/A

Deadline for Questions August 12, 2024, by 4:00 pm

Deadline for RFQ Submittal August 17, 2024, by 2:00 pm

Contract Award and Establishment of On Call List September 30, 2026

Award of Agreement October 1, 2026

D. CONTRACT PERIOD

The successful Contractors will be available to provide on call services described in the RFQ for a term of one year, with the option to extend two additional one-year terms, total three year contract term.

E. DEFINITION OF TERMS

1. Contractor/Firm- An individual, company, firm, partnership, corporate affiliate or association which submits qualifications to fulfill the services as described in the RFQ.

2. CITY- City of Sacramento

3. Project- To provide demolition services on an on-call basis for the City’s Housing and Dangerous Buildings division of the Community Development Department. Demolition services may be collapsing a structure or a complete demolition.

F. COMMUNICATION BETWEEN SUBMITTER AND CITY

If any Contractor/Firm contemplating submission of the RFQ is in doubt as to the meaning of any part of the RFQ, they must submit to the City a written request for interpretation. Replies to such inquiries will be made by email. The City will not be responsible for oral or other explanations or interpretations of the documents. Errors or omissions in the RFQ, if the work is reasonably implied, shall be construed as being inconsequential and the work shall be deemed to be required as a part of the general contract without addition by the City.

Inquiries concerning any aspect of this RFQ, and contract award should be submitted in writing (by email) to:

City of Sacramento, Community Development Department Monica Duncan, Administrative Analyst Email: mduncan@cityofsacramento.org

The closing date for receipt of written questions is 4:00 pm, August 12th, 2026.

G. ADDENDA AND SUPPLEMENTS TO RFQ

If it becomes necessary to revise any part of this RFQ, an addendum to the RFQ will be provided to all known prospective proposers.

H. WITHDRAWL OF SUBMITTALS

Unauthorized conditions, limitations, or provisions attached to a submittal may be the cause for its rejection. No oral, telegraphic or telephonic proposals or modifications will be considered. The submittal may be withdrawn upon request by the submitter without prejudice to the proposer prior to, but not after the time fixed for opening of submittals, provided that the request for withdrawal is in writing, has been executed by an authorized representative and has been filed with the City.

I. REJECTION OF SUBMITTALS

Any submittal received after the specified due date and time will be rejected pursuant Sacramento City Code

3.60. The City reserves the right to reject any and all submittals received to this request or to negotiate separately with any source whatsoever in any manner necessary to serve the best interests of the City. Rejection of a submittal does not imply criticism or deficiency of the proposal.

J. NON-COMMITMENT OF THE CITY

This RFQ does not commit the City to award a contract, to pay any costs incurred in the preparation of a submittal for this request, or to procure or contract for services. The City reserves the right to accept or reject any or all submittals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the RFQ if it is in the best interests of the City to do so.

SECTION 4-SCOPE OF SERVICES

The City seeks to contract the services of Contractors which have experience in the area of demolition services for private sector entities or governmental agencies. The selected Contractors will work under contract to the City. As each project becomes available, the City will call upon all of the selected Contractors to obtain a bid on the project.

The lowest bidder will be awarded the job. While a final scope of work will be crafted upon selection of the Contractors, below is a general, high-level view as to scope of services needed. The complete Scope of Services will be attached to the Sample Agreement in Section 10.

A. GENERAL REQUIREMENTS

1. All Contractors must hold a valid license qualifying them to successfully complete the required work.

2. The Contractor shall be licensed to perform all services in the state of California, and selected Contractor shall submit, prior to Agency contract award, the following documentation: certifications licenses, and proof of insurance.

3. The Contractor is responsible for securing all necessary permits and notifications.

4. All documentation, including certifications, licenses and proof of insurance, must be submitted and approved by the City prior to the contract award.

5. All work must be completed according to the guidelines set forth by the United States Environmental

Protection Agency (USEPA), California Environmental Quality Act and South Coast Air Quality Management District.

6. Invoices - The Contractor shall submit one invoice to the City after the work is complete. The invoice will be itemized and show tasks performed, number of hours worked per person/Contractor, rate per hour foreach person/Contractor and the address of the job site.

7. Insurance - Before commencing services, the Contractor will be required to obtain insurance policies from companies licensed to transact insurance business in California in the forms of coverage and minimum amounts specified below. The Contractor shall maintain the specified insurance coverage throughout the term of any agreement stemming from this RFQ, and shall provide a certificate of insurance to the City to that effect; said certificate shall contain an endorsement stating that the City of Sacramento is named as additional insured with regard to services provided pursuant to the aforementioned agreement

a. Insurance coverage shall include:

i. Comprehensive General Liability Insurance in an amount of no less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

ii. Automobile Liability Insurance in an amount of no less than $1,000,000 per occurrence and in the aggregate; and

iii. Workers’ Compensation Insurance in an amount and form complying with applicable

California law.

8. Public Domain - All products used or developed in the execution of any contract resulting from this RFQ will remain in the public domain at the completion of the contract.

B. GENERAL SERVICES

The following outlines expectations of certain services to be rendered.

1. Demolition Services

a. Perform demolition services as directed by the City of Sacramento. Contractors will be required to furnish parts, equipment and supplies

2. Hazardous Materials Abatement Contract Specifications

a. Perform Hazardous Materials Abatement, and/or Toxic Remediation Services as directed by the City of Sacramento. Provide one or more of the following: abatement or demolition of structures containing asbestos, lead and other hazardous materials. Contractors will be required to furnish materials, equipment or supplies. In addition to complying with all applicable laws and regulations, Contractors must hold current licenses and certifications for the respective service(s) being offered (e.g. Asbestos Abatement Certification, Hazardous Substance Removal Certification and HAZWOPER Training for excavators, C57 License for Well Drilling, QSP & QSDs for SWPPPs, etc.)

3. Qualifications

a. In addition to complying with all applicable laws and regulations, Contractors shall have been in the same business as the same entity for a minimum of two years and employ qualified staff that are able to undertake projects on an as needed basis. Contractors must possess all valid and applicable licenses for work to be performed prior to the contract award.

4. Work Hours/Response Time

a. Work shall typically be performed between the hours of 7:00 AM and 5:00 PM – Monday through Friday. Some projects may require work to be performed after normal business hours.

Contractors providing services shall be available to respond to City requests for service 7:00 AM and 5:00 PM – Monday through Friday and respond to the City regarding each project within a 24hour period or by the deadline that is set for the by the City regarding each project.

SECTION 5-SUBMITTAL CONTENT REQUIREMENTS

These guidelines were developed to standardize the preparation of submittals by Contractor for On Call Non- Emergency Demolition services. The purpose of these guidelines is to help ensure consistency in the format and content of qualification statements submitted to the City.

There is no minimum number of pages required. Each submittal shall include:

1. Project Understanding

a. Provide an overview of what services you can render for the City based upon the project description in this RFQ. This submittal shall be based on existing information available in the Request for Qualifications and from applicable regulations or requirements.

2. Qualifications of Staff

a. Qualifications and Experience of company and key team members: This statement should address the Contractor’s basic understanding of the RFQ. This statement should also contain an expression of the Contractor’s interest in the work, a statement regarding the qualifications of the Contractor, and any summary information that may be useful or informative to the City.

b. Discuss key member’s experience and job history as relevant to the scope of services.

3. Project Examples

a. Provide brief examples of no more than five (5) previous projects of similar scope. Include key contacts (name(s) and phone numbers) as well as final cost for each project.

4. Contractor’s Experience

a. Applicant shall be a General Contractor and must be licensed by the State of California with a C-

21 license, insured and bonded to do business in the City of Sacramento. Contractor shall have at least two (2) years actual experience in collapsing and demolishing structures for commercial and/or government entities.

5. Statement

a. Include a statement that the firm has sufficient staff resources and capability to perform the work contained within this request. This statement shall also be the time to disclose any financial, business or other relationship with the City that may have an impact should the Contractor be awarded an agreement as a result of this RFQ. Contractor shall also list current clients who may have a financial interest if an agreement is awarded to the Contractor.

6. References

a. A minimum of three (3) client references. References shall be government or commercial entities and services must be provided within the last five (5) years.

7. Attachments

a. Attachments required to be submitted along with the RFQ are:

i. Minimum qualifications questionnaire.

ii. Proposed billable rates

1. Include proposed hourly rates as well as any other billable rates applicable to the scope of services as outlined in the RFQ.

2. For all billable rates be sure to account for the fact that all rates shall include compensation for wages, salary-related benefits, overhead, administration, materials, other direct cost and profit.

3. Personnel classifications shall be clearly identified with associated fees. Any supplies, equipment, transportation or other elements usually necessary to complete the Work Orders and not addressed elsewhere in the schedule of fees, will be assumed to be covered by the hourly rates, direct costs and markups.

4. Proposed Hourly Rate attachments will not be reviewed until the Contractors have been ranked based upon their qualifications. The fees will be negotiated with the selected Contractor(s). In the event that a fee for the required services cannot be negotiated with the selected Contractor(s), the City reserves the right to discontinue negotiations and begin negotiations with the next ranking Contractor. Failure to provide the proposed hourly rates, as required above will result in the submittal being determined non-responsive and will be eliminated from evaluation.

iii. Local Business Enterprise (LBE) form

SECTION 6-EVALUATION CRITERIA

This RFQ will be reviewed by a Review Panel. The Review Panel members will review the submittals based on ranking criteria as noted below. Please note that the maximum score is 105.

• Qualifications and Experience of the overall firm, including team member experience on similar projects.

40 points

• Understanding of the scope of work and the approach that will be taken to meet the needs.

30 points

• Experience with commercial or governmental agencies, their processes and understanding of the regional area.

20 points

• References and attachments 10 points

Written proposal maximum score: 100 points

Local Business Enterprise (LBE): 5 points

GRAND TOTAL POSSIBLE POINTS: 105 points

After the period has closed for receipt of RFQs, each submittal will be examined to determine compliance with the format and minimum requirements as specified. Any submittal that does not meet the format or minimum requirements will be eliminated from competition. The City may reject any submittal if it is conditional, incomplete, or contains irregularities. The City may waive an immaterial deviation in a submittal. Waiver of an immaterial deviation shall in no way modify the Request for Qualifications documents or excuse the Contractor from full compliance with the contract requirements if the Contractor is awarded the contract. All mandatory requirements must be met, or the submittal will be deemed non-responsive and eliminated from evaluation.

The Community Development Department will request that the top ranked contracting firms enter into negotiations. If an agreement is reached, the firm will be recommended for a contract award, subject to approval by the Sacramento City Council. If agreement cannot be reached with the top ranked firm, the Community Development Department will close negotiations and may enter into negotiations with the next ranked firm and so on.

SECTION 7-SUBMITTAL SIGNATURE

All submitters must complete and sign this section.

Failure to complete and sign this section will result in rejection of the submittal.

The names and addresses of each firm must be provided.

Name of Submitter: ___________________________________________________

Business Address: ____________________________________________________

Telephone: __________________________________________________________

Email: _______________________________________________________________

Type of Business: [ ] Corporation [ ] Partnership [ ] Individual DBA Firm [ ] Individual [ ] Other: _______________

Federal Tax I.D. Number: ___________________

City of Sacramento Business Operations Tax Number: ___________________________

The undersigned certifies that this submittal is made without collusion with any other person, firm or corporations; that in submitting this RFQ the submitter has examined all terms, conditions, and requirements set forth in this RFQ. If the submitter is asked to enter into an agreement with the City as a result of this RFQ the submitter agrees that they will perform all the work and/or furnish all the materials necessary as outlined in the scope of services and shall complete work according to the requirements set forth by the City.

Signature: __________________________________________

Printed Name: _______________________________________

Title: ________________________________________________

SECTION 8 -ATTACHMENTS

Please Note: Proposers must provide responses where indicated to the following attachments. Failure to provide a response to each of the items in this section may be grounds for rejection of the RFQ.

MINIMUM QUALIFICATIONS QUESTIONNAIRE

Sacramento City Code section 3.56.020 authorizes the Sacramento City Council to adopt standard minimum qualifications for bidders of non-professional services, and requires, among other provisions, that a bidder meet such minimum qualifications at the time of bid opening to be considered responsible. Pursuant to City Code section 3.56.020, a bidder failing to meet these minimum qualifications at the time of bid opening shall not be considered a responsible bidder. All bidders must demonstrate compliance with the minimum qualifications by completing all of the questions contained in this questionnaire.

If a bidder answers “yes” to any single question, fails to submit a fully completed questionnaire, or submits false information, this will result in a determination that the minimum qualifications are not met, and the bidder shall not be considered a responsible bidder for purposes of bidding on this contract. The City shall make its determination on the basis of the submitted questionnaire, as well as any relevant information that is obtained from others or as a result of investigation by the City. While it is the intent of this questionnaire to assist the City in determining whether bidders possess the minimum qualifications necessary to submit bids on the City’s competitively bid contracts, the fact that a bidder submits a questionnaire demonstrating that it meets these minimum qualifications shall not in any way limit or affect the City’s ability to:

(1) Review other information contained in the bid submitted by the bidder, and additional relevant information, and determine whether the contractor is a responsive and/or responsible bidder; or

(2) Establish pre-qualification requirements for a specific contract or contracts. By submitting this questionnaire, the bidder consents to the disclosure of its questionnaire answers:

(i) to third parties for purposes of verification and investigation;

(ii) in connection with any protest, challenge or appeal of any action taken by the City; and

(iii) as required by any law or regulation, including without limitation the California Public Records Act (Calif. Gov’t Code sections 6250 et seq.). Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form, by an individual who has the legal authority to bind the bidder submitting the questionnaire. If any information provided by a bidder becomes inaccurate, the bidder shall immediately notify the City and provide updated accurate information in writing, under penalty of perjury.

QUESTIONNAIRE NOTICE: All of the following questions regarding “your firm” refer to the firm (corporation, partnership or sole proprietor) submitting this questionnaire, as well as any firm(s) with which any of your firm’s owners, officers, or partners are or have been associated as an owner, officer, partner or similar position within the last five years. The firm submitting this questionnaire shall not be considered a responsible bidder if the answer to any of these questions is “yes”, or if the firm submits a questionnaire that is not fully completed or contains false information.

1. Classification & Expiration Date(s) of California Contractor’s License Number(s) held by firm:

2. Has a contractor's license held by your firm and/or any owner, officer or partner of your firm been revoked at any time in the last five years? Yes No

3. Within the last five years, has a surety firm completed a contract on your firm’s behalf, or paid for completion of a contract to which your firm was a party, because your firm was considered to be in default or was terminated for cause by the project owner? Yes No

4. At any time during the last five years, has your firm, or any of its owners, officers or partners been convicted of a crime involving the awarding of a contract for a government construction project, or the bidding or performance of a government contract? Yes No

5. Within those five years, has your firm been assessed liquidated damages on three or more government construction contracts in Sacramento County for failure to complete contract work on time? Yes No

6. In the last three years has your firm been debarred from bidding on, or completing, any government agency or contract for any reason? Yes No

7. Has CAL OSHA assessed a total of three or more penalties against your firm for any “serious” or “willful” violation occurring on construction projects performed in Sacramento County at any time within the last three years? Yes No

8. In the last three years has your firm had a three-year average Workers’ Compensation experience modification rate exceeding 1.1? Yes No

9. In the past three years, has the federal EPA, Region IX or a California Air Quality Management District or Regional Water Quality Control Board assessed penalties three or more times, either against your firm, or against an owner for a violation resulting in whole or in part from any action or omission by your firm on a project on which your firm was a contractor? Yes No

10. In the past three years, has a public agency in California withheld contract payments or assessed penalties against your firm for violation of public works prevailing wage requirements, three or more times? Yes No

11. Has your firm been assessed penalties for violation of prevailing wage requirements in California, in an aggregate amount for the past three years of $50,000 or more? Yes No

VERIFICATION AND SIGNATURE

I, the undersigned, certify and declare that I have read all the foregoing answers to this questionnaire, and know their contents. The matters stated in these questionnaire answers are true to my own knowledge and belief. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Signature: ____________________________________________________

Print Name: ___________________________________________________

LOCAL BUSINESS ENTERPRISE (LBE)

1. Local Business Enterprise (LBE) Five Percent (5%) Proposal Evaluation Preference

☐ The LBE 5% Preference is applicable to this Request for Proposals

-or-

☐ The LBE 5% Preference is not applicable to this Request for Proposals.

-or-

☐ The LBE 5% Preference is not applicable to this Request for Proposals as the project is Federally funded.

For contracts under $250,000, firms that qualify as a local business enterprise (LBE) will receive a 5% preference on all City procurement opportunities. The prime proposer must qualify under the LBE to receive preference points; subcontractors will not be considered. For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more.

A prime Contractor that qualifies as an LBE shall receive additional points during the scoring process, so the final score awarded to the LBE is increased by 5% of the total possible evaluation points.

Detailed information about this program can be found in the City’s LBE Policy, located at:

http://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances

2. Local Business Enterprise (LBE) Participation Program

☐ The LBE Participation Requirement is applicable to this Request for Proposals

-or-

☐ The LBE Participation Requirement has been waived for this Request for Proposals.

-or-

☐ The LBE Participation Requirement is not applicable for this Request for Proposals as the project is Federally funded.

The LBE Participation Program is applicable to non-professional, professional, and public project/construction contracts $250,000 or more unless waived by the City Manager or the City Manager's designee. This program provides enhanced opportunities for the participation of qualifying business in the City's contracting and procurement activities. A minimum of 5% LBE participation is required. To receive credit for the 5% minimum participation requirement, proposers must either (a) be an LBE, or (b) subcontract with a qualified LBE.

Proposers wishing to qualify for this requirement using subcontractors must submit the Subcontractor and Local Business Enterprise Participation Verification Form with their proposal.

Detailed information about this program and the Subcontractor and Local Business Enterprise Participation Verification Form can be found at: http://www.cityofsacramento.org/Finance/Procurement/Contract- Ordinances

3. SB 1383

☐ Goods/services being requested on this solicitation qualify as Recovered Organic Materials and will be subject to reporting requirements outlined in SB 1383.

-or-

☐ SB 1383 requirements are not applicable to this solicitation.

Beginning January 1, 2022, SB 1383 requires cities and counties to procure annually a quantity of recovered organic waste products to meet their annual procurement target. These procurement requirements will strengthen California’s green, self-sustaining economy. CalRecycle assigns an annual procurement target to each jurisdiction based on its population. Jurisdictions can fulfil their target by procuring any combination of the following recovered organic waste products:

• Compost

• Mulch

• Renewable Energy (Transportation Fuel, Heat, Electricity) from Anerobic Digestion and Electricity from Biomass Conversion.

Full regulatory requirements can be found at:

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IBB2CD6505B4D 11EC976B000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

4. Sustainable Purchasing Preference

☐ Preference will be given to vendors submitting proposals for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy. Only applicable to materials totaling $50,000 or less and bid as a separate line item or items.

-or-

☐ Preference will not be given to vendors submitting proposals for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy.

The City of Sacramento’s Sustainable Purchasing Policy can be found at: http://www.cityofsacramento.org/- /media/Corporate/Files/Finance/Procurement/sustainability/Sustainable_Purchasing_Policy_SPP.pdf

5. Additional Ordinances

Information on additional ordinances may be found at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances

The Local Ordinance & Bid Preference Requirements Table outlines which ordinances apply to procurement contracts by type and dollar amount: https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

CONTRACT #: PROJECT:

CONTRACT NAME: NOT-TO-EXCEED AMOUNT:

AGREEMENT TERM: SOLICITATION:

AUTHORIZED RENEWALS: LBE (Y/N):

DEPARTMENT/DIVISION: COUNCIL FILE ID:

CITY OF SACRAMENTO

NONPROFESSIONAL SERVICES AGREEMENT

THIS CONTRACT is made at Sacramento, California, by and between the CITY OF SACRAMENTO, a charter city and municipal corporation (“CITY”), and

Name of Contractor Address

Phone/Fax/E-mail

(“Contractor”), as of the Effective Date, as defined below.

The City and Contractor agree as follows:

1. Effective Date. This Contract shall be effective beginning the date it is fully executed by the duly authorized parties.

2. Contract Documents. This Contract includes each of the following documents, which are attached or incorporated by this reference (referred to collectively as the “Contract Documents”):

Invitation to Bid, Request for Qualifications, or Request for Proposals, and any Addenda Exhibit A – Scope of Work Exhibit B – Payment Exhibit C – Insurance Exhibit D – General Conditions Purchase Orders

If there is a conflict between the terms and conditions of any document prepared or provided by the Contractor and made a part of this Contract and the other terms or conditions of the Contract, the other terms and conditions of the Contract control.

3. Services. Subject to the terms and conditions set forth in this Contract, Contractor shall provide to City the non-professional services described in Exhibit A (“Services”).

Contractor will not be compensated for non-professional services outside the scope of Exhibit A (“Additional Services”) unless, before providing Additional Services: (a) Contractor notifies City and City agrees that the Additional Services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these Additional Services; and (c) City, after notice, approves in writing a Supplemental Contract specifying the Additional Services and the amount of additional compensation to be paid Contractor.

Form Approved by City Attorney 3-5-2026 Page 2

City will have no obligations whatsoever under this Contract or any Supplemental Contract, unless and until this Contract or any Supplemental Contract is approved by the City as required by the Sacramento City Code. As used in this Contract, the term “Services” includes both Services and Additional Services as applicable.

4. Payment. City shall pay Contractor at the times and in the manner set forth in Exhibit B.

Contractor shall submit all invoices to City in the manner specified in Exhibit B.

5. Facilities and Equipment. Except as set forth below, Contractor shall, at its sole cost and expense, furnish all facilities and equipment required for Contractor to perform this Contract. City shall furnish to Contractor only the facilities and equipment listed below, if any.

Insert list of facilities and/or equipment to be furnished by City here or delete this if none will be provided

6. Insurance. Contractor shall, at its sole cost and expense, maintain the insurance coverage described in the attached Exhibit C.

7. General Conditions. Contractor shall comply with the terms and conditions set forth in the attached Exhibit D.

8. Non-Discrimination in Employee Benefits. This Contract may be subject to Sacramento City Code chapter 3.54, Non- Discrimination in Employee Benefits by City Contractors. A summary of the requirements, entitled "Requirements of the Non-Discrimination in Employee Benefits Code (Equal Benefits Ordinance),” can be viewed at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.

Contractor acknowledges and represents that Contractor has read and understands the requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.54. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance.

Contractor's violation of Sacramento City Code chapter 3.54 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.

9. Living Wage. This Contract may be subject to Sacramento City Code chapter 3.58, Living Wage.

A summary of the requirements, entitled "Living Wage Requirements", can be viewed at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.

The Living Wage Ordinance is applicable to certain contracts with the City in an amount of $250,000 or more (either initial value or total value after amendment) or if the total value of all Contractor's contracts with the City is $250,000 or more over a 12-month period.

Contractor acknowledges and represents that Contractor has read and understands the requirements and shall fully comply with all applicable requirements of Sacramento City Code

Form Approved by City Attorney 3-5-2026 Page 3 chapter 3.58. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance.

Contractor shall require applicable subcontractors to fully comply with all applicable requirements of Sacramento City Code chapter 3.58 and include these requirements in all subcontracts covered by Sacramento City Code chapter 3.58.

Contractor's violation of Sacramento City Code chapter 3.58 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.

In addition, for Services that constitute "Public Works" under California Labor Code Section 1720 et seq., if both prevailing wage and living wage requirements apply, Contractor shall pay the higher of the two rates.

10. Considering Criminal Conviction Information in the Employment Application Process. This Contract may be subject to the requirements of Sacramento City Code chapter 3.62, Procedures for Considering Criminal Conviction Information in the Employment Application Process. A summary of the requirements, entitled “Ban-The-Box Requirements,” can be viewed at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.

The Ban-The-Box Requirements are applicable to certain contracts with the City in an amount of $250,000 or more (either initial value or total value after amendment) or if the total value of all Contractor's contracts with the City is $250,000 or more over a 12-month period.

Contractor acknowledges and represents that Contractor has read and understands these requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.62. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance. Contractor shall require applicable subcontractors to fully comply with all applicable requirements of Sacramento City Code chapter 3.62 and include these requirements in all subcontracts covered by Sacramento City Code chapter 3.62.

Contractor's violation of Sacramento City Code chapter 3.62 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.

11. Local Business Enterprise Program. The Local Business Enterprise Program Participation Requirements ("LBE Participation Requirements") are applicable to this Contract. A summary of the requirements, entitled "LBE Participation Requirements," can be viewed at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.

Contractor acknowledges and represents that Contractor has read and understands these requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.64. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance. Contractor shall require

Form Approved by City Attorney 3-5-2026 Page 4 applicable subcontractors to fully comply with all applicable requirements of Sacramento City Code chapter 3.64 and include these requirements in all subcontracts covered by Sacramento City Code chapter 3.64.

Contractor's violation of Sacramento City Code chapter 3.64 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.

12. Authority. The person signing this Contract for Contractor represents and warrants that he or she has read, understands, and agrees to all the Contract terms and is fully authorized to sign this Contract on behalf of the Contractor and to bind the Contractor to the performance of the Contract’s obligations.

[Signatures Page Following Exhibits]

Form Approved by City Attorney 2-10-2025 Exhibit A - Page 1

EXHIBIT A

SCOPE OF SERVICES

1. Representatives.

The CITY Representative for this Agreement is:

Name/Title

The CONTRACTOR Representative for this Agreement is:

Name/Title

Unless otherwise provided in this Contract, all Contractor questions and correspondence pertaining to this Contract must be addressed to the City Representative. All City questions and correspondence must be addressed to the Contractor Representative.

2. Scope of Services. Contractor shall provide Services to City as set forth in Attachment 1 to this

Exhibit A.

3. Time of Performance. The Services described in this Contract shall be provided for insert initial term (e.g., one year). Also insert the following language if applicable: The City may extend this Contract for up to [insert #] additional one-year terms, for a maximum five-year term.

Contractor shall provide the Services in accordance with any schedule in Attachment 1 to this Exhibit A. Contractor shall immediately notify the City if Contractor is unable to perform Services in compliance with this Contract.

Form Approved by City Attorney 2-10-2025 Exhibit B - Page 1

EXHIBIT B

PAYMENT

1. Contractor’s Compensation. The total of all fees paid to the Contractor for the provision of Services as set forth in Exhibit A, including any authorized reimbursable expenses, shall not exceed the total sum of $ . The payments specified in this Exhibit B shall be the only payments made to Contractor unless the City approves a Supplemental Contract.

2. Pricing. Contractor shall be paid as set forth in Exhibit A or Attachment 1 to this Exhibit B and any applicable special provisions included in the request for bids or proposals. If there is a conflict between Exhibit A or Exhibit B and the Special Provisions, Exhibit A or Exhibit B controls.

3. Contractor’s Reimbursable Expenses. “Reimbursable Expenses” are limited to actual expenditures of Contractor for expenses that are necessary for the proper satisfaction of the Contract and are only payable if specifically authorized in advance in writing by the City.

4. Miscellaneous Charges. No additional charges will be allowed unless specified in the Contract, including charges for transportation, fuel, containers, packing, or disposal.

5. Payments to Contractor. Contractor is responsible for supplying all documentation necessary to verify invoices to the City’s satisfaction.

A. Payment terms are NET 30 days, unless the Contractor offers a prompt payment discount that was accepted by the City or as otherwise stated in this Contract. Any prompt payment discounts will be computed from the date of acceptance by the City, or from the date an invoice is received, whichever occurs later.

B. Invoices must be submitted to either of the addresses specified below.

(1) Email. Submit email invoices and any attachments to:

apinvoices@cityofsacramento.org

(2) Postal Mail. If emailing is not an option, mail to:

A/P Processing Center City of Sacramento 915 I Street, Floor 4 Sacramento, CA 95814-2608

C. All invoices submitted by CONTRACTOR must contain the following information:

(1) Job/Project Name

(2) CITY’s current Purchase Order Number

(3) Contractor’s Invoice Number

(4) Date of Invoice Issuance

(5) Work Order Number (if applicable)

(6) CITY representative identified on the Purchase Order

(7) Contractor’s remit address

Form Approved by City Attorney 2-10-2025 Exhibit B - Page 2

(8) Itemized description of items billed under Invoice

(9) Itemized description of all authorized Reimbursable Expenses

(10) Itemized description of all applicable taxes (sales, use, excise, etc.)

(11) Amount of Invoice (itemize all authorized Reimbursable Expenses)

(12) Total Billed to Date under Contract (if applicable)

D. Items must be separated into Goods, Services, and Reimbursable Expenses. All applicable sales, use, excise, or similar taxes, including federal excise tax, must be itemized separately on the invoice. Invoices that do not conform to the format outlined above will be returned to Contractor for correction. City is not responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above.

E. For Goods only, a bill of lading number and weight of shipment will be shown for shipments on the Government Bill of Lading.

F. Unless otherwise specified in this Contract, partial payments will not be made by the City and payment will not be due until the completion of the Goods order. No payment precludes the City’s right to inspect. Requests for payment status should be addressed to the City Representative for this Contract.

6. Additional Services. Additional Services shall be provided only when a Supplemental Contract authorizing the Additional Services is approved in writing by the City in accordance with the City’s contract amendment procedures. The City reserves the right to perform any Additional Services with its own staff or to retain other contractors to perform the Additional Services.

7. Accounting Records of Contractor. During performance of this Contract and for a period of three years after completion of performance, Contractor shall maintain all accounting and financial records related to this Contract, in accordance with generally accepted accounting practices, including records of Contractor’s costs for performance under this Contract and records of Contractor’s Reimbursable Expenses. Contractor shall keep and make records available for inspection and audit by representatives of the City upon reasonable written notice.

8. Tax Payments. Contractor shall pay, when and as due, any and all taxes incurred as a result of

Contractor’s compensation hereunder, including estimated taxes, and shall provide CITY with proof of the payment upon request. Contractor hereby agrees to indemnify CITY for any claims, losses, costs, fees, liabilities, damages or injuries suffered by CITY arising out of Contractor’s breach of this section.

9. Public Works Requirements. [To be completed by the City Representative:]

The services provided under this Contract include [check one if applicable]:

________ Construction work in an amount exceeding $25,000;

Form Approved by City Attorney 2-10-2025 Exhibit B - Page 3

________ Land Surveying, material testing, or inspection services provided for a City construction project during the design, pre-construction, construction, or post-construction phases of the project; or

________ Alteration, demolition, repair, or maintenance work in an amount exceeding $15,000.

If any of the lines is checked above, this Contract includes “Public Work” under the California Labor Code and is subject to the following requirements:

A. Payment of Prevailing Wages: Contractor and any subcontractor(s) performing any Public

Work shall comply with the provisions of Sacramento City Code section 3.60.040 and applicable provisions of the California Labor Code, which require, among other things, that Contractor and all subcontractors pay not less than the prevailing rate of wages, as determined by the Director of the California Department of Industrial Relations (“DIR”) in accordance with California Labor Code section 1773. Contractor and every subcontractor shall maintain payroll records and submit certified payrolls and other labor compliance documentation electronically when and as required by CITY. In addition, Labor Code Section 1771.4 requires the Contractor and any subcontractor performing any Public Work to furnish electronic payroll records directly to the Labor Commissioner. Contractor shall include these requirements in every subcontract.

This Agreement is subject to compliance monitoring and enforcement by the DIR, as specified in California Labor Code section 1771.4. The Contractor and any subcontractor will be subject to withholding and penalties for violation of prevailing wage requirements in accordance with applicable law, including Labor Code Sections 1726, 1741, 1771.5, and 1775, and City Code Section 3.60.040. Questions regarding the City’s Labor Compliance Program should be directed to the City Representative.

B. DIR Registration: California Labor Code Section 1725.5 requires the Contractor and all subcontractors performing Public Works services to be currently registered with the DIR, as specified in California Labor Code Section 1725.5. California Labor Code Section 1771.1 provides that a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal (subject to the requirements of Section 4104 of the California Public Contract Code), or engage in the performance of…