Bid Notice-On-Call Enhanced Security Services.pdf

RFP# P27061521001 On-Call Enhanced Security Services

Form Revision Date 7/15/2026 1

REQUEST FOR PROPOSALS – NON-PROFESSIONAL SERVICES

Request for Proposals No. RFP# P27061521001 Project Name: On-Call Enhanced Security Services

Questions due by: 9/18/2026 2:00 PM PST Proposal Due By: 9/25/2026 2:00 PM PST

Estimated Week of Interviews (if necessary)

Week of October 19, 2026

Estimated Week of Award Notification: Week of October 26, 2026 Estimated Week of Contract Award: Week of November 2, 2026

PRE-PROPOSAL CONFERENCE MEETING

☐ No

☒ Yes, attendance is optional -OR- ☐ Yes, attendance is MANDATORY

NOTE: Proposals from proposers who do not attend a MANDATORY pre-proposal meeting shall be deemed non-responsive and their proposal will not be considered for the award of a contract.

Date: Thursday, September 10, 2026

Time: 10:00 AM PST

Location site name: Virtual

Address: N/A

Bldg./Floor/Room: N/A

City: N/A

Link for virtual meeting:

https://teams.microsoft.com/meet/214582187349295?p=nctJv78XivsfBrYRH5 Meeting ID: 214 582 187 349 295; Passcode: RC2tf3Jb

NOTE: The City of Sacramento reserves the right to modify the dates and other criteria listed at its sole discretion.

Prospective proposers will be notified of any significant changes by addendum issued via the City of Sacramento’s online bid portal. All information submitted in or in connection with a proposal is submitted under penalty of perjury. The City shall have the right to terminate at any time any Contract awarded pursuant to a proposal that contains false information. The return of a signed proposal shall constitute a promise to supply in accordance with terms and conditions shown herein. All proposal submissions become public record.

Form Revision Date 7/15/2026 2

Table of Contents

1 Scope of Services Page 3 2 Current Conditions Page 5 3 Proposal Submission Page 6 4 Applicable Ordinances and Programs Page 8 5 Evaluation Procedures Page 11 6 Administrative Requirements Page 13 7 Attachments and Exhibits Page 17

Attachments

Attachment 1 – Proposal Signature Form

Attachment 2 – Additional Insurance Requirements

Attachment 3 – Local Business Enterprise 5% Preference Form

Attachment 4 – Attestation to Union Requirement for Security Contracts

Attachment 5 – Contractor Questionnaire

Attachment 6 – Fee Schedule

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1. SCOPE OF SERVICES

1.1 Introduction

The City of Sacramento, Department of Finance is soliciting proposals to: identify qualified firms to provide highly trained, experienced, and professional enhanced security personnel on an as-needed, 24-hour basis. Services may be provided at City facilities, properties, events, or other designated locations.

The City may request armed or unarmed personnel depending on the nature and assessed risk of the assignment.

The City seeks personnel whose experience, training, judgment, and ability to proactively address security incidents exceed those ordinarily associated with standard security guard services.

All services shall be performed within the authority granted to private security personnel under applicable law.

In response to the Request for Proposals, the City anticipates receiving competitive pricing as well as an assurance of quality services.

The City intends to award one contract, however, it may choose to award additional contracts as the City deems necessary to meet the City's needs.

The proposed budget for this project/contract is: $249,000.00 for a period of five (5) years.

1.2 Scope of Services

The City of Sacramento seeks a firm that will provide the following services:

The Contractor shall provide enhanced security personnel to perform services that may include, but are not limited to:

Protection of City officials, employees, facilities, property, infrastructure, and members of the public.

Executive/personal protection and security for public meetings, special events, and emergency operations.

Foot and vehicle patrols, access control, security screening, and monitoring of restricted areas.

Proactive identification, assessment, and response to security threats, suspicious activity, disturbances, trespassing, vandalism, theft, threats, and other security incidents.

Management of unauthorized persons, including providing lawful direction to leave City property, monitoring compliance, and taking appropriate action to prevent unauthorized re-entry.

Trespass enforcement to the fullest extent permitted by California law, including lawful detention or citizen's arrest when legally authorized.

De-escalation and verbal intervention when reasonably practicable.

Coordination with City personnel and law enforcement when an incident exceeds the authority or capabilities of private security personnel.

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Physical intervention, defensive tactics, restraint, or other reasonable force when legally justified and necessary to protect persons or property.

Timely and detailed reporting of security incidents, trespass incidents, arrests or detentions, use-of-force incidents, injuries, property damage, and law enforcement response.

Preference will be given to contractors that can take proactive and appropriate action within their lawful authority rather than merely observe and report security incidents.

Minimum Qualifications

The Contractor shall ensure all assigned personnel:

Hold a current California Bureau of Security and Investigative Services (BSIS) Security Guard Registration (Guard Card).

Possess all licenses, permits, certifications, and training required for their assigned duties.

Successfully complete required DOJ/FBI Live Scan background checks.

Maintain current BSIS-required training, including Power to Arrest and Appropriate Use of Force.

Maintain current CPR/First Aid certification.

Possess a valid California driver's license when assigned to vehicle patrol duties.

Personnel assigned under this contract should possess prior experience in law enforcement, military police/security, corrections, executive protection, armed security, protective services, or comparable high-risk security operations.

The City reserves the right to approve or reject proposed personnel based on qualifications, experience, training, professionalism, or suitability for the assignment.

Armed Security

The City may request armed or unarmed personnel based on the assignment and assessed risk.

Personnel assigned to armed duties shall possess all BSIS firearms permits, qualifications, training, and other credentials required by California law and shall maintain current firearms qualifications throughout the contract term.

Contractor Requirements

The Contractor shall:

Maintain a current California Private Patrol Operator (PPO) license in good standing.

Ensure all personnel remain properly licensed, trained, insured, and qualified.

Maintain sufficient staffing to provide timely response to City requests.

Provide documentation of personnel qualifications, licenses, permits, certifications, and training upon request.

Maintain written policies addressing use of force, de-escalation, firearms safety, trespass response, arrest/detention procedures, incident reporting, and coordination with law enforcement.

Ensure personnel maintain a professional appearance, demeanor, and standard of conduct appropriate for City assignments.

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The Contractor shall maintain insurance specifically applicable to armed and unarmed private security operations and sufficient to cover all activities authorized under this Agreement, including security enforcement, detention, citizen’s arrest, physical intervention, use of force, executive protection, and armed security services.

Prior to commencement of services, Contractor shall provide the City with certificates of insurance, applicable endorsements, and copies of the declarations and policy endorsement schedule sufficient to demonstrate that the required security/professional liability coverage includes civil-rights, wrongful detention/arrest, use-of-force, assault and battery, and firearms exposures applicable to the services performed under this Agreement.

Compliance and Use of Force

The Contractor shall comply with all applicable federal, state, and local laws, including requirements of BSIS, the California Business and Professions Code, California Penal Code, and California Code of Regulations.

Contractor personnel shall not exercise powers reserved for sworn peace officers. Any detention, citizen's arrest, physical intervention, or use of force shall be lawful, objectively reasonable, and consistent with applicable law and Contractor policy.

The City does not intend for this contract to authorize Contractor personnel to exceed the legal authority granted to private security personnel.

2. CURRENT CONDITIONS

2.1 About the City of Sacramento

Founded in 1849, the City of Sacramento is the oldest incorporated city in California and is the capital city of California. It has a population of over 500,000. Sacramento is a progressive City with great pride in its ethnic and cultural diversity, concern for environmental and social issues, and emphasis on quality in the provision of governmental services. Sacramento is a Charter City, which operates under a City Council Manager form of government. It has an annual budget of $1.6 billion and approximately 5,000 full-time equivalent positions.

2.2 Current Project Conditions

The City of Sacramento currently contracts with Universal Protection Services, dba Allied Universal for Citywide Unarmed Uniformed Security Services. There is currently no existing contract for on-call enhanced security services.

The City is seeking to contract with a firm that can provide on-call temporary services of highly-trained, specialized security personnel for special circumstances including executive/personal protection and enhanced protection of City facilities as needed.

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3. PROPOSAL SUBMISSION

The City shall not accept proposals after the submission deadline specified in this RFP and will not consider late proposals under any circumstances. Each proposal that is submitted for consideration shall include, at a minimum, the RFP transaction number, project name, company name, and the information as called for in the section below. To be considered your proposal(s) shall be responsive to all of the items set forth below:

3.1 Submit Proposal Responses

☒ Electronically via the city’s online bid portal: https://pbsystem.planetbids.com/portal/15300/portal-home -or- ☐ Hard (paper) Copy or Copies to:

The City of Sacramento will not consider proposals submitted in a format other than specified above.

3.2 Fee Schedule Submittal

Submit fee schedule(s) and hourly rates electronically using the rate sheet(s) provided

3.3 Standard Forms to be Submitted with Proposal

☒ Proposal Document as outlined in section 3.4 ☒ Attachment 1 - Proposal Signature Form ☒ Attachment 3 – Local Business Enterprise 5% Preference Form ☒ Attachment 4 – Attestation to Union Requirement for Security Contracts ☒ Attachment 5 – Contractor Questionnaire ☒ Attachment 6 – Fee Schedule

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3.4 Additional Proposal Submittal Requirements

1. Proposal Document (including the items below):

Company Profile: Include the founding date, number of full time employees, number of part-time employees, number of on-call employees, types of services provided, and regions services are provided in.

Project Approach: Describe how your firm will approach the project, showing that you understand the objectives and requirements of the project. Outline a preferred process to request on-call services and the time frame in which your company can respond to requests.

Experience and Training: Describe the background and experience of the security staff that will be assigned to these on-call projects. Identify training in executive protection, de-escalation, trespass enforcement, etc. Provide examples of similar projects worked on.

Response techniques: Explain, in detail, how officers would respond to various security situations. What types of situations would constitute an officer to “observe and report,” under what circumstances will officers physically intervene?

Trespass Enforcement: Explain how personnel responds to situations including trespassers who refuse to leave, repeated unauthorized entry, aggressive or combative individuals, vandalism/property damage, or similar situations.

Background Check: Describe in detail the extent of your company’s background check on new employees. Who performs the criminal background check, what kind of background check (e.g., fingerprint) and how long does it normally take?

References: Provide the names, addresses, and phone numbers for at least 5 references for whom the firm has done similar projects. If a subcontractor is proposed, two to three references should be provided for the subcontractor.

Conflicts of Interest: Describe any actual, apparent, or potential conflicts of interest that your firm may have regarding the project. If you have no conflicts of interest, a statement to that effect should be included in the proposal.

References: list three or more clients for whom you have provided similar work. For each of these references, include the organization name, address, the contact person’s name, telephone number and e-mail address, and the time you completed the work.

3.5 Performance Bond

A performance bond is: ☐ Required ☒ Not Required

If required, a performance bond approved by the City must be submitted by the successful proposer within ten days of the notification of the intent to award, in the amount of N/A % of the total amount of the proposal. The performance bond can be in the form of a cashier’s check, certified check, or a bid bond from a surety company authorized to do business in the State of California. Such bond shall be approved as to form by the City Attorney.

3.6 Certificate of Insurance

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Successful proposers are REQUIRED to submit the necessary certificate(s) of insurance and endorsements as called for in the contract’s General Provisions prior to award of the contract.

3.7 Business Operations Tax Certificate

Chapter 3.08 of the Sacramento City Code requires that anyone conducting business in the City of Sacramento obtain a Business Operations Tax Certificate and pay the applicable tax if necessary. Successful proposers will be REQUIRED to show compliance with this requirement prior to award of the contract.

To obtain information about the Business Operation Tax Certificate, contact the City of Sacramento Revenue Division at (916) 808-8500 or visit:

https://www.cityofsacramento.gov/finance/revenue/business-operations-tax

4. APPLICABLE ORDINANCES AND PROGRAMS

4.1 Local Business Enterprise (LBE) Five Percent (5%) Proposal Evaluation Preference

☒ The LBE 5% Preference is applicable to this Request for Proposals

☐ The LBE 5% Preference is not applicable to this Request for Proposals.

☐ The LBE 5% Preference is not applicable to this Request for Proposals as the project is Federally-funded.

For contracts under $250,000, firms that qualify as a local business enterprise (LBE) will receive a 5% preference on all City procurement opportunities. The prime proposer must qualify under the LBE to receive preference points; subcontractors will not be considered. For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more.

A prime contractor that qualifies as an LBE shall receive additional points during the scoring process, so the final score awarded to the LBE is increased by 5% of the total possible evaluation points.

Detailed information about this program can be found in the City’s LBE Policy, located at:

https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

4.2 Local Business Enterprise (LBE) Participation Program

☐ The LBE Participation Requirement is applicable to this Request for Proposals -or- ☐ The LBE Participation Requirement has been waived for this Request for Proposals.

-or- ☒ The LBE Participation Requirement is not applicable for this Request for Proposals as the project is Federally-funded.

The LBE Participation Program is applicable to non-professional, professional, and public project/construction contracts $250,000 or more unless waived by the City Manager or the City Manager's designee. This program provides enhanced opportunities for the participation of qualifying business in the City's contracting and

Form Revision Date 7/15/2026 9 procurement activities. A minimum of 5% LBE participation is required. To receive credit for the 5% minimum participation requirement, proposers must either (a) be an LBE, or (b) subcontract with a qualified LBE.

Proposers wishing to qualify for this requirement using subcontractors must submit the Subcontractor and Local Business Enterprise Participation Verification Form with their proposal.

Detailed information about this program and the Subcontractor and Local Business Enterprise Participation Verification Form can be found at: https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

4.3 SB 1383

☐ Goods/services being requested on this solicitation qualify as Recovered Organic Materials and will be subject to reporting requirements outlined in SB 1383.

☒ SB 1383 requirements are not applicable to this solicitation.

Beginning January 1, 2022, SB 1383 requires cities and counties to procure annually a quantity of recovered organic waste products to meet their annual procurement target. These procurement requirements will strengthen California’s green, self-sustaining economy. CalRecycle assigns an annual procurement target to each jurisdiction based on its population. Jurisdictions can fulfil their target by procuring any combination of the following recovered organic waste products:

Compost Mulch Renewable Energy (Transportation Fuel, Heat, Electricity) from Anaerobic Digestion and Electricity from

Biomass Conversion.

Full regulatory requirements can be found at:

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IBB2CD6505B4D 11EC976B000D3A7C4BC3&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

4.4 Sustainable Purchasing Preference

☐ Preference will be given to vendors submitting proposals for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy. Only applicable to materials totaling $50,000 or less and bid as a separate line item or items.

-or- ☒ Preference will not be given to vendors submitting proposals for materials that qualify as “sustainable under the City’s Sustainable Purchasing Policy.

The City of Sacramento’s Sustainable Purchasing Policy can be found at:

https://www.cityofsacramento.gov/content/dam/portal/finance/Procurement/sustainability/Sustainable_Purch asing_Policy_SPP.pdf

4.5 Prevailing Wage

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☐ The contracts resulting from this solicitation will be subject to Prevailing Wage Rates

☒ The contracts resulting from this solicitation will not be subject to Prevailing Wage Rates

Contracts for “Public Works” as defined in California Labor Code section 1720 including construction work in an amount exceeding $25,000, or, alteration, demolition, repair, or maintenance work in an amount exceeding $15,000, and contracts for janitorial services per City of Sacramento Code section 3.56.070 C., are subject to Prevailing wage.

4.6 Additional Ordinances

Information on additional ordinances may be found at:

https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

The Local Ordinance & Bid Preference Requirements Table outlines which ordinances apply to procurement contracts by type and dollar amount:

https://www.cityofsacramento.gov/content/dam/portal/finance/Procurement/contract-ordinances/Local- Ordinances-and-Bid-Preference-Requirements-Table.pdf

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5. EVALUATION PROCEDURES

5.1 Evaluation Process

The City will validate and evaluate all proposals received before the deadline specified in this RFP. All requirements identified in this RFP must be satisfied in order to ensure that a proposal will qualify for consideration.

5.2 Evaluation Categories and Scoring

WRITTEN PROPOSAL POINTS

Qualifications and Experience:

Experience of firm, Demonstration of financial stability, Security personnel background and experience, current or prior experience providing similar services

Project Approach:

Demonstrated understanding of objectives, advanced training for security staff, response time to on-call requests.

Response Techniques:

Proposed threat responses, ability to enforce no-trespassing laws, capabilities exceeding “observe and report,” etc.

Cost Proposal 25

References 5

LBE 5% Preference (Make sure this is 5% of the subtotal for interviews - Delete this line if contract is anticipated to be $250k or greater or if using federal funding

TOTAL FOR WRITTEN PROPOSALS 105

INTERVIEW (optional*)

Presentation 15

Critical Problem Solving Skills 20

Communication and Customer Service 20

TOTAL FOR INTERVIEWS 55

TOTAL POSSIBLE POINTS 160

RANKING OF PROPOSER (assigned after completion of scoring)

5.3 Point System Used to Rank Proposals

At the completion of the evaluation process, a total point value will be compiled for each proposal. The award recommendation(s), if any, will not necessarily be based on the lowest prices proposed; the award will be made to the proposer(s) determined to provide the best value to the City.

A point system will be used in evaluating the proposals. The weight assigned to each criteria reflects what is most important to the success of the project to achieve the desired outcome. Pricing may not be the most

Form Revision Date 7/15/2026 12 important factor in all projects. Contracts will be awarded based on which proposal(s) will provide the best value to the City.

*If interviews are not conducted, the award will be based solely on the scores of the written proposals. If interviews are conducted, the award will be based on the combined scores for the written proposals and interviews.

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6. ADMINISTRATIVE REQUIREMENTS

6.1 Electronic Proposal Document Availability

Official Electronic copies of this proposal document can be obtained only from the City of Sacramento’s official online bid portal: https://pbsystem.planetbids.com/portal/15300/portal-home

Any additional information (Addenda, Q&A, etc.) pertaining to this proposal will also be found at the above link.

Proposal information obtained from third party sources will not be considered official and will not fulfill a proposer’s responsibility for all official proposal information as posted on our official site at the link above. Documents obtained from such sources may be incomplete, resulting in responses that are rejected as incomplete and/or non-responsive.

6.2 Questions

All questions must be submitted electronically via the City’s online bid portal prior to the Q&A Deadline:

https://pbsystem.planetbids.com/portal/15300/portal-home

Written responses to questions will be provided by the City as either an addendum or an email to all prospective proposers via the City’s online bid portal.

If a question arises after the Q&A Deadline – it may be emailed to APetralli@cityofsacramento.org. If the department soliciting the proposals determines a response is needed, it shall issue an addendum to the solicitation to re-open the Q&A period to allow the question to be asked and answered via the online bid portal and to allow other prospective proposers to submit additional questions for a limited period of time.

6.3 Proposal Submission

Proposals should be prepared simply and economically, providing straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this RFP. The emphasis should be on completeness and clarity of content. To expedite proposal evaluations, it is essential that the specifications and instructions contained in the proposal instructions are followed as outlined.

Responses to this RFP become the exclusive property of the City and may be reviewed and evaluated by any persons at the discretion of the City.

6.4 Proposals Become Public Records

Upon execution of a contract by the selected consultant(s), all proposals received in response to this RFP shall be regarded as public records and will be disclosable upon receipt of a request for public disclosure pursuant to the California Public Records Act; provided, however, that if any information or elements of the proposal is set apart and clearly marked as “Trade Secret” or “Proprietary” when it is provided to the City, the City will give notice to the Proposer of the request for disclosure to allow the Proposer to seek judicial protection from disclosure.

Failure by the Proposer to take timely steps to seek judicial protection from disclosure shall constitute a complete waiver by the Proposer of any rights regarding the information designated as “Trade Secret” or “Proprietary” and such information may be disclosed by the City pursuant to applicable procedures under the California Public Records Act. Under no circumstances will City have any obligations to seek judicial protection from disclosure for any proposals or other materials submitted in response to this RFP.

The City has no liability for any disclosure, unless such disclosure is made in violation of a court order obtained by a Proposer or pertains to materials marked as “Trade Secret” or “Proprietary” for which the City failed to give the above notice.

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6.5 Proposal Expenses

All Proposers responding to this RFP do so entirely at their expense. There is no expressed or implied obligation by the City to reimburse any Proposer for any costs incurred in preparing or submitting responses, for providing additional information when requested by the City, or for participating in any selection demonstrations or interviews, including pre-contract negotiations and contract negotiations. Proposers shall not include any such expenses as part of the price proposed in response to this RFP.

6.6 City Rights

The City reserves the right to decide that one proposer is more responsive than the others and to select that proposal based on a review of the proposal only.

The City reserves the right to reject individual employees of contractors or proposed subcontractors and request substitution without indicating any reason.

6.7 Late Proposals Not Accepted

A proposal is late if received at any time after the required submittal date and time. A proposal received after the specified time will not be considered and any hard copies will be returned to the proposer.

6.8 Proposal Questions

If you have any questions regarding form and content of your proposal per this RFP, please send your questions via the City's online bid portal: https://pbsystem.planetbids.com/portal/15300/portal-home

6.9 Proposal Modification

Proposals may be withdrawn or modified before the due date of submission for proposals. Electronic proposals may be modified through the City’s online bidding platform. Hard copy proposals may be modified by delivering a written and signed request by the due date. A request for modification of the proposal after the due date will not be considered, including a representation that the proposer was not fully informed regarding any information pertinent to the proposal or the offer. The City shall not be responsible for or bound by any oral instructions, interpretations or information provided by the City or its employees other than the RFP contact.

6.10 Verbal Directions

No verbal conversations or agreement(s) with any officer, agent, or employee of the City shall affect or modify any terms or obligations of this RFP, or any contract resulting from this RFP.

6.11 Addenda and Supplements to RFP

If it becomes necessary to revise any part of the RFP, an addendum to the RFP will be provided to all known prospective proposers via the City of Sacramento's online bid portal PlanetBids.

https://pbsystem.planetbids.com/portal/15300/portal-home

It is the responsibility of the proposer to verify addenda and supplements up to the RFP submission date and time.

Upon issuance, the terms of any addendum shall prevail over inconsistent provisions of earlier issued documentation.

RFP submittals missing acknowledgment of any addendum or information requested in this RFP may be considered non-responsive and the contractor may be eliminated from evaluation.

6.12 Withdrawal of Proposals

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Unauthorized conditions, limitations, or provisions attached to a proposal may be cause for its rejection. No oral, telegraphic, or telephonic proposals or modifications will be considered. The proposal may be withdrawn upon request by the Proposer without prejudice to the Proposer prior to, but not after the time fixed for opening of proposals, provided that the request for withdrawal is in writing, has been executed by the Proposer or the proposal’s duly authorized representative, and has been filed with the City.

6.13 Rejection of Proposals

The City of Sacramento reserves the right to reject any and all proposals received in response to this request, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interests of the City.

The City of Sacramento may at its discretion determine not to award a contract solely on the basis of this request for proposals and will not pay for the information solicited or obtained.

The City reserves the right to reject any or all proposals submitted, correct any technical errors in the RFP process, waive any irregularities in any proposal, negotiate with any of the proposers, accept other than the lowest fee offer, or enter into a subsequent agreement with another proposer if the originally selected proposer fails to execute its agreement with the City.

6.14 Proposal Variations in Service Delivery

It is recognized that each Proposer may have developed unique and typical methods of service delivery. It is not the City’s intention to disqualify a Proposer due to variations in service delivery that do not adversely affect quality and performance. Any proposal offering services equivalent to or of better quality and performance than that requested, which provides the necessary service, will receive full consideration for an award.

6.15 Contract Negotiations

Contract negotiations may be undertaken simultaneously during the evaluation of proposals with the finalist(s) as determined by the City.

Final approval of contracts awarded for projects of $250,000 or more will be made by the City Council.

No agreement is binding unless it is executed by authorized representatives of the City and the selected proposer.

6.16 Protest Procedure

Any protests are subject to the City’s adopted protest procedure. A copy of the City’s protest procedure is available at: https://www.cityofsacramento.gov/finance/procurement/bid-opportunities

6.17 Acceptance of Proposal

The contents of the proposal of the successful Proposer will become contractual obligations to be contained in a formal written agreement. Failure of successful Proposer to accept these obligations in a formal agreement may result in cancellation of the award. The City may require Proposers to participate in negotiations and submit price, technical, or other revisions to their proposal(s) resulting from such negotiations.

6.18 Selected Contractor Responsibilities

The selected contractor must commit a professional staff and an experienced Project Manager who will be responsible for coordinating the services with the City. Service shall be the best of its respective kind. All professionals shall be skilled, knowledgeable, and successfully experienced in all aspects of providing the required services.

6.19 Licenses

The Contractor shall be required to maintain any necessary licenses and shall comply with all Federal, State, and local laws, codes and ordinances without cost to the City.

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6.20 Non-Waiver of Defaults

Any failure by the City to enforce or require the strict keeping and performance of any of the terms and conditions of the contract, shall not constitute a waiver of such terms and conditions, nor shall it affect or impair the right of the City to avail itself of such remedies as it may have for any breach of the terms and conditions.

6.21 Business Operations Tax Certificate

Chapter 3.08 of the Sacramento City Code requires that anyone conducting business in the City of Sacramento obtain a Business Operations Tax Certificate and pay the applicable tax if necessary. The successful Proposer, and any subcontractors, will be required to show compliance with this requirement prior to the award of the contract.

Information about the Business Operations Tax Certificate may be obtained from the City of Sacramento, Revenue Division, 915 I Street, New City Hall First Floor, Sacramento, CA 95814, or by telephone at (916) 808-8500.

6.22 Contractual Obligations

The standard City of Sacramento Non-professional Services Agreement includes, but is not limited to, the requirements shown in the contract. By submitting a proposal, the proposer is indicating they have reviewed the contract and are willing to comply with each provision attached. If the proposer wishes to negotiate any provision it must be indicated within the proposal. The City retains the discretion to accept or reject any proposed edits to the contract.

6.23 Payment Terms

Payment terms will be considered as Net 30 unless a cash discount for earlier payment is offered by the proposer.

When prompt payment discounts are offered, the calculated discount will be subtracted from the final proposed amount and the discounted amount will be used to determine lowest proposed cost. Discounts offered for payment in less than twenty (20) days will not be considered as a basis for award. Payment for services shall be in arrears.

6.24 Purchase Order

One or more purchase orders may be issued to the Contractor on behalf of the City department or division ordering goods covered in the contract. The Purchase Order will be enclosed with the resulting contract or will be issued shortly thereafter, and will become of the contract. Each Purchase Order will cite a specific dollar value to cover a particular item or specified period of time. If a contract is for a specific period of time and extends beyond the close of the City’s fiscal year of June 30th a second purchase order may be issued.

The purchase order does not supersede any provision of the contract to the extent terms within any subsequently issued purchase order conflict with the terms of the contract, the contract terms shall prevail. Performance time and dates are determined solely by the contract.

Delivery of material must not to begin until receipt of the purchase order.

6.25 Cooperative Purchasing

The use of any resulting contract may be extended to other government agencies and to other departments or divisions within the City of Sacramento. It shall be understood that all terms and conditions as specified herein shall apply. The City of Sacramento will not be an agent, partner or representative of any other government agency purchasing through its Contract and is not obligated or liable for such purchases, including, but not limited to, payment for any order placed by any other government agency.

6.26 Non-Professional Services Agreement

The proposer(s) recommended for this award will be required to sign the Non-Professional Services Agreement. The Agreement can be found at the following URL:

https://www.cityofsacramento.gov/finance/procurement/standard-agreements Proposers are responsible for reading and understanding the Non-Professional Services Agreement's requirements, terms, and conditions prior to submitting their proposal.

ATTACHMENT 1

PROPOSAL SIGNATURE FORM

All firms must complete and sign this section and include it within their submittal response. Failure to complete and sign this section will result in rejection of the submittal.

Name of Firm:___________________________________________________________________________

Business Address:_________________________________________________________________________ (Street) (City) (State) (Zip Code)

Telephone:____________________________________ Fax:______________________________________

Type of Business

☐ Corporation

☐ Partnership

☐ LLC, Limited Liability Corporation

☐ Individual doing business under own name

☐ Individual doing business under firm name

☐ Joint Venture (Attach Joint Venture Agreement)

Federal Tax I.D. Number:_______________________________________________________

City of Sacramento Business Operations Tax Number:________________________________ *Mandatory if recommended for contract award.

Signature:_________________________________________________ Date Signed:_________________

Name & Title: __________________________________________________________________________

ATTACHMENT 2 ADDITIONAL INSURANCE REQUIREMENTS

In addition to the standard insurance requirements included in the NonProfessional Services Agreement template that the City intends to use for this contract (linked: https://www.cityofsacramento.gov/finance/procurement/standard-agreements) the following additional insurance requirements are mandatory.

Because services under this Agreement may include armed security, detention, citizen’s arrest, physical intervention, use of force, and executive or personal protection, the Contractor’s insurance program must specifically provide coverage applicable to these activities.

1. Commercial General Liability - Commercial General Liability insurance shall be written on an occurrence basis using broad coverage and will need to include bodily injury, property damage, personal and advertising injury, contractual liability, and products/completed operations. Limits shall be no less than $5,000,000 each occurrence and $10,000,000 general aggregate.

2. Security Guard / Professional Liability -The Contractor shall maintain Security Guard Professional Liability, Security Services Liability, or equivalent coverage appropriate to the services performed under this Agreement with limits of no less than $5,000,000 per claim or occurrence and $5,000,000 aggregate.

Coverage must include:

False arrest, detention, or imprisonment;

Wrongful detention;

Malicious prosecution;

Civil-rights violations;

Discrimination;

Personal injury;

Assault and battery;

Physical intervention and restraint;

Use of force;

Firearms and other weapons; and Errors, acts, or omissions arising from security and protective services.

3. Coverage for Authorized Security Activities - The Contractor's insurance shall not contain an exclusion or limitation that would materially eliminate coverage for activities expressly contemplated by this Agreement, including armed security, firearms, assault and battery, detention, citizen's arrest, physical intervention, restraint, defensive tactics, use of force, or executive/personal protection.

4. Automobile Liability - Automobile Liability insurance should have coverage of $1,000,000 per accident for bodily injury and property damage.

5. Workers' Compensation and Employers' Liability - The Contractor shall maintain Workers' Compensation insurance as required by the State of California and Employers' Liability insurance with limits of no less than:

$1,000,000 each accident $1,000,000 each employee for disease $1,000,000 policy limit for disease

6. Additional Insured - The City of Sacramento, its officials, employees, agents, and volunteers shall be included as additional insureds under the Commercial General Liability policy and any applicable Umbrella or Excess Liability coverage for liability arising out of the Contractor's operations and activities performed under this Agreement.

7. Primary and Non-Contributory Coverage - For claims arising from services performed under this Agreement, the Contractor's insurance shall be primary and non-contributory with respect to the City of Sacramento, its officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it.

Form Revision Date 7/15/2026 19

8. Waiver of Subrogation - The Contractor shall waive all rights of recovery against the City of Sacramento, its officials, employees, agents, and volunteers to the extent permitted by law. The Contractor shall obtain any endorsements necessary to effectuate this waiver, including a waiver of subrogation endorsement under the Workers' Compensation policy.

ATTACHMENT 3 Local Business Enterprise (LBE)

5% LBE Preference Program

Note: Only prime contractors should provide responses to the following items, as only prime contractors can qualify for the 5% preference.

LBE FIVE PERCENT (5%) PREFERNCE

For contracts under $250,000, prime contractors that qualify as an LBE will receive a 5% preference on all City procurement opportunities. For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more.

A prime contractor that qualifies as an LBE shall receive additional points during the scoring process, so the final score awarded to the LBE is increased by 5% of the total possible evaluation points.

Local Business Enterprise means a business enterprise, including but not limited to, a sole proprietorship, partnership, limited liability company, corporation, or other business entity that has a legitimate business presence in the city or unincorporated county of Sacramento. Evidence of legitimate business presence in the city or unincorporated county of Sacramento shall include:

1. Having a current City of Sacramento Business Operation Tax or County of Sacramento Business License for at least twelve (12) consecutive months prior to submission of the proposal; and

2. Having either of the following types of offices or workspace operating legally within the city or unincorporated county of Sacramento for at least twelve (12) consecutive months prior to submission of proposal:

a. The LBE’s principal business office or workspace; or

b. The LBE’s regional, branch, or satellite office with at least one full-time employee located in the city or unincorporated county* of Sacramento.

Local Business Enterprise (LBE)

Is the firm submitting the proposal qualified as a local business enterprise? Check the appropriate box below:

☐ YES – the prime contractor submitting the proposal is qualified as a local business enterprise.

☐ NO – the prime contractor submitting the proposal is not qualified as a local business enterprise.

If the response to the above is YES:

Provide the City of Sacramento Business Operation Tax Certificate Number and/or County of Sacramento Business License Number:

If the response to the above is YES, a current copy of the City of Sacramento Business Tax Certificate and/or County of Sacramento Business License must be provided upon request.

If the response to the above is YES, provide business office or workspace address**:

* Unincorporated area” generally refers to the part of a county that is not part of any city. The unincorporated area of Sacramento County does not include the cities of Citrus Heights, Elk Grove, Folsom, Galt, Isleton, or Rancho Cordova. (See https://assessorparcelviewer.saccounty.gov/jsviewer/assessor.html ).

**Address must be a physical address for the basis of location. This excludes P.O. Box addresses, etc.

Detailed information about the LBE 5% Preference Program can be found at:

https://www.cityofsacramento.gov/finance/procurement/contract-ordinances

Attachment 4: Attestation to Union Requirement for Security Service Contracts

Per Sacramento City Code section 3.56.070, the employees who will provide services under this contract must be covered by a collective bargaining agreement that meets the criteria set forth in California Labor Code section 238.5; or the contractor or prospective contractor has entered into a letter of intent, defined as follows:

For the purpose of this attestation, a "letter of intent" means an agreement, signed by the contractor or prospective contractor and a labor union, that states the following—

1. The parties intend to enter into a subsequent agreement outlining a procedure for employees to exercise their representation rights granted under federal law if the city awards or amends a contract for janitorial or security-guard services;

2. If the contractor's or prospective contractor's employees working under the city contract elect to be represented by a labor union, the contractor or prospective contractor will sign and adhere to the applicable terms and conditions of the labor union's collective bargaining agreement; and

3. The labor union will not oppose the award of the contract to the prospective contractor or the amendment of an existing contract.

Select One:

☐ I hereby attest that the employees representing __________________________________________ (name of company) who may be working under the City of Sacramento contract are covered by a bona fide collective bargaining agreement that meets the criteria set forth in California Labor Code section 238.5, subdivision (b), Or, ☐ I hereby attest that ______________________________________ (name of company) has a letter of intent with a labor union whose collective bargaining agreement meets the criteria set forth in California Labor Code section 238.5.

Signature:

Date:

Name:

Title:

Company:

Attachment 5 Contractor Questionnaire

# Question Answer 1 Do you have a current California Private

Patrol (PPO) license in good standing? (Y/N)

2 Do you agree to ensure all personnel remain properly licensed, trained, insured, and qualified? (Y/N)

3 Do you maintain suƯicient staƯing to provide timely response to City requests?

(Y/N)

4 Do you agree to provide documentation of personnel qualifications, licenses, permits, certifications, and training upon request?

(Y/N)

5 Do you maintain written policies addressing use of force, de-escalation, firearms safety, trespass response, arrest/detention procedures, incident reporting, and coordination with law enforcement? (Y/N)

6 Will you ensure personnel maintain a professional appearance, demeanor, and standard of conduct appropriate for City assignments? (Y/N)

7 Will you comply with all listed insurance requirements listed on the Nonprofessional Services Agreement template linked in section 6.26 as well as the additional insurance requirements outline in Attachment 2? (Y/N)

8 Have you read and understood the Nonprofessional Services Agreement linked in secƟon 6.26? Please note any excepƟons taken to the City’s standard terms and condiƟons. ExcepƟons may or may not be accommodated by the City and requested excepƟons may be taken into account during contract evaluaƟon. A separate page may be used if necessary. If no excepƟons are taken, please write “no excepƟons.”

7 What is your firm’s experience in proactive security operations including the Protection of City oƯicials, employees, facilities, property, infrastructure, members of the public, trespass management, de-escalation, physical intervention?

8 Do you provide security oƯicers trained in physical intervention and restraint, rather than strictly observe-and-report guards?

9 Will your oƯicers enforce a client's facility rules and trespass notices?

10 Under what circumstances will your oƯicers physically intervene?

11 Can you provide oƯicers with documented BSIS use-of-force/de-escalation training appropriate for a public facility?

12 Would your company be willing to develop written post orders and a use-of-force/escalation protocol specifically for City facilities?

13 In the past five years has a governmental agency, private enƟty or individual terminated your company’s contract prior to compleƟon of that contract? (Y/N, if yes, please explain)

14 In the past five years, has your company used a subcontractor to perform work on a government contract? (Y/N, if yes, please explain)

15 In the past five years, has your company been debarred or determined to be a non-responsible bidder or contractor for any governmental agency contract? (Y/N, if yes, please explain)

16 In the past five years, has your company been a defendant in court on a maƩer related to any of the following issues?

(a) Payment discrepancies to subcontractors?

Yes / No

(b) Work performance on a contract? Yes / No

(c) Employment-related liƟgaƟon brought by a current or former employee?

If Yes to any of the quesƟons above, explain the circumstances surrounding each. You must include the following in your response:

the name of the plainƟffs in each court case, the specific causes of acƟon in each case; the date each case was filed; and the disposiƟon/current status of each case.

(Y/N, if yes, please explain)

17 Does your company have any outstanding judgments pending against it? (Y/N, if yes, 18 In the past five years, has your company been assessed liquidated damages on a contract?

If Yes, explain the circumstances surrounding each instance and idenƟfy all such projects, the amount assessed and paid, and the name and address of the project owner. (Y/N, if yes, ATTACHMENT 6 – FEE SCHEDULE

Provide hourly Rates as requested below. Billing rates shall include all necessary labor, supervision, account management, training, uniforms, accessories, equipment, materials, incidentals, fees, taxes, as well as employer payments, overhead, profit, etc. to perform the services specified herein.

Item Description Hourly Rate 1 On-Call Unarmed Guard 2 On-Call Armed Guard