California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

Updated: December 2025

Invitation for Bid Number C5613341-D

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

6/16/26

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

KITCHEN HOOD FIRE EXTINGUISHING SYSTEM REPLACEMENT SERVICES

BID NUMBER C5613341-D

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov

Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5613341-D, titled Kitchen Hood Fire Extinguishing System Replacement Services Contract, for the California Department of Corrections and Rehabilitation (CDCR), Pelican Bay State Prison (PBSP), located at 5905 Lake Earl Dr, Crescent City, CA 95531. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Zaryab Durrani

Email address: Zaryab.durrani@cdcr.ca.gov Phone: (279)210-3759

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Zaryab Durrani Contract Analyst Zaryab Durrani

BID PACKAGE OVERVIEW

PROJECTED TIMETABLE

FUNDING

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

PROHIBITION ON TAX DELINQUENTS

BIDDER RESPONSIBILITIES & THE BID PACKAGE

BID SUBMITTAL

BIDDERS’ WALK-THROUGH

LETTERS OF INQUIRY

PUBLIC BID OPENING

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

BASIS FOR AWARD

GENERAL PREVAILING RATE OF WAGES

PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

AGREEMENT EXECUTION

EXTENSION OF TERM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

SMALL BUSINESS PREFERENCE PROGRAM

NON-SMALL BUSINESS PREFERENCE REQUEST

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES

BIDDER PROVIDING FACILITY(IES)

Table of Contents

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

Bid Submittal Checklist

Bidder Acknowledgment/Certification (OBS 300)

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Plans (Exhibit A-1)

This document is attached as a separate PDF with this bid package and is included for reference only.

Specifications (Exhibit A-2) This document is attached as a separate PDF with this bid package and is included for reference only.

Budget Details and Payment Provisions for CCM/FPCM Contracts (Exhibit B)

Public Works Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 02/2025.

Special Terms and Conditions for Public Works (Exhibit D)

CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit E)

Standard Contractor Certification Clauses (CCC 04/2017)

Payee Data Record (STD 204)

Payee Data Record Supplement STD (205)

Supplement Vendor Payee Data Record

GenAI Reporting and Factsheet (OBS 1000)

California Civil Rights Laws Certification (OBS 1510)

Sample Certificate of Insurance

California DVBE Bid Incentive Instructions – Selecting Incentive Option

Bidder Declaration (GSPD-05-105)

Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

DVBE Declarations (DGS PD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

Non-Collusion Affidavit (CDCR 1240)

Public Works Additional Certification Clauses (OBS 1200)

Bidder’s Security Bond

Payment Bond Sample (STD 807)

Performance Bond Sample

Invitation for Bid Contract Bid Number C5613341-D

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders June 16, 2026 Notification of Intent to Participate in Bidders’ Walk-Through

June 30, 2026

Mandatory Walk-Through July 15, 2026, at 10am (additional information provided below)

Letters of Inquiry Submission Date July 22, 2026 Submission of Bid July 27, by 11:00 AM Public Bid Opening July 28 at 2:00 PM Anticipated Date for Commencement of Services Upon Issuance of the

Notice to Proceed

(NTP)

Term End Date of Agreement 472 days from NTP

FUNDING

The State’s estimate for this Agreement is $2,429,828.00.

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

Bidder’s security of bid bond, cash, cashier’s check or certified check in the amount of at least 10 percent of the base bid must accompany this proposal. If bid bond is used as security, it is to be executed on the appropriate form attached to this proposal. The bond must be executed by an admitted surety insurer.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

A lump sum total for all services stated herein must be entered on Exhibit B-1 Public Works Rate Sheet.

Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required lump sum total shall be cause for rejection of your bid.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Public Works Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clauses (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc.

The subject line of the electronic bid must be titled:

BID FOR C5613341-D- KITCHEN HOOD FIRE EXTINGUISHING SYSTEM REPLACEMENT SERVICES

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

DO NOT OPEN

BID NUMBER: C5613341-D

ATTENTION: Zaryab Durrani

COMPANY NAME:

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.) and subject to review by the public.

BIDDERS’ WALK-THROUGH

Notification of Intent to Participate in Bidders’ Walk-Through

Bidders and/or their representative(s) planning to attend the walk-through held on institution grounds must provide their driver’s license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance. Please contact Eric Loken at the following phone number 279-223-2839 or via email: Eric.Loken@cdcr.ca.gov by the date indicated in the Projected Timetable of this IFB to arrange for your participation in the mandatory bidders’ walk-through. If you are unable to reach Eric Loken please contact his backup, Dave Lopez at 279-223-2840, or 916-747-8309 or via email:

David.Lopez7@cdcr.ca.gov .

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the walk through must contact the contract analyst identified in this package two (2) weeks before the scheduled walk-through to identify what reasonable accommodation(s) is required.

At the time of attendance at the bidders’ walk-through, bidders and/or their representatives will be required to bring their driver’s license or state DMV identification card to be admitted onto institution grounds.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by incarcerated individuals at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

Mandatory Walk-Through

NOTE: PARTICIPATION IN THE WALK-THROUGH IS MANDATORY. ANY BIDDER INTENDING TO

SUBMIT A BID MUST EITHER ATTEND OR SEND A REPRESENTATIVE TO THE WALK-THROUGH.

FAILURE TO ATTEND OR PROVIDE REPRESENTATION WILL RESULT IN THE BIDDER’S

ELIMINATION FROM THE BIDDING PROCESS.

The mandatory walk-through will be held at Pelican Bay State Prison (PBSP), address: 5905 Lake Earl Dr, Crescent City, CA 95531 (The Administration Building Lobby) on the date and time specified in the Projected Timetable Section of this IFB. The purpose of this walk-through is to provide bidders an opportunity to examine the work site before bidding in order to have full knowledge of the area(s) and/or specific equipment affecting the work that may not be specifically described herein.

Specific questions during the walk-through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person identified in the cover letter of this IFB.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any inquiries related to the specifics of the IFB and/or DVBE requirements, if applicable, be submitted by email to allow CDCR time to research and prepare a response. Bidders will still, however, have the opportunity to ask questions at the bidders’ walk-through. Submit your letter of inquiry via email by the date specified in the Projected Timetable directly to Zaryab Durrani, Contracts Management Branch at E-mail: Zaryab.durrani@cdcr.ca.gov .

Inquiries received after this date will only be addressed at CDCR’s discretion.

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

The California Legislature has imposed a new registration requirement for contractors and subcontractors involved with public works projects. Senate Bill 854, passed in late June 2014, implemented a new registration program to fund the Department of Industrial Relations’ (DIR) monitoring and enforcement of prevailing wage laws.

Pursuant to Labor Code §1771.4, which imposes additional requirements when bidding and awarding public works contracts:

(1) This project is subject to compliance monitoring and enforcement by the DIR.

(2) The Department shall post or require the prime contractor to post job site notices, as prescribed by regulation.

(3) Each contractor and subcontractor shall furnish the records specified in Labor Code §1776 directly to the Labor Commissioner, in the following manner:

(A) At least monthly or more frequently if specified in the contract with the awarding body.

(B) In an electronic format prescribed by the Labor Commissioner, on the DIR’s internal website.

(4) The Department shall undertake those activities it deems necessary to monitor and enforce compliance with prevailing wage requirements. Contractor shall cooperate with the Department by providing such information as the Department may request to ensure the Contractor’s compliance with this law.

(5) No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

(6) No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5.

(7) The contractor shall submit proof of registration with DIR to CDCR with bid proposal. The contractor shall be responsible to ensure all subcontractors are registered with DIR.

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, B, B-1, D, and E.

Exhibits A-1 and A-2 will be incorporated into the Agreement by reference only. These exhibits should be saved from the IFB and will not be provided after bidding.

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the Department of General Services, Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may not be amended to extend the term except where necessary to complete performance of the original agreement and not to provide for additional services.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at

(916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1) The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2) Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3) The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4) The DVBE incentive is computed from the lowest responsive and responsible bid price.

5) The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

6) The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California;

2. The officers are domiciled in California;

3. The business is independently owned and operated;

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees;

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply For or Re-apply as Small Business, Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section 1896, et seq., and GC Section 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Bidder Acknowledgement/Certification (OBS 300) Bid No. C5613341-D California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid)

NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

2. The term of this Agreement is:

SAMPLE

TBB Bid Number C5613341-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

KITCHEN HOOD FIRE EXTINGUISHING SYSTEM REPLACEMENT SERVICES

PELICAN BAY STATE PRISON

A. INTRODUCTION

This is an Agreement in which the Contractor shall provide services to upgrade the existing fire suppression system. The Contractor will be compensated for the services in accordance with the lump sum service rate specified on Exhibit B-1, Public Works Rate Sheet; which shall include all labor, insurance, bonds, licenses, travel and per diem, materials, non-consumable supplies, transportation, equipment (including rental), training of key institution personnel and every other item of expense necessary to provide the services for the California Department of Corrections and Rehabilitation (CDCR), Pelican Bay State Prison (PBSP), located at 5905 Lake Earl Dr, Crescent City, CA 95531.

There will be no additional compensation for travel, meals, lodging, and/or for the time involved with getting into and out of the institution.

B. CONTRACTOR RESPONSIBILITIES

1. The Contractor shall be responsible for the removal of the existing Ansul Fire Extinguishing Systems from the kitchen hoods and replace the fire suppression systems in eleven buildings with UL-300 compliant fire suppression systems as specified and detailed in the attached Exhibit A-1, Drawings; and Exhibit A-2, Specifications.

There are existing exhaust hoods in the following locations:

Building A01 – Administrative Kitchen Building C01 – Central Kitchen Building C02 – PIA Kitchen Building C04 – SHU Kitchen Building C05 – Level 1 Kitchen Building H02 – A2 Kitchen Building H03 – A3 Kitchen Building H04 – A4 Kitchen Building H05 – B4 Kitchen Building H06 – B3 Kitchen Building H07 – B2 Kitchen

The work performed shall include installation of new automatic gas shut off valves for gas cooking appliances and new automatic power disconnect devices to all electric cooking appliances where required. The newly installed fire suppression systems will include capability to interface with the existing fire alarm system.

In addition, the work performed also includes the decommissioning of existing kitchen exhaust hoods and associated primary and secondary fire extinguishing systems as required at the locations shown below:

TBB Bid Number C5613341-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A

Building C01 – Central Kitchen (2 hoods) Building C02 – PIA Kitchen (1 hood) Building C05 – Level 1 Kitchen (1 hood)

The removal of conduit or piping shall be sealed with the listed or equivalent liquid tight sealing devices, as referred to in the National Fire Protection Association (NFPA) 96 Section: 10.2.7.2. The scope also includes the repair and refinishes of the existing finishes. Final shop drawings are to be provided and reviewed by the Office of the State Fire Marshal (OSFM) prior to construction.

Services shall be performed in accordance with the Scope of Work (SOW) described herein and in accordance with the specifications and plans attached hereto. In the event of a conflict between the SOW and the specifications, the SOW shall prevail. In the event of a conflict between the specifications and the plans, the specifications shall prevail.

2. Infection Control:

a. Contractor is responsible for worker safety. Injury and Illness Prevention Plans must include infection control training of workers, provision of personal protective equipment, and any necessary hygiene stations for their workers with respect to compliance with Federal, State and local laws, regulations, and orders for infection control.

b. Contractor is required to comply with infection control requirements of the CDCR institution where the work is being performed.

C. DRAWINGS, EXHIBIT A-1

The drawings listed in this Agreement will only be provided in electronic Portable Document Format (PDF). No other drawings will be provided.

The complete set of Drawings were provided in the Invitation for Bid as Exhibit A-1 and are hereby incorporated by reference.

D. SPECIFICATIONS, EXHIBIT A-2

The complete set of specifications were provided in the Invitation for Bid as Exhibit A-2 and are hereby incorporated by reference.

Combined drawings and specifications are being provided for informational purposes only.

The Contractor shall be responsible for printing hard copies and drafting in AutoCAD, as needed, for submittals and use for project completion.

TBB Bid Number C5613341-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A

E. REQUEST FOR INFORMATION/CLARIFICATION

Questions regarding interpretation of the documents, also known as a Request for Information (RFI), shall be submitted as a written request by the Contractor to the CDCR Representative for information or clarification regarding the requirements of the Contract Documents. RFIs shall be numbered sequentially and presented in a format furnished by or acceptable to the CDCR Representative. RFIs shall follow the following procedure using the forms agreed upon by CDCR and Contractor prior to construction:

1. Notification: The CDCR Representative must be notified in writing within three (3) days of discovery and prior to proceeding with work should Contractor discover the following:

a. Conflicts, ambiguities, omissions, or errors in the Agreement.

b. Conflicts between the Agreement and laws, ordinances, rules, or regulations.

c. Questions concerning interpretation of the Agreement.

d. Lack of sufficient detail or explanation in the Agreement.

2. Resolution: The CDCR Representative will provide a written response to Contractor within ten (10) days of receipt of Contractor's written notification.

3. The CDCR Representative may provide additional detailed instruction and supplemental drawings to further explain work.

4. The CDCR Representative will consider solutions offered by Contractor that were included in the submitted RFI.

5. Should the Contractor proceed with work affected before resolution, the Contractor shall be responsible for resultant damage to work or added cost and shall remove and replace or adjust work not in accordance with CDCR Representative's subsequent instructions.

6. If any detail or requirement for parts, materials, equipment, or systems or the manner of combining or installing parts, materials, equipment or systems is missing, those parts or material equal in quality to those specified or shown for similar work will be required.

7. When the Contractor believes a response to an RFI constitutes a change to the contract, Contractor shall provide a separate written notice and substantiation of a change.

F. NOTICE TO PROCEED

An official Notice to Proceed (NTP) will be issued by the Facility Planning, Construction and Management Division Section Chief. The Contractor shall not proceed with the work prior to the NTP being issued.

TBB Bid Number C5613341-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A

G. OWNER-FURNISHED CONTRACTOR-INSTALLED (OFCI) PRODUCTS

1. Products Furnished by Owner:

a. Each Owner-Furnished Contractor-Installed product is indicated in the relevant Section.

b. Unless otherwise indicated, OFCI products will be furnished at site.

c. Furnish, as part of this Contract, products not indicated to be furnished by Owner.

d. Products paid for by Owner and furnished at site.

e. Products paid for by Owner and furnished to Contractor off site.

2. Owner’s Responsibilities:

a. Arrange for and deliver Owner reviewed shop drawings, product data, and samples, to

Contractor.

b. Deliver designated products.

c. On Contractor’s receipt of products, inspect products jointly with Contractor.

d. Arrange for required manufacturer’s service.

3. Contractor’s Responsibilities:

a. Submit preliminary schedule twenty-one (21) days after NTP, identifying required delivery dates for all OFCI items.

b. Receive, handle, and store OFCI items when required by CDCR representative, any time sixty (60) days or more following NTP.

c. Review owner-approved shop drawings, product data, and samples.

d. Receive products at site.

e. Unload products delivered to site by Owner. Prior to and during unloading, inspect products furnished to site by Owner for completeness and damage jointly with CDCR Representative.

f. Load, transport to site, and unload products furnished to Contractor off site by Owner.

Prior to loading, inspect products furnished by Owner for completeness and damage jointly with CDCR Representative.

g. Handle, store, install, and finish products.

Repair or replace items damaged after receipt.

4. Spare Items:

a. Deliver to CDCR Representative, items designated as “OFCI spare” and place in storage at on-site location as directed.

b. Contractor will not have access to any spare items without prior approval from CDCR

Representative.

TBB Bid Number C5613341-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A

H. MATERIALS AND EQUIPMENT

1. Cell Phones, Cameras and Electronics:

a. Use of cell phones, cameras and electronics will be allowed only for designated staff to perform and control field work and personnel.

1) Designated staff may include the Construction Manager and staff; State Inspector and staff; Contractor’s Project Manager, Site Superintendent and Foreman; others as approved by the CDCR Representative.

2) Designated staff approved for use must be performing operations essential to the project.

3) These devices must be disclosed and logged in with the CDCR representative prior to entering or exiting the Secure Perimeter.

4) Wi-Fi devices for approved equipment must be deactivated prior to entering State Prison property.

5) Cellular air cards outside the Secure Perimeter may be approved for use on a case-by-case basis.

6) Non-CDCR owned and managed devices must not be connected to the CDCR network.

b. Cameras and video recorders:

1) Use of equipment will only be authorized to fulfill requirements of the Contract.

2) Prior approval must be obtained from the CDCR Representative before bringing this equipment into State Prison Property.

3) Cameras or video recorders constructed as integral parts of a cell phone, tablet or laptop will be allowed.

4) CDCR Representative must approve photos or video before they are recorded with approved equipment.

The project Security Escort will designate specific daily security protocols for use of this equipment.

2. Tool Storage and Debris Containers:

a. Provide a lockable metal tool storage or debris container in the Contractor Trailer Area and, if work occurs inside the Secure Perimeter, provide additional tool storage and/or debris container inside the Secure Perimeter.

b. Provide appropriate secure storage for hazardous or toxic materials in accordance with State regulatory requirements.

c. Tool Storage or Debris containers and their locations must be approved in advance by the CDCR Representative.

d. Tool Storage and Debris containers must be secured and locked with an approved, serial numbered, steel or nylon seal and lock to identify if the unit has been opened since the last observation by the designated Security Escort assigned to the project.

e. Provide the contact person and telephone number, with 24-hour availability, for access to containers.

f. Removal of tool storage and debris containers must be approved and coordinated with the CDCR representative.

TBB Bid Number C5613341-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A

3. Tool Inventory:

a. Keep the quantity of tools used inside the Secure Perimeter to a minimum and limit the tools to only those required to complete the work.

b. All Construction Personnel must always maintain an updated inventory for personal tools with them when on State Prison Property.

c. Provide the tool inventory list to PBSP upon entry to the inside through the Secure

Perimeter.

d. Inventory for tool containers both inside and outside the Secure Perimeter will be inventoried during the construction phase of a project.

e. A re-inventory of tools may be requested by the CDCR Representative at any time.

f. Account for all equipment, materials, and tools each time Construction Personnel and

Security Escorts depart the…