Bid Notice-Janitorial Services for Bonneville Transit Center (BTC).pdf

RTC ITB No. 27-048

JANITORIAL SERVICES FOR BONNEVILLE TRANSIT CENTER

(BTC)

Issue Date: 7/29/2026

Questions Deadline: 8/19/2026 03:00 PM (PT)

Response Deadline: 9/2/2026 03:00 PM (PT)

Regional Transportation Commission of Southern Nevada

Contact Information Contact: Sonia Campbell Address: Purchasing

600 S. Grand Central Parkway Suite 350 Las Vegas, NV 89106

Phone: (702) 676-1524 Fax: (702) 676-1518 Email: campbells@rtcsnv.com

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 1 of 11 pages

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Event Information Number: RTC ITB No. 27-048 Title: JANITORIAL SERVICES FOR BONNEVILLE TRANSIT CENTER (BTC) Type: Invitation for Bid Issue Date: 7/29/2026 Question Deadline: 8/19/2026 03:00 PM (PT) Response Deadline: 9/2/2026 03:00 PM (PT) Notes: In accordance with the attached terms, conditions, and specifications, it is the intent of this formal Invitation to Bid (ITB) to receive Bid Proposals from qualified Bidders for janitorial services, with additional emergency work as needed, at the Regional Transportation Commission of Southern Nevada (RTC) Bonneville Transit Center (BTC). The initial term will be from January 1, 2027, through September 30, 2027, with the option to renew for up to three (3) one-year periods.

Billing Information Contact: Accounts Payable Address: 600 S. Grand Central Parkway

Suite 350 Las Vegas, NV 89106

Phone: (702) 676-1500 Fax: (702) 676-1518 Email: accountspayable@rtcsnv.com

Bid Activities

Webex Pre-Bid Conference (Please click here for additional information) 8/5/2026 1:00:00 PM (PT) Pre-Bid Conference is for information only. Meeting minutes will not be taken, recorded, or distributed.

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 2 of 11 pages

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Meeting number (access code): 2631 306 8502

Meeting password: mmBep8XyC79

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Site Walk Visit (click here for details) 8/6/2026 8:00:00 AM (PT) The RTC has arranged a site visit for RTC ITB No. 27-048 JANITORIAL SERVICES FOR BTC

Date: Thursday, August 6, 2026 Meeting Time: 8:00 am (PT) Location: BTC, 101 E. Bonneville Ave., Las Vegas, NV 89101

Meeting Location: Main courtyard outside the front of the building

Parking: Dirt parking lot inside the chain-link fence across Garces Ave. In the back of the building

Contact Info.: Jacob Lewis, lewisj@rtcsnv.com, (702) 445-4607

It is essential to wear appropriate safety gear, including a hard hat, safety vest, safety glasses, and closed-toed shoes.

Deadline for Submitting Written Questions Via NGEM 8/19/2026 3:00:00 PM (PT) Requests for clarification on this Bid are to be submitted in writing and entered into the questions tab in NGEM.

RTC Response to Questions and Requests for Addenda 8/26/2026 6:00:00 PM (PT) The RTC will post its answers to questions and requests for addenda on the NGEM website by 6:00 PM.

Bid Due Date and Bid Opening 9/2/2026 3:00:00 PM (PT) Immediately follow submission deadline, all Bids will be available for public viewing through NGEM.

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 3 of 11 pages

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Meeting number (access code): 2632 408 0301

Meeting password: Q89MvMPXH62

Tap to join from a mobile device (attendees only) +1-415-655-0003,,26324080301## US Toll

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Bid Attachments

RTC ITB No. 27-048 - INSTRUCTIONS.pdf View Online

Instructions to Bidders Document - This document provides general information and bid submittal instructions.

RTC ITB No. 27-048 - SAMPLE CONTRACT.pdf View Online

Sample Contract - This should be thoroughly reviewed. It is intended that any resultant contract awarded to a successful proponent contain substantially the same terms and conditions outlined in the sample contract.

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 4 of 11 pages

RTC ITB No. 27-048 - SCOPE OF SERVICES.pdf View Online

Scope of Services - This document provides the Bid Scope of Services.

RTC ITB No. 27-048 - SITE MAP AND SERVICE AREA LOCATIONS.pdf View Online

Facilities BTC Location and area pics, to be serviced.

RTC ITB No. 27-048 - INSURANCE REQUIREMENTS.pdf View Online

Insurance Requirements - Failure to Maintain Coverage: If the Service Provider fails to maintain any of the insurance coverages required herein, RTC may withhold payment, order the Service Provider to stop the Services, declare the Service Provider in breach, suspend or terminate the Contract, assess liquidated damages as defined herein.

RTC ITB No. 27-048 - EXCEPTION FORM.pdf View Online

Contract Exception Consideration Form - This form must be used for requested clarifications, changes, or exceptions to the Sample Contract or Insurance requirements. One (1) form will need to be completed for each requested exception and sent via email to the Purchasing Contact by the deadline for questions. Responses will be provided as an attachment and uploaded through an addendum.

RTC ITB No. 27-048 - DISCLOSURE OF OWNERSHIP FORM.pdf View Online

Disclosure of Ownership Form - The Bidder is required to submit the Disclosure of Ownership Form with the BID.

RTC ITB No. 27-048 - ORGANIZATIONAL CONFLICT OF INTEREST STATEMENT.pdf View Online

Organizational Conflict of Interest Statement - The Bidder is required to submit the Organizational Conflict of Interest Form with the BID.

RTC ITB No. 27-048 - REFERENCE CHECK SHEET.xlsx View Online

Reference Check Form - Bidder shall provide a list of three (3) previous customers who received comparable services. All fields on the reference sheet must be completed.

Requested Attachments

Business License (Attachment required)

State of Nevada Business License

Disclosure of Ownership Form (Attachment required)

Disclosure of Ownership Form is located under the Attachments Tab. Bidder is required to submit the Disclosure of Ownership form with its proposal. (found under the ATTACHMENTS TAB) here.

Organizational Conflict of Interest Statement (Attachment required)

Organizational Conflict of Interest Statement Form is located under the Attachments Tab. Bidder is required to submit the Organizational Conflict of Interest Statement with its proposal. (found under the ATTACHMENTS TAB) here.

Reference Check Form (Attachment required)

Bidder shall provide a list of three (3) previous customers who received comparable services. All fields on the reference sheet must be completed. (found under the ATTACHMENTS TAB) here.

Past Performance (Attachment required)

Bidder shall provide and demonstrate ability to perform janitorial and groundskeeping services comparable in size and scope to those identified in the Scope of Work in a summary document of no more than two pages. Bidder must demonstrate competence in providing similar services in large offices and industrial facilities within the past five (5) years.

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 5 of 11 pages

Staffing Plan (Attachment required)

Bidder shall submit a detailed staffing plan (not to exceed 5 pages). The plan shall outline proposed staffing levels, roles, shift schedules, and supervision structures. This plan proposed staffing levels, roles, shift schedules, and supervision structure. This plan shall be appropriate for the size and complexity of the requested services. Bidder must complete and submit; past performance, references, and staffing plan meeting the minimum requirements to be considered a qualified responsive and responsible bidder.

Bid Attributes

1 Certificate of Insurance Acknowledgement

The Bidder hereby represents to the RTC and agrees to the following:

a) The bidder will obtain a letter or memorandum from their insurance broker certifying that upon award of the contract, the appropriate insurance will be obtained.

b) The bidder will obtain a letter or memorandum from their insurance broker certifying that the appropriate coverage can be obtained.

c) The firm will obtain the appropriate insurance and maintain it for the duration set forth in the contract.

d) The selected firm will provide the Certificate of Insurance within 10 days of being notified of selection to the RTC Purchasing Representative.

Acknowledged (Required: Check if applicable)

2 Bid Proposal Acknowledgement

The Bidder hereby proposes and agrees to the following:

a) To be bound by all the terms, conditions and rules of procedure set forth in the Instructions to Bidders.

b) To undertake and complete the Work (defined in the Instructions to Bidders and the Contract) in a good, substantial, workmanlike and expeditious manner for the total bid amount set forth in the Line Items Tab and RTC-supplied spreadsheets (if applicable), and to provide all of the labor, materials, tools, equipment, transportation and other facilities necessary to properly complete the Work in accordance with the Contract.

c) To commence the Work within the time set forth in the Notice to Proceed and to complete the same by the deadline set forth in the Contract unless extensions thereto have been granted by the RTC.

d) To provide the required bonds and insurance, as applicable, and to execute and return the required RTC- Contractor Agreement and all required attachments, to the RTC within the time set forth in the Instructions to Bidders.

Acknowledged (Required: Check if applicable)

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 6 of 11 pages

3 Bidder Representation Acknowledgement

The Bidder hereby represents to the RTC the following:

a) That the Bidder has examined the Bid Documents and is familiar with all of the requirements set forth therein including, without limitation, the character and quality of the Work required to be performed, and the materials to be furnished in order to complete the Work.

b) That the Bidder has inspected the Project site and is satisfied as to the condition thereof in order to complete the Work (if applicable).

c) That the Bidder has carefully checked the bid amount(s) set forth in the Line items and RTC-supplied spreadsheets (if applicable) and agrees that the RTC shall not be responsible for any errors or omissions in the preparation and submission of the Bid Proposal.

d) That the Bid is genuine and not a sham, collusive or made in the interest of, or on behalf of, any person not named herein.

Acknowledged (Required: Check if applicable)

4 Addenda Acknowledgement

Prior to the Bid Opening, the RTC will post any Addenda on the NGEM website. The Bidder hereby acknowledges, however, that it is responsible for ascertaining the number of Addenda, if any, which have been issued by the RTC and for obtaining a copy of such Addenda prior to the submission of the Bid Proposal. The failure of the Bidder to review the NGEM website to determine the issuance of any Addenda, or to acknowledge receipt of any and all of the Addenda issued in connection with this Project, shall entitle the RTC, in its sole discretion, to (i) reject the Bid of the Bidder as being non-responsive, or (ii) to accept the Bid of the Bidder in which event the Bidder agrees to be bound by all of the terms and conditions of each unacknowledged Addendum (despite not having read such Addendum). Recognizing this responsibility, the Bidder hereby acknowledges receipt of any and all addenda issued in connection with this solicitation.

Acknowledged (Required: Check if applicable)

5 Local Emerging Small Business

A local emerging small business is defined in NRS 231 as a business that has been certified by the Office of Economic Development. Is the Bidder a certified local emerging small business? Select Yes or No.

Yes No (Required: Check only one)

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 7 of 11 pages

6 NRS 332.065(4) Non-Boycott of Israel Certification

Company hereby certifies that company is not currently engaged in, and agrees for the duration of the contract not to engage in, a boycott of Israel.

4. A governing body or its authorized representative shall not enter into a contract pursuant to this section with a company unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract not to engage in, a boycott of Israel.

5. As used in this section:

(a) “Boycott of Israel”:

(1) Means, except as otherwise provided in subparagraph (2), refusing to deal or conduct business with, abstaining from dealing or conducting business with, terminating business or business activities with or performing any other action that is intended to limit commercial relations with:

(I) Israel; or

(II) A person or entity doing business in Israel or in territories controlled by Israel, if such an action is taken in a manner that discriminates on the basis of nationality, national origin or religion.

(2) Does not include an action that is described in subparagraph (1) if the action:

(I) Is based on a bona fide business or economic reason;

(II) Is taken pursuant to a boycott against a public entity of Israel if the boycott is applied in a nondiscriminatory manner; or

(III) Is taken in compliance with or adherence to calls for a boycott of Israel if that action is authorized in 50 U.S.C. § 4607 or any other federal or state law.

(b) “Company” means any domestic or foreign sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited-liability partnership, limited-liability company, or other domestic or foreign entity or business association, including, without limitation, any wholly owned subsidiary, majority owned subsidiary, parent company or affiliate of such an entity or business association, that exists for the purpose of making a profit.

Acknowlegded (Required: Check if applicable)

7 Title VI Solicitation Notice

The RTC, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, [select disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Acknowledged (Required: Check if applicable)

8 Bidder Tax ID Number

Enter Proponent/Bidder's Tax ID Number

(Required: Maximum 1000 characters allowed)

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 8 of 11 pages

9 Business License

Bidder acknowledges having appropriate federal, state of Nevada, and local agency licenses for the services to be performed.

Acknowledged (Required: Check if applicable)

CONTRACT EXCEPTIONS

All contract exceptions were to be considered during the solicitation period and each company is responsible for submitting their own exception requests. As a proponent selecting to submit a proposal, the company is clear that further negotiations are not scheduled as part of reaching contract award.

Acknowledged (Required: Check if applicable)

ACH Enrollment

By submitting a bid/proposal, vendor acknowledges RTC’s payment guidelines noted below.

All payments to the Contractor under this Contract shall be made exclusively through automated clearing house (ACH) direct deposit. The Contractor agrees to provide the necessary banking information, including account number, routing number, and any other details required to facilitate ACH direct deposits. The Contractor is responsible for ensuring that the provided banking information is accurate and up to date. Any delays or errors in payment caused by incorrect or outdated information provided by the Contractor shall not be the responsibility of the RTC. The RTC will process payments in accordance with the Contract’s terms and all payments made via ACH direct deposit shall be considered as duly received upon successful transmission to the Contractor’s designated bank account. The RTC is not responsible for any fees levied by Contractor’s bank for ACH payments.

If the RTC determines that electronic payments would cause the payee to suffer undue hardship or extreme inconvenience, the RTC will pay the Contractor by check.

The RTC reserves the right to make a payment by check, with five (5) business days’ notice. The RTC will provide notice via email to the Service Provider. All payments under this Contract shall be paid in United States dollars.

Acknowledged (Required: Check if applicable)

Bid Lines

1 All Work associated with the project in accordance with the scope of work. The initial contract term will commence on January 1, 2027, through September 30, 2027.

(Response required)

Quantity: 9 UOM: MONTHLY Unit Price: $ Total: $

Item Notes: Scope of services for Bonneville Transit Center (BTC) is found in the

(ATTACHMENTS TAB).

2 ADDITIONAL SERVICES AS REQUIRED (EMERGENCY CLEAN UP) - NOT GUARANTEED

(Response required)

Quantity: 80 UOM: HOURLY RATE Unit Price: $ Total: $

Item Notes: Hourly rate for services.

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 9 of 11 pages

3 Option Year One (52 weeks) - Rate Increase Percentage (%) (Response required • Line excluded from response total)

Add Alt 1: $ Total: $

Item Notes: All bid line items must include a specified percentage increase to be applied in the event the option year is exercised. The initial contract term will commence on October 1, 2027, through September 30, 2028. Pricing for the option year will be calculated by the RTC and incorporated into the overall bidding evaluation process.

4 Option Year Two (52 weeks) - Rate Increase Percentage (%) (Response required • Line excluded from response total)

Add Alt 1: $ Total: $

Item Notes: All bid line items must include a specified percentage increase to be applied in the event the option year is exercised. The initial contract term will commence on October 1, 2028, through September 30, 2029. Pricing for the option year will be calculated by the RTC and incorporated into the overall bidding evaluation process.

5 Option Year Three (52 weeks) - Rate Increase Percentage (%) (Response required • Line excluded from response total)

Add Alt 1: $ Total: $

Item Notes: All bid line items must include a specified percentage increase to be applied in the event the option year is exercised. The initial contract term will commence on October 1, 2029, through September 30, 2030. Pricing for the option year will be calculated by the RTC and incorporated into the overall bidding evaluation process.

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 10 of 11 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 9/2/2026 03:00 PM (PT) RTC ITB No. 27-048Page 11 of 11 pages