Bid Notice-Food _ Beverage and Retail Concessions.pdf

Login

Bid Opportunity Detail

Return to Listing Supplier Registration

Bid Information Type Request for Proposal

Status Issued

Number RFP #25/26-17 Addendum 1 (Food & Beverage and Retail Concessions)

Issue Date & Time 5/26/2026 12:00:00 PM (PT)

Close Date & Time 8/31/2026 02:00:00 PM (PT)

Question Cut Off Date 6/22/2026 05:00:00 PM (PT)

Time Left 88 days 3 hours 33 minutes 4 seconds

Notes The Reno-Tahoe Airport Authority (RTAA) has issued this Request for Proposals (RFP) with the sole purpose and intent of obtaining sealed proposals (Proposal) from qualified and experienced concessionaires (Respondents) to design, develop, manage, and operate food & beverage and retail concessions at Reno-Tahoe International Airport (RNO, or Airport).

This opportunity is driven by expiring concession agreements and the redevelopment of the Airport's concourses and terminal facilities under the MoreRNO capital program, as further described in Section 2.2, MoreRNO Infrastructure Program. RTAA seeks Respondents capable of delivering high-quality, innovative concepts that enhance the passenger experience, reflect the Reno-Tahoe region's character, and support long-term revenue performance, sustainability, brand diversity, and small business participation.

Concession opportunities are organized into multiple packages across food & beverage and retail categories, located within New Concourse A & B, the Terminal Connector, and select pre-security areas, as detailed in Section 3, Description of Business Opportunities. Respondents may submit Proposals for one or more packages, subject to the requirements set forth in this RFP. RTAA prefers to award food & beverage and retail packages to multiple operators to promote competition and program diversity but reserves the right to award as determined to be in the best interest of the Airport.

If awarded, a Non-Exclusive Concession Lease (Agreement) will be effective on the date the Agreement is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement. The development schedule and phased openings outlined in this RFP are subject to change based on MoreRNO construction phasing.

As is more fully explained in Section 12, Evaluation & Award Process, awards, if made, will be made to the best overall Respondent whose Proposal is most advantageous to the RTAA, taking into consideration the evaluation criteria set forth in this RFP. The RTAA reserves the right to not award an Agreement as the issuance of this RFP does not guarantee any subsequent award. Furthermore, the RTAA reserves the right to negotiate additional services and/or modify the Lease as deemed necessary to meet the needs of the Airport.

A mandatory Pre-Proposal Meeting will be held on Wednesday, June 3, 2026, commencing promptly at 10:00 AM [PDT], at 2001 E. Plumb Lane, Reno, NV 89502, in the River Room located across from Baggage Claim. A virtual option to attend will also be available through the registration link below;

however, in-person attendance is highly

Contact Information Name Katelyn Duggan, Senior Buyer

Address 2770 Vassar Street Reno, NV 89502 USA

Phone (775) 328-6673

Fax

Email kduggan@renoairport.com https://nevada.ionwave.net/Login.aspx

1 2 items in 1 pages recommended to hear all discussion and participate in the optional tour.

Virtual Zoom Meeting Registration Link:

https://us02web.zoom.us/j/87521809858?

pwd=CVkIMcalcbHLPgEgMXnHgREPIs11uW.1

Dial in: +1 (346) 248-7799 or +1 (669) 444-9171 Meeting ID: 875 2180 9858 Passcode: 089481

Respondents are required to attend the Pre-Proposal Meeting; therefore, Proposals are contingent upon attendance at this meeting.

Proposals shall be submitted no later than the date and time stated in Section 6, Schedule. Respondents are required to submit their Proposal via the Nevada Government eMarketplace (NGEM) website:

https://nevada.ionwave.net/. Respondents must upload documentation per the requirements noted in the RFP, or the web-based system will not allow the Respondent to finalize and submit their Proposal.

Oral, telephonic, faxed, mailed, hand-delivered, or emailed Proposals are invalid and will not receive consideration.

Prospective Respondents must direct all questions and communication regarding this RFP, including questions and assistance using NGEM, to Katelyn Duggan (775) 328-6673 kduggan@renoairport.com.

Help requests should be submitted with ample time to answer the question and/or address or troubleshoot the issue, or the help requests may not be able to be addressed by the Proposal due date/time. NGEM will not accept any submissions after the posted deadline date and time.

Respondents assume and maintain full responsibility for the timely submission of their Proposal.

Late Proposals will not be accepted and will be automatically disqualified from further consideration.

No Proposal shall be considered if it has not been received by the RTAA Contracts & Procurement Department via online portal submission on or before the deadline.

All prospective Respondents should continually monitor this website to ensure receipt of any addenda associated with this RFQ.

Bid Attachments File Name Description File Size

RFP 2526-17_F&B and Retail Concessions_Final.pdf (please login to view this document)

RFP #25/26-17 Food & Beverage and Retail Concessions 3.11 MB

Addendum #1_Final.pdf (please login to view this document) Addendum #1 - Pre-Proposal Attendance & Presentation 6.46 MB

Bid Event Participation Activity Activity Date Activity Name Description

6/3/2026 10:00:00 AM (PT) Mandatory Pre-Proposal Meeting A mandatory Pre-Proposal Meeting will be held on Wednesday, June 3, 2026, commencing promptly at 10:00 AM [PDT], at 2001 E. Plumb Lane, Reno, NV 89502, in the River Room located across from Baggage Claim. A virtual option to attend will also be available through the registration link below; however, in-person attendance is highly recommended to hear all discussion and participate in the optional tour.

Virtual Zoom Meeting Registration Link:

https://us02web.zoom.us/j/87521809858?

pwd=CVkIMcalcbHLPgEgMXnHgREPIs11uW.1

Dial in: +1 (346) 248-7799 or +1 (669) 444-9171

Meeting ID: 875 2180 9858 Passcode: 089481 javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl03$ctl01$ctl05','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgBidAttachments$ctl00$ctl02$ctl01$ctl01','')

Activity Date Activity Name Description

At the Pre-Proposal Meeting, RTAA staff will provide a brief overview of the Project expectations, submittal requirements, and timeline, followed by a question & answer session and an optional tour. The purpose of the Pre-Proposal Meeting is to allow an open forum for questions with RTAA staff regarding the RFP, with all Prospective Respondents having an equal opportunity to hear and participate. Verbal questions will receive verbal responses, neither of which will be considered official nor become a part of the RFP.

Respondents are required to attend the Pre-Proposal Meeting; therefore, Proposals are contingent upon attendance at this meeting. This is the only opportunity to interface with RTAA staff while the solicitation is ongoing.

6/22/2026 05:00:00 PM

(PT)

Written Questions Due to RTAA All official clarifications or interpretations of the RFP documents will be by written addenda issued by the RTAA's Contracts & Procurement Department. Verbal clarifications provided during the RFP solicitation period will be considered unofficial.

The RTAA shall not be held responsible for verbal interpretations. Only written responses to written questions will be considered official and will be incorporated as part of the RFP as an addendum. Written questions may be submitted directly to the authorized representative identified in Section 4, RFP Communications & Inquiries or via the NGEM website. Written questions must be received no later than the date published in Section 5, Schedule. Additionally, all interested parties are responsible for monitoring the NGEM website to ensure receipt of any addenda associated with this RFP. Respondents are solely responsible for checking the NGEM website for any addenda issued for this solicitation.

Respondents shall be required to acknowledge receipt of all addenda by signing the Acknowledgement of Receipt of Addenda form, found on page 7 of Attachment A - Respondent Certifications, in blue or black ink and including in their Proposal submittal. Failure to acknowledge all addenda may be reason for disqualification of the submitted Proposal.

7/2/2026 05:00:00 PM (PT) RTAA Written Responses to Questions All official clarifications or interpretations of the RFP documents will be by written addenda issued by the RTAA's Contracts & Procurement Department. Verbal clarifications provided during the RFP solicitation period will be considered unofficial.

The RTAA shall not be held responsible for verbal interpretations. Only written responses to written questions will be considered official and will be incorporated as part of the RFP as an addendum. Written questions may be submitted directly to the authorized representative identified in Section 4, RFP Communications & Inquiries or via the NGEM website. Written questions must be received no later than the date published in Section 5, Schedule. Additionally, all interested parties are responsible for monitoring the NGEM website to ensure receipt of any addenda associated with this RFP. Respondents are solely responsible for checking the NGEM website for any addenda issued for this solicitation.

Respondents shall be required to acknowledge receipt of all addenda by signing the Acknowledgement of Receipt of Addenda form, found on page 7 of Attachment A - Respondent Certifications, in blue or black ink and including in their Proposal submittal. Failure to acknowledge all addenda may be reason for disqualification of the submitted Proposal.

8/31/2026 02:00:00 PM

(PT)

Proposal Due Date & Time Proposals shall be submitted no later than the date and time stated in Section 5, Schedule. Respondents are required to submit their Proposal via the Nevada Government eMarketplace (NGEM) website: https://nevada.ionwave.net/.

Respondents must upload documentation per the requirements noted in the RFP, or the web-based system will not allow the Respondent to finalize and submit their Proposal. Oral, telephonic, faxed, mailed, hand-delivered, or emailed Proposals are invalid and will not receive consideration.

Prospective Respondents must direct all questions and communication regarding this RFP, including questions and assistance using NGEM, to Katelyn Duggan (775) 328- 6673 kduggan@renoairport.com. Help requests should be submitted with ample time to answer the question and/or address or troubleshoot the issue, or the help requests may not be able to be addressed by the Proposal due date/time. NGEM will not accept any submissions after the posted deadline date and time. Respondents assume and maintain full responsibility for the timely submission of their Proposal.

1 2 items in 1 pages

Activity Date Activity Name Description

Late Proposals will not be accepted and will be automatically disqualified from further consideration. No Proposal shall be considered if it has not been received by the RTAA Contracts & Procurement Department via online portal submission on or before the deadline.

9/28/2026 12:00:00 AM

(PT)

Interviews of Short-Listed Respondents (If needed) A selection may be made based solely on evaluation of the submitted written Proposal in accordance with the evaluation criteria. Alternatively, Respondents, at RTAA's discretion, may be invited to participate in interviews ("short-list interviews").

Any relevant information pertaining to the date and time allotment for interviews, location, and interview questions will be provided as applicable. The RTAA, at its discretion, may conduct reference checks or additional interviews as may be required to thoroughly evaluate a Respondent's Proposal. In the event the RTAA elects to conduct short-list interviews, the evaluation of Respondent Proposals will be based on the totality of written submittals, interview responses, and any other reference checks or investigations conducted by the Evaluation Committee, whose determination is final. Decisions relating to the process, timing, and selection are at the sole discretion of the RTAA.

11/12/2026 09:00:00 AM

(PT)

RTAA Board of Trustees Meeting / Award Consideration The selected Respondents will be expected to have representation present at this meeting, either virtually or in-person.

Bid Event Non-Participation Activity Activity Date Activity Name Description

9/16/2026 05:00:00 PM (PT) Notification to Short-Listed Respondents The RTAA's Evaluation Committee shall review each Proposal and select the Respondent or Respondents who, in the Evaluation Committee's sole judgement, are the most qualified and capable and whose Proposal will meet or exceed the RTAA's objectives for the Airport's Concession Program based on the evaluation criteria in Section 11, Evaluation Criteria. The RTAA may request clarifications, if needed, and a Respondent may be required to submit to the RTAA additional or supplemental information to facilitate the selection process. A selection may be made based solely on evaluation of the submitted written Proposal in accordance with the evaluation criteria. Alternatively, Respondents, at RTAA's discretion, may be invited to participate in interviews ("short-list interviews"). Any relevant information pertaining to the date and time allotment for interviews, location, and interview questions will be provided as applicable.

11/12/2026 05:00:00 PM (PT) Notice to Unsuccessful Respondents javascript:__doPostBack('ctl00$mainContent$rgNonParticipationActivities$ctl00$ctl03$ctl01$ctl05','') javascript:__doPostBack('ctl00$mainContent$rgNonParticipationActivities$ctl00$ctl02$ctl01$ctl00','') javascript:__doPostBack('ctl00$mainContent$rgNonParticipationActivities$ctl00$ctl02$ctl01$ctl01','')