Bid Notice-Exterior Painting and Window Repairs.pdf

CITY OF EUGENE

EPD HQ EXTERIOR PAINTING

AND WINDOW REPAIRS

PROJECT MANUAL

ADVERTISEMENT NUMBER 2026 – 2047

CITY JOB NUMBER 51326

City of Eugene Central Services Facility Management Division

210 Cheshire Avenue Eugene, Oregon, 97401

Jenni Rogers 210 Cheshire Ave Eugene, OR 97401

541-682-5321

EPD HQ Exterior Painting and Window Repairs

Eugene Police Department Headquarters 300 Country Club Road Eugene, Oregon 97401

CITY PROJECT NUMBER: 51326

PROJECT MANUAL

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

SPECIFICATIONS GROUP

ARCHITECT:

210 Cheshire Eugene, OR 97401

(541) 682-5321

DATE: July 31, 2026

CITY OF EUGENE SECTION 00 01 10

EPD HQ EXTERIOR PAINTING TABLE OF CONTENTS

AND WINDOW REPAIRS Page 1

TABLE OF CONTENTS

00 01 10

PROJECT NAME, CITY OF EUGENE

CITY PROJECT NUMBER: 51326

PROCUREMENT REQUIREMENTS

00 01 01 Title Page 00 01 10 Table of Contents 00 01 15 List of Drawings Sheets 00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 30 00 Available Information 00 41 10 Bid Form 00 43 13 Bid Security AIA Bid Bond 00 45 20 Full-Time Superintendent Disclosure Statement 00 45 22 First-Tier Subcontractor Disclosure 00 45 25 Evidence of Responsibility Form

CONTRACT REQUIREMENTS

00 52 13 Form of Agreement AIA A101 Standard Form of Agreement between Owner and Contractor 00 61 13 Performance and Payment Bonds AIA A312 Performance and Payment Bond Forms 00 62 16 Certificate of Insurance

ACORD 25-S

00 72 13 General Conditions AIA A201 General Conditions of the Contract for Construction 00 73 01 Standard Contract Provisions (City of Eugene) Exhibit A - City of Eugene Standard Contract Provisions 00 73 21 Employee Drug Testing Program 00 73 43 Prevailing Wage Rates Wage Determination

S P E C I F I C A T I O N S G R O U P

DIVISION 1 - GENERAL REQUIREMENTS SUBGROUP

01 11 00 Summary of Work 01 22 00 Unit Prices 01 23 00 Alternates 01 25 00 Substitution Procedures Substitution Request Form 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures 01 31 00 Project Management & Coordination 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures

CITY OF EUGENE SECTION 00 01 10

EPD HQ EXTERIOR PAINTING TABLE OF CONTENTS

AND WINDOW REPAIRS Page 2

01 35 16 Alteration Project Procedures 01 35 53 Security Procedures 01 42 00 References 01 45 00 Quality Control 01 50 00 Temporary Facilities & Controls 01 60 00 Product Requirements 01 74 00 Cleaning and Waste Management 01 77 00 Closeout Procedures

F A C I L I T Y C O N S T R U C T I O N S U B G R O U P

DIVISION 2 – EXISTING CONDITIONS

DIVISION 3 – CONCRETE

DIVISION 4 - MASONRY

DIVISION 5 - METALS

DIVISION 6 – WOOD. PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry

DIVISION 7 -THERMAL AND MOISTURE PROTECTION

07 62 00 Sheet Metal Flashing and Trim

DIVISION 8 – OPENINGS

08 80 00 Glazing

DIVISION 9 – FINISHES

09 91 13 Exterior Painting

DIVISION 10 – SPECIALTIES

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 13 – SPECIAL CONSTRUCTION

DIVISION 14 – CONVEYING EQUIPMENT

END OF TABLE OF CONTENTS

EPD HQ Exterior Painting and Window Repairs 00 01 15 - 1 LIST OF DRAWING SHEETS

SECTION 00 01 15

LIST OF DRAWING SHEETS

PART 1 - GENERAL

1.01 DRAWINGS

A. The following lists the Drawings Details Schedules, Etc, which form a part of the contract:

1. Entitled: EPD HQ Exterior Painting and Window RepairsE

2. Project Number: 51326

3. Drawing List:

a. G-1 Title Sheet

b. A-1 North & East Elevations

c. A-2 South & West Elevations

d. A-3 Repairs and Replacement Details

e. A-4 Repairs and Replacement Details

f. A-5 Window Replacement Details

4. Dated: 31 July 2026 B. Prepared by:

1. Jenni Rogers

2. 210 Cheshire Ave

3. Eugene, OR 97401

PART 2 - PRODUCTS

NOT USED.

PART 3 - EXECUTION

NOT USED.

END OF SECTION

CITY OF EUGENE SECTION 00 11 13

EPD HQ EXTERIOR PAINTING ADVERTISEMENT TO BID

SECTION 00 11 13

ADVERTISEMENT TO BID NO. 2026-2047

INVITATION TO BID

Pursuant to ORS 279C.365 and City of Eugene Public Contracting Rule (City Rule) 137-049- 0200, sealed bids for EPD HQ Exterior Painting and Window Repairs, City Project Number GJN 51326, for the City of Eugene will be accepted by the Facility Management Division until August 25th at 2.00.00pm. Bids will be opened immediately thereafter and publicly read aloud in an electronic bid opening meeting: COE ITB 20262047 EPD HQ Siding and Window Repairs | Meeting-Join | Microsoft Teams. First-Tier Subcontractor Disclosure Statements are due no later than two (2) hours after bid opening. First-Tier Subcontractor Disclosure Statements should be emailed to: eugene.facilities@eugene-or.gov. Bids will not be accepted after the bid closing time and date. Bids shall be valid for 60 days after opening unless otherwise specified in the bid specifications. This Invitation to Bid (ITB 2026-2047 does not commit the City to pay any costs incurred by any bidder in the submission of a bid.

Vendors will upload bids to the OregonBuys portal prior to the due date and time indicated in the ITB or any extension thereof made by addendum. The documented PDF upload must read: ITB 2026-2047 EPD HQ Exterior Painting and Window Repairs Aug 25. The City is not responsible for the premature opening of or the failure to open a bid not properly identified or addressed. Bidder is responsible for submitting their bid prior to the closing time and date. Late bids will not be accepted. Bids received after the scheduled closing time will not be considered.

PROJECT DESCRIPTION

Exterior painting of wood ceder siding and exposed concrete, including window and siding repairs.

PRE-BID C0NFERENCE

Attending the pre-bid conference is mandatory for Prime Bidders. The Pre-Bid Conference will be held on August 5th at 9:00am. Attendees are to meet onsite, at 300 Country Club Road, outside the main entrance. Interested Contractors, Subcontractors, and Suppliers are invited to attend. Statements made by the City’s representatives at the pre-bid conference are not binding upon the City unless confirmed by written Addendum.

CONSTRUCTION DOCUMENTS

Bidding Documents, including Project Manual, specifications, drawings, bidding forms, and sample form of agreement are available for downloading in pdf format and may be examined electronically by logging in to OregonBuys.

Bidders will submit their bids through OregonBuys before the due date and time specified.

Bidders who need assistance with OregonBuys can contact the Supplier Help Desk at support.oregonbuys@oregon.gov or 1-855-800-5046 or contact the City of Eugene Project Manager listed for this Solicitation.

All Plans Centers currently registered under the appropriate commodity codes on the State of Oregon OregonBuys site will be notified that documents are available to download from the website and, if they view this solicitation, will become a Bidding Documents Holder on this project. Plans Centers currently registered in OregonBuys include, but are not limited to:

Eugene Builders Exchange, Eugene, OR, 541-484-5331;

Daily Journal of Commerce Plan Center, Portland, OR, 503-274-0624;

McGraw-Hill Dodge, Portland, OR, 800-503-5676;

Contractor Plan Center, Clackamas, OR, 503-650-0148;

Premier Builders Exchange, Bend, OR, 541-389-0123;

Salem Contractor’s Exchange, Salem, OR; 503-362-7957;

Douglas County Plan Center, Roseburg, OR; 541-440-9030.

Notice of available addenda will be issued only to those who are a Bidding Documents Holders in the State of Oregon OregonBuys system. Those acquiring documents are responsible to obtain all addenda.

PREVAILING WAGE

This project is a public works project subject to ORS 279C.800 to 279C.870.

BID SECURITY

Bidders shall submit a Bid Security for ten percent (10%) of the Bid amount, plus any additive alternates, by one of the following methods:

Attach a scanned version of a paper bid bond, Certified Check, Cashier’s Check, Savings and Loan Secured Check, or irrevocable Letter of Credit issued by a financial institution;

the validity of which will be verified after the bid opening.

Alternatively, use an electronic bid bond service to submit a link which includes verification of the bid bond.

NON-RESIDENT BIDDERS

In accordance with ORS 279A.120, Bidders will be required to indicate on the Bid Form whether the Bidder is an Oregon resident.

CONTRACTOR’S REGISTRATION

The City will not consider Bids unless the Bidder (Contractor) is registered with the Construction Contractors Board as required by ORS 701.

ASBESTOS ABATEMENT

Asbestos work is not anticipated. If asbestos conditions are discovered by Contractor, Contractor shall immediately notify City.

OWNER'S RIGHT TO REJECT PROPOSALS

The City of Eugene may hold Bids for a period not to exceed sixty (60) from date bids are due for the purpose of reviewing bid documents and investigating qualifications of Bidders prior to awarding Contract. The City of Eugene reserves the right to reject any Bid for good cause upon finding that it is in the best interest of the City to do so.

BY INVITATION OF:

Project Manager jlrogers@eugene-or.gov 541-682-5321 210 Cheshire Ave

AND WINDOW REPAIRS Page 3

Eugene, OR 97401

PUBLISHED:

Daily Journal of Commerce; https://djcoregon.com, OregonBuys; https://oregonbuys.gov/bso/

Dated:

July 31st, 2026

END OF ADVERTISEMENT

Window Repairs 00 21 13 - 1 INSTRUCTIONS TO BIDDERS

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.01 DEFINITIONS

A. Bidding Documents include the Bidding Requirements and the proposed Contract Documents.

The Bidding Requirements consist of the Advertisement for Bids, Instructions to Bidders, the Bid Form, and other sample Bidding and Contract Forms. The proposed Contract Documents consist of the Form of Agreement between the Owner and the Contractor, Conditions of the Contract (General and other Conditions), Drawings, Specifications, and all Addenda issued prior to the execution of the Contract.

B. All definitions set forth in the Contract General Conditions or in other Contract Documents are applicable to the Bidding Documents.

C. Addenda (written or graphic) are instruments issued prior to execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

D. A Bid is a complete and properly signed proposal to do the work, or designated portion thereof for the sums stipulated therein, submitted in accordance with the Bidding Documents.

E. A Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the Base Bid, to which work may be added or from which work may be deducted for sums stated in Alternate Bids.

F. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work as described in the Bidding Documents is accepted.

G. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services or a portion of the Work as described in the Bidding Documents or in the proposed Contract Documents.

H. A Bidder is a person or entity who submits a Bid.

I. A Sub-Bidder is a person or entity who submits a Bid to a Bidder for materials, equipment, and/or labor for a portion of the work.

1.02 BIDDER'S REPRESENTATION

A. The Bidder, by making a Bid, represents that:

1. The Bidder has read and understands the Bidding Documents and the Bid is made in accordance therewith.

2. The Bidder has visited the site, become familiar with the local conditions under which the

Work is to be performed, and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents.

3. The Bid is based upon the materials, equipment, systems, required by the Bidding Documents without exceptions.

1.03 BIDDING DOCUMENTS

A. Documents: Owner will issue Bidding Documents as stated in the Advertisement for Bids.

B. Complete sets of Bidding Documents shall be used in preparing Bids. The Owner does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. In making the Bidding Documents available on the above terms, the Owner does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant permission for any other use of the Bidding Documents.

D. Public Records: The Invitation to Bid and one copy of each original Bid received in response to it, together with copies of all documents pertaining to the award of a Contract, shall be kept by the City of Eugene Facility Management Division and made a part of a file or record which shall be open to public inspection. If a proposal contains any information that is considered trade

Window Repairs 00 21 13 - 2 INSTRUCTIONS TO BIDDERS secret under ORS 192.501(2), each sheet of such information must be marked with the following legend:

1. "This data constitutes a trade secret under ORS 192.501(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192."

2. The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only "unless the public interest requires disclosure in the particular instance." Therefore, nondisclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determinations made pursuant to the Public Records Law.

1.04 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

A. Bidders and Sub-Bidders shall carefully study and compare the Bidding Documents with each other and with other work being bid concurrently or presently underway to the extent that it relates to the Work for which the Bid is submitted, shall examine the site and local conditions, and shall promptly notify the Owner of any ambiguity, inconsistency, or error which they may discover.

B. Bidders and Sub-Bidders requiring clarification or interpretation of the Bidding Documents shall make a request to reach the Owner at least seven days prior to the date for receipt of Bids.

C. Any interpretation, correction, or change of the Bidding Documents will be made by Addendum.

Interpretations, corrections, or changes of the Bidding Documents made in any other manner will not be binding and Bidders shall not rely upon such interpretations, corrections, and changes.

1.05 PRODUCT SUBSTITUTIONS

A. Submit requests for approval to reach Architect as specified in Section 01 25 00.

1.06 ADDENDA

A. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose, and will be issued as follows:

1. All vendors and Plans Centers who have viewed the original solicitation on the

OregonBuys site and have become a Bidding Documents Holder on the project will be electronically notified that Addenda are available to download through OregonBuys.

2. No addenda will be issued later than 72 hours prior to the date for receipt of Bids except an addendum withdrawing the request for Bids or one postponing the date for receipt of Bids.

B. Each Bidder shall ascertain that, prior to submitting a Bid, the Bidder has received all addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

1.07 STATEMENT OF WORK FORCE NEEDS (DELETE THIS PARAGRAPH IF NOT A FEDERAL

PROJECT).

A. Each Bidder shall submit satisfactorily completed Statement of Work Force Needs certificate.

1.08 SECTION 3 AND CONTRACTOR ELIGIBILITY DATA (DELETE THIS PARAGRAPH IF NOT A

FEDERAL PROJECT).

A. Each Bidder shall submit satisfactorily completed Section 3 and Contractor Eligibility Data certificate.

1.09 EQUAL EMPLOYMENT OPPORTUNITY AND NON-SEGREGATED FACILITIES

CERTIFICATION (DELETE THIS PARAGRAPH IF NOT A FEDERAL PROJECT).

A. Each Bidder shall certify compliance with all laws regarding Equal Employment Opportunity and nonsegregated Facilities and shall include signed certificates: Certificates of Nonsegregated Facilities and Certificate of Bidder Regarding Equal Employment.

1.10 BIDDING PROCEDURE

A. Form and Style of Bids

1. Bids shall be submitted on the forms identical to the form provided by the Owner.

Window Repairs 00 21 13 - 3 INSTRUCTIONS TO BIDDERS

2. All blanks on the Bid Form shall be filled in.

3. Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures and, in case of discrepancy between the two, the amount written in words shall govern.

4. Any interlineation, alteration, or erasure must be initialed by the signer of the Bid.

5. All requested alternates shall be bid. If no change in the Base Bid amount is required, enter "No Change."

6. Where two or more Bids for designated portion of the work have been requested, the

Bidder may, without forfeiture of its bid security, state its refusal to accept an award of less than the combination of the bids stipulated by the Bidder.

7. The Bidder shall make no additional stipulations on the Bid Form nor qualify its Bid in any other manner.

8. The Bid shall include the legal name of the Bidder and a statement that the Bidder is a Sole Proprietor, a Partnership, a Corporation, or other legal entity. The Bid shall be signed by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a Corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent's authority to bind the Bidder.

B. Bid Security

1. Each Bid shall be accompanied by a bid security, as outlined in Advertisement to Bid, pledging that the Bidder will enter into a contract with the Owner on the terms stated in its Bid and will furnish bonds as described hereunder covering the faithful performance of the Contract and the payment of all obligations arising thereunder. Should the Bidder refuse to enter such contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as penalty.

2. If the Owner fails to furnish evidence of financial arrangements to fulfill the Contract obligation as stipulated hereunder, the bid security shall not be forfeited.

3. The surety bond shall be written by a bonding company licensed in the State of Oregon, in the form found in Section 00 43 13, and the Attorney-In-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of its power of attorney. Alternatively, use an electronic bid bond service to submit a link which includes verification of the bid bond. In lieu of a Surety Bond, Bidders may submit a cashier's check, a certified check, a savings and loan-secured check, or an irrevocable letter of credit from a bank or savings and loan institution.

4. The Owner will have the right to retain the bid security of all Bidders until either a) the Contract has been executed and bonds have been furnished; b) the specified time has elapsed so that Bids may be withdrawn; or c) all Bids have been rejected.

C. Submission of Bids

1. The Bid, a scanned copy of the bid security, and any other documents required to be submitted with the Bid shall be uploaded as a pdf attachment in the OregonBuys online portal. See www.oregonbuys.gov.

2. The online bid submittal shall be identified with the project name and the Bidder's name and address.

3. Bids shall be uploaded to the OregonBuys online portal prior to the time and date for receipt of Bids indicated in the Advertisement for Bids or any extension thereof made by addendum. The City is not responsible for any delays caused by computer submissions.

4. Bids received after the time and date for receipt of Bids will be rejected.

5. The Bidder shall assume all responsibility for timely delivery designated for receipt of Bids.

6. Oral, telephonic, telegraphic, faxed, or emailed bids may not be considered unless approved prior to submission.

D. Modification or Withdrawal of Bid

1. A Bid may not be modified, withdrawn, or canceled by the Bidder before the period outlined in 00 11 13 Advertisement to Bid, following the time and date designated for the receipt of Bids, and the Bidder so agrees in submitting the Bid. Prior to the time and date

Window Repairs 00 21 13 - 4 INSTRUCTIONS TO BIDDERS designated for receipt of Bids, any Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Notice of bid withdrawal shall be in writing on the Bidder’s letterhead, signed by an authorized representative of the Bidder. Bid modifications must include the Bidder’s statement that the modification amends and supersedes the prior Bid. The Bidder shall mark the submitted modification as follows: 1) Bid (or Proposal) Modification; and 2) Bid number (or other identification as specified in the solicitation.)

2. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these instructions to Bidders.

E. First-Tier Subcontractor Disclosure Statement

1. A complete Bid shall include the First-Tier Subcontractor Disclosure Statement as required by ORS 279C.370. The First-Tier Subcontractor Disclosure Statement may be submitted separately from the Bid. No Bid will be considered unless both the Bid and the First-Tier Subcontractor Disclosure Statement are submitted and received prior to the date and times indicated.

2. Form and Style of First-Tier Disclosure Statement:

a. First-Tier Subcontractor Disclosure shall be submitted on the form provided in the

Bidding Documents.

b. All blanks on the form shall be filled in. Any interlineation, alteration, or erasure must be initialed by the signer of the Disclosure Statement.

c. The Disclosure Statement shall include the legal name of the Bidder and shall be signed by the person or persons legally authorized to bind the Bidder to a Contract.

3. The First-Tier Subcontractor Disclosure Statement shall be submitted by email as outlined in 00 11 13 Advertisement to Bid. The email shall be identified with the Project name, and the Bidders name and address with the notation “FIRST-TIER SUBCONTRACTOR

DISCLOSURE STATEMENT ATTACHED.”

a. The First-Tier Subcontractor Disclosure shall be submitted to the designated email address within two hours of the date and time specified for receipt of bids.

b. Oral communication of the First-Tier Subcontractor Disclosure Statement is not valid and will be rejected.

c. Failure to submit the First-Tier Subcontractor Disclosure Statement will result in a Bid being considered nonresponsive and such bids may be rejected.

1.11 CONSIDERATION OF BIDS

A. Bid Opening

1. Bid security shall be in an amount sufficient for the Bid as modified or resubmitted.

2. Bids will be opened immediately and publicly read aloud as outlined in the Advertisement to Bid.

3. Bidders and others properly interested are invited to remotely view the Bid opening;

however, the identity of the successful Bidder will not be determined at the Bid opening time. The Owner reserves the right to review the Bids and to consult with the Design Team and with Legal Counsel about the sufficiency and legality of the Bids.

B. Rejection of Bids

1. The Owner shall have the right to reject any or all Bids and to reject a Bid not accompanied by required bid security or data required by the Bidding Documents, or to reject a Bid which is in any way incomplete or irregular.

C. Acceptance of Bid

1. It is the intent of the Owner to award a Contract to the lowest responsible Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available.

2. The Owner shall have the right to waive any informality or irregularity in any Bid received and to accept the Bid which, in the Owner's judgment, is in its own best interest.

Window Repairs 00 21 13 - 5 INSTRUCTIONS TO BIDDERS

3. The Owner shall have the right to accept alternates in any order or combination and to determine the low Bidder on the basis of the sum of the base Bid and the alternates accepted.

4. The Owner shall provide written Notice of Intent to Award the contract to all Prime Bidders to the email address listed in the Bid by email. Award will not be final until the later of the following:

a. Seven (7) days after the date of Notice of Intent to Award.

b. Until the Purchasing Manager provides a written response to timely filed protests, if any, that deny the protests and affirm the award.

5. Bidder’s protests must comply with the City of Eugene Public Contracting Regulations

2014 Section 137-049-0450 to be considered valid.

D. Qualification of Bidders

1. Any Bidder whose Bid is under consideration shall, upon request, promptly furnish satisfactory evidence of experience, organization, and has equipment available for the performance of the Contract; and be considered a Reponsible bidder.

E. Post-Bid Submittals

1. The selected Bidder shall within 48 hours after notification of its successful Bid submit the following to the Owner:

a. A designation of the work to be performed by the Bidder with its own forces.

Submission to be emailed to eugene.facilities@eugene-or.gov.

b. The proprietary names and the suppliers of principal products, systems, and equipment proposed for the work. Submission to be emailed to eugene.facilities@eugene-or.gov.

c. A hard copy of the Bid Security. Submission to be delivered or mailed to 210 Cheshire, Eugene, OR 97401. Submission to be addressed to the attention of the Owner’s Project Representative.

2. The Bidder will be required to establish to the satisfaction of the Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Bidding Documents.

3. Prior to the award of the Contract, the Owner will notify the Bidder in writing if either the Architect or the Owner, after due investigation, has reasonable objection to any person or entity proposed by the Bidder. If the Owner or Architect has a reasonable objection to a proposed person or entity on such List, and refuses in writing to accept such Person or Entity, the Bidder may, at the Bidder's option, (1) withdraw the Bid or (2) submit an acceptable substitute person or entity with an adjustment in the Base Bid or Alternate Bid to cover the proven difference in cost occasioned by such substitution. The Owner may, at its discretion, accept the increased Bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, Bid Security will not be forfeited.

4. Failure to object to a manufacturer shall not constitute a waiver of any of the requirements of the Contract Documents and all products furnished by the listed manufacturer must conform to such requirements.

5. Persons and entities proposed by the Bidder and to whom the Owner has made no reasonable objection must be used on the Work for which they are proposed and they shall not be changed except with the written consent of the Owner and the Architect.

1.12 EMPLOYEE DRUG TESTING PROGRAM

A. The Contractor shall maintain an employee drug testing program in accordance with ORS

279C.505(2).

B. Before starting Work, the Contractor shall complete and sign Certificate of Bidder/Contractor of

Employee Drug Testing Policy certifying Contractor and any Subcontractors have Drug Testing Policy as required above.

C. Failure to submit the Certificate of Bidder/Contractor of Employee Drug Testing Policy may result in a bid being deemed non-responsive.

Window Repairs 00 21 13 - 6 INSTRUCTIONS TO BIDDERS

1.13 PUBLIC WORKS BONDS

A. Before starting Work, all Contractors and Subcontractors, unless exempt under ORS 279C.800 to 279C.870, shall file with the Construction Contractors Board a Public Works bond with a corporate surety authorized to do business in Oregon in the amount of $30,000. The bond must provide that the Contractor or Subcontractor will pay claims ordered by the Bureau of Labor and Industries to workers performing labor. Before permitting a Subcontractor to start Work, the Contractor shall verify the Subcontractor has also filed a Public Works bond with the Construction Contractors Board.

B. Before starting Work, the Contractor shall provide the City a written statement certifying Contractor and any Subcontractors have filed a Public Works bond as required above.

1.14 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

A. The successful Bidder shall, prior to the execution of the Contract, furnish bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder each for 100 percent of the Contract sum secured through the Bidder's usual sources as may be agreeable to the parties. The premiums shall be paid by the Bidder.

B. The Bidder shall deliver the required Bonds to the Owner no later than 10 days after receiving the Contract Forms, or if the Work is commenced prior thereto in response to a Letter of Intent, the Bidder shall, prior to the commencement of the Work, submit evidence satisfactory to the Owner that such Bonds will be furnished and delivered.

C. The Bonds shall be dated on or after the date of the Contract.

D. The Bidder shall require the Attorney-in-Fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of Power of Attorney.

PART 2 - PRODUCTS

NOT USED.

PART 3 - EXECUTION

Window Repairs 00 30 00 - 1 AVAILABLE INFORMATION

SECTION 00 30 00

AVAILABLE INFORMATION

PART 1 - GENERAL

1.01 RECORD DRAWINGS

A. Existing building Record Drawings can be obtained electronically by request to the Owner. The information is made available for information only.

B. The Owner does not guarantee Record Drawing accuracy.

1.02 DIFFERENT CONDITIONS

A. If, during construction, conditions are encountered which differ substantially from those indicated in the Record Drawings, promptly notify the Owner in writing, and do not disturb such conditions until directed.

PART 2 - PRODUCTS

NOT USED.

PART 3 - EXECUTION

CITY OF EUGENE 00 41 10

EPD HQ EXTERIOR PAINTING BID FORM

Revised 7/29/2026

BID FORM

PROJECT INFORMATION

Project Title: EPD HQ Exterior Painting and Window Repairs Project Location: 300 Country Club Rd, Eugene OR 97401

Owner's Name: City of Eugene, Facility Management

Owner's Address: 210 Cheshire Avenue, Eugene, Oregon 97401

RECEIPT OF BIDS AND FIRST-TIER SUBCONTRACTOR DISCLOSURE STATEMENT

Location for Receipt of Bids and First-Tier Subcontractor Disclosure Statements:

OregonBuys online portal, as outlined in Advertisement to Bid

Bids Due: As outlined in Advertisement to Bid

(Bids open immediately after receipt of Bids)

First-Tier Subcontractor Disclosure Statement due: As outlined in Advertisement to Bid

BIDDER’S NAME:

Bidder’s Address:

Telephone: FAX:

Oregon CCB # CCB Expiration date:

REQUIREMENTS:

Bid Bond w/Power of Attorney or Certified Check Full-Time Superintendent Disclosure Evidence of Responsibility Form First-Tier Subcontractor Disclosure (to be submitted separately)

ADDENDA:

The undersigned acknowledges receipt of and agrees to be bound by addenda numbered _________ through _________, inclusive.

PROPOSAL

BASE BID

The undersigned is (check one of the following and insert information requested):

_____ a. A Corporation organized and existing under the laws of the State of

_____________; or

_____ b. A Partnership registered under the laws of the State of _____________; or

_____ c. An individual doing business under an assumed name registered under the laws of the State of ___________________________; or

_____ d. An individual doing business under his or her own name;

and hereby proposes to furnish all material and labor and perform all Work as hereinafter indicated for EPD HQ Exterior Painting and Window Repairs in strict accordance with Drawings and Specifications prepared by Engineer for a Base Bid of

__________________________________________________________________________ Dollars and the Undersigned agrees to be bound by the following documents:

Advertisement for Bids Instructions to Bidders Bid Security Certificate of Bidder/Contractor of Employee Drug Testing Policy Evidence of Responsibility Form First-Tier Subcontractor Disclosure Full-Time Superintendent Disclosure Statement

Form of Agreement Performance & Payment Bonds General Conditions Drawings Specifications Listed in Project Manual Table of Contents City of Eugene Standard Contract Provisions Prevailing Wage Rates

ALTERNATE BIDS

In addition to the Base Bid indicated above, the Undersigned proposes to furnish all labor and material and perform all Work relating to the following alternates as designated in Section 01 23 00.

AND WINDOW REPAIRS Page 3

NO. DESCRIPTION ADD

Alt. 1: Replace all first-floor glazing units Add $___________________________

It is understood that the Base Bid may be adjusted for any Alternates in determining the amount of the Contract. Any or all of the Alternates may be accepted or reinstated by the Owner at any time within 60 (sixty) calendar days after date of the Contract Award by the Owner, and if accepted or reinstated, payment shall be made therefore at the respective amounts named herein. If, prior to acceptance of any Alternate Bid, other Work is undertaken which affects the Alternate Bid Work, the Alternate Bid Sum will be adjusted accordingly.

UNIT PRICES

The following Unit Price is submitted by the Undersigned Bidder as a proposed basis for additive or deductive adjustment to the Base Bid in the event Contract changes are required involving the Items described. It is understood, and agreed, that any Unit Price is subject to acceptance by the Owner and thereafter it will be entered into the Agreement.

Item & Unit of Measure

Work Description and Unit of Measure Extra Credit

Glazing Unit Replacement $__________ $__________

OVERHEAD AND PROFIT

The above Bid Prices include all fees, taxes, profit, overhead, and similar items, except those fees identified in the Project Manual to be paid by Owner. It is understood that the sum of the Bid items shall constitute complete compensation for construction of the projects and all appurtenances complete and ready for operation as shown on the plans and specifications.

TIME OF COMPLETION

Contractor asserts that the Work will be completed on or before ___________________.

BIDDER'S RESIDENCY

____ The Bidder is a resident of the State of Oregon.

____ The Bidder is a non-resident of the State of Oregon as defined below.

A non-resident of Oregon is one who has neither paid unemployment taxes nor income taxes in Oregon during the 12 calendar months immediately preceding submission of this Bid, nor has a business address in Oregon.

AND WINDOW REPAIRS Page 4

If a nonresident, the Bidder shall indicate the state in which the Bidder resides and the Preference, if any, by that state.

Bidder's State of Residence: ________________________________

Preference given by Bidder's Residence State: __________________%

In determining the lowest responsible Bidder for this Work, the above stated percentage will be added to the Bid of nonresident Bidders for purposes of determining the low Bidder, but the percentage will not be added to the Contract Sum appearing in the Agreement.

BIDDER'S STATEMENT

The bidder represents that bidder is properly licensed and adequately experienced, equipped, organized and financed to furnish and deliver the equipment specified and perform the services required.

The bidder has carefully checked the figures entered in the Form, has carefully reviewed for accuracy all statements in this bid and attachments, and agrees that the City will not be responsible for any errors or omissions of the bidder in preparing this bid. The bidder agrees that this bid may not be revoked or withdrawn as outlined in 00 21 13 Instructions to Bidders.

Bidder hereby agrees to comply with all applicable Oregon public contracting code provisions, as more specifically described in 00 73 01 Standard Contract Provisions.

Bidder attests that it complied with the applicable state and local tax laws including, but not limited to, ORS 305.385, ORS 305.620, ORS chapters 316, 317, and 318 for no fewer than six years into the past from signature and will continue to comply with the tax laws during the term of this contract.

________(initial)

BID SECURITY

Accompanying herewith is Bid Security; which is not less than 10 percent of the total amount of the Base Bid plus Additive Alternate Bids, if any.

BID SECURITY FORFEITURE

The undersigned further agrees that the Bid Security accompanying this Bid is left in escrow with the Owner; that the amount thereof is the measure of liquidated damages which the Owner will sustain by the failure of the undersigned to execute and deliver the above-named Agreement, and Performance and Payment Bonds, and that if the undersigned defaults in either executing the Agreement or providing the Performance and Payment Bonds within 10 days after receiving the contract forms, then the full value of the Bid Security may, at the Owner's option, become the property of the Owner; but if the Bid is not accepted within 60 calendar days after the time set for the opening of the Bids or if the undersigned executes and timely delivers the said Agreement and Performance and Payment Bonds, the Security will be returned.

AND WINDOW REPAIRS Page 5

CONTRACT AND BOND

The undersigned agrees, if awarded the Contract, to provide proof that the Contractor and all Subcontractors have Public Works bonds filed with the Construction Contractor Board or are exempt under ORS 279C.800 to 279C.870, as amended by SB477. This shall be available to the City before starting Work.

The undersigned agrees, if awarded the Contract, to deliver to the Owner within 10 days after receiving the Contract forms an executed Agreement together with satisfactory Performance and Payment Bonds in an amount equal to 100 percent of the Contract Sum.

The Surety requested to issue the Performance and Payment Bonds will be:

Name of Surety Company: ________________________________________________________.

The undersigned hereby authorizes said Surety Company to disclose any information to the Owner concerning the Undersigned's ability to supply Performance and Payment Bonds in the amount of the Contract Sum.

EMPLOYEE DRUG TESTING PROGRAM

The undersigned certifies to have in-place a Qualifying Employee Drug Testing Program, pursuant to ORS 279C.505(2).

FULL-TIME ON-SITE SUPERINTENDENT

The undersigned agrees, if awarded the Contract, to: 1) provide a full-time on-site project superintendent as stated in the Full-Time Superintendent Disclosure Statement, and; 2) to obtain the Owner’s written permission prior to changing superintendents during the course of the project.

PREVAILING WAGE RATE ACKNOWLEDGEMENT

The contract is subject to BOLI Prevailing Wage Requirements and ORS 279C.800 through ORS 279C.870. The contractor and every subcontractor on the project shall pay at a minimum the BOLI prevailing wage as specified for this project. The contractor certifies compliance with BOLI concerning the payment and certification of payment of prevailing wage rates and has considered this when preparing this bid.

__________ (initial)

REQUIRED ATTACHMENTS TO BID FORM

- Bid Security with Power of Attorney

- Full-Time Superintendent Disclosure Statement

- Evidence of Responsibility Form

AND WINDOW REPAIRS Page 6

CERTIFICATION OF NONDISCRIMINATION

Bidder has not and will not discriminate against a subcontractor in the awarding of a subcontract because a subcontractor is a minority, woman, or emerging small business enterprise certified under ORS 200.055, or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225.

NONCOLLUSION

The bidder certifies that the bid has been arrived at by the bidder, independently, and has been submitted without collusion with, and without any agreement, understanding or planned course of action with, any other contractor, bidder, or vendor on materials, supplies, equipment or services, described in the solicitation documents, designed to limit independent bids or competition. The contents of the bid herein presented and made have not been communicated by the bidder or their employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the solicitation, and will not be communicated to any such person prior the closing time of the solicitation.

CONTRACTORS' REGISTRATION

As a condition to submitting this Bid, a Contractor must be registered with the Oregon Construction Contractors Board in accordance with ORS 701.035 to 701.055, and the Contractor must disclose the Registration Number. Failure to register and disclose the Number, will make this a non-responsive Bid and the Bid will be rejected, unless contrary to Federal Law.

Contractor's Registration Number: _____________________________________

Expiration Date: _____________________________

AND WINDOW REPAIRS Page 7

The undersigned hereby certifies that all Subcontractors performing construction work as described in ORS 701.005(2) will be registered with the Construction Contractors Board prior to commencing work under this Contract.

BID FORM SIGNATURES

Firm Name: ____________________________________________________________________

Address: _______________________________________________________________________

Phone: _____________________________ Fax: _____________________________

By: ___________________________________________________________________________ (Sole Individual)

Type or Print Name: _____________________________________________________________ or

By: ___________________________________________________________________________ (Partner)

Type or Print Name: _____________________________________________________________ or

By: ___________________________________________________________________________ (Authorized Officer of Corporation)

Type or Print Name: _____________________________________________________________

Attested By: ____________________________________________________________________ (Secretary of Corporation)

Type or Print Name: _____________________________________________________________

END OF BID FORM

Window Repairs 00 43 13 - 1 BID SECURITY

SECTION 00 43 13

BID SECURITY

PART 1 - GENERAL

1.01 FORM OF SECURITY

A. A. The Bid Security for this Project shall be executed on AIA Form A310-2010, copy attached.

PART 2 - PRODUCTS

NOT USED.

PART 3 - EXECUTION

AIA Document A310" -2010 Bid Bond

CONTRACTOR:

(Name, legal status and address)

SURETY:

(Name, legal status and principal place of business)

OWNER:

(Name, legal status and address)

BOND AMOUNT: $

PROJECT:

(Name, location or address, and Project number, if any) Sample

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

Any singular reference to

Contractor, Surety, Owner or other party shall be considered plural where applicable.

Init

The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors.

administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the

Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The

Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days.

If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term

Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.

When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.

AIA Document A310T-2010. Copyright © 1963, 1970 and 2010 by The American Institule of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penaltles, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software software atat 14:57:25 on 03/31/2015 under under Order Order No.639707No.6397072677_1 which expires on 09/30/2015, and is nol for resale.

User Notes: (1667516258)

Signed and sealed this day of, (Contractor as Principal) (Seal)

(Witness) (Title)

(Surety) (Seal)

(Witness) (Title)

Init AlA Document A310™ -2010. Copyright © 1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documen was produced by AlA software al 14:57:25 on 03/31/2015 under Order No.6397072677_1 which expires on 09/30/2015, and is not for resale.

User Notes: (1667516258)

Window Repairs 00 43 39 - 1 SUBCONTRACTOR UTILIZATION

REPORT

SECTION 00 43 39

SUBCONTRACTOR UTILIZATION REPORT

PART 1 – GENERAL

1.01 FORM OF REPORT

A. In the event work described herein is awarded, successful Bidder shall submit the attached form, City of Eugene Subcontractor Utilization Monthly Report, by the fifth day of each month.

PART 2 – PRODUCTS

NOT USED.

PART 3 – EXECUTION

Subcontractor Utilization Monthly Report

City of Eugene | Finance | Purchasing Office

100 W. 10th Ave. Suite 400 | Eugene, OR 97401

Phone (541) 682-5058 | Fax (541) 682-6233

Project Name Contractor (Company Name)

Contract Number (Agency use)

This monthly report is required for all contracts. The contractor shall complete and submit this form to the City of Eugene by the 5th day of every month, to report on the previous month. This information will be used to track utilization of certified D/MWESB firms within City contracting. Use the "Submit Report" button to submit the report directly to the Equity in Contracting program.

By submitting this form, the contractor certifies that this form accurately represents the utilization of the firms listed below for performance on this project.

Please list all firms, regardless of status. If more space is required, please provide the additional information on a second sheet.

As the Authorized Representative, I certify that the information contained in this form is complete and accurate to the best of my knowledge. Yes

Authorized Representative Authorized Representative Title Authorized Representative Phone Authorized Representative Email

Name of all Subcontractor(s) Tax ID Number COBID Certification Status*

(check all that apply) and ID#.

Total Contract Amount Amount Paid This Period Amount Paid to Date

*Only list COBID certified businesses and ID #. Certification for socially and economically disadvantaged businesses in the State of Oregon is available free of charge through the Certification Office for Business Inclusion and Diversity (COBID). Please visit www.oregon4biz.com/How-We-Can-Help/COBID for more info.

COBID Certification Status* (check all that apply) and ID#.

Report Date

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE MBE

ESB WBE SDVBE

None ACDBE

ID#

DBE

MBE ESB

WBE

SDVBE

None ACDBE

ID#

Check box if submitting FINAL project report

CITY OF EUGENE 00 45 20

EPD HQ EXTERIOR PAINTING FULL-TIME SUPERINTENDENT DISCLOSURE STATEMENT

AND WINDOW REPAIRS

SECTION 00 45 20

FULL-TIME SUPERINTENDENT DISCLOSURE STATEMENT

Project Title: EPD HQ Exterior Painting and Window Repairs City of Eugene Project No. 51326 Project Location: 300 Country Club Road, Eugene OR 97401 Submit to: OregonBuys online portal, as outlined in 00 41 10 Bid Form

BIDDER INFORMATION

Bidder’s Name: _____________________________________________

Bidder’s Address _____________________________________________

City, State, Zip _____________________________________________

Person signing bid: _____________________________________________

List below the name, address, telephone, cellular phone, FAX numbers and E-mail address of the full-time, on-site project superintendent:

Superintendent Name:

Address

Phone

FAX

Cell Phone

E-mail

The undersigned acknowledges that this project requires and will provide a full-time, on-site superintendent throughout the project.

Signature ________________________________________________________________

Printed Name ________________________________________________________________

Title ________________________________________________________________

Subscribed and sworn before me this

____________ day of _______________________________________ , 20_____.

My commission expires:…