Bid Notice-Duplin Long-Arm Mowing (SBE) - Duplin County.pdf

D3POCO269 Duplin County

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

HIGHWAY DIVISION 3

SMALL BUSINESS ENTERPRISE PROPOSAL

DATE AND TIME OF BID OPENING: October 1, 2026 AT 2:00 PM

CONTRACT ID: D3POCO269

WBS ELEMENT NO.: 3RE.103115, 3RE.203115, 3RE.203125

FEDERAL AID NO.: STATE FUNDED

COUNTY: Duplin County

TIP NO.: N/A

MILES: VARIOUS

ROUTE NO.: VARIOUS ROUTES

LOCATION: SECTION 4, 5, 9 and 10 OF DUPLIN MAP SECTIONS

TYPE OF WORK: LONG-ARM MOWING

NOTICE:

UNDER THE PROVISIONS OF THIS PROGRAM, A N.C. GENERAL CONTRACTOR’S LICENSE IS NOT

REQUIRED AND CONTRACT PAYMENT AND CONTRACT PERFORMANCE BONDS IS NOT

REQUIRED . BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS,

INCLUDING BUT NOT LIMITED TO, THOSE REGULATING THE PRACTICES OF ELECTRICAL,

PLUMBING, HEATING AND AIR CONDITIONING AND REFRIGERATION CONTRACTING AS

CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA.

THIS IS A ROADWAY PROJECT. BID BOND IS NOT REQUIRED .

NAME OF BIDDER

ADDRESS OF BIDDER

PROPOSAL FOR THE CONSTRUCTION OF

CONTRACT No. D3POC0269 IN DUPLIN COUNTY, NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as Contract No. D3POCO269; has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to him by the Department of Transportation in accordance with this proposal. Payment and performance bonds are not required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work and required labor to construct and complete Contract No. D3POCO269 in Duplin County, for the unit or lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

TABLE OF CONTENTS

COVER SHEET

PROPOSAL SHEET

PROJECT SPECIAL PROVISIONS

INTERESTED PARTIES LIST NOT REQUIRED: .................................................................. G-1 BOND REQUIREMENTS – No Bonds Required...................................................................... G-1 HAUL ROADS: .......................................................................................................................... G-1

INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ....... G-1

INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES: ....... G-3

NO MAJOR CONTRACT ITEMS:............................................................................................ G-3 NO SPECIALTY ITEMS: .......................................................................................................... G-3 FUEL PRICE ADJUSTMENT PAPER BID: ............................................................................ G-5 SCHEDULE OF ESTIMATED COMPLETION PROGRESS: ................................................. G-6 SMALL BUSINESS ENTERPRISE: ......................................................................................... G-6 RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................... G-6 USE OF UNMANNED AIRCRAFT SYSTEM (UAS): ............................................................ G-6 EQUIPMENT IDLING GUIDELINES: ..................................................................................... G-7 OUTSOURCING OUTSIDE THE USA: ................................................................................... G-7 NOTES TO CONTRACTOR: .................................................................................................... G-8

ROADWAY .................................................................................................................................R-1

STANDARD SPECIAL PROVISIONS

AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ..................................SSP-1 ERRATA..................................................................................................................................SSP-2 PLANT AND PEST QUARANTINES ...................................................................................SSP-5 MINIMUM WAGES ...............................................................................................................SSP-6 TITLE VI AND NONDISCRIMINATION: ...........................................................................SSP-7 ON-THE-JOB TRAINING ....................................................................................................SSP-16

UNIT PROJECT SPECIAL PROVISIONS

SIGNATURE SHEETS AND FORMS .................................................................................... S-1 BID/PAY ITEM SHEETS ......................................................................................................... T-1

INSTRUCTIONS TO BIDDERS

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any requirement may cause the bid to be considered irregular and may be grounds for rejection of the bid.

TRADITIONAL PAPER BIDS:

1. Small Business Enterprise bidders shall submit a SBE Application for Certification Form within the NC

Online Certification System on the Department’s website and have been approved by the Office of Economic Opportunity & Compliance prior to bidding. The SBE shall submit this form for approval at a minimum of one week prior to bidding.

2. Download the entire proposal from the Connect NCDOT website and return the entire proposal with your bid.

3. Enter required information on the cover page. The “Name of Bidder” and the “Address of Bidder” should be as it appears in the Directory of Firms found on the Department’s website.

4. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested Parties List is required unless SP1 G02 Interested Parties List Not Required provision is included in the proposal.

5. All entries on the itemized proposal sheet (bid form) shall be written in ink or typed.

6. The Bidder shall submit a unit price for every item on the itemized proposal sheet. The unit prices for the various contract items shall be written in figures. Unit prices shall be rounded off by the Bidder to contain no more than FOUR decimal places.

7. An amount bid shall be entered on the itemized proposal sheet for every item. The amount bid for each item shall be determined by multiplying each unit cost bid by the quantity for that item, and shall be written in figures in the "Amount" column of the form.

8. The total amount bid shall be written in figures in the proper place on the bid form. The total amount bid shall be determined by adding the amounts bid for each item.

9. Changes to any entry shall be made by marking through the entry in ink and making the correct entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use correction fluid, correction tape or similar products to make corrections.

10. The bid shall be properly executed on the included Execution of Bid – Non-collusion, Debarment and Gift Ban Certification form. All bids shall provide the following information:

a. Complete one of the following forms: Corporation, Partnership, Limited Liability Company, Joint

Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm Name, based on the business entity submitting the bid.

b. Corporations that have a corporate seal shall include it on the bid, otherwise write your corporations name in the seal location.

c. Provide the name of individual or representative submitting bid along with their position or title held on behalf of the bidder.

d. Name, signature, and position or title of witness.

11. The bid shall not contain any unauthorized additions, deletions, or conditional bids.

12. The Bidder shall not add any provision reserving the right to accept or reject an award, nor enter into a contract pursuant to an award.

13. THE ENTIRE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET AND ALL OTHER

APPLICABLE FORMS SHALL BE COMPLETED AND PLACED IN A SEALED ENVELOPE

AND SHALL BE DELIVERED TO AND RECEIVED IN THE NCDOT DIVISION OFFICE,

LOCATED AT 5501 Barbados Blvd. Castle Hayne, NC 28429, BY 2:00 PM ON, October 1, 2026.

14. The sealed bid must display the following statement on the front of the sealed envelope:

QUOTATION FOR – CONTRACT ID D3POCO269 – LONG-ARM MOWING AT SECTION 4,

5, 9 and 10 OF DUPLIN MAP SECTIONS TO BE OPENED AT 2:00 PM ON, October 1, 2026.

As well as the following information:

a. Name of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid.

b. Name of the individual or representative submitting bid along with their position or title held on behalf of the bidder.

c. Address of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid.

d. SAP Vendor Number of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid. This information can be found on the Directory of Firms found on the Department’s website.

e. Contractor License Number, if available, of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid.

15. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope shall be addressed as follows:

N. C. DEPARTMENT OF TRANSPORTATION

DIVISION OF HIGHWAYS, DIVISION 3

ATTN: Jonathan W. Mitchell 5501 Barbados Blvd.

Castle Hayne, NC 28429

16. Questions should be emailed 7 calendar days prior to the bid opening to Jonathan W. Mitchell at jwmitchell1@ncdot.gov. Contact with any other NCDOT personnel concerning this project is strictly prohibited, unless otherwise noted, and may result in bids being considered non-responsive.

D3POCO269 G-1 Duplin County

PROJECT SPECIAL PROVISIONS

GENERAL

INTERESTED PARTIES LIST NOT REQUIRED:

(6-21-22)(Rev. 2-20-24) 102 SP1 G02

Revise the Standard Specifications as follows:

The Interested Parties List sign up process is not applicable to this contract.

Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15, delete the first paragraph.

Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete the first sentence of the first paragraph.

BOND REQUIREMENTS – No Bonds Required (6-1-16)(Rev. 1-16-24) SPD 01-420B

The provisions of Articles 102-10 and 103-7 of the Standard Specifications are waived for this project. No bonds required.

HAUL ROADS:

(7-16-24) 105 SP1 G04

Revise the Standard Specifications as follows:

Page 1-45, Article 105-15 RESTRICTION OF LOAD LIMITS, line 31, add the following after second sentence of the second paragraph:

At least 30 days prior to use, the Contractor shall notify the Engineer of any public road proposed for use as a haul road for the project.

INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES:

(2-20-07) 108 SP1 G14 A

The Contractor shall not perform any work on this contract on or during holidays or holiday weekends, including the following schedules:

DAY AND TIME RESTRICTIONS

All work on this contract must be accomplished during daylight hours.

No night work is permitted. No work permitted on Sundays.

D3POCO269 G-2 Duplin County

In addition, the Contractor shall not close or narrow a lane of traffic on , detain and/or alter the traffic flow on or during holidays, holiday weekends, special events, or any other time when traffic is unusually heavy, including the following schedules:

HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS

1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the

Engineer.

2. For New Year's Day, between the hours of 3:00 PM December 31st and 8:30 AM

January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until 8:30 AM the following Tuesday.

3. For Easter, between the hours of 3:00 PM Thursday and 8:30 AM Monday.

4. For Memorial Day, between the hours of 3:00 PM Friday and 8:30 AM Tuesday.

5. For Independence Day, between the hours of 3:00 PM the day before Independence Day and 8:30 AM the day after Independence Day.

If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours of 3:00 PM the Thursday before Independence Day and 8:30 AM the Tuesday after Independence Day.

6. For Labor Day, between the hours of 3:00 PM Friday and 8:30 AM Tuesday.

7. For Veterans Day, between the hours of 3:00 p.m. the day before Veterans Day and 8:30 a.m. the day after Veterans Day.

8. For Thanksgiving Day, between the hours of 3:00 PM Tuesday and 8:30 AM Monday.

9. For Christmas, between the hours of 3:00 PM the Friday before the week of Christmas

Day and 8:30 AM the following Tuesday after the week of Christmas Day.

Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that lane closures will not be required during these periods, unless otherwise directed by the Engineer.

The time of availability for this intermediate contract work shall be the time the Contractor begins to install all traffic control devices for lane closures according to the time restrictions listed herein.

The completion time for this intermediate contract work shall be the time the Contractor is required to complete the removal of all traffic control devices for lane closures according to the time restrictions stated above and place traffic in the existing traffic pattern.

The liquidated damages are Five Hundred Dollars ($ 500.00) per hour.

D3POCO269 G-3 Duplin County

INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES:

(6-18-13) 108 SP1 G14 K

The Contractor shall complete the work required of as shown on Sections 4, 5, 9, and 10 OF D3POCO269 MAP SECTIONS and shall place and maintain traffic on same.

The date of availability for this intermediate contract time is November 30, 2026.

The completion date for this intermediate contract time is May 14, 2027.

The liquidated damages are Five Hundred Dollars ($ 500.00) per calendar day.

NO MAJOR CONTRACT ITEMS:

(2-19-02) (Rev. 8-21-07) 104 SP1 G31

None of the items included in this contract will be major items.

NO SPECIALTY ITEMS:

(7-1-95)(Rev. 1-16-24) 108-6 SP1 G34

None of the items included in this contract will be specialty items (see Article 108-6 of the Standard Specifications).

GLOBAL POSITIONING SYSTEM (GPS):

EQUIPMENT

The Contractor shall provide the following types of equipment:

• A minimum of 2 Tractors with operators, equipped with a GPS with a monitoring software subscription; however all tractors to be used shall have a working GPS with a monitoring software subscription.

• A minimum of one (1) vehicle, with a supervisor, equipped with a GPS with a monitoring software subscription. The supervisor shall also have a tablet or IPad with access to the internet for the purpose of monitoring and tracking the locations of their tractors.

All tractors provided by the Contractor shall be equipped with permanent mounted GPS Devices such as the Motorola Locator 2000 or equivalent model. The GPS units must be accompanied with an annual monitoring subscription that will begin and cover the period between December 18th and December 17th of each year. The GPS unit and monitoring subscription must demonstrate the following capabilities:

• Generate reports in a spreadsheet format

• Generate mapping

• Report every 30 sec.

• Turn-by-turn tracking

• Internet monitoring with NCDOT management access

• Ability to track vehicle operating speed

• Ability to know when blades have been turned on

• Tampering alert notification

D3POCO269 G-4 Duplin County

• Operate during extreme temperatures

• Battery backup system

OUTFITTING FEE (GPS)

The Outfitting Fee for the GPS units will be paid in one payment to the Contractor in the amount of One Hundred percent (100%) of the unit bid price on the first year of the contract.

Payments for these items will be made upon satisfactory inspection, and the completion of all scheduled training sessions and dry runs established by the Engineer. The GPS units with monitoring software and tablet or iPad will be inspected and approved by the Engineer during the scheduled dry run(s). The Engineer will also periodically inspect all equipment provided. If, at any time, the Engineer finds that the equipment is not satisfactory, or has not been maintained in operating condition, the Contractor will repair or replace the unsatisfactory equipment at the Contractor’s cost. If the Contractor does not repair or replace the equipment within a two (2) day period, this shall constitute grounds for termination of the contract and the Contractor may be invoiced for a portion of, or all, outfitting fees paid for said equipment. All equipment covered by this pay item will remain the property of the Contractor upon the expiration or termination of the contract. Costs associated with the maintenance and repair of the equipment and appurtenances shall be considered incidental to the operating costs of the equipment.

GPS MONITORING SOFTWARE SUBSCRIPTION

A fee will be paid for the GPS monitoring software subscription. The unit bid price will cover service from July 1st of contract year through June 30th of each of the optional, renewable maximum three (3) year terms of the contract. If, at any time, the Engineer finds that the monitoring software subscription does not satisfactorily meet the requirements set forth in this contract, or is not in operation for the specified time frame, the Contractor will update or renew the GPS monitoring software system at the Contractor’s expense. If the Contractor does not update or renew the monitoring software system within a two (2) day period, this shall constitute grounds for termination of the contract and the Contractor may be invoiced for a portion of, or all, subscription fees paid for said monitoring software. All software covered by this pay item will remain the property of the Contractor upon the expiration or termination of the contract. Costs associated with the updating of the monitoring software shall be considered incidental to the operating costs of the equipment.

The Contractor shall be charged Two Hundred Fifty Dollars ($250.00) per work-day for not repairing or replacing a non-operational GPS unit or non-operational tractor with an operational GPS Unit within the two (2) day period beginning the third day and continuing until the unit is operational.

SAFETY VEST

All Contractor’s personnel, all subcontractors and their personnel, and any material suppliers and their personnel, must wear an OSHA approved reflective vest or outer garment at all times while on the project.

Failure to comply with this provision may result in a fine of One Hundred Dollars ($100.00) for each occurrence.

D3POCO269 G-5 Duplin County

FUEL PRICE ADJUSTMENT PAPER BID:

(11-15-05)(Rev. 1-16-24) 109-8 SP1 G44

Revise the Standard Specifications as follows:

Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:

The base index price for DIESEL #2 FUEL is $ 4.4428 per gallon. Where any of the following are included as pay items in the contract, they will be eligible for fuel price adjustment.

The pay items and the fuel factor used in calculating adjustments to be made will be as follows:

Description Units Fuel Usage Factor Diesel

Unclassified Excavation Gal/CY 0.29 Borrow Excavation Gal/CY 0.29 Class IV Subgrade Stabilization Gal/Ton 0.55 Aggregate Base Course Gal/Ton 0.55 Sub-Ballast Gal/Ton 0.55 Erosion Control Stone Gal/Ton 0.55 Rip Rap, Class _____ Gal/Ton 0.55 Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90 Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90 Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90 Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90 Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90 Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90 Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90 Aggregate for Cement Treated Base Course Gal/Ton 0.55 Portland Cement for Cement Treated Base Course Gal/Ton 0.55 > 11" Portland Cement Concrete Pavement Gal/SY 0.327 Concrete Shoulders Adjacent to > 11” Pavement Gal/SY 0.327 9” to 11" Portland Cement Concrete Pavement Gal/SY 0.272 Concrete Shoulders Adjacent to 9” to 11” Pavement Gal/SY 0.272 < 9” Portland Cement Concrete Pavement Gal/SY 0.245 Concrete Shoulders Adjacent to < 9” Pavement Gal/SY 0.245

For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include the Fuel Usage Factor Adjustment Form for Paper Bid with their bid submission if they elect to use the fuel usage factor. The Fuel Usage Factor Adjustment Form for Paper Bid is included toward the end of this paper bid document when asphalt items noted in the chart as eligible for fuel adjustments are part of the project.

Select either 2.90 Gal/Ton fuel factor or 0.90 Gal/Ton fuel factor for each asphalt line item on the Fuel Usage Factor Adjustment Form for Paper Bid. The selected fuel factor for each asphalt item will remain in effect for the duration of the contract.

D3POCO269 G-6 Duplin County

Failure to complete the Fuel Usage Factor Adjustment Form for Paper Bid will result in using

2.90 gallons per ton as the Fuel Usage Factor for Diesel for the asphalt items noted above. The contractor will not be permitted to change the Fuel Usage Factor after the bids are submitted.

SCHEDULE OF ESTIMATED COMPLETION PROGRESS:

(7-15-08)(Rev. 6-16-26) 108-2 SP1 G58

The Contractor's attention is directed to the Standard Special Provision entitled Availability of Funds Termination of Contracts included elsewhere in this proposal. The Department of Transportation's schedule of estimated completion progress for this project as required by that Standard Special Provision is as follows:

The Contractor shall also furnish his own progress schedule in accordance with Article 108-2 of the Standard Specifications. Any acceleration of the progress as shown by the Contractor's progress schedule over the progress as shown above shall be subject to the approval of the Engineer.

SMALL BUSINESS ENTERPRISE:

(4-19-22) SP1 G73

This contract let pursuant to the Small Business Enterprise provisions of N.C. General Statute §136-28.10. In accordance with N.C. General Statute §136-28.10, an award in a contract may be for an amount less but shall not exceed $1,000,000 per year. No payments in excess of this amount will be disbursed, in accordance with the Statute.

RESTRICTIONS ON ITS EQUIPMENT AND SERVICES:

(11-17-20) SP01 G090

All telecommunications, video or other ITS equipment or services installed or utilized on this project must be in conformance with UNIFORM ADMINISTRATIVE REQUIREMENTS, COST

PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS 2 CFR, § 200.216

Prohibition on certain telecommunications and video surveillance services or equipment.

USE OF UNMANNED AIRCRAFT SYSTEM (UAS):

(8-20-19)(Rev. 3-17-26) SP1 G092

The Contractor shall adhere to all Federal, State and Local regulations and guidelines for the use of Unmanned Aircraft Systems (UAS). This includes but is not limited to US 14 CFR Part 107, NC GS 15A-300, American Security Drone Act of 2023 (ASDA), Office of Management and Budget (OMB) Memorandum M-26-02, all FAA rules, regulations and policies and all NCDOT UAS Policies. The required operator certifications include possessing a current Federal Aviation Administration (FAA) Remote Pilot Certificate, as well as operating a UAS registered with the

FAA.

All UAS operations shall be approved by the Engineer prior to beginning the operations.

Fiscal Year Progress (% of Dollar Value) 2027 (7/01/26 - 6/30/27) 100% of Total Amount Bid

D3POCO269 G-7 Duplin County

All contractors or subcontractors operating UAS shall have UAS specific general liability insurance to cover all operations under this contract.

The use of UAS is at the Contractor’s discretion. No measurement or payment will be made for the use of UAS. In the event that the Department directs the Contractor to utilize UAS, payment will be in accordance with Article 104-7 Extra Work.

EQUIPMENT IDLING GUIDELINES:

(1-19-21) 107 SP1 G096

Exercise reduced fuel consumption and reduced equipment emissions during the construction of all work associated with this contract. Employees engaged in the construction of this project should turn off vehicles when stopped for more than thirty (30) minutes and off-highway equipment should idle no longer than fifteen (15) consecutive minutes.

These guidelines for turning off vehicles and equipment when idling do not apply to:

1. Idling when queuing.

2. Idling to verify the vehicle is in safe operating condition.

3. Idling for testing, servicing, repairing or diagnostic purposes.

4. Idling necessary to accomplish work for which the vehicle was designed (such as operating a crane, mixing concrete, etc.).

5. Idling required to bring the machine system to operating temperature.

6. Emergency vehicles, utility company, construction, and maintenance vehicles where the engines must run to perform needed work.

7. Idling to ensure safe operation of the vehicle.

8. Idling when the propulsion engine is providing auxiliary power for other than heating or air conditioning. (such as hydraulic systems for pavers)

9. When specific traffic, safety, or emergency situations arise.

10. If the ambient temperature is less than 32 degrees Fahrenheit. Limited idling to provide for the safety of vehicle occupants (e.g. to run the heater).

11. If the ambient temperature is greater than 90 degrees Fahrenheit. Limited idling to provide for the safety of vehicle occupants of off-highway equipment (e.g. to run the air conditioning) no more than 30 minutes.

12. Diesel powered vehicles may idle for up to 30 minutes to minimize restart problems.

Any vehicle, truck, or equipment in which the primary source of fuel is natural gas or electricity is exempt from the idling limitations set forth in this special provision.

OUTSOURCING OUTSIDE THE USA:

(9-21-04) (Rev. 5-16-06) SP1 G150

All work on consultant contracts, services contracts, and construction contracts shall be performed in the United States of America. No work shall be outsourced outside of the United States of America.

Outsourcing for the purpose of this provision is defined as the practice of subcontracting labor, work, services, staffing, or personnel to entities located outside of the United States.

D3POCO269 G-8 Duplin County

The North Carolina Secretary of Transportation shall approve exceptions to this provision in writing.

NOTES TO CONTRACTOR:

(8-19-25) SP1 G999B

There shall be no Long Arm Mowing within Subdivisions unless directed by the Engineer.

Contact the Engineer/Or Appointed Representative if there is any question whether to cut vegetation in urban populated areas or well-manicured developments/properties prior to doing so with a long arm.

Citizen Notification may be required prior to cutting vegetation that is growing off the Right of Way but hanging over the roadway.

Vertical Clearance to be achieved from the roadway to the lowest portion of any vegetation is Sixteen

(16) Feet.

The Expectation is that on all state maintained routes, the vegetation is cut and walled back to the limits of the equipment. The Contractor shall keep his/her equipment out of ditches to prevent rutting.

Traffic Control shown in Roadway Standard Drawings and as noted, is Incidental to each line item.

No separate payment will be made for Traffic Control.

Once Equipment is mobilized to the county, work shall be performed in a continuous manner.

Work must NOT conclude or equipment de-mobilized until sections are completed.

D3POCO269 R-1 Duplin County

PROJECT SPECIAL PROVISIONS

ROADWAY

QUANTITIES ESTIMATED

The quantities shown on the itemized bid form are considered to be approximate only and are given as the basis for comparison of bids. For accounting purposes only a purchase order may be generated by the Department and may be required to be executed by the parties in order to set up payment to the contractor. The purchase order may, solely for the purposes of accounting, contain quantity amounts. In the event any such quantity amounts are included they SHALL NOT be construed as minimum quantities.

Quantities shall be determined solely by the Department on an “as needed” basis. In the event of a conflict between any purchase orders and this proposal, this proposal shall control. Quantities may be increased or decreased by the Department.

LONG-ARM MOWING:

Description

Cut woody and brush vegetation using long-arm mowers along State Maintained routes (Primary, Secondary, & Un-paved Secondary) as designated by the Engineer. All work must be accomplished during daylight hours. No night work is permitted.

Equipment

The Contractor shall furnish all required equipment in satisfactory operating condition and operated by properly trained and qualified personnel. The Contractor shall be responsible for all cost or charges incurred in the operation and maintenance of the equipment during the performance of this contract.

All tractors shall be equipped so as to conform to the prevailing Occupational Safety Health Act Standards.

All tractors shall be equipped with one (1) light bar mounted on top of the cab. The width of the bar shall be seventeen (17) inches or greater, but shall not exceed safe mounting limits of the cab. The bar’s light source may be a series of rotating quartz-halogen, incandescent, or LED bulbs; stroboscopic lamps; or static programmable LED. The Engineer may require an alternate pattern should the one chosen be deemed unsafe, inconsistent, or inadequate. The light source shall be amber in color as permitted by N.C.G.S § 20-130.2. The light bar shall be visible from all directions.

All tractors shall be equipped with one (1) perimeter light mounted on the left rear fender, and one (1) perimeter light mounted on the right rear fender. These lights shall be amber in color.

The Contractor must furnish, mount, and maintain a W10-11 or W10-11A “Caution Mower” sign on the rear of each mower such that they can be easily read by motorists approaching from the rear. Both sign types are black lettering over a fluorescent orange background. The sign should have a minimum clearance of one (1) foot from the ground to the bottom of the sign. The sign must not obstruct any safety lighting.

In addition, the Contractor’s company name shall be conspicuously displayed on each tractor.

D3POCO269 R-2 Duplin County

Provide mowers with a minimum reach of Twenty (20) feet from the centerline of the tractor to the outermost tip of the mowing blade. Mower hydraulics shall be controlled from within the driver compartment. The tractor shall have sufficient horsepower to operate the mower per manufacturer recommendations. Provide shields on mowers which preclude foreign objects from being thrown out from the cutting unit enclosures. Provide a minimum of two (2) long arm mowers and one (1) service truck. A minimum of one (1) long-arm mowing tractor will be required to be present and operating within any work zone.

Construction Methods

The Engineer will select and coordinate the locations for long-arm operations, and provide a map and list of designated routes to the Contractor.

All routes shall be mowed to the to the limits of the equipment from the center of the ditch to established tree/wood line walling up woody overhanging brush uniformly. Vegetation hanging over the slope, ditch line or roadway shall be mowed to the limit of the equipment. All vegetation five (5) inches in diameter or less shall be cut. Ground vegetation shall be cut to a height of no greater than six (6) inches. Cut vegetation shall be cleaned up or mulched. All brush or debris which falls into the roadway shall be immediately removed by the contractor.

ONCE EQUIPMENT IS MOBILIZED TO THE COUNTY BEGIN AND PERFORM WORK, WORK

MUST NOT CONCLUDE OR EQUIPMENT DE-MOBILZED UNTIL SECTIONS ARE

COMPLETED. WORK SHALL BE PERFORMED IN A CONTINUOUS MANNER.

The Contractor shall exercise caution not to damage or destroy private property such as plantings or landscaping unless otherwise directed.

The Contractor shall notify the Engineer at the start of operations, and shall keep the Engineer informed of the proposed work plan. The Contractor shall submit written reports of work accomplished on a weekly basis, unless otherwise directed.

All work shall be subject to inspection by the Engineer at any time. The Engineer will make periodic inspections of the completed work. It is intended that the work will be completed in a neat, workmanlike manner. Areas which are gapped or rolled down and uncut will not be considered acceptable

Measurement and Payment

Long-Arm Mowing will be paid as the number of shoulder miles acceptably mowed. Highway mileage will be determined from NCDOT county maintenance maps; except in the case of dispute or obvious error, where actual mileage shall be measured. Normally, one (1) map mile of two-lane roadway, multi-lane undivided highway, or multi-lane divided highway shall equal two (2) shoulder miles. All roadway ramps (Entrance and Exit) connecting the main roadway to adjacent roadways shall be mowed as part of this contract. No additional measurement or compensation will be made for interchange ramps, as such areas are considered incidental to the shoulder miles measured along the mainline. Such price and payment will be full compensation for all work including, but not limited to, mobilization, supervision, labor, equipment, traffic control, and all incidentals necessary for the prosecution and completion of the work. No separate payment will be made for debris removal or disposal.

D3POCO269 R-3 Duplin County

Payment will be made under:

Pay Item Pay Unit

Long-Arm Mowing, Primary Divided Routes Shoulder Mile (SMI)

Long-Arm Mowing, Secondary Routes Paved Shoulder Mile (SMI)

Long-Arm Mowing, Secondary Routes Unpaved Shoulder Mile (SMI)

NOTIFICATION OF OPERATIONS

The Contractor shall notify Cara Morrell (NCDOT Roadside Environmental Unit) at (910)789-6190 or cdmorrell@ncdot.gov Fourteen (14) Days in advance of beginning work on this project.

SUPERVISION BY CONTRACTOR:

At all times during the life of the project the Contractor shall provide one permanent employee who shall have the authority and capability for overall responsibility of the project and who shall be personally available at the work site within 24 hours’ notice. Such employee shall be fully authorized to conduct all business with the subcontractors, to negotiate and execute all supplemental agreements, and to execute the orders or directions of the Engineer.

At all times that work is actually being performed, the Contractor shall have present on the project one competent individual who is authorized to act in a supervisory capacity over all work on the project, including work subcontracted. The individual who has been so authorized shall be experienced in the type of work being performed and shall be fully capable of managing, directing, and coordinating the work; of reading and thoroughly understanding the contract; and receiving and carrying out directions from the Engineer or his authorized representatives. He shall be an employee of the Contractor unless otherwise approved by the Engineer.

The Contractor may, at his option, designate one employee to meet the requirements of both positions. However, when the designated employee is absent from the work site, an authorized individual qualified to act in a supervisory capacity on the project shall be present.

TRUCK MOUNTED CHANGEABLE MESSAGE SIGNS:

(8-21-12) 1101.02 SP11 R10

Revise the 2024 Roadway Standard Drawings as follows:

Drawing No. 1101.02, Sheet 12, TEMPORARY LANE CLOSURES, replace General Note #11 with the following:

11- TRUCK MOUNTED CHANGEABLE MESSAGE SIGNS (TMCMS) USED ON SHADOW

VEHICLES FOR “IN LANE” ACTIVITIES SHALL BE A MINIMUM OF 43" X 73". THE DISPLAY

PANEL SHALL HAVE FULL MATRIX CAPABILITY WITH THE CAPABILITY TO PROVIDE 2

MESSAGE LINES WITH 7 CHARACTERS PER LINE WITH A MINIMUM CHARACTER HEIGHT

OF 18". FOR ADDITIONAL MESSAGING, CONTACT THE WORK ZONE TRAFFIC CONTROL

SECTION.

D3POCO269 R-4 Duplin County

12- TMCMS USED FOR ADVANCED WARNING ON VEHICLES LOCATED ON THE SHOULDER

MAY BE SMALLER THAN 43" X 73". THE DISPLAY PANEL SHALL HAVE THE CAPABILITY

TO PROVIDE 2 MESSAGE LINES WITH 7 CHARACTERS PER LINE WITH A MINIMUM

CHARACTER HEIGHT OF 18". FOR ADDITIONAL MESSAGING, CONTACT THE WORK ZONE

TRAFFIC CONTROL SECTION.

Drawing No. 1101.02, Sheet 13, TEMPORARY LANE CLOSURES, replace General Note #12 with the following:

12- TRUCK MOUNTED CHANGEABLE MESSAGE SIGNS (TMCMS) USED ON SHADOW

VEHICLES FOR “IN LANE” ACTIVITIES SHALL BE A MINIMUM OF 43" X 73". THE DISPLAY

PANEL SHALL HAVE FULL MATRIX CAPABILITY WITH THE CAPABILITY TO PROVIDE 2

MESSAGE LINES WITH 7 CHARACTERS PER LINE WITH A MINIMUM CHARACTER HEIGHT

OF 18". FOR ADDITIONAL MESSAGING, CONTACT THE WORK ZONE TRAFFIC CONTROL

SECTION.

13- TMCMS USED FOR ADVANCED WARNING ON VEHICLES LOCATED ON THE SHOULDER

MAY BE SMALLER THAN 43" X 73". THE DISPLAY PANEL SHALL HAVE THE CAPABILITY

TO PROVIDE 2 MESSAGE LINES WITH 7 CHARACTERS PER LINE WITH A MINIMUM

CHARACTER HEIGHT OF 18". FOR ADDITIONAL MESSAGING, CONTACT THE WORK ZONE

TRAFFIC CONTROL SECTION.

LONG-ARM MOWING WORK ZONE TRAFFIC CONTROL

GENERAL REQUIREMENTS

TEMPORARY TRAFFIC CONTROL (TTC):

Maintain traffic in accordance with Divisions 10, 11 and 12 of the 2024 Standard Specifications, the Project Special Provisions, the current edition of the Manual of Uniform Traffic Control Devices (MUTCD), and the following provisions:

Work Zone Traffic Control shall include furnishing, installing, maintaining, relocating and finally removing any and all signs, barricades, drums, cones, flashing arrow boards, truck mounted impact attenuators and all other traffic control devices required to safely perform the work and protect the public. Perform work only when weather and visibility conditions allow safe operations as directed by the Engineer.

All personnel when working in traffic areas or areas in close proximity to traffic shall wear an approved safety vest, or shirt or jacket which meets the color requirements of the MUTCD.

UNDIVIDED FACILITIES

Long-arm mowing operations on undivided facilities shall require "Temporary Lane Closures" unless otherwise approved by the Engineer. Refer to Standard Drawing No. 1101.02, 1101.11, 1110.01, 1110.02, 1115.01, 1130.01 1135.01, 1150.01, 1165.01 and 1180.01 of the 2024 Roadway Standard Drawings. Properly ballasted cones and skinny drums may be used instead of drums. However, drums are required for the upstream taper portion of lane closures in all applications. The stationary work zone shall be a maximum of one (1) mile in length at any given time on undivided facilities unless otherwise approved by the Engineer. During periods of

D3POCO269 R-5 Duplin County inactivity, return the traffic pattern to the existing alignment and remove or cover any work zone signs.

On two (2) way, two (2) lane facilities traffic movements through lane closures shall be controlled by flaggers stationed at each end of the work zone. In situations where sight distance is limited, the Contractor shall provide additional means of controlling traffic, including, but not limited to, two-way radios, pilot vehicles, or additional flaggers. Flaggers shall be competent personnel, adequately trained in flagging procedures, and furnished with proper safety devices and equipment, including, but not limited to, safety vests, hats, stop/slow paddles, and any other incidentals necessary to complete the work. Maintain the existing traffic pattern at all times, except in the immediate work zone where lane closures are allowed as determined by the Engineer. Such lane closures are considered incidental to the long-arm mowing line items included in the contract, no separate payment will be made.

MULTI LANE DIVIDED FACILITIES

For Long-arm mowing operations on divided facilities, various traffic control devices may be required, including shadow vehicles, TMIAs, and Lane Closures. Refer to the “Multi-lane Operation Diagrams” for a depiction of traffic control devices required based on proximity to the nearest lane of travel. “Temporary Lane Closures” and “Temporary Shoulder Closures” may be used for operations on divided facilities as approved by the Engineer. Refer to Standard Drawing No. 1101.02, 1101.11, 1110.01, 1110.02, 1115.01, 1130.01 1135.01, 1150.01, 1165.01 and 1180.01 of the 2024 Roadway Standard Drawings. Properly ballasted cones and skinny drums may be used instead of drums. However, drums are required for the upstream taper portion of lane closures in all applications. The stationary work zone shall be a maximum of two

(2) miles in length at any given time on divided facilities unless otherwise approved by the Engineer. During periods of inactivity, return the traffic pattern to the existing alignment and remove or cover any work zone signs. Such traffic control devices or lane closures are considered incidental to the long-arm mowing line items included in the contract, no separate payment will be made.

MEASUREMENT AND PAYMENT

Temporary traffic control work, including, but not limited to installation and removal of stationary signs, portable signs, cones, drums, skinny drums, flaggers, AFAD’s, changeable message boards, truck mounted attenuators, flashing arrow boards, and pilot vehicles will be considered incidental to the work being paid for under the various items in the contract, no separate payment will be made.

D3POC0269 R-6

Multi-lane Operations Diagrams Diagram 1

Duplin County

Duplin County R-7

Multi-lane Operations Diagrams Diagram 2

D3POC0269

D3POC0269 R-8 Duplin County

Signs Grass Mowing Advance Warning Signs (W10-10A)

W10-10A 48” X 48”

Caution Mower (W10-11A and W10-11)

W10-11A 36” x 36”

W10-11 54"X30"

MOWING

NEXT 10

MILES

CAUTION

MOWER

CAUTION

MOWER

D3POCO269 R-9 Duplin County

WORK ZONE INSTALLER:

(7-20-21)(Rev. 4-21-26) 1101 SP11 R04

Revise the Standard Specifications as follows:

Page 11-4, Article 1101-14 WORK ZONE INSTALLER, lines 25-26, delete the first sentence of the first paragraph and replace with the following:

When temporary traffic control consists of more than flagging operations, the Contractor shall provide the service of at least one qualified work zone installer during the setup, installation, and removal of temporary traffic control within the highway right of way.

CONES:

(3-19-24) 1135 SP11 R35

Revise the Standard Specifications as follows:

Page 11-11, Article 1135-3 CONSTRUCTION METHODS, lines 19-20, delete the third sentence of the first paragraph, “Do not use cones in the upstream taper of lane or shoulder closures for multi-lane roadways.”.

FLAGGERS:

(12-17-24)(Rev. 12-23-25) 1150 SP11 R50

Revise Section 1150 of the Standard Specification as follows:

Page 11-13, Article 1150-1, DESCRIPTION, add the following after line 31:

Alternatively, at the discretion of the Contractor, the Contractor may furnish, install, place in operation, repair, maintain, relocate, and remove remotely controlled Automated Flagging Assistance Devices (AFAD) or Temporary Portable Traffic Signal units (PTS units) to assist, supplement, or replace human flaggers for one-lane, two-way traffic maintenance during construction in accordance with this provision and the Standard Specifications.

For the purpose of this provision, an "approach" refers to a single lane of traffic moving in one direction toward a point of control or work zone. Flaggers, AFAD and PTS units are only used to control one lane of approaching traffic in a specific direction.

Page 11-13, Article 1150-2, MATERIALS, add the following after line 34:

Provide documentation to the Engineer that the AFAD or PTS units meets or exceeds the requirements of this special provision and is on the NCDOT APL or ITS and Signals QPL.

(A) Automated Flagging Assistance Devices (AFAD)

(1) AFAD General

Cover the automated gate arm with Department approved Type VII, VIII or IX retroreflective sheeting of vertical alternating red and white stripes at 16 inch intervals

D3POCO269 R-10 Duplin County measured horizontally. When the gate arm is in the down position the minimum vertical aspect of the arm and sheeting shall be 4 inches. The retroreflectorized sheeting shall be on both sides of the gate arm. With the AFAD parked or positioned 2 feet outside or in a location deemed acceptable for the lane being controlled, the gate arm shall reach at least to the center of the lane but shall not exceed the width of the lane being controlled.

Design the system to be fail-safe. Provide a conflict monitor, malfunction monitoring unit, or similar device that monitors for malfunctions and prevents the display of conflicting indications. This system shall be electronic and operated by remote control.

(2) AFAD Type I System: RED/YELLOW

Provide a Red/Yellow AFAD with at least one set of CIRCULAR RED and CIRCULAR YELLOW lenses in a vertical configuration that are 12 inches in diameter. The bottom of the housing (including brackets) shall be at least 7 feet (2.1 meters) above the pavement.

This system is required to have yellow 12 inch aluminum or polycarbonate vehicle signal heads with 10 inch tunnel visors, backplates, and Light Emitting Diode (LED) modules.

Provide signal heads, backplates, and LED modules listed on the ITS and Signals QPL available on the Department’s website.

Provide an automated gate arm on the AFAD that descends to a down position across the approaching lane of traffic when the steady CIRCULAR RED lens is illuminated and then ascends to an upright position when the flashing CIRCULAR YELLOW lens is illuminated. The automated gate arm is to be designed such that if a motorist pulls underneath the gate arm while lowering, no damage to the vehicle occurs.

A STOP HERE ON RED (R10-6 or R10-6a) sign shall be installed on the right-hand side of the approach at the point at which drivers are expected to stop when the steady CIRCULAR RED lens is illuminated.

To stop traffic, the AFAD shall transition from the flashing CIRCULAR YELLOW lens by initiating a minimum 5 second steadily illuminated CIRCULAR YELLOW lens followed by the CIRCULAR RED lens.

Once the CIRCULAR RED lens is displayed, the system is to have a minimum 2 second delay between the time the steady CIRCULAR RED is displayed and the time the gate arm begins to lower. The maximum delay between CIRCULAR RED and the time the gate arm lowers is 4 seconds. To permit stopped road users to proceed, the AFAD shall display the flashing CIRCULAR YELLOW lens and the gate arm shall be placed in the upright position.

Ensure the system monitors for a lack of yellow or red signal voltage, total loss of indication in any direction, presence of multiple indications on any approach and low power conditions.

Additional sets of CIRCULAR RED and CIRCULAR YELLOW lenses located over the roadway or on the left side of the approach and operated in unison with the primary set, D3POCO269 R-11 Duplin County may be used to improve visibility of the AFAD. If the set of lenses is located over any portion of the roadway that can be used by motor vehicles, the bottom of the housing (including brackets) shall be at least 15 feet (4.6 meters) above the pavement.

(3) AFAD Type II System: STOP/SLOW

Provide STOP/SLOW signs that are octagonal in shape, made of rigid material, and at least 36 inch x 36 inch in size. Letters shall be a minimum of 8 inches high. The STOP face shall have a red background with white letters and border.

The SLOW face shall be diamond shaped, orange, or yellow…