Bid Notice.pdf
PDF 155 KB Posted
- Solicitation number
- IFB 26- 52
- Issued by
- Sonoma County, San Francisco City, California
About this file
This Bid Notice is issued by the City of Santa Rosa, California, Purchasing Department, for the replacement of HVAC and building automation systems at the Transit Operations Building. The project solicits bids through an Invitation for Bid (IFB 26-52) for comprehensive HVAC and building automation system replacement services at the facility located at 45 Stony Point Road, Santa Rosa, California. A mandatory pre-bid meeting and site inspection will be held on September 17, 2026, at 1:00 PM (PDT) at the Transit Operations Building parking lot, with sign-in beginning at 12:45 PM. Attendance at this meeting is required, and only contractors whose names appear on the pre-bid sign-in sheet will be permitted to submit a bid. The bid due date is September 30, 2026, at 2:00 PM (PDT), with electronic submission required through the PlanetBids Vendor Portal. An online question-and-answer period is available with a deadline of September 24, 2026, at 2:00 PM (PDT).
The award will be made on a lump sum basis to a single contractor holding a valid California C-20 Contractor's License. Prevailing wage requirements apply, and the contractor must be registered with the California Department of Industrial Relations (DIR). A bid guarantee in the form of a check, cashier's check, certified check, or bidder's bond must be submitted with the bid documents electronically via PlanetBids, with the original bond or check required to be mailed within three business days of bid submission or the bid may be deemed non-responsive. The solicitation includes provisions for prompt payment discounts and local preference considerations. Disability-related accommodations are available upon request with one week's advance notice to the Buyer, Samone Chrisman, at 707-543-3706 or schrisman@srcity.org.
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Text version
City of Santa Rosa
Opportunity Detail
Pre-Bid Meeting Information
Online Q&A
Contact Information
Transit Operations Building HVAC and Building Automation System Replacemen
Title Transit Operations Building HVAC and Building Automation System Replacement Invitation # IFB 26- 52
Posting Date 09/01/2026 8:32 AM (PDT) Project Stage Bidding Bid Due Date 09/30/2026 2:00 PM (PDT)
Response Format Electronic
Type IFB Response Types Line Items
Required Forms (required) Type of Award Lump Sum
Categories 03100 - Air Conditioning, Heating, And Ventilating Equipment, Parts And Accessories 90608 - Automation; Controls; Instrumentation - Architectural Services 90644 - Heating; Ventilating; Air Conditioning - Architectural Services 91036 - Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation) 91450 - Heating, Ventilating And Air Conditioning (Hvac) 96242 - Heating And Related Services, Induction
License Requirements Must have a C-20 Contractor's License.
Department Purchasing Section Address 635 1st St., 2nd Floor
Santa Rosa, California 95404
County Sonoma
Offer Valid Liquidated Damages Estimated Bid Value Start/Delivery Date
Project Duration
Pre-Bid Meeting Yes Meeting Type Onsite
Date & Time 09/17/2026 1:00 PM (PDT) Address Transit Operations Building, 45 Stony Point Road, Santa Rosa, CA 95401. We will meet in the parking lot.
Attendance Required Yes Additional Details Sign-in starts at 12:45 p.m. Plan to arrive on time. Late contractors will not be allowed to sign in after the meeting starts. Only Contractors listed on the pre-bid meeting sign-in sheet will be allowed to submit a bid.
On the schedule listed above, the City will conduct a mandatory walk-through. The walk-through will allow prospective Contractors to familiarize themselves with all conditions that may affect the performance and cost of the contract. Failure to become familiarized with all conditions shall not constitute a basis for subsequent contract adjustment. Site inspection of this location will be mandatory, and bids from Contractors who did not attend the site inspection will be declared nonresponsive to the Invitation for Bid
Online Q&A Yes Q&A Deadline 09/24/2026 2:00 PM (PDT)
Contact Info Samone Chrisman 707-543-3706 schrisman@srcity.org
Bids to
9/10/26, 6:15 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/20314/bo/bo-detail/145722 1/2
Description
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Scope of Services The intent of this Invitation for Bid is to contract for HVAC and building automation system replacement at the Transit Operations Building as per the specifications, terms, and conditions identified within the IFB.
Other Details Prevailing Wage is Required. Must be registered with the DIR.
Notes Bond Submittals: A copy of the Bid Guarantee (Check, Cashier Check, Certified Check, or
Bidder’s Bond) must be submitted with bid documents via Planetbids. Please mail the original bonds/check only to Samone Chrisman, Buyer, City of Santa Rosa, Purchasing Department, 635 First Street, 2nd Floor, Santa Rosa, CA 95404. Original Bid Bond must be received within 3 business days, or your bid may be considered non-responsive.
Special Notices Prompt Payment Discounts, See General Provisions Local Preference, See General Provisions Piggyback Procurement, See General Provisions The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings, bid openings, and deliver bid packages to the location specified herein, are available by contacting the Buyer one week prior to meetings, bid due date or formal bid opening.
Local Programs & Policies www.vendorline.com
9/10/26, 6:15 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/20314/bo/bo-detail/145722 2/2 https://vendor.planetbids.com/
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