TOWN OF NEW CASTLE

WESTCHESTER COUNTY

NEW YORK

DPW 2026-06 Sidewalk Snow Removal

INVITATION TO BID

August 24, 2026

TOWN SUPERVISOR

Victoria Bayard Tipp

Town Administrator

Robert Deary

Commissioner of Public Works

Bart Carey

Town Clerk

Christina Papes

Assistant Commissioner of Public Works

Tom Castello

September 29, 2026

Bid Opening

ADVERTISEMENT AND NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that sealed bids will be received by the Town Clerk of the Town of New Castle until 10:00 a.m. at the Town Hall, 200 South Greeley Avenue, Chappaqua, NY

10514 for the proposed Sidewalk Snow Removal Bid on Tuesday, September 29, 2026. The

Town of New Castle is seeking bids for snow and ice removal services on certain sidewalks in the

Town. The envelope containing the bid must be sealed, addressed to the Town Clerk at the above address and shall be designated as “DPW 2026-06 Sidewalk Snow Removal Bid.”

Please provide one (1) original and five (5) copies of your bid. The original bid may be clipped but should not be stapled or bound.

Copies of the Contract Documents are on file and may be obtained at the office of the Town Clerk, 200 South Greeley Avenue, Chappaqua, New York, 10514.

If a contract award is made, the Contractor to whom the contract is awarded will be required to furnish a $15,000 Performance Bond from an acceptable surety company.

Each Contractor must furnish, with his bid, a Bid Security in the amount of $15,000. The security may be in the form of a certified check payable to the “Town of New Castle,” a bid bond or cash.

The Town of New Castle reserves the right to waive what it deems to be informalities relating to a specific bid, to waive what it deems to be technical defects, irregularities and omissions relating to a specific bid, to reject any or all bids, to request additional information from any

Contractor, to re-advertise for new bids or to accept the whole or part of any bid which in the opinion of the Town Board of the Town of New Castle is in the best interest of the Town of New

Castle, subject to the lowest responsible bid standard.

BY ORDER OF THE TOWN BOARD

OF THE TOWN OF NEW CASTLE

Christina Papes, Town Clerk

August 24, 2026

INFORMATION FOR CONTRACTORS

SCOPE OF WORK:

(a) The Contractor shall perform the maintenance, furnish all labor, equipment, materials and supplies for the routine removal of snow and ice from certain sidewalks in the

Chappaqua Hamlet Parking District in the Town of New Castle as designated as area one (1) on the attached map and highlighted in red. (This includes Sections of North Greeley Avenue, King

Street and lower King Street, South Greeley Avenue and Woodburn Avenue). This area includes a minimum of +/- 45,931 square feet. The Contractor is to remove snow and ice from all walkways, sidewalks, stairs and alleyways at any time the snow reaches a depth of a half inch or as necessary to allow and maintain safe passage at all times. The Contractor shall remove snow from the sidewalk in front of the residences and commercial businesses using acceptable industry standards. The Contractor must be available to provide snow and ice removal service seven (7) days a week including holidays. The Contractor shall also remove any excess ice whenever conditions require that the ice be removed to ensure the safety in and around the premises. The

Contractor shall not be responsible for the removal of snow or ice in any private parking lot, public parking lot, public street, or private street. The Contractor shall provide snow and ice removal services from November 2 to April 30 (the “Season”).

In addition, the Contractor shall remove snow and ice from sidewalks located outside the

Chappaqua Hamlet Parking District in the Town of New Castle, designated as areas marked 2-4 on the attached map, as directed by the Building Inspector of the Town of New Castle or the

Commissioner of Public Works, or their designees. This area includes approximately +/- 29,560 square feet. Under Section 111-12 of the Town Code, property owners must keep the sidewalk in front of their premises free and clear from snow and ice and shall, within six (6) hours after the snow ceases to fall, remove the snow from such sidewalk; provided however, that the time between the hours of 10:00 p.m. and 5:00 a.m. shall not be included in such six (6) hour period.

When directed to do so, the Contractor shall remove snow and ice from sidewalks outside of the

Chappaqua Hamlet Parking District that have not been cleared within the required time period.

The bid submitted shall cover all the work called for in the Contract Documents. The price bid shall include, but is not limited to the cost of all labor, material, equipment, tools, taxes and other incidental expenses necessary to properly complete the work. Minor details not usually shown or specified, but necessary for proper work and acceptable construction shall be included in work as if specified or indicated.

QUALIFICATIONS

Bids will be evaluated from firms or individuals that can demonstrate that they have the necessary staffing, experience, ability and financial resources to perform the work in a satisfactory manner.

Contractors must be able to demonstrate proficiency in snow removal seven days a week/any time of day as weather conditions dictate; the necessary equipment and manpower to complete the work, responsiveness to requests and the flexibility to respond to large or small storms and at a minimum being able to address the amount of square feet of sidewalks to be cleared. The scope will range from a minimum of approximately +/- 45,931 square feet of sidewalk per snow or ice event for the Chappaqua Hamlet Parking District to up to approximately +/- 75, 491 square feet for all areas (Parking district area 1 through area 4).

Contractor must have a minimum of two (2) years’ experience in providing residential snow removal service to multiple individual commercial, multifamily or municipal clients. Multiple is defined as no less than five individual clients.

Contractors may be required to furnish additional information as to their experience. Such information will be utilized in formulating a report as to the Contractor’s history, reputation, organization and capacity for satisfactory and faithful performance of their work and work of a similar character and will not otherwise be made public.

CHANGE ORDERS

The Town reserves the right to make changes from time to time in the character of the work and the length of the project, as may be necessary to ensure the completion of the work in the most satisfactory manner.

QUESTIONS/INQUIRES

All inquiries must be submitted in writing to the Commissioner of Public Works by September

22, 2026:

Bart Carey

Commissioner of Public Works

Town of New Castle

280 Joan Corwin Way

Chappaqua, New York 10514

BCarey@mynewcastleny.gov

PROPOSAL

The Contractor must provide a written proposal on company stationery.

Every proposal must be in writing and signed by the Contractor.

BID SECURITY

With his bid each Contractor shall deliver a bid security as stated in “Advertisement and Notice to Bidders.” Said cash or certified check or Bid Bond will be considered as a guarantee that the

Contractor will enter into the proposed contract if awarded to him and he will forfeit the same if he fails to execute said contract and provide the required bonds within ten (10) days after being notified to do so.

The Contractor is required to furnish an acceptable Performance Bond before commencing work under the resulting contract. If the successful Contractor shall fail or neglect to sign and execute said contract and bond within ten (10) calendar days after notice that the contract has been awarded him, such failure or neglect will be deemed by the Town to be abandonment of the contract by the Contractor, upon declaration of abandonment of the Contract by the Contractor, mailto:BCarey@mynewcastleny.gov the security accompanying the bid shall be claimed and retained by the Town for its own account. The Town shall have the authority to award the Contract to another Contractor or re-advertise for new bids. Nothing stated heretofore shall prevent the Town from making a legal claim for liquidated damages against the Contractor equal to the differential between the bid security claimed and received and the actual costs incurred by reason of the Contractor’s abandonment. The bid securities will be returned to all except the three lowest formal bidders within three (3) days after the opening of bids, and the remaining securities will be returned to the three lowest bidders within forty-eight hours after the Town and the accepted Contractor have executed the Contract, or if no Contract has been so executed within forty-five (45) days after the date of the opening of bids upon demand of the Contractor at any time thereafter so long as he has not been notified of the acceptance of his bid.

SECURITY FOR FAITHFUL PERFORMANCE

Simultaneously with delivery of the executed contract, the successful Contractor must deliver to the Town, within ten (10) calendar days after the Notice of Intent to Award is issued the following: (1) a Performance Bond with Power of Attorney in an amount equal to $15,000 as security for the faithful performance of the terms, covenants and conditions of the Contract; and

(2) proof of the required insurance.

If the issuer of the bond furnished to the Town hereunder becomes insolvent or, for any reason, disaffirms the validity of such security, the successful Contractor shall notify the Town Board immediately and replace the invalid security with a new bond or other security acceptable to the

Town Board within ten (10) calendar days thereafter.

The cost of furnishing the above Performance Bond shall be borne by the successful Contractor;

there will be no direct payment for this cost. Such cost will be deemed to have been included in the price(s) bid for all scheduled items.

WITHDRAWAL OF BIDS

No bid will be allowed to be withdrawn for any reason whatsoever for a period of forty-five (45) days after the opening of bids. No bid will be allowed to be withdrawn for any reason whatsoever by the Contractor who has been notified that he has been awarded the Contract.

REVIEW OF REQUIREMENTS

All Contractors should carefully review this solicitation for defects or questionable matter.

Comments or the need for clarification must be made in writing. Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the Town Administrator.

VERBAL STATEMENTS NOT BINDING

The written terms and provisions of these documents supersede all prior verbal statements, and such statements shall not be effective or be construed as entering into or forming a part of, or altering in any way whatsoever, the written agreement.

INTERPRETATION OF DOCUMENTS

If any person who contemplates submitting a bid for the proposed contract is in doubt as to the meaning of any part of the Contract Documents, he or she may submit to the Town

Administrator a written request for an interpretation thereof not less than ten (10) days prior to the day of opening bids. Interpretation of the proposed documents will be made only by addenda issued before bidding, and a copy of such addenda will be mailed or delivered to each person known to have acquired a set of such Contract Documents.

ADDENDA

Any addenda details or supplemental materials issued during the preparation of bids shall be taken into account in the proposal and attached thereto, and shall become part of the Contract

Documents.

INDEMNIFICATION

To the fullest extent permitted by law, the Contractor shall indemnify, hold harmless and defend the Town of New Castle, and its officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses including but not limited to attorney’s fees arising out of or resulting from the performance of this agreement, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including loss of use resulting there from, and (b) is caused in whole or in part by any act or omission or violation of any statutory duty or regulation of the

Contractor, or anyone directly or indirectly employed by it or anyone for whose acts it may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

INDEPENDENT CONTRACTOR

In performing the services and incurring expenses under this Agreement, the Contractor shall operate as, and have the status of, an independent contractor and shall not act as agent or employee or be an agent or employee of the Town. The Contractor, its officers, employees and/or agents shall not be entitled to any rights or benefits afforded to the Town’s employees, including, without limitation, disability or unemployment insurance, workers’ compensation, medical insurance, sick leave, retirement or any other employment benefit. The Contractor is responsible for providing, at the Contractor’s sole expense, disability, unemployment, workers’ compensation and all other forms of insurance, training, permits and licenses for its’s officers, employees and/or agents. The Contractor, its officers, employees and/or agents shall not assert any claim for additional benefits of any nature, including, but not limited to, unemployment compensation benefits, by reason of the services to be performed pursuant to any Contract. The

Contractor its officers, employees and/or agents, shall not be entitled to assert any claim to entitlements pursuant to any collective bargaining agreement now or hereafter in effect between the Town and any of its employees.

REJECTION OF BIDS

Subject to the lowest responsible bidder standard, the Town of New Castle reserves the right to reject any or all bids or to accept any bid it deems to be in the best interest of the Town of New

Castle, and further reserves the right to consider bids for a period of forty-five (45) days from the date of receipt thereof.

The Town of New Castle reserves the right to reject any bid if the evidence submitted by or investigation of such Contractor fails to satisfy the Town that such Contractor is properly qualified to carry out the obligations of the contract.

TERMINATION OF CONTRACT

The Town of New Castle may terminate the Contract without notice if due to nonperformance and unsatisfactory service and unsatisfactory product performance.

The Town or the Contractor may terminate the Contract for its convenience after giving thirty

(30) days’ written notice to the other Party.

CONTRACT TIME

The term of the resulting contract shall be fixed for two (2) years from the date of the Contract.

The Town reserves the right to extend the contract for three (3) one-year extensions based on the

Contractor’s performance; upon the same price, terms and conditions as provided for in the

Contract. Written approval of both parties shall be required to extend the Contract. The Town will allow the exception for the service agreement to be increased each year for years 3-5 based upon the Bureau of Labor Statistics (BLS) CPI, Northeast Region ending in month of

March. The Contractor must notify the Town Administrator by June 1, 2027, as to whether the

Contractor is interested in extending the Contract for an additional one-year term.

LABOR

The Contractor shall comply with the applicable provisions of the “Labor Law” as amended, of the State of New York. This Contract shall be void unless applicable sections of said Labor Law are complied with. Each and every provision of law and clause required by law to be part of this

Contract shall be deemed to be included herein and this Contract shall be read and enforced as though it were included herein, and if through mere mistake or otherwise any such provision is not included, then upon the application of either party hereto, the Contract shall forthwith be physically amended to make such inclusion.

Specifically, section 220-E of the Labor Law, as so amended, prohibits discrimination on account of race, creed, color, disability, sex or national origin against citizens employed in public works contracts.

ASSIGNMENT

No assignment, transfer, conveyance, or other disposition of all or any part of the bid, award or contract or of any monies due or to come due there under, or of any right, title of interest therein, or of the Contractor’s power to execute such contract to any other person, firm or corporation will be permitted or allowed without the previous consent in writing of the Town of New Castle.

COMPLIANCE WITH LAWS

The Contractor shall conduct the work described herein in compliance with all laws of the State of New York and all ordinances or regulations of the municipality or municipalities within whose boundaries the work is carried out.

NO WAIVER OF LEGAL RIGHTS

Neither acceptance of, nor payments for the work, or any part of the work shall operate as waiver of any portion of the Contract, nor shall a waiver of any breach of the Contract be held to be a waiver of any other or subsequent breach.

AWARD

Pursuant to the provisions of the General Municipal Law, the Contract will be awarded to the lowest-bidding responsible Contractor for the base bid or the base bid plus alternative. The

Town of New Castle reserves the right to determine responsibility based on an evaluation of the

Contractor's qualifications, experience, organization, finances, past performances, and other applicable factors. The Town of New Castle further reserves the right to waive what it deems to be informalities relating to a specific bid, to waive what it deems to be technical defects, irregularities and omissions relating to a specific bid, to reject any or all bids, to request additional information from any Contractor, to re-advertise and invite new bids, to accept the whole or part of any bid which in the opinion of the Town Board of the Town of New Castle is in the best interest of the Town of New Castle and to consider bids for a period of forty-five (45) days from the date of receipt thereof.

MINIMUM SPECIFICATIONS

SCOPE OF WORK

(a) The Contractor shall provide snow and ice removal services from November 2 to

April 30 (the “Season”).

(b) The Contractor shall perform the maintenance and furnish all labor, equipment, materials and supplies for the removal of snow and ice from certain sidewalks in the Chappaqua

Hamlet Parking District in the Town of New Castle as designated on the attached map as area 1.

The Contractor shall remove snow and ice from all walkways, sidewalks, stairs and alleyways at any time the snow reaches a depth of a half inch or as necessary to allow and maintain safe passage at all times. The Contractor must respond with appropriate manpower and equipment within one hour of notification.

(c) The Contractor shall also be responsible for removing snow and ice from sidewalks located outside the Chappaqua Hamlet Parking District in the Town of New Castle, designated as areas marked 2-4 on the attached map, as directed by the Building Inspector of the

Town of New Castle or the Commissioner of Public Works, or their designees. The Town will provide Contractor with a list of addresses that will require service after the end of each storm.

The Contractor must respond with appropriate manpower and equipment within one hour. Phone messages shall be responded to within 30 minutes. With respect to the areas marked 2-4 on the attached map, the Contractor is responsible to document the time spent at each location removing snow and to take a photo of the premises before and after snow clearing.

(d) The Contractor shall submit the names and working phone numbers of two people available 24/7 that the Town is to contact when snow removal is to be done. The Contractor shall provide the names of these individuals along with the response to this document.

(e) Prior to the first snowfall each year, the Contractor shall visit all areas designated on the attached map to observe location of curbs, shrubs, manholes, fencing, fire hydrants, guard rails, electrical junction boxes and any other areas that are susceptible to damage because they are easily concealed by snowfall.

(f) All sidewalks in the Chappaqua Hamlet Parking District in the Town of New

Castle as designated on the attached map as area 1 are to be cleared of snow and the entire width of the sidewalk shall be treated with magnesium acetate to maintain safe passageways during the storm. In the event a snowfall does not exceed half an inch in depth the permitted ice melting products will be applied as necessary.

(g) In all areas designated on the attached map, snow shall be shoveled away from buildings, towards the street. Snow shall be placed on the curbline, with at least a three (3) foot cut through shoveled at least every fifteen (15) feet to allow people to walk through. Snow piles are not to exceed four (4) feet in height. Contractor will not move snow to a location that will prevent property owners and/or tenants access to their property or egress to street(s).

SPECIFICATIONS

(a) Snow removal on the sidewalks located in the Chappaqua Hamlet Parking

District, designated on the map as area 1, shall be required when half an inch of snowfall has occurred. This shall be done without being called to do so unless otherwise directed by the

Commissioner of Public Works or his or her designee.

(b) In the Chappaqua Hamlet Parking District, designated on the map as area 1, if less than half an inch of snowfall has occurred, salting may be needed. If salting is needed the

Commissioner of Public Works or his or her designee will call to direct salting operations.

(c) In the Chappaqua Hamlet Parking District, designated on the map as area 1, the

Contractor shall use magnesium acetate to prevent and remove ice from paved surfaces. Sand or grit used to provide traction on ice should be swept up after the freezing cycle to minimize grinding of the pavers. Ice scrapers shall not be used. The Contractor shall be responsible for the cost and supply of the magnesium acetate. No ice treatment, other than sand, shall be used on the blue stone surfaces. When spreading magnesium acetate, Contractor’s employees must be extremely careful not to throw the magnesium acetate into permanent planter boxes that are placed along the streets.

(d) In the Chappaqua Hamlet Parking District, designated on the map as area 1, clearing snow from brick pavers can be undertaken using plows, snow blowers, shovels and brushes. Care must be taken to ensure that the blades of the equipment do not scrape the pavement surface in a manner that might cause chipping or scratches. All equipment must have rubber or urethane blade edges. Any residual snow shall be cleared with brushes. A plastic snow shovel shall be used to remove snow on top of the paving stones. Snow blowers shall be fitted with a plastic shoe on the adjustable gliders and on the scoop edge.

(e) The Contractor may be called out on an as-needed basis at the direction of the

Commissioner of Public Works or his or her designee at any time if it is determined sidewalk plowing is necessary in any area designated on the attached map.

(f) In all areas designated on the attached map, the Contractor will plow the assigned sites in a manner that will provide a clean walking surface for pedestrian use. Clean shall be defined to mean surface relatively free of snow and ice as determined by the Commissioner of

Public Works or his or her designee.

(g) The Town of New Castle reserves the right to add/delete any sidewalk covered.

Further, the Town reserves the right to direct the Contractor on the order in which sidewalks will be plowed.

(h) Contractors shall provide with their submittal equipment lists showing what equipment they have and intend on using in fulfilling this services contract.

(i) Removal and/or storage activities must be coordinated with the Town of New

Castle.

(j) Snowfall measurement used to determine snowfall depth will be provided from

Certified Snow Totals.

PERFORMANCE

(a) Work not completed in a satisfactory manner will be redone by the Contractor at no additional cost to the Town.

(b) At no time while working for the Town shall the Contractor perform any work other than as directed by the Town. Contractors shall not drive on driveways or leave the public right-of-way without authorization by the Commissioner of Public Works or his or her designee.

Non-authorized work may result in termination of the contract at the sole discretion of the Town.

(c) In the case of major snow accumulation, the Contractor will provide on-going services during and after the storm to make sure that all of the subject sidewalks are cleared of snow.

(d) Roadside warning signs must be placed in accordance to the New York State

Department of Transportation requirements if applicable.

RESTORATION AND DAMAGES

(a) All grass areas damaged by snow removal shall be regraded to form a smooth transition from the existing grass to the disturbed area. The Contractor shall provide replanting if necessary until a healthy stand of grass is established. All restoration must be completed to the satisfaction of the Commissioner of Public Works, the Town Engineer or their designees. Failure to do so will result in the Town fixing the damage and holding money from the retainage.

(b) The Contractor shall be responsible for damages to mailboxes, parked vehicles, planters, sod, trees, pavement or roadway appurtenances, and persons or items damaged by the

Contractor. Damage to trees, posts, signs, irrigation components, buildings, roadways, sidewalks or vehicles within roadways, and scalping of turf, must be reported to the Town as soon as is reasonably possible, no later than the end of the work day, during which the damage occurred.

Any costs for such damage, including replacement materials, labor, etc., shall be the responsibility of the contractor. Any damage must be restored in a timely manner to the satisfaction of the Commissioner of Public Works, the Town Engineer or their designees.

(c) The Town will inspect mailboxes. If Town staff determines damage was caused by snow coming from the blade there will be no responsibility on the part of the Contractor to pay for the damages. However, if it is determined that the snowplow hit the mailbox the

Contractor shall pay up to $75.00 for repairs for each mailbox damaged. In the event of multiple boxes on a post, the Contractor may be required to pay up to $75 for each mailbox attached to the post.

EQUIPMENT

(a) The Contractor shall have sufficient and fully operational equipment and qualified personnel to ensure that the services required under the Contract can be consistently maintained throughout the winter season and shall attach a list thoroughly describing such equipment and the location at which it is stored.

(b) The Contractor shall provide a complete list of personnel.

(c) The Contractor shall be solely responsible for all fuel, blades, costs and expenses associated with providing the services and complying with the Contract.

(d) All equipment and vehicles used by the Contractor shall be maintained in good working mechanical condition and where applicable, said equipment shall have a valid insurance, State of New York registration, and valid State of New York vehicle safety inspection sticker. The Town reserves the right to accept any or all equipment submitted by the

Contractor.

(e) All equipment to be used for snowplowing operations shall be equipment with an amber warning light mounted on the top of the cab or at a location clearly visible from all sides of the unit. All vehicles and equipment must be clearly marked to properly identify the snow removal company, including phone number, and must be kept clear of snow at all times.

(f) The contractor and all employees of the contractor shall wear all required

Personal Protective Equipment as prescribed by OSHA for the work they are performing.

CLEAN-UP OPERATIONS

(a) Snow must be deposited so as to not block sidewalks and ramps, driveways, fire hydrants, or mailboxes. Any pile impeding sight vision shall be relocated at no additional cost.

At no time will snow be deposited in the center of the street or sidewalk or on plant material other than grass. No snow or “tails” will be left in any public thoroughfare, roadway or street.

(b) If necessary post storm cleanup shall include removal of excess snow from blocked sidewalks, ramps, curb lines, around mailboxes, corners, and fire hydrants. Town personnel will determine if post storm cleanup is necessary and will notify the Contractor. Post storm cleanup will be based on an additional hourly rate. Fire hydrants and drains will be shoveled out to allow for access and drainage. The Contractor shall also clean-up all accumulated sand/calcium mix to be removed from all areas as weather conditions allow.

DRIVER’S LICENSE

Before commencing work, the Contractor shall provide a copy of valid drivers’ licenses for each employee operating equipment in the Town. Drivers shall possess a Commercial Driver’s

License with appropriate endorsements if operating equipment that requires such a license.

PAYMENTS

The contractor is responsible to forward documentation to the Town Clerk within 48 hours after additional work is performed in order to get paid. The invoice shall itemize the work performed by date.

MINIMUM INSURANCE REQUIREMENTS FOR THE TOWN OF NEW CASTLE

Prior to commencement of any work under this Contract and until completion and final acceptance of the work, the Contractor shall, at its sole expense, maintain the following insurance on its own behalf, and furnish to the Town certificates of insurance evidencing same and reflecting the effective date of such coverage as follows:

1) Worker’s Compensation and Employers Liability Policy, covering operations in New

York State. Policy shall include all employees, volunteers, owners/partners and provide statutory Workers Compensation limits. . To the extent permitted by New York law, the

Contractor waives all rights of subrogation or similar rights against Town of New Castle, members of its Town Board, assigns, officers, employees, representatives and agents

2) Commercial General Liability Policy, with limits of no less than $1,000,000 Each

Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage, and shall not exclude coverage for:

A. Products/Completed Operations;

B. Independent Contractors and Town of New Castle and members of its

Town Board, its assigns, officers, employees, representatives and agents should be named as an “Additional Insured” on the policy and the

Certificate of Insurance should show this applies to the General Liability coverage on the certificates. The insurance policy shall be written on a primary and non-contributing coverage basis, including any self-insured retentions. To the extent permitted by New York law, the Contractor waives all rights of subrogation or similar rights against Town of New

Castle, members of its Town Board, assigns, officers, employees, representatives and agents.

C. Cross Liability coverage (Commercial General Liability and Business

Automobile Liability policies only).

3) Comprehensive Automobile Policy, with limits no less than $1,000,000 Bodily Injury and Injury and Property Damage liability including coverage for owned, non-owned, and hired private passenger and commercial and bus/van vehicles. The policy shall be written on a primary and non-contributing coverage basis, including any self-insured retentions.

To the extent permitted by New York law, the Contractor waives all rights of subrogation or similar rights against Town of New Castle, members of its Town Board, assigns, officers, employees, representatives and agents. The Town of New Castle and members of its Town Board, its assigns, officers, employees, representatives and agents should be named as an “Additional Insured”.

4) Umbrella Liability, with limits of no less than $5,000,000, including coverage for

General Liability including Automobile and Workers Compensation/Employers Liability.

The Town of New Castle and members of its Town Board, its assigns, officers, employees, representatives and agents should be named as an “Additional Insured” on the policy. The insurance policy shall be written on a primary and non-contributing coverage basis, including any self-insured retentions. To the extent permitted by New York law, the Contractor waives all rights of subrogation or similar rights against Town of New

Castle, members of its Town Board, assigns, officers, employees, representatives and agents.

Certificates shall provide that thirty (30) days written notice, by certified mail with return receipt requested or national overnight courier service, prior to cancellation or expiration be given to the

Town of New Castle. Policies that lapse and/or expire during term of work shall be recertified and received by the Town of New Castle no less than thirty (30) days prior to expiration or cancellation.

The Contractor shall furnish to Town of New Castle Certificates of Insurance as evidence of coverage prior to commencement of work and naming Town of New Castle and the members of its Town board, its assigns, officers, employees, representatives and agents as an Additional

Insureds.

The cost of furnishing the above insurance shall be borne by the Contractor; there will be no direct payment for this insurance coverage. Cost will be deemed to have been included in the price bid for all scheduled items.

All carriers listed in the certificates of insurance shall be A.M. Best Rated A VII or better, admitted in New York State. The policy(ies) shall not contain a deductible or self-insured retention in excess of $25,000.

The Contractor shall pay on behalf of the Town any applicable deductibles or self-insured retentions to claims made under the required policies by the Town.

ADDENDA ACKNOWLEDGEMENT

Should Addenda to this contract be issued the undersigned Contractor hereby acknowledges the receipt of such Addenda, if issued; and further, acknowledges that he has read and understood the content of said Addenda.

Addendum No. One _________________________________________________

Contractor's Signature Date

Addendum No. Two _________________________________________________

Addendum No. Three _______________________________________________

NON-COLLUSIVE BIDDING CERTIFICATION

As Required By

SECTION 103-D of the GENERAL MUNICIPAL LAW

1. Every bid hereafter made to the municipality or any public department, agency or official thereof, where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the Contractor and affirmed by such Contractor as true under the penalties of perjury; Non-Collusive bidding certification.

(a) By submission of this bid, each Contractor and each person signing on behalf of any

Contractor certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury; that to the best of his knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Contractor or with a competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Contractor and will not knowingly be disclosed by the

Contractor prior to opening, directly or indirectly, to any other Contractor or to any competitor; and

3. No attempt has been made or will be made by the Contractor to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

The following is contained in Section 103-D of the General Municipal Law:

(b) A bid shall not be considered for award nor shall any award be made where (a)(1)(2) and

(3) above have not been complied with; provided however, that if in any case the Contractor cannot make the foregoing certification, the Contractor shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where (a)(1)(2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a Contractor: (a) has published price lists, rates, or tariffs covering items being procured (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one (a).

2. Any bid hereafter made to the municipality or any public department, agency or official thereof by a corporate Contractor for work or services performed or to be performed or goods sold or to be sold where competitive bidding is required by statute, rule, regulation or local law and where such bid contains the certification referred to in subdivision one of this section, shall be deemed to have been authorized by the board of directors of the Contractor, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

DATED______________________________, 2026

Legal Name of Person, Firm or Corporation

BY ________________________________________

Signature

Title

CONTRACTOR'S REFERENCE LIST

List at least three (3) in each category. Telephone numbers and addresses must be included.

Name Address Telephone

1.

2.

3.

4.

5.

TOWN HALL

CHAPPAQUA, NY

PROPOSAL

Name of Contractor

Address of Contractor

Telephone Number ______________________________________________

E-Mail Address ______________________________________________

To the Town Board, Town of New Castle, New York:

The undersigned, as Contractor, hereby declares that it has carefully examined the specifications of the work described herein, all addenda, conditions of the contract and all Contract Documents and agrees to furnish the labor required for the following contract.

A. Cost of Snow and Ice Removal in the Chappaqua Hamlet Parking District

Amount Per Snowfall Event

a. Price per snowfall 0 – 1.99”

b. Price per snowfall 2.0” – 4.99”

c. Price per snowfall 5.0” – 7.99”

d. Price per snowfall 8.0” and over

B. Cost of Snow and Ice Removal for all Other Areas

Snow and Ice Removal

$ ______ per hour/per man

REPRESENTATION OF CONTRACTORS

The undersigned as Contractor hereby declares and warrants:

A. That he/ she is financially solvent and that he/she is experienced and competent to perform the type of work described; and

B. That he/she is familiar with all federal, state, municipal, town and department laws, ordinances and regulations which may in any way affect the work of those employed therein, including, but not limited to any special acts relating to the work described herein; and

C. That he /she has carefully examined the specifications of the work, and that from his/her own investigations, he/she has satisfied himself/herself as to the nature and location of the work, the character needed for the performance of the work, the general and local conditions, and all other materials which may in any way affect the work or its performance; and

D. That he/she is not disqualified from bidding on this contract by reason of the provisions set forth in Chapter 605, Laws of 1959 (Article 5-A, General Municipal Law of the State of New

York) which are outlined in the General Conditions of the contract; and

If this proposal shall be accepted by the Town of New Castle, and the undersigned Contractor shall fail to contract as aforesaid within ten (10) days from the date of the award of the contract, then the

Contractor acknowledges that he/she shall have abandoned the contract, and the bid security shall be forfeited to, and become the property of the Town of New Castle.

1. By submission of this bid, each Contractor and each person signing on behalf of any

Contractor certifies, and, in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

a. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Contractor or with any competitor; and

b. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Contractor and will not knowingly be disclosed by the

Contractor prior to opening, directly or indirectly, to any other Contractor or to any competitor; and

c. No attempt has been made or will be made by the Contractor to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

This proposal is made by:

NAME: ____________________________________________________

P.O. ADDRESS: __________________________________________________

STATE OF ______________________)

)SS

COUNTY OF ______________________)

____________________________________, being duly sworn, says that the several matters above stated are in all respects true.

Subscribed and sworn to before me this day of , 2026

Signature of Individual, Partner or Officer signing the Proposal.

Notary Public Title

RESOLUTION OF AUTHORIZATION IF CONTRACTOR IS A CORPORATION:

RESOLVED that _____________________________________ be authorized to sign and submit the bid or proposal of this corporation for this project, and to include in such bid or proposal the certificate as to non-collusion as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate Contractor shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by

________________________________ at a meeting of its Board of Directors held on the _______ day of ______________________, 2026.

SEAL OF CORPORATION

Secretary

TOWN HALL

CHAPPAQUA, NY 10514

Sidewalk Snow Removal– Town of New Castle

DPW 2026-06

FORM OF CONTRACT

This agreement, made this ________________day of______________, 2026, by and between the Town of New Castle, 200 South Greeley Avenue, Chappaqua, New York, 10514, acting by and through the Town Board under the laws of the State of New York, hereinafter called the Town, and, NAME_________________________________________________________________________

ADDRESS______________________________________________________________________

hereinafter called the Contractor.

WITNESSETH: That the Town of New Castle and the Contractor, for the considerations hereinafter named, agree as follows:

1. Scope of Work - The Contractor shall furnish all of the perform all of the work as described in the specifications for "Sidewalk Snow Removal" in accordance with the terms of the Contract

Documents.

2. Payments – The contractor is responsible to forward documentation to the Town Clerk within 48 hours after additional work is performed in order to get paid. The invoice shall itemize the work performed by date.

IN WITNESS WHEREOF the respective parties hereto have hereunto set their hands and seals the day and year first written above.

BY:________________________

Signed, Sealed, and Delivered (SEAL) in the presence of:

_____________________________ CONTRACTOR

BY:________________________

(Address)

Signed, Sealed, and Delivered in the presence of:

_____________________________ Approved by the Attorney for the

Town of New Castle

ACKNOWLEDGEMENT OF CONTRACTOR, IF A CORPORATION

STATE OF )

SS:

COUNTY OF )

On this ____________________ day of _________________, 2026, before me personally appear

_________________________________, to me known, who being by me duly sworn, did depose and say that he resides in _____________________________________________________;

that he is the____________________________________________________ of the_________________________________________, the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by order of the Board of

Directors of the said corporation and that he signed his name to the said instrument by like order.

(SEAL)

ACKNOWLEDGEMENT OF CONTRACTOR, IF A PARTNERSHIP

On this ___________________________ day of __________________, 2026, before me personally came ____________________________, a member of the firm of

_______________________________________, to me known and known to me to be the individual described in and who executed the foregoing instrument , and he duly acknowledged to me that he executed the same as and for the act and deed of the said firm.

ACKNOWLEDGEMENT OF CONTRACTOR, IF AN INDIVIDUAL

On this ___________________________ day of __________________, 2026 before me personally came ___________________________, to me known and known to me to be the same person described in and who executed the foregoing instrument, and ____________________ acknowledged to me that ___________________________ executed the same.

ACKNOWLEDGEMENT OF TOWN

On this _________________________day of ____________________, 2026 before me personally came ______________________to me known, to being by me duly sworn, did depose and say that he is ______________________________ which executed the above instrument; that he knows the seal of the said _____________________; that is was affixed by virtue of the authority vested in him by law, and he signed his name thereto by like authority.

(SEAL) __________________________

Notary Public

CERTIFICATE OF CONTRACTOR’S ATTORNEY

I, the undersigned ___________________, the duly authorized and acting legal representative of and counsel to the Town of New Castle, do hereby certify as follows:

I have examined the foregoing Contract and the manner of the execution thereof; insurance policies, the General Terms, and Conditions of the Contract Documents and I am of the opinion that the foregoing agreements constitute valid and legally binding obligations upon the parties executing the same in accordance with the terms, conditions and provisions thereof.

Town Counsel

DATE:________________, 2026

INDEMNIFICATION

To the fullest extent permitted by law, the Contractor shall indemnify, hold harmless and defend the Town of New Castle, and its officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses including but not limited to attorney’s fees arising out of or resulting from the performance of this agreement, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including loss of use resulting there from, and (b) is caused in whole or in part by any act or omission or violation of any statutory duty or regulation of the

Contractor, or anyone directly or indirectly employed by it or anyone for whose acts it may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

CONTRACTOR

Name

Address

/s/ signature, title and date

Printed name

Subscribed and sworn to before me this _day of , 2026

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

(To be Completed by Each Bidder)

Each bidder/proposer, any person signing on behalf of any bidder/proposer and any assignee or subcontractor and, in the case of a joint bid/proposer, each party thereto, certifies, under penalty of perjury, that to the best of its knowledge and belief, that each bidder/proposer and any subcontractor or assignee is not identified on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the New York State Finance Law (the “Prohibited Entities

List”).

During the term of any contract awarded pursuant to this bid, should the Town of New Castle

(the “Town”) receive information that a bidder/proposer is in violation of the above-referenced certification, the Town will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the Town shall take such action as may be appropriate including, but not limited to, seeking compliance, recovering damages or declaring the bidder/proposer in default.

The Town reserves the right to reject any bid or proposal from a bidder/proposer that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any bidder/proposer that is awarded a contract and subsequently appears on the

Prohibited Entities List.

I, _____________________________________, being duly sworn, deposes and says that he/she

(Name of Individual Signing this Certification) is the ______________________ of the ________________________________ and that neither

(Title/Position of Signer) (Name of bidder/proposer) the bidder/proposer nor any proposed subcontractor is identified on the Prohibited Entities List.

Print Company Name

By: ___________________________

Title

Sworn to before me this

_____day of ____________, 2026

SEXUAL HARASSMENT WRITTEN POLICY & TRAINING CERTIFICATION

(To be Completed by Each Bidder)

I, _____________________________________, being duly sworn, deposes and says that I am

(Name of Individual Signing this Certification) the _________________________ of the _____________________________________ _____

(Title/Position of Signer) (Name of Bidder) and that by submission of this bid, each bidder and each person signing on behalf of any bidder…