Bid Notice.pdf

Event Description The County of Sonoma is pleased to invite you to respond to a Request for Proposals for As-Needed Landscaping and Grounds Maintenance Services.

The County of Sonoma is issuing this Request for Qualifications (RFQ) to solicit responses from all interested, qualified, and licensed contractors to provide As-Needed Landscaping and Grounds Maintenance and Services for various County of Sonoma locations.

This RFQ is intended to establish Blanket Purchase Order (BPO) Agreements with contractors that are duly qualified and licensed to perform landscaping and grounds maintenance. Each BPO agreement will be valid for one (1) year with the option to extend for two (2) additional one

(1) year periods.

The County’s practice is to establish two separate BPO agreements per as follows:

1. Standard BPO – for routine, non-emergency landscaping and grounds maintenance services for non-emergency FEMA funded projects.

2. Emergency BPO – includes federally required contract provisions for use only during a County, State or Federally declared emergency or disaster events that may qualify for federal reimbursement.

Proposer shall complete and return Attachment E – FEMA Provisions with RFQ submittal to be considered for the Emergency BPO type agreement.

All services will be provided on an as-needed basis, with no guaranteed amount of work.

Contracted services are also subject to the availability and appropriation of County funds.

Award of a BPO Agreement does not authorize work or guarantee any minimum or maximum amounts to be paid to qualified contractors. When services are required, County departments will develop a scope of work and request quotations from one or more contractors awarded a BPO agreement as a result of this RFQ. Work will be authorized only through an executed BPO Task Order Form issued under the resulting BPO Agreement.

The services solicited under any resulting Blanket Purchase Order (BPO) Agreement are limited to routine maintenance, repair, and operational activities. No work that constitutes a "public work" as defined by the California Labor Code, California Public Contract Code, or other applicable law shall be performed under any resulting agreement. Projects involving public works construction, alteration, installation, improvement, rehabilitation, reconstruction, demolition, or repair of public facilities or public improvements shall be procured separately in accordance with applicable public works contracting requirements and County procurement policies.

Additionally, the County intends to use this list to establish a prequalified list of Contractors for both Standard BPO and Emergency BPO. Each list will be valid for three (3) years.

QUESTIONS:

Contractors will be required to submit all questions in writing no later than 5:00pm Friday August 28, 2026, for staff to prepare written responses to all contractors. Written answers will be shared with all potential bidders through an addendum on the County’s Supplier Portal and email notification. Questions should be sent via e-mail directly to Somsanith Suvanaseng at somsanith.suvanaseng@sonomacounty.gov. An Addendum, if necessary, will post on the County’s Supplier Portal on September 15, 2026.

PREVAILING WAGE LAWS.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The successful Bidder must comply with all prevailing wage laws applicable to the Project, and related requirements contained in the Contract Documents. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at https://www.dir.ca.gov/public- works/prevailing-wage.html .

Event Details

Bidder: INTERNAL EVENT DETAILS

Submit To: COUNTY OF SONOMA

SPI PURCHASING

400 AVIATION BLVD

STE 100

SANTA ROSA CA 95403

United States

Contact: Somsanith Suvanaseng Phone:

Email: somsanith.suvanaseng@sonomacounty.gov

County of Sonoma Purchasing Event ID Format Type Page SC001-0000002161 Sell RFx 1 Event Round Version 1 1 Event Name RFQ Landscaping and Grounds Maintenance Services Start Time Finish Time

08/14/2026 09:30:00 PDT 09/25/2026 14:00:00 PDT

Event Currency: US Dollar Bids allowed in other currency: No

COUNTY OF SONOMA SUPPLIER PORTAL:

Login to the County of Sonoma's Supplier Portal to view the Bid and all supplemental documents.

You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/ ) to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. Hard copy, faxed, and/or emailed submissions will not be accepted.

Note: Proposers must be registered to submit electronic proposals. See registration instructions on the Supplier Portal link above.

For any issues with the Supplier Portal please email supplier-desk@sonomacounty.gov .

General Questions Question UOM Best Worst Response Do you accept Sonoma County's Terms and Conditions?

Please list any exceptions. Select One

Options: No Yes, with exceptions (must be listed) Yes

Required: Yes Mandatory Response: No

Response Comments

Have you uploaded all required documents?

Required: Yes Mandatory Response:No

To edit attachments, view your bid on the Supplier Portal. You must resubmit your bid when finished.

Sonoma County Staff cannot view your bid or attachments until after the solicitation ends.

Response Comments

Event Details (cont.)

Bidder: INTERNAL EVENT DETAILS

Submit To: COUNTY OF SONOMA

SPI PURCHASING

400 AVIATION BLVD

STE 100

SANTA ROSA CA 95403

United States

Contact: Somsanith Suvanaseng Phone:

Email: somsanith.suvanaseng@sonomacounty.gov

County of Sonoma Purchasing Event ID Format Type Page SC001-0000002161 Sell RFx 2 Event Round Version 1 1 Event Name RFQ Landscaping and Grounds Maintenance Services Start Time Finish Time

08/14/2026 09:30:00 PDT 09/25/2026 14:00:00 PDT

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: LUMP SUM Bid Qty:

Required: No Reserve Price: No

Min/Max Qty: No min / No max Description: Enter $.01 in the Unit Bid Price field when submitting your bid and accompanying proposal. The

County will evaluate based upon the actual costs shown in the proposal.

Question UOM Best Worst Response Enter Bid Amount

Required: Yes Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: INTERNAL EVENT DETAILS

Submit To: COUNTY OF SONOMA

SPI PURCHASING

400 AVIATION BLVD

STE 100

SANTA ROSA CA 95403

United States

Contact: Somsanith Suvanaseng Phone:

Email: somsanith.suvanaseng@sonomacounty.gov

County of Sonoma Purchasing Event ID Format Type Page SC001-0000002161 Sell RFx 3 Event Round Version 1 1 Event Name RFQ Landscaping and Grounds Maintenance Services Start Time Finish Time

08/14/2026 09:30:00 PDT 09/25/2026 14:00:00 PDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: INTERNAL EVENT DETAILS

Submit To: COUNTY OF SONOMA

SPI PURCHASING

400 AVIATION BLVD

STE 100

SANTA ROSA CA 95403

United States

Contact: Somsanith Suvanaseng Phone:

Email: somsanith.suvanaseng@sonomacounty.gov

County of Sonoma Purchasing Event ID Format Type Page SC001-0000002161 Sell RFx 4 Event Round Version 1 1 Event Name RFQ Landscaping and Grounds Maintenance Services Start Time Finish Time

08/14/2026 09:30:00 PDT 09/25/2026 14:00:00 PDT

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LUMP SUM Description: Enter $.01 in the Unit Bid Price field when submitting your bid and accompanying proposal. The County will evaluate based upon the actual costs shown in the proposal.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 09/30/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: INTERNAL EVENT DETAILS

Submit To: COUNTY OF SONOMA

SPI PURCHASING

400 AVIATION BLVD

STE 100

SANTA ROSA CA 95403

United States

Contact: Somsanith Suvanaseng Phone:

Email: somsanith.suvanaseng@sonomacounty.gov

County of Sonoma Purchasing Event ID Format Type Page SC001-0000002161 Sell RFx 5 Event Round Version 1 1 Event Name RFQ Landscaping and Grounds Maintenance Services Start Time Finish Time

08/14/2026 09:30:00 PDT 09/25/2026 14:00:00 PDT

Appendix B - Terms & Conditions

1. 1. Disclaimer:

While Sonoma County intends to maintain continuous access to this website, from time to time access to information and/or documents may be interrupted or prevented because of site problems, user problems, or internet problems. Not all access difficulties can be resolved by the County since some access failures may be due to the type of computer or communication equipment and services employed by the website user. If access to solicitations on the website has been severely curtailed, the County, at its discretion, may extend the due date of affected solicitations. It is the vendors responsibility to check the website from time to time for updates to opportunities and to pick up additional addenda and information.

2. Please refer to the attachment section of the solicitation for applicable solicitation specific documentation.

Last Updated: 09/19/2016

Event Details (cont.)

Bidder: INTERNAL EVENT DETAILS

Submit To: COUNTY OF SONOMA

SPI PURCHASING

400 AVIATION BLVD

STE 100

SANTA ROSA CA 95403

United States

Contact: Somsanith Suvanaseng Phone:

Email: somsanith.suvanaseng@sonomacounty.gov

County of Sonoma Purchasing Event ID Format Type Page SC001-0000002161 Sell RFx 6 Event Round Version 1 1 Event Name RFQ Landscaping and Grounds Maintenance Services Start Time Finish Time

08/14/2026 09:30:00 PDT 09/25/2026 14:00:00 PDT