Bid Notice.pdf

ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

FACILITY FOR THE ORANGE COUNTY SHERIFF’S OFFICE

RFP-DPW04-26

RFP Shell 7/2024

ARCHITECTURAL/ENGINEERING SERVICES FOR

DESIGN OF A K9 TRAINING FACILITY FOR THE ORANGE COUNTY

SHERIFF’S OFFICE

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

TABLE OF CONTENTS

NOTICE TO OFFERORS

INSTRUCTIONS TO OFFERORS

INSURANCE REQUIREMENTS

BONDING REQUIREMENTS

SCOPE

SPECIFICATIONS

TERM

PRICING

PAYMENT

SUBMISSION OF PROPOSALS

ADDITIONAL INFORMATION, INTERVIEWS, AND SITE VISITS

BASIS OF AWARD

ANTICIPATED RFP TIMELINE

PROPOSAL FORM

QUESTIONS

NON-COLLUSION CERTIFICATION

IRAN DIVESTMENT ACT CERTIFICATION

DISCLOSURE OF NON-RESPONSIBILITY DETERMINATIONS…………………………………………

INFORMATION SHEET

NON-OFFEROR'S RESPONSE

APPENDIX

ATTACHMENT 1 – SITE FOR K9 TRAINING FACILITY

FORM OWNER-ARCHITECT-ENGINEER AGREEMENT

SUPPLIER FORMS

ACH FORM

PAY-TO-PLAY FORMS

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

NOTICE TO OFFERORS

Proposals for the County of Orange RFP-DPW04-26 ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING FACILITY FOR THE ORANGE COUNTY SHERIFF’S OFFICE will be received by the undersigned Commissioner of the Department of General Services, in her office at 255-275 Main Street, Goshen NY 10924, up to and including Thursday, September 10, 2026 at 4:00 P.M., prevailing time.

Copies of the Request for Proposals may be obtained beginning Tuesday, August 11, 2026 at the above address between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday (with the exception of County-observed holidays), as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

August 11, 2026 Renee Arnold-O’Regan, Commissioner

[Remainder of Page Intentionally Left Blank] https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

INSTRUCTIONS TO OFFERORS

1. Unless solicited directly by another County Department, the only official distribution source for this Request for Proposal (“RFP”) is through the County of Orange (“County”) Department of General Services (“General Services”). Additionally, most RFP documents issued by General Services are distributed through BidNet which can be accessed through https://www.bidnetdirect.com/new-york/county-of-orange. If you have obtained this RFP from a different source, you are encouraged to contact General Services to receive an official copy. You may not receive addenda or important information regarding this RFB if you are not registered with General Services as having obtained a copy of this RFP through General Services or through BidNet.

2. By submitting a proposal, you are asking the County to accept your offer for the performance of services.

It is important that you READ and UNDERSTAND all terms and conditions contained in this RFP as well as understand the laws that govern public contracts in New York State. If you do not agree with the terms and conditions contained in this RFP you should not submit a proposal. Your proposal will be considered by the County if the following conditions are met:

(a) To the same extent provided in State Finance Law §139-j, there are certain restrictions on communications between the County and a prospective offeror during the procurement process. A prospective offeror is restricted from contacting other than County-designated staff commencing on the earliest notice of intent to solicit proposals through final contract award and approval by the County Executive ("Restricted Period"), unless it is one of the permissible contacts specified in State Finance Law §139-j(a)(1) – (11). To the same extent provided in State Finance Law §139-k(5), the County will obtain certain information when contacted during the Restricted Period. The County-designated staff contact for this RFP is the Commissioner of General Services or her representative, telephone number (845) 291-2792.

Each offeror responding to this RFP must affirm that they understand and agree to comply with these requirements on the Proposal Form provided in this RFP.

(b) Applicable Not Applicable A pre-proposal conference and site visit will be held at Orange County Emergency Operations Center 22 Wells Farm Rd Goshen NY 10924 meet in front lobby and then walk to site on Tuesday, August 18, 2026 at 10:00AM, prevailing time. Attendance is strongly recommended. The County neither be liable for, nor review proposed contract amendments, etc. for inadequate pricing, labor, materials, time, and/ or similar issues in successful offeror's contract with the County resulting from said offeror's failure to attend and obtain information provided at the pre-proposal conference and site visit and/or any addenda issued afterward.

(c) Prospective offerors are responsible for reporting in writing any errors, omissions, and/or ambiguities found in this RFP. All such reports, requests for information, questions, etc. must be on the Questions Form provided in this RFP and either faxed to General Services at (845) 378-2365 or emailed to GeneralServices@orangecountygov.com. No questions will be entertained by any other means. All questions must be submitted by Tuesday, August 25, 2026 at 3:00 P.M., prevailing time. Questions received after that time will not be addressed. All questions presented in accordance with this Section 2(c) will be answered in an addendum/addenda to be shared with all interested offerors. Questions will not be responded to individually.

https://www.bidnetdirect.com/new-york/county-of-orange mailto:GeneralServices@orangecountygov.com

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

(d) Any alteration of the Proposal Form or the Specifications portion of this RFP to suit an offeror’s pricing, requirements, etc. will make the proposal non-responsive. If clarification is required on any aspect of this RFP, it is necessary to submit questions to General Services as set forth in Section 2(c) of these Instructions to Offerors.

(e) Unless otherwise specified, all proposals must be made upon forms provided in this RFP, if any, as may be modified by addendum/addenda, contained in sealed envelopes clearly marked on the outside packaging with RFP-DPW04-26, ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING FACILITY FOR THE ORANGE COUNTY SHERIFF’S OFFICE addressed to Renee Arnold-O’Regan, Commissioner, General Services, PO Box 218, 255-275 Main St., Goshen, NY 10924 and received up to and including Thursday, September 10, 2026 at 4:00 P.M., prevailing time. If NOT sending a bid via U.S. Mail (i.e., using FedEx, UPS, hand delivery, etc.) please use the following address: Orange County Department of General Services, 255-275 Main St., Goshen, New York 10924. It is the offeror’s responsibility to clearly mark the outside of their mailing package with the RFP title and number. Faxed and/or e-mailed proposals are NOT permitted. NO LATE PROPOSALS WILL BE ACCEPTED – NO EXCEPTIONS!

(f) Five (5) sets of all proposals UNBOUND must be submitted, ONE (1) SET OF WHICH MUST CONTAIN ORIGINAL SIGNATURES, including completed copies of any forms or certifications required in this RFP.

Forms, if any, provided in/with this RFP must be completely filled in, in ink or by typing, on the form provided in/with this RFP. Failure to respond to this RFP on any form(s) provided in/with this RFP may result in disqualification of a proposal as non-responsive. The Proposal Form must be properly executed and signed by the offeror. Any Proposal Form that contains modifications, omissions, and/or erasures, is illegible, conditional, and/or unsigned will be rejected as non-responsive.

(g) Permission will not be given to modify or explain any proposal after it has been opened, unless clearly specified in this document (e.g., interviews). Permission to withdraw a bid prior to opening will be at the discretion of the County and no replacement proposal may be submitted without authorization from the Commissioner of General Services. Opened proposals may not be withdrawn until forty-five (45) days after opening.

(h) The County encourages submission of proposals by Minority- and/or Women-Owned Business

Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

(i) If proposal security is required by this RFP it must be included in the proposal. If performance and/or payment bonds are required by this RFP, proposals must include a letter from offeror's bank or surety stating that the required letter of credit or bond(s) will be provided in the event of a contract award.

The letter of credit or bond(s) shall be provided for each year or relevant portion of the contract, as may be applicable.

(j) A Non-Collusion Certification, Disclosure of Prior Non-Responsibility Determinations, and Iran

Divestment Act Certification are all provided in this RFP. Each offeror must complete and include a signed original of each document and the applicable number of copies of each in its proposal submitted in response to this RFP.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

(k) Basis of Award provisions vary with each RFP, please read that portion of this RFP carefully. Under some RFPs, contracts may be awarded to more than one (1) entity. The Commissioner of General Services reserves the right to waive any informality, reject any and all proposals, or, if noted in the Basis of Award portion of this RFP, accept any proposal in whole or in part, if deemed to be in the best interest of the County.

(l) Any award under this RFP is subject to the successful offeror’s execution of a contract with the

County. The County's contract obligation is contingent upon successful offeror’s provision of insurance, any required bonds, and required Pay-to-Play forms, successful offeror’s execution of a contract (substantively in the form provided with this RFB) and all required addenda, if any (substantively in the form provided with this RFP), and the availability of appropriated funds for the contract. No legal liability on the part of the County for payment of any money will arise unless and until a contract, together with all required addenda, if any, are executed by both parties, funds are appropriated and made available in each year of the term of such contract, and all performance requirements for each payment are met. The County shall have no responsibility or liability for any of offeror's costs related to preparation of proposals, attendance at interviews, etc.; all such costs are solely at offeror's risk and expense.

(m) A successful offeror awarded a contract under this RFP agrees to execute a contract document substantively in the form provided with this RFP (i.e., Agreement for Consultant Services or Consultant Services Agreement, as applicable) in the timeframe, if any, indicated in this RFP. Depending on the nature of the services to be performed, successful offeror awarded a contract under this RFP may also be required to execute a Business Associate Agreement (“BAA”) substantively in the form provided with this RFP. If an offeror wishes to propose an exception to any provision of the form contract document (and/or the form BAA, if applicable) provided with this RFP, it must specifically state each such exception in a letter addressed to the County Attorney on the letterhead of offeror’s legal counsel and include same in its proposal submitted in response to this RFP. An offeror’s failure to state any exception(s) as provided herein shall be deemed an acceptance by said offeror of all terms and conditions of the form contract (and form BAA, if applicable). Any and all stated exceptions to the form contract (and form BAA, if applicable) are subject to negotiation by and final approval of the County Attorney. Exceptions not raised in the proposal as provided herein, but later raised during contract negotiations, will not be considered by the County, unless consideration of same is determined by the County Attorney, in his sole discretion, to be in the best interests of the County. Failure to reach agreement on contract terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. The County reserves the right to cancel negotiations with the highest scoring offeror if deemed to be in the best interests of the County and start negotiations with the next highest scoring offeror without advertising for new proposals.

(n) If an offeror has its own standard licensing, maintenance and support, or similar type of agreement, said offeror must submit a copy of same with its proposal submitted in response to this RFP if offeror wants the terms and conditions thereof to be considered by the County. To the extent that any terms and conditions set forth in an offeror’s standard agreement conflict with the terms and conditions set forth in the form contract provided with this RFB, the offeror must specifically state each such conflict by proposing an exception to the form contract as discussed in Section 2(m) of these Instructions to Offerors. The terms and conditions of any such standard agreement are subject to negotiation by and final approval of the County Attorney. The County will not accept an offeror’s standard agreement in lieu of the County’s form

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

contract; however, those terms and conditions negotiated and approved as set forth herein may be incorporated and made a part of the form contract at the County’s discretion. Any standard agreement not included in the proposal as provided herein, but presented later during contract negotiations, will not be considered by the County, unless consideration of same is determined by the County Attorney to be in the best interests of the County. Failure to reach agreement on contract terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. The County reserves the right to cancel negotiations with the highest scoring offeror if deemed to be in the best interests of the County and start negotiations with the next highest scoring offeror without advertising for new proposals.

(o) If awarded a contract under this RFP, offeror specifically agrees to abide by all applicable provisions of federal and state laws and regulations, as applicable to its agents, employees, subcontractors, and assigns. In hiring and employment practices, bidder shall not in any manner discriminate on the basis of race, creed, religion, color, sex, national origin, citizenship status, age, marital status, disability, genetic information or predisposing genetic characteristics, sexual orientation, military status, or domestic violence victim status.

(p) Supplier Forms are provided with this RFP. A successful offerors that has not received a purchase order in the last twelve (12) months from the County must submit completed and signed Supplier Forms prior to execution of a contract by the County.

(q) Please be advised that this RFP is subject to Orange County Local Law No. 13 of 2013, as amended, known as the "Pay-to-Play Law." Pay-to-Play Forms are provided with this RFP. Each offeror responding to this RFP should include completed and signed Pay-to-Play Forms with its proposal, and will be required if offeror is awarded a contract under this RFP. The Pay-to-Play Forms are required from the successful offeror (unless exempted by the law) prior to execution of a contract by the County.

(r) Pursuant to New York’s Freedom of Information Law (“FOIL”) (Public Officers Law, Article 6, Sections 84-90) all government records are presumptively open for public inspection unless specifically exempted from disclosure under FOIL. Any offeror that has a good faith belief that information contained in its proposal is exempt from disclosure under FOIL must, at the time of its submission, request the exemption in writing, setting forth the basis for the claimed exemption. In addition, said offeror must mark each page of its submission claimed to be exempt from disclosure under FOIL with the following legend:

“THE BIDDER BELIEVES THAT THIS INFORMATION IS PROTECTED FROM DISCLOSURE UNDER THE NEW YORK STATE FREEDOM OF INFORMATION LAW.” Neither an offeror’s classification of materials as exempt under FOIL nor the County’s acceptance of an offeror’s bid with the claimed exemption(s) should be considered a final determination as to whether the designated materials are exempt from disclosure under FOIL. Any and all determinations as to the propriety of claimed exemptions will be made by the County and/or a court of law in accordance with applicable law.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

INSURANCE REQUIREMENTS

During the term of a contract resulting from this RFP, or longer if required, the successful offeror must maintain, at its expense, workers’ compensation, disability, and liability insurance policies of the types and minimum coverages specified in the form contract provided with this RFP. Certificates of insurance evidencing offeror's compliance with these requirements shall be required prior to execution of a contract by the County. A contract award is conditional upon submission of insurance documents within the time specified in the Notice of Award. Failure to do so may result in disqualification of the offeror bidder as non-responsive and/or the County's retention of any proposal security.

BONDING REQUIREMENTS

There are no bonds required for a contract resulting from this RFP.

SCOPE

The County is seeking an architectural/engineering (A/E) firm to provide design services for a new K-9 training facility for the Orange County Sheriff’s office as further described in the Specifications portion of this RFP at the site of the Orange County Public Safety Campus (OCPSC) located at Wells Farm Rd, Goshen, New York 10924.

SPECIFICATIONS

1. QUALIFICATIONS AND EXPERIENCE. Each offeror submitting a proposal in response to this RFP thereby confirms affirmatively to the County that, at the time of submission of its proposal (and, if awarded a contract under this RFP (the “Contract”), throughout the term of such Contract), that it:

(a) is a New York State licensed professional architect, licensed professional engineer, or a business entity legally permitted to practice architecture or engineering in New York State under a Certificate of Authorization issued by the New York State Education Department; and

(b) is well-qualified to provide the services sought in this RFP and that it is a business of going concern having provided services similar in size and complexity as sought in this RFP; and

(c) has a minimum of five (5) years’ experience in providing the services sought in this RFP.

2. OVERALL PROJECT GOALS. The goal of this project is to construct a K-9 training facility. The facility will serve as a year-round operational and training hub for the Orange County Sheriff’s Office K-9 Division, supporting classroom instruction, canine housing, tactical training, and administrative functions. The facility will include an approximate 6,000 square foot steel framed building and an approximate 2,000 square foot steel framed open side pavilion. The overall site will be approximately 8 acres.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

The following features are to serve as a starting point in the design. As the design progresses certain features may change in size or amount depending on programming, functionality and budget considerations.

a. The approximate 6,000 square feet main building will at a minimum include the following features:

i. Steel framing with a concrete masonry curtain wall

ii. 1 large office

iii. 1 small office

iv. 1 classroom for approximately 50 people

v. 6 training rooms approx. 10’x20’ each with interior and exterior door access

vi. 8 dog kennels with a dedicated washroom and grooming fixtures

vii. Zoned HVAC system with in floor radiant heating

viii. Bathrooms with lockers

ix. Storage rooms

x. 2-bay garage with overhead doors

xi. Access control and security cameras

b. The approximate 2,000 square feet training pavilion will at a minimum include the following features:

i. Steel framing

ii. Concrete floor

iii. Power for outlets, lighting, security cameras etc.

iv. Low voltage circuits

v. Ceiling to be bird/varmint proofed

vi. Vehicle access from both long sides

vii. Connection to main building via covered walkway and concrete walkway

c. The approximate 8-acre site will at a minimum include the following features:

i. Perimeter fencing with access control at main gate

ii. Paved parking for staff and visitors and paved access road

iii. Interior fenced areas of various sizes and fence heights to differentiate training zones

iv. Pole mounted lighting and security cameras

v. Small concrete pad for ordinance storage vault

vi. Concrete curbing, only to the extent needed around the main building

vii. Dumpster area and snow storage area(s)

3. SERVICES TO BE PERFORMED REGARDING EVALUATION, REPORT & PRELIMINARY DESIGN.

(a) Evaluation, Report and Preliminary Design Service Phase. During this service phase, the Architect/Engineer will evaluate the needs of the OC Sheriff’s Office K-9 Division and prepare a report, preliminary design, and prepare a detailed cost estimate for the project. Cost estimate must be in sufficient detail to guide and aid the County in developing the K-9 Facility. At a minimum, the report and preliminary design plans must provide necessary items as listed in (i) – (x) below, unless otherwise specified in writing by the County.

(i) Availability and location of underground and overhead utilities including main power feed and communication.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

(ii) Availability and location of potable water connection. This may be a drilled well or connection to the onsite water mains. A/E will consider both options.

(iii) Availability and location of wastewater connection. This may be a subsurface disposal system, pump station or gravity connection to onsite sewer mains. A/E will consider all options.

(iv) Site topography and grading.

(v) Stormwater management facilities.

(vi) Site vehicular access.

(vii) Wetlands and any required setbacks.

(viii) Color renderings from at least 2 perspectives (aerial & ground level) showing the overall site which will include the main building, training pavilion, parking area, exterior training features, entry/exit roadway, nighttime lighting layout, etc.

(ix) Interior conceptual layout.

(x) Consideration of future building expansion.

(b) Construction Documents Service Phase. Upon the County’s approval of the Report and Preliminary design, the Architect/Engineer shall develop construction documents as provided in (i) – (iv) below.

(i) The Architect/Engineer shall prepare all project plans as requested and develop plans and technical specifications for the construction documents to seventy-five percent (75%) completion for the County’s review. The County will supply the Architect/Engineer with an electronic copy of the standard contract documents for inclusion in bid specifications and bid documents.

(ii) The Architect/Engineer shall prepare all project plans as requested and bring the construction documents to ninety percent (90%) completion and prepare a cost estimate for the County’s review and approval. Upon the County’s approval, the Architect/Engineer shall develop final construction documents.

(iii) The Architect/Engineer shall prepare and provide final construction documents including drawings to one hundred percent (100%) completion and prepare a cost estimate for the County’s review and approval.

(iv) The Architect/Engineer shall provide up to four (4) sets of plans, specifications, and thumb drives for each design phase at the County’s request.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

The Architect/Engineer shall complete the Evaluation, Report and Preliminary Design and Construction Documents Service Phase no more than twelve (12) months after the County’s issuance of a notice to proceed for said phase (“NTP”). The NTP will be applicable to the Evaluation, Report and Preliminary Design and Construction Documents Service Phase as described above in sections 3(a)&(b) only.

4. NOT USED

5. GENERAL CONTRACTUAL REQUIREMENTS.

(a) Design. All design document reviews shall ensure:

(i) function, constructability, and program compliance,

(ii) that material, processes, equipment, and labor are appropriate, available, non-proprietary, suitable and economical,

(iii) drawings are complete and coordinated among the various disciplines,

(iv) defects, conflicts, ambiguities, or lack of clarity in all contract documents are discovered and addressed,

(v) coordination for multiple phases and bid packages, as needed,

(vi) the Site accommodates access, logistics, and storage,

(vi) existing conditions are shown correctly and adequately,

(viii) construction duration and phasing of bid packages are reasonable,

(ix) use of bid options and unit prices that are logical,

(x) all required work is included in the contract documents,

(xi) selected building systems are compatible and viable, and

(xii) construction details are workable.

(b) Cost Estimates. The Architect/Engineer shall prepare, for the County's approval during the

Evaluation, Report and Preliminary Design process, a detailed cost estimate in sufficient detail to guide the County in developing the K-9 Facility. In addition, during the Construction Documents Phase prepare two

(2) detailed cost estimates, one at 90% and one at 100%, completion of the construction documents.

Detailed cost estimates are required to be developed using estimating techniques that anticipate the various elements of the project and are based on design documents prepared by the Architect/Engineer.

The Architect/Engineer shall update and refine these estimates with each phase of the project. In preparing such estimates, the Architect/Engineer shall ensure:

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

(i) unit costs are reasonable and appropriate to the geographical construction market where the Site is located,

(ii) quantity takeoffs are accurate,

(iii) all design elements are included,

(iv) level of detail is appropriate to design stage,

(v) formats are correct,

(vi) cost escalation factors are properly applied,

(vii) balance of costs among building systems are acceptable,

(viii) up-to-date scope modifications are reflected, and

(ix) overall Project costs are within the project cost limitations set by the County in conjunction with the Architect/Engineer.

(c) Miscellaneous.

(i) The Architect/Engineer shall provide project renderings on an as-needed basis.

(ii) The Architect/Engineer shall ensure that all designs include ADA compliance with current standards.

(iii) The Architect/Engineer shall design all buildings to meet maximum energy efficiency.

(iv) Any additional services, such as SEQRA, will be negotiated with the County predicated upon the Architect/Engineer’s hourly rate schedules provided in its proposal, which will be included in and made a part of the Contract.

Computer/CADD capability is a requirement of the Contract. The County uses MicroStation V8. The Architect / Engineer must deliver all drawings in a compatible .DGN and .PDF format at completion of the project. The County uses Microsoft 365 (Word, Excel, etc.). The Architect / Engineer must submit all written documents to the County digitally at the end of the project.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

TERM

The County anticipates that the term of the Contract will expire ninety (90) days after the delivery of 100% Construction Documents. The County may extend the Contract as necessary to ensure completion of the project, at its sole discretion, on the same terms and conditions as the terms and conditions set forth in the Contract. If the County exercises its option to extend the Contract as stated in this section, the Architect/Engineer must execute a change order or amendment to the Contract memorializing said extension. The Architect/Engineer must return the executed change order or amendment to the County by the date provided in the correspondence accompanying such change order or amendment.

PRICING

1. NO CONDITIONAL PROPOSALS. The County does not accept any conditional proposals (i.e., minimum quantities, minimum dollar amount orders, etc.).

2. SUBMISSION OF PRICING. Pricing must be submitted on the Proposal Form provided in this RFP. Each offeror responding to this RFP must provide a lump sum fee for each service phase identified in the Specifications portion of this RFP. Each lump sum fee provided on the Proposal Form must be all-inclusive, considering all travel and any associated expenses (i.e., hotel, meals, etc.), all communications (including long distance), and all labor required to perform all services identified in the Specifications portion of this RFP. Fees paid to secure approval of authorities having jurisdiction over the project will be reimbursed at cost upon submission of a detailed, verifiable receipt showing the amount charged. Charges for postage will be reimbursed at cost plus ten percent (10%) upon submission of a detailed, verifiable receipt showing the amount charged. All in-house reproductions including prints, plots, and USB required under the Contract or at the County’s request will be billed at the applicable rate provided in the schedule attached to the Proposal Form (“In-House Reproduction Fees”). All out-sourced reproductions including prints, plots, and USB required under the Contract or at the County’s request will be reimbursed at cost plus ten percent (10%) upon submission of a detailed, verifiable receipt showing the amount charged. Each offeror responding to this RFP must also include in its proposal a schedule of hourly rates by personnel title for calendar years 2026, 2027, 2028, 2029, and 2030 to be used for any additional services that the County may request during the Contract term. Any travel and associated expenses required for additional services will be reimbursed at the IRS published rate and the GSA established per diem rates for zip code 10924 in effect at the at the time of travel. Rates for subconsultants anticipated at the time an offeror’s proposal is submitted must also be included. No separate travel time or other charges/fees, aside from those stated in this section, will be paid by the County under the Contract.

4. NO TAXES. The prices submitted must be exclusive of federal and state sales taxes (or other taxes inapplicable to government entities) and must not include any tax for which an offeror may claim exemption because of doing business with the County.

5. NO DELIVERY/FREIGHT/HANDLING AND/OR SURCHARGES. Unless otherwise indicated in this RFP, prices must be net, including delivery charges fully prepaid by the Architect/Engineer to the destination indicated in the Contract. Prices are to be listed as FOB Delivered: ORANGE COUNTY, NY. No delivery, freight and/or handling, fuel, inflationary, or other surcharges will be accepted by the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

6. NO CHANGE TO PRODUCT. If the Contract involves provision of goods, equipment, or technology, at no time shall any change to price and product specification be permitted, for the Contract Term, except where an item has been replaced by another item due to obsolescence. In this instance, the County must approve a change of product in a written amendment to the Contract for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price is equal to or lower than the Contract price.

7. NO GUARANTEED VOLUME OR QUANTITIES. The proposed Scope and Specifications of this RFP are not a guarantee, were developed based on past or anticipated needs, and are as accurate as the County can ascertain at the time of issuance of this RFP. When an anticipated volume or other quantities or goods or services are listed, the County has listed these either based upon a history of usage over a previous period or anticipated need. The County in no way guarantees that the actual quantities listed will be ordered. When volume or quantities are listed, the offeror should understand that the actual volume or quantities may be more or less, depending on the actual needs of the County. The offeror shall hold the County harmless against any damage(s) because of estimated volume or quantities. In the event quantities exceed the estimate, the County shall receive the price as listed in the Contract or, if a better price is available at that time, the better price shall be passed on to the County.

PAYMENT

1. PAYMENT TERMS. Payment shall be made in accordance with the payment/compensation provisions of the form contract document provided with this RFP.

2. PAYMENT OPTIONS. The County offers the payment methods set forth below.

(a) Electronic Funds Transfer (EFT) via Automated Clearing House (“ACH”). To select this payment method, an offeror must complete the ACH Form provided with this RFP and include it in its proposal package submitted in response to this RFP.

(b) Check.

SUBMISSION OF PROPOSALS

1. REQUIRED ITEMS. Unless otherwise noted below, one (1) UNBOUND signed original (as applicable to the document type) and the number of copies specified in the Instructions to Offerors portion of this RFP of each of the items set forth in (a) – (g) of this section are to be submitted in the bid package. It is NOT necessary to include a copy of the entire RFP in the proposal package; only the items set forth in (a) – (g) of this section are required.

(a) Proposal Form. Completed and signed Proposal Form containing offeror’s proposed pricing as discussed in the Pricing portion of this RFP. Rates for subconsultants anticipated at the time an offeror’s proposal is submitted must also be included.

(b) Hourly Rate Sheets for Additional Services. Schedule of hourly rates by personnel title for the calendar year 2026 through the calendar year 2030 for any additional services that the County may request during the Contract term, schedule of anticipated reimbursables, and schedule of in-house reproduction fees, listed per-page (e.g., for plots) or per-unit (e.g. for USBs) as context demands.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

(c) Qualifications and Experience. Documentary evidence that offeror possesses the required qualifications and experience stated in Section 1 of the Specifications portion of this RFP. This should include at a minimum, a brief history of offeror’s business and experience with similar projects and copies of resumes and applicable licenses and certifications for all individuals who will be performing the services if offeror is awarded the Contract.

(d) Technical Proposal. A detailed description of offeror’s technical approach to performing the services identified in the Specifications portion of this RFP and a proposed team organizational chart with resumes of those individuals who will be performing the services if offeror is awarded the Contract, along with a proposed project timeline.

(e) References. Contact information (entity name, contact person name and title, address, telephone number, and email address) for at least three (3) clients for whom offeror has performed services that are the same as, or substantially similar to, those specified in this RFP. References from New York government entities are preferable, but not required.

(f) Documents and Forms.

(i) Signed Non-Collusion Certification.

(ii) Signed Iran Divestment Act Certification.

(iii) Completed and signed Disclosure of Prior Non-Responsibility Determinations form

(included in this RFP – copy of instruction page not required).

(iv) Completed and signed Pay-to-Play Form A. A completed, signed, and notarized Pay-to-Play

Form B is required prior to the County’s execution of the Contract. Please Note – due to an exemption in the Pay-to-Play Law, Government Entities and School Districts do not need to complete Pay-to-Play forms.

(v) Completed and signed Supplier Forms (if offeror is not already a current Orange County contractor).

(vi) Completed and signed ACH Form (if offeror selects this payment method).

(g) Business Documents. If offeror is a business entity (corporations, limited liability companies, and limited liability partnerships) it must furnish with its proposal duly filed copies of its business documents evidencing its incorporation/organization. If offeror is a foreign business entity (an entity formed in any jurisdiction other than New York) and has filed for authority to do business in New York, it must furnish a copy of its Certificate of Authority with its bid. If offeror transacts business under an assumed name (commonly referred to as a d/b/a for “doing business as”), it must furnish a copy of its duly filed Certificate of Assumed Name with its proposal.

2. MARKING OF SUBMISSION. ALL SUBMISSIONS MUST BE CLEARLY MARKED ON THE OUTERMOST

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

PACKAGING WITH THE OFFEROR’S NAME, RFP TITLE, AND NUMBER.

3. CONTRACT. The Consultant agrees to execute a contract document substantively in the form provided with this RFP in the timeframe, if any, indicated in this RFP. This RFP will be included as a material portion of the Contract.

If offeror has any exceptions to the form contract provided with this RFP or desires its standard licensing, maintenance and support, or similar type of agreement considered for inclusion in the form contract, it must comply with the requirements set forth in Sections 2(m) and 2(n) of the Instructions to Offerors portion of this RFP. Failure to reach agreement on any terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. Exceptions and agreements submitted after the date and time for receipt of proposals will not be considered.

4. INSURANCE. While not required in the proposal package, offerors are reminded that Certificates of Insurance evidencing compliance with the Insurance Requirements portion of this RFP must be provided prior to execution of a Contract by the County. The number of days for submission stated in the Notice of Award may vary but it may be less than one (1) business week, please be prepared. FAILURE TO SUBMIT INSURANCE MAY RESULT IN DISQUALIFICATION OF THE OFFEROR AS NON-RESPONSIVE AND/OR THE COUNTY'S RETENTION OF PROPOSAL

SECURITY.

ADDITIONAL INFORMATION, INTERVIEWS, AND SITE VISITS

The County may require any or all offerors to present additional evidence of experience, ability, and financial standing as well as a statement as to the materials, equipment, or personnel which the offeror will have available for the performance of the Contract. The County reserves the right to interview any or all offerors and/or visit any or all offeror's sites during the evaluation of proposals. If applicable, the County shall contact offerors to arrange an interview (which County may require to be held at General Services) and/or a site visit of offeror's facilities at any time during the evaluation process. Offerors are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in interviews, site visits, or be asked to submit a best and final offer. The County may award the Contract without interviews and/or site visits for any or all offerors, if deemed to be within the best interests of the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

BASIS OF AWARD

1. The award of a Contract, if any, may be made to the highest scoring offeror resulting from the evaluation procedure described below. The evaluation process is designed to award a Contract to the offeror with the best combination of attributes based upon evaluation criteria noted below. A score will be calculated for each criterion for each proposal. The total scores for all criteria in each proposal will be known as an offeror’s final score.

2. The evaluation criteria are as follows:

CRITERIA POINT RANGE

(a) Qualifications and Experience.

Proposal and interview, if conducted, establishes that the offeror possesses the required qualifications experience identified in the Specifications portion of this RFP.

0 – 22

(b) Technical Proposal.

Proposal and interview, if conducted, demonstrates the offeror’s ability to meet (or exceed) the requirements detailed in the Specifications portion of this RFP and the competence and capability to perform the services in a satisfactory manner.

0 – 30

(c) References.

Offeror’s references establish that offeror has capability to perform the services in a satisfactory manner.

0 – 15

(d) Price.

The total lump sum fee to perform the services specified in section 1 on the Proposal Form.

Maximum

Points

TOTAL MAXIMUM POINTS AVAILABLE 100

3. Each proposal will be scored against each criterion above using the rating scale below, in accordance with the weight given to the applicable point range for that criterion in the following table:

CRITERIA

Points Awarded if Proposal Does Not

Meet Criterion Requirements /

Expectations

Points Awarded if Proposal Partially Meets Criterion Requirements /

Expectations

Points Awarded if Proposal Meets

Criterion Requirements /

Expectations

Points Awarded if Proposal Exceeds

Criterion Requirements / Expectations

2(a) 0 5 11 22

2(b) 0 10 20 30

2(c) 0 5 10 15

2(d) A maximum of 33 points may be awarded. Proposed Price will be scored using the following formula:

Maximum Points x (Lowest Proposed Price ÷ Proposed Price Being Evaluated) = Price Score

4. If the evaluator or evaluation team determines, in its sole discretion, that interviews are in the best interest of the County, responsive proposals will be reviewed and scored as described above in a preliminary round to aid in determining whether all offerors, or just those with top scoring proposals, will be interviewed. If interviews are held, the same review and scoring process described above will be repeated for those offerors interviewed, and any award(s) made will be based on that secondary scoring round.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

5. The submission of a proposal implies the offeror's acceptance of the evaluation criteria and acknowledgment that subjective judgments must be made by the evaluator or evaluation team. Award of any Contract shall be made to the responsible offeror whose proposal is determined to be in the best interest of the County.

6. The County reserves the right to accept other than the lowest priced offer, waive any informality, or reject any or all proposals, with or without advertising for new proposals, if in the best interest of the County.

ANTICIPATED RFP TIMELINE

All dates except for the Proposals Due date are approximate and subject to change, unless otherwise noted. Any change in the Proposals Due date will be made by an Addendum to the RFP issued by the County.

Publication of RFP 8/11/26 Site Visit 8/18/26 Questions Due 8/25/26 Proposals Due 9/10/26

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

PROPOSAL FORM – PAGE 1 OF 2

BUSINESS NAME: ______________________________________________________________________________

BUSINESS ADDRESS: ____________________________________________________________________________

NAME, TITLE, TELEPHONE, FAX AND EMAIL OF CONTACT PERSON: _______________________________________

Does this business have a minority, women's, disadvantaged, or small business certification? Yes No

If yes, please list the designation(s) and the certifying entity(ties) ________________________________________

SERVICE PHASE LUMP SUM FEE

Evaluation, Report, Preliminary Design and Construction Documents Service Phase

TOTAL LUMP SUM:

TOTAL LUMP SUM = Lump Sum for Evaluation, Report and Preliminary Design and Construction Documents Service Phase:

IN WORDS IN $USD

Attach the following schedules:

1. A schedule of hourly rates for calendar years 2026, 2027, 2028, 2029, and 2030 to be used for any additional services requested by the County during the Contract term, including but not limited to the SEQR services described in the Specifications section of the RFP.

2. A schedule of anticipated reimburseables.

3. A schedule of in-house reproduction fees, listed per-page (e.g., for plots) or per-unit (e.g., for USBs) as context demands.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

PROPOSAL FORM – PAGE 2 OF 2

The undersigned proposes to furnish and deliver the services described in RFP-DPW04-26 ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING FACILITY FOR THE ORANGE COUNTY SHERIFF’S OFFICE and its responding proposal to the County of Orange, at the prices stated on this Proposal Form.

The individual submitting this proposal on behalf of the business entity noted above, certifies by their signature below that:

• they understand and have complied with the requirements of Section 2(a) of the Instructions to Offerors portion of this RFP and will continue to do so throughout the Restricted Period;

• they have read and understood the full Request for Proposal cited above; and

• they are duly authorized to submit this Proposal on behalf of the business entity noted above.

Additionally, by submission of this proposal, the person signing on behalf of the business entity noted above certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that the business entity submitting this proposal has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of Section 201-g of the New York State Labor Law.

By: ____________________________________ Date: _____________________________ (Signature)

Name Federal Tax ID Number

Title DUNS Number, if applicable

ADDENDA CONFIRMATION (offerors need only complete this section if any addenda were issued for this RFP):

Addendum #____ - Received __________________, 20___ Initialed by person signing above _________

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

QUESTIONS

ALL QUESTIONS REGARDING THIS RFP MUST BE ON THIS FORM and either faxed to the Department of General Services at (845) 378-2365 or emailed to GeneralServices@orangecountygov.com with questions typed in the body of the email, and with the subject line “RFP-DPW01-25 Questions”, by the time and date specified in the Instructions to Offerors. Questions will be answered in an Addendum/Addenda to be shared with all interested Offerors.

Questions will not be responded to individually.

Business Name ________________________________________________________________________________

Business Email: _______________________________________________________________________________

Telephone ______________________ Fax __________________________ Date _____________________ mailto:GeneralServices@orangecountygov.com

PO Box 218, 255-275 Main Street Goshen, New York 10924

ARCHITECTURAL/ENGINEERING SERVICES FOR DESIGN OF A K9 TRAINING

NON-COLLUSION CERTIFICATION

(a) “By submission of this proposal, each offeror and each person signing on behalf of any offeror certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other offeror or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the offeror and will not knowingly be disclosed by the offeror prior to opening, directly or indirectly, to any other offeror or to any competitor; and

(3) No attempt has been made or will be made by the offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.”

(b) A proposal shall not be considered for award nor shall any award be made where the provisions of (a)(1)(2) and (3) above have not been complied with; provided however, that if in any case the offeror cannot make the foregoing certification, the offeror shall so state and shall furnish with the proposal a signed statement which sets forth in detail the reasons therefore.