RFB TOR 10-2026

TOWN OF RAMAPO

ROCKLAND COUNTY, NEW YORK

REQUEST FOR PROPOSAL

REPAIR AND REPLACEMENT OF MULTIPLE GARAGE DOORS

AT TOWN OF RAMAPO

CENTRAL GARAGE FACILITY

TOWN BOARD

MICHAEL SPECHT, SUPERVISOR

BRENDEL CHARLES DAVID WANOUNOU

MICHAEL ROSSMAN YEHUDA WEISSMANDL

MONA MONTAL, DIRECTOR OF PURCHASING

AUGUST 2026

TABLE OF CONTENTS

PART I

NOTICE TO PROPOSERS

I. NOTICE

2. NOT A COMPETATIVE BID

3. RECEIPT OF PROPOSALS

4. PREPARATION OF PROPOSAL

5. QUALIFICATIONS OF VENDOR

6. ADDENDA AND INTERPRETATIONS

7. FEDERAL AND STATE LAWS AND REGULATIONS

8. AWARD OF CONTRACT

9 OBLIGATION OF VENDOR

10. CONVICTION OF CRIME

PART II SPECIFICATIONS

PART III VENDOR'S PROPOSAL

SECTION I - PRICE SCHEDULE

PART IV AGREEMENT

PART I

NOTICE TO PROPOSERS

REQUEST FOR PROPOSAL

REPAIR AND REPLACEMENT OF MULTIPLE GARAGE DOORS

1. NOTICE

NOTICE IS HEREBY GIVEN that proposals for REPAIR AND

REPLACEMENT OF MULTIPLE GARAGE DOORS at the TOWN OF RAMAPO CENTRAL

GARAGE FACILITY will be received by the PURCHASING DEPARTMEMT of the Town of Ramapo, at Ramapo Town Hall, 237 Route 59, Suffern, New York 10901, until AUGUST 24TH , 2026, at 11:00 A.M.

The proposals shall be for REPAIR AND REPLACEMENT OF MULTIPLE

GARAGE DOORS, in accordance with the specifications as contained in the proposal designated "".

Specifications and proposal forms may be obtained by visiting

"Bidding Opportunities" on the Town of Ramapo web site www.ramapo-ny.gov The Town of Ramapo officially distributes bidding documents through the Hudson Valley Municipal Purchasing Group's regional bid notification system. Copies of bidding documents obtained from any other source are not considered official copies. Only those vendors who obtain bidding documents from either the Purchasing Department or the regional bid notification system are guaranteed to receive addendum information if such information is issued.

The Town reserves the right to waive any informalities or reject any or all proposals should the best interest of the Town thereby be promoted.

Consistent with federal mandates, Request for Proposals are solicited from any and all parties, including, but not limited to, minority businesses and enterprises operated and conducted by women.

This Request for Proposal ("RFP") is for services requiring special or technical skill, training or expertise. The services requested are not "purchase contracts" or "contracts for public works", as those phrases are used in bidding statutes.

Proposals may be delivered to the PURCHASING DEPARTMENT at the above address by mail or in person.

Proposal’s need be delivered in sealed form. It is the intention of the Town not to disclose any proposal submitted prior http://www.ramapo-ny.gov/ http://www.ramapo-ny.gov/ to the opening date and time. However, the Town cannot guarantee unintended disclosure of any proposal submitted in other than a sealed envelope, directed to the PURCHASING DEPARTMENT with "REPAIR AND

REPLACEMENT OF MULTIPLE GARAGE DOORS" clearly marked on the outside of the envelope. Unintended disclosure will not prevent the Town from determining an award to a vendor, including a vendor whose proposal was so disclosed.

Proposals will be considered firm for at least forty-five

(45) days after the opening date and time.

No vendor may withdraw his/her/its proposal within forty-five

(45) days after the date set for the opening therefore but may withdraw his/her/its proposal at any time prior to the scheduled date for the opening of proposals.

BY ORDER OF THE TOWN BOARD OF THE TOWN OF RAMAPO, ROCKLAND COUNTY,

NEW YORK

Mona Montal

Director of Purchasing

AUGUST 2026

2. A COMPETITIVE BID

This request for proposal ("RFP") is for the purchase of an item or service which, in the opinion of the Director of Purchasing, will not exceed the dollar threshold specified in bidding statutes which requires that item or service to be competitively bid.

Therefore, the Town of Ramapo ("Town") is not subject to competitive bidding procedures in making this RFP or determining an award to a vendor who responds to this RFP.

3. RECEIPT OF PROPOSALS

Proposals may be delivered to the PURCHASING DEPARTMENT at the above address by Certified Mail, or in person

Proposals need not be delivered in sealed form. It is the intention of the Town not to disclose any proposal submitted prior to the opening date and time. However, the Town cannot guarantee unintended disclosure of any proposal submitted in other than a sealed envelope, directed to the CLERKS OFFICE, with "REPAIR AND REPLACEMENT OF MULTIPLE GARAGE

DOORS" clearly marked on the outside of the envelope. Unintended disclosure will not prevent the Town from determining an award to a vendor, including a vendor whose proposal was so disclosed.

Proposals will be considered firm for at least forty-five (45) days after the opening date and time.

4. PREPARATION OF PROPOSAL

(a) Proposals must be submitted on the prescribed form. All blank spaces for proposed prices must be filled in, in ink, in both words and figures, with the unit price for the item or the lump sum for which the proposal is made.

(b) Any proposals may be withdrawn prior to the above scheduled time for the opening of proposals or authorized postponement thereof. Any proposal received after the date and time specified will not be considered. No vendor may withdraw a proposal within forty five days (45) after the actual date of the opening thereof.

5. QUALIFICATIONS OF VENDOR

(a) Only qualified vendors, which term hereinafter may apply equally to persons providing a service, who have adequate experience, finances, equipment and personnel, will be considered in making awards.

(b) The Town may make such investigations as the Town deems necessary to determine the ability of the vendor to perform the work. The vendor shall furnish to the Town all such information and data for this purpose as the Town may request. The Town reserves the right to reject any proposal if the evidence submitted by, or investigation of, such vendor fails to satisfy the Town that such vendor is properly qualified to carry out the obligations of the contract and to complete the work described therein. Conditional proposals will not be accepted.

6. ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the specifications will be made to any vendor orally. Each, and every request for such interpretations shall be in writing, addressed to the Director of Public Works, and shall be submitted at least five (5) days prior to the date fixed for the opening of proposals. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the

RFP, which, if issued, will be mailed to all prospective vendors who have received copies of the Request for Proposal directly from the Town, (at the respective addresses furnished for such purpose)and posted on the Hudson Valley Municipal Purchasing Group's web-site for those who obtained the Request for Proposal from there, not later than three (3) days prior to the date fixed for the opening of proposals. Failure of any vendor to receive any such addendum or interpretation shall not relieve any vendor from any obligation under his/her/its proposal submitted. All addenda so issued shall become part of the contract documents.

7. FEDERAL AND STATE LAWS AND REGULATIONS

The vendor's attention is directed to the fact that all applicable federal, state and municipal laws and rules and regulations shall apply to the contract throughout, and they are deemed to be included herein the same as though herein written in full.

8. AWARD OF CONTRACT

(a) An award will be made to the lowest responsible and responsive vendor. The Town reserves the right to waive technical noncompliance with a proposal if the deviation is minor or not substantial and if it is in the best interests of the Director of

Purchasing to do so. The Town reserves the right to reject any and all proposals.

(b) Where purchase is contemplated herein, the amount of service to be purchased as indicated in the RFP is not guaranteed. The

Town reserves the right to delete any items it deems unnecessary.

(c) Any conditions set forth in a vendor's proposal will be deemed a counteroffer and will render the proposal non-responsive.

(d) Only the vendor who is awarded a contract for responding to this RFP will be notified in writing by the Town Attorney.

(e) Acceptance of the Town of a proposal shall constitute a contract between the Town and the successful vendor.

(f) The Agreement on pages 32-41 shall be signed and notarized by the Vendor and returned with the Vendor's Proposal. Said

Contract shall not become effective unless and until it has been executed by the Owner.

9. OBLIGATION OF VENDOR

At the time of the opening of proposals, each vendor will be presumed to have inspected, to have read, and to be thoroughly familiar with the proposed contract (where appropriate) and the specifications

(including all addenda). The failure or omission of any vendor to receive or examine any form instrument or document, shall in no way relieve any vendor from any obligation with respect to his/her/its proposal.

10. CONVICTION OF A CRIME

If the Contractor, any officer, director or any party holding a controlling interest (defined as five percent or more, or in the case of a corporation any stockholder owning five percent or more of the outstanding shares) is convicted of a crime, excluding Class B and

Unclassified Misdemeanors (as defined under the New York State Penal

Law and its equivalent in any sister state or under Federal Law) related to the subject matter of this Agreement or if a related or affiliated company, partnership or corporation is convicted of a crime, excluding Class B and Unclassified Misdemeanors (as defined under the

New York State Penal Law and its equivalent in any sister state or under Federal Law) related to the subject matter of this Agreement, after this Agreement is fully executed, the Town shall have the right to terminate this Agreement without penalty. An "affiliated company" as used herein means any affiliate which is a partnership, corporation, proprietorship, association or similar entity, an "affiliate" means any individual partnership, corporation, proprietorship, association or other entity (i) in which a 50% or greater ownership interest (as defined below) is directly or indirectly held by the proposer or any of its management personnel (as defined below) or directors, (ii) which directly or indirectly holds 50% or more of the ownership interest in the proposer,

(iii) in which an aggregate 20% or greater ownership interest is directly or indirectly held by one or more shareholders (or partners or proprietors, in the case of a partnership or proprietorship) which or who in the aggregate hold a 20% or greater ownership interest in the proposer, or (iv) which, whether by contract or otherwise, directly or indirectly controls, is controlled by, or is under common control with the proposer. An "ownership interest" means the ownership, whether legally or beneficially, of the stock of or assets employed by a corporation, of a partnership interest in or assets employed by a partnership, or of a similar interest in or assets employed by any other entity." Management personnel" means executive officers and all other persons, whether or not officers or employees, who perform policy-making functions similar, to those of executive officers.

The Town of Ramapo is requesting proposals for repair to multiple garage doors within the

Town’s Central Garage Facility at 18 Pioneer Avenue Suffern, NY 10901. The following is what is required:

Door #11:

Remove existing doors, tracks and hardware, operator from opening and site. Leave operator at site for spare.

Install-24’2x14’ door manufactured by Clopay Model#3724 or approved equal.

Design-Minor Ribbed (stucco)

Color-White

Insulation-Intelli core (polyurethane), 3 layer door, 2” thick, 18.4 R-value

Windows-Insulated clear tempered 24”x12”

Window locations 2 places/8 windows

Lock-inside slide lock

Spring-Torsion Spring upgrade

Track size-3” Heavy Duty

Radius-High lift

Hardware-Heavy duty hardware upgrade

Full Perimeter weather seals

Electric safety Edge

Furnish and install One(1) Liftmaster “Maxum JHDC Hoist” operator or approved equal

Operator shall be Maxum Next Generation DC Commercial Door operator Model#JHDC22X1BMC or approved equal.

Door size-24’2x14’ high lift

Voltage-208

Phase-3 Phase

Handing-left

Smooth start/stop operation

CPS-U Monitored Through-Beam Photo Eye

Faster Speed Average of 12” per second

Floor Level wall controller

Batter back-up capable

Advanced diagnostics and trouble shooting

Wifi

Door #12:

Remove existing doors, tracks and hardware from opening and site.

Remove and replace operator

Install-24’2x14’ door manufactured by Clopay Model#3724 or approved equal.

Color-White

Insulation-Intelli core (polyurethane), 3 layer door, 2” thick, 18.4 R-value

Windows-Insulated clear tempered 24”x12”

Window locations 2 places/8 windows

Lock-inside slide lock

Spring-Torsion Spring upgrade

Track size-3” Heavy Duty

Radius-High lift

Hardware-Heavy duty hardware upgrade or approved equal.

Door size-24’2x14’ high lift

Voltage-208

Phase-3 Phase

Handing-left

Smooth start/stop operation

CPS-U Monitored Through-Beam Photo Eye

Faster Speed Average of 12” per second

Floor Level wall controller

Batter back-up capable

Door #13

Remove existing doors, tracks and hardware from opening and site.

Remove and replace operator

Install-12’2x14’ door manufactured by Clopay Model#3724 or approved equal.

Color-White

Insulation-Intelli core (polyurethane), 3 layer door, 2” thick, 18.4 R-value

Windows-Insulated clear tempered 24”x12”

Window locations 2 places/8 windows

Lock-inside slide lock

Spring-Torsion Spring upgrade

Track size-2” Heavy Duty Reverse Angle

Radius-High lift

Hardware-Heavy duty hardware upgrade or approved equal.

Door size-24’x12’ high lift

Voltage-208

Phase-3 Phase

Handing-Right

Smooth start/stop operation

CPS-U Monitored Through-Beam Photo Eye

Faster Speed Average of 12” per second

Floor Level wall controller

Batter back-up capable

All work shall include electric modifications, furnish install doors and operators. We are requesting that a lump sum quote be submitted for the above-referenced work.

New York State Prevailing Wages shall be paid to all workers conducting the field work and certified payroll shall be submitted prior to obtaining payment. PRC Number to be assigned by the NYSDOL.

Site visit can take place August 13, 2026 at 10 am. Proposals will be accepted at the

Department of Public Works Office located at 16 Pioneer Avenue in Tallman until Wednesday, August 24, 2026 at 11:00 a.m. Should you have any questions, please contact me at the above telephone number.

All insurance policies providing the coverage required under the Agreement shall be obtained from an insurance company authorized to do business in the State of York and shall except for Worker's Compensation Insurance under the Agreement, name the Town of Ramapo as an "Additional Insured"shall provide the Town with a current certificate of insurance, in form and substance satisfactory to the Town, showing that vendor has obtained the insurance coverages required in the Agreement for the GARAGE DOORS. The certificate shall provide that the insurance coverages shall not be canceled for any reason, except after thirty (30) days' written notice to: The Town of Ramapo 18 PIONEER AVENUE, SUFFERN, NY 10901.

REJECTION OF PROPOSAL The Town of Ramapo reserves the right to waive any informality in or to reject any or all proposals.

Vendor (DBA):

Contact:

Address:

Phone:

NY State Tax ID:

2026 Bid:

Dollar Amount

Name (Print):

Signature:

Date:

EMERGENCY GENERATORS SPECIFICATIONS

1. SCOPE OF WORK

The Town of Ramapo is soliciting proposals from qualified companies to provide, as specified Fencing Service Fees and Rates

2.FACILITY INSPECTION

A facility inspection may be requested by vendor once a job has been requested by the Town of Ramapo. You may Contact

Michelle Antosca. Director of Parks and Recreation 845-357-

6100 for scheduling.

3.MAINTENANCE

All maintenance shall be performed as per the manufacturer's recommendations. Copies of the maintenance manuals for equipment may be available from the Department of Public Works or the manufacturer.

4.DOCUMENTATION

Detailed description of all completed work indicating labor and parts provided and work performed must be submitted to owner for signature at the time the work is performed and must accompany all invoice

5.WORK HOURS

Work must be performed between the hours of 7:00 AM and 3:30 PM, Monday through Friday. No work is to be performed outside of these hours without authorization from an authorized Town of Ramapo representative. The Contractor shall notify the authorized Town of

Ramapo Representative 24 hours in advance prior to the scheduled service date.

6. EMERGENCIES

When contractor is informed by the owner that emergency repair service is required, the contractor must take whatever steps are necessary to expedite work including overtime work, evenings, weekends and holidays. All calls for service shall result in a technician being on the jobsite within 3 hours of call. Contractor shall have a staffed office (answering machine or voice mail not acceptable) to take service calls 24 hours/day, 365 days/year.

7. LICENSES

The Contractor and their service personnel shall possess all licenses required to perform this work in the Town and Rockland

County. A Rockland County New York licensed electrician, where required, shall do all electrical work. Proof must be submitted immediately upon request.

8.CONTRACTOR REQUIREMENTS

The Town of Ramapo may inspect the facilities of the apparent low vendor prior to award to determine their capacity to perform this work. The successful vendor may maintain a satisfactory inventory of repair and replacement parts for the units specified at their warehouse and in their service vehicles. Contractor will show evidence of inventory upon request.

If, at any time during the life of the contract, the contractor, in the opinion of the owner, fails to take all reasonable steps to expedite the work, the owner may unilaterally nullify the contract and the Town shall have no further obligations thereunder.

9.EQUIPMENT

The Contractor is responsible for providing all tools and equipment necessary to efficiently perform all work in a professional and workmanlike manner. The certificate of equipment must be completed and submitted with the proposal forms.

10. The Contractor shall only perform work which is required.

Repairs shall be performed only with the authorization of an authorized Town of Ramapo representative. Should any repair work be performed without authorization, payment will not be made. All service and repairs must meet with the approval of the authorized representative of the Town of Ramapo.

proposed as a lump sum per generator on the proposal submission pages. Material cost for corrective work shall be billed separately as per section 23.4.2 of these specifications. Pr24.1. Any verbal information obtained from or statements made by the Representative of the Town of Ramapo or his designee at the time of examination of the documents or site shall not be construed as, in any way, amending Contract documents. Only such corrections or addenda as are issued by the Director of Purchasing in writing to all

Contractors shall become a part of the Contract. 24.2 Any addendum issued to the Request for Proposal shall be included in proposals submitted and become a part of the Contract Agreement.

11.AWARD

Award may be made to the lowest responsible vendor. All quantities shown are estimates. The successful vendor will be required to furnish quantities that may be more or less than the estimated quantities.

12.AMENDMENTS TO BID

Any verbal information obtained from or statements made by the

Representative of the Town of Ramapo or his designee at the time of examination of the documents or site shall not be construed as, in any way, amending Contract documents. Only such corrections or addenda as are issued by the Director of Purchasing in writing to all Contractors shall become a part of the Contract. Any addendum issued to the Request for Proposal shall be included in proposals submitted and become a part of the Contract Agreement.

PART III

TOWN OF RAMAPO

VENDOR'S PROPOSAL

Opening Date: APRIL 24, 2026

Time: 11:00 AM

Location: Town of Ramapo Town

Hall 237 Route 59

Suffern, New York 10901

NOTICE: Proposals must be made on this form. In order to avoid

"non-responsiveness", one copy of each addendum received by vendor must be annexed hereto upon the submission of this proposal.

TO THE TOWN OF RAMAPO:

A. The undersigned * , acknowledging that he/she is a(n) (officer) (partner) (principal) of the Contractor and he/she has carefully examined the Vendor's Solicitation

Package, offers to furnish and deliver to the Town in strict conformity with each and every provision of the Contract

Documents all of the items awarded.

B. The Contractor is a (corporation) (partnership) (sole proprietorship) (other: specify ). ____________ State incorporated

C. The undersigned hereby designates the following office as the office for the purpose of receiving any written notice permitted or required to be served upon the contractor by any provision of the Contract Documents, including, without limitation, Notice of

Award of the Contract:

Telephone Number:

* Strike the two inapplicable capacities. If the vendor is a foreign corporation, it must agree to accept service of process as provided herein (see paragraph "E").

** This information must be supplied by vendors, corporate and otherwise and shall include the vendor's telephone number.

D. (Paragraphs "D" and "E" shall bind only those corporate vendors that are not organized and existing under the laws of the

Stat of New York). If the vendor is a foreign corporation, vendor must submit a certificate that it is authorized to do business in the State of New York and in the County of Rockland.

E. The undersigned, a foreign corporation, agrees as follows: That personal service of process in any action, suit or proceeding instituted by the Town against the undersigned on or in connection with this Request for Proposal or the Contract may be made by registered special delivery mail addressed to the undersigned at the address referred to hereinabove in paragraph "C" of this RFP, unless a different address within the State of New York be specified below, in which event service as aforesaid may be made only at the address specified below or at such other mailing address within the State of New York as is substituted therefor by the undersigned by notice in writing to the Town

F. By submission of this proposal, the undersigned and each person signing on behalf of the undersigned certify, under penalty of perjury, that:

(1) The prices in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the undersigned and will not knowingly be disclosed by the undersigned prior to opening, directly or indirectly, to any other vendor or to any competitor;

3) No attempt has been or will be made by the undersigned to induce any other person, partnership or corporation to submit or not submit a proposal for the purpose of restricting competition.

(4) That no officer, agent, or employee of the Owner is personally interested directly or indirectly in the Contract or the compensation to be paid thereunder, and

(5) That no representation, statement or statements, oral or in writing, has induced him to enter into the Contract excepting only those contained in the Contract Documents or made part hereof by its terms.

G. I hereby acknowledge receipt of the following addenda set forth below

Addendum No. Date of Receipt

H. It is understood by the undersigned that the quantities set forth in paragraph "I" (Price Schedule) are solely for the purpose of facilitating the comparison of vendor proposals and that the

Contractor's compensation will be computed on the basis of actual quantities of delivered product, whether such actual quantities be more or less than the quantities shown in the price schedule.

J. Vendor agrees to submit the following attachments with this proposal. Such attachments shall become a part of the contract.

(1) Sworn statement as ability to deliver, including

Experience technical ability and organization.

Vendor's failure to submit the attachments required under

Paragraph J may render the proposal non-responsive.

K. The offer made by the foregoing shall be irrevocable for forty-five (45) days or such greater period after the date on which the Town opens the same as set forth in paragraph 1 of the Notice to Proposers.

L. Vendor does hereby certify that no officer, director or any party holding a controlling interest (defined as five (5%) percent or more, or in the case of a corporation any stockholder owning five (5%) percent or more of the outstanding shares) has been convicted of a crime, excluding Class B and Unclassified

Misdemeanors (as defined under the New York State Penal Law and its equivalent in any sister state or under Federal Law).

IN WITNESS WHEREOF, the undersigned has caused this Proposal to be signed and delivered as of the date first herein set forth and agrees to perform the work in accordance with the terms and conditions of the

Contract and award the same.

Federal I.D. #

(Legal name of corporation, Individual or Firm and any d/b/a name)

Date:

By: (Name and Title)

ATTEST:

Secretary (Address)

PART IV AGREEMENT

THIS AGREEMENT made and entered into the day of 2026, by and between, a corporation organized under the laws of the

State of, with its principal offices located at hereinafter referred to as the "Contractor" and

TOWN OF RAMAPO, a municipal corporation of the State of

New York, with its offices located at No. 237 Route 59, Suffern, New York 10901, hereinafter referred to as the "Town" or "Owner".

WITNESSETH:

That the Town and the Contractor, for the consideration hereinafter mentioned, agree as follows:

1. SCOPE OF WORK:

The Contractor shall provide to proposal, in accordance with the proposal submitted by the Contractor, a copy of which is attached hereto and made a part hereof.

2. CONTRACT AMOUNT:

The Town agrees to pay and the Contractor agrees to accept, in full payment for the complete performance of the work, the prices stipulated in the Vendor's Proposal, subject to additions and deductions as provided for in the Contract Documents (Total

Contract Price). Said work shall be performed in accordance with the Contract Documents without any further expense of any nature whatsoever to the Town other than the consideration set forth in this Agreement.

3. PAYMENTS TO CONTRACTOR:

a. Any claim that the Contractor may have pursuant to the terms of this Contract, or otherwise, may be immediately filed with the

Director of Public Works, and simultaneously with the application for any payment with the Department of Finance of the Town. Such filing shall be in writing and in affidavit form setting forth the facts, circumstances and costs of labor or material in dispute.

Any claim arising prior to the time of filing of the voucher for payment which is not claimed simultaneously therewith shall be deemed released and waived in the manner of an accord and satisfaction and shall constitute a general release to the Town for those items.

b. Before any payments will be made under this Contract, the

Contractor shall submit to the Engineer certified statements, in satisfactory form, certifying to the accounts then due and unpaid by such Contractor and Sub-contractor for all laborers for daily or weekly wages on account of labor performed upon the Work under this Contract. The term "laborers" as used herein shall include workmen and mechanics.

4. PAYMENT CONSTITUTES RELEASE:

The acceptance by the Contractor of the payment shall be and shall operate as a release to the Town from all claims and liability to the Contractor for anything done or furnished in connection with this work and for any act or neglect of the Town relating to or affecting the work. No payment, however, final or otherwise, shall operate to release the Contractor or his/her/its sureties from any obligation under this Contract or the Performance Bond.

5. INSURANCE COVERAGE:

The Contractor shall not commence work under this contract until it has obtained all insurance required under this paragraph and such insurance has been approved by the TOWN.

a. Compensation Insurance - The Contractor shall take out and maintain during the life of this contract Workers' Compensation

Insurance for its employees to be assigned to the work hereunder.

b. General Liability and Property Damage Insurance - The

Contractor shall take out and maintain during the life of this contract such general liability and property damage insurance as shall protect it from claims for damages for personal injury including accidental death, as well as from claims for property damage which may arise from operations under this contract. The amounts of such insurance shall be as follows:

General Liability Insurance in a General Aggregate amount not less than $1,000,000 and not less than $1,000,000 on account of any one occurrence.

The contractor shall furnish the above insurance to the TOWN and shall also name the TOWN as an additional named insured in said policies.

The certificate of insurance shall provide that, in the event that the insurance is cancelled prior to the expiration date thereof, the issuing insurer shall mail to the Town of Ramapo at least ten (10) days written notice.

c. Insurance Covering Special Hazards - The following special hazards shall be covered by rider and/or riders to the policy or policies herein elsewhere required to be furnished by this Contractor or by separate policies of insurance in amounts as follows. For Automobiles and

Automobile Trucks - Limits shall be the same as required under General

Liability insurance as hereinbefore specified.

d. Defense of Action or Suits - Neither the TOWN nor any of its officers or agents shall in any manner be answerable or responsible for any loss or damages that may happen to the work, or to any part or parts thereof, or to any materials, equipment or other property that may be used therein, or placed upon the ground, during the progress of the work. Neither the TOWN nor any of its officers or agents shall be in any manner answerable or responsible for any injury done, or damages or compensation required to be paid under any present or future law, to any person or persons whatever, whether employees of the Contractor or otherwise, or for damages to any property, whether belonging to the employees of the Contractor or others, occurring during or resulting from the work. The Contractor shall properly guard against all injuries and damages. The Contractor shall indemnify and save harmless the TOWN, its officers, and agents against all such injuries, damages and compensation arising or resulting from causes other than the Town's negligence. The Contractor shall, from the commencement of work until completion and acceptance thereof, maintain General Liability Insurance in the amounts hereinbefore stated for the protection of the Contractor and the

TOWN, and shall furnish duplicates of the policies to the TOWN, stamped by the insurer "Premium Paid". These policies shall be written by an insurance company or companies approved by the TOWN.

The Contractor shall furnish the TOWN with satisfactory proof of the insurance required.

6. HOLD HARMLESS PROVISIONS:

The Contractor, in addition to any public liability insurance obtained under this Contract, agrees to save, indemnify and hold harmless the Town of Ramapo and all of its agents, officers, servants and employees, including any consulting engineer of the

Town, by reason of any claim against all suits or liability regardless of origin or nature arising out of the project by the

Contractor, any Sub-contractor or material man of the Contractor, including all laborers, employees, agents, servants, and officers thereof, whether by violation or statute, law, ordinance, regulation, order or decree or common law liability and whether or not a negligent act or omission is claimed and the Contractor agrees to pay the Town for defending such suit, all costs, expenses and reasonable attorney fees incurred therein, or at the option of the Town, shall, at the Contractor's own expense, defend any and all such actions.

7. CONVICTION OF A CRIME:

If the Contractor, any officer, director or any party holding a controlling interest (defined as five (5%) percent or more, or in the case of a corporation any stockholder owning five (5%) percent or more of the outstanding shares is convicted of a crime, excluding Class B and Unclassified Misdemeanors (as defined under the New York State Penal

Law and their equivalent in any sister state or under Federal Law) related to the subject matter of this Agreement or if a related or affiliated company, partnership or corporation is convicted of a crime, excluding Class B and Unclassified Misdemeanors (as defined under the

New York State Penal Law and their equivalent in any sister state or under Federal Law) related to the subject matter of this Agreement, after this Agreement is fully executed, the Town shall have the right to terminate this Agreement without penalty. An "affiliated company" as used herein means any affiliate which is a partnership, corporation, proprietorship, association or similar entity, an "affiliate" means any individual partnership, corporation, proprietorship, association or other entity

(i) in which a fifty (50%) percent or greater ownership interest (as defined below) is directly or indirectly held by the proposer or any of its management personnel (as defined below) or directors, (ii) which directly or indirectly holds fifty (50%) percent or more of the ownership interest in the proposer, (iii) in which an aggregate twenty

(20%) percent or greater ownership interest is directly or indirectly held by one or more shareholders (or partners or proprietors, in the case of a partnership or proprietorship) which or who in the aggregate hold a twenty (20%) percent or greater ownership interest in the proposer, or (iv) which, whether by contract or otherwise, directly or indirectly controls, is controlled by or is under common control with the proposer. An "ownership interest" means the ownership, whether legally or beneficially, of the stock of or assets employed by a corporation, of a partnership interest in or assets employed by a partnership or of a similar interest in or assets employed by any other entity. "Management personnel" means executive officers and all other persons, whether or not officers or employees, who perform policy-making functions similar to those of executive officers.

8. NOTICE PROCEDURES:

a. Any notice from one party to the other under the Contract, shall be in writing and shall be dated by the party giving such notice, or by a duly authorized representative of such party.

b. Any such notice shall not be effective for any purpose whatsoever, unless served in the following manner; namely,

1. If the notice is given to the Town by personal delivery thereof to the Engineer, or by depositing the same in the United States mails, enclosed in a sealed envelope, addressed to the Town for the attention of the said Engineer, postage prepaid and registered; (2) if the notice is given to the said Contractor or to his/her/its duly authorized representative, or by depositing the same in the United States mails, enclosed in a sealed envelope, addressed to the Contractor's principal place of business set forth in this Agreement, postage prepaid and registered; and (3) if the notice is given to the surety or any other person, by personal delivery to such surety or other person, or by depositing the same in the United

States mails, enclosed in a sealed envelope addressed to such surety or person, at the address of such surety or person last communicated by him to the party giving the notice, postage prepaid and registered.

9. LABOR STANDARDS AND MINIMUM WAGES:

a. The Contractor specifically agrees, as required by Section 220, or any successor statute applicable, of the New York State Labor

Law, that no laborer, workman or mechanic in the employ of the

Contractor or other persons doing or contracting to do the whole or any part of the work included in the contract shall be permitted or required to work more than eight hours in any one calendar day or more than five days in any one week, except in the emergencies set forth in the New York State Labor Law.

b. Town will furnish to the Contractor a wage rate schedule approved by the New York State Department of Labor. Said schedule shall be annexed to this Contract and shall become a part hereof.

Said schedule shall cover all classes of laborers and workers to be used on the job sites and every mechanic, laborer and workman employed by the Contractor shall be paid not less than the prevailing rate of wages as provided for by the New York State

Department of Labor.

10. DISCRIMINATION AGAINST EMPLOYEES PROHIBITED:

a. The Contractor specifically agrees to the provisions of Section

296 of the Executive Law of the State of New York or any successor statute applicable which provides among other things as follows:

1. It shall be unlawful discrimination practice:

a. For an employer, because of the age, race, color or national origin of any individual, to refuse to hire or employ or to bar or to discharge from employment such individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment.

b. For a labor organization, because of the age, race, creed, color or national origin of any individual, to exclude or expel from its membership such individual or to discriminate in any way against any of its members or against any employer or any individual employed by an employer.

c. For any employer or employment agency to print or circulate or cause to be printed or circulated any statement, advertisement or publication, or to use any form of application for employment or to make any inquiry in connection with prospective employment, which expresses, directly or indirectly, any limitation, specifications or discrimination as to age, race, creed, color or national origin, unless based upon a bona fide occupational qualification.

d. For any employer, labor organization or employment agency to discharge, expel or otherwise discriminate against any person because he has opposed any practices forbidden under this article or because he has filed a complaint, testified or assisted in any proceeding under this article.

2. It shall be an unlawful discriminatory practice for an employer, labor organization, employment agency or any joint labor-management committee controlling apprentice training programs:

a. To select persons for an apprentice training program registered with the State of New York on any basis other than their qualifications, as determined by objective criteria which permit review.

b. To deny to or withhold from any person because of his/her race, creed, color or national origin, the right to be admitted to or participate in a guidance program, an apprenticeship training program, on-the-job training program, or other occupational training or retraining program.

c. To discriminate against any person in his/her pursuit of such programs or to discriminate against such a person in the terms, conditions or privileges of such programs because of race, creed, color or national origin.

d. To print or circulate, or cause to be printed or circulated, any statement, advertisement or publication, or to use any form of application for such programs or to make any inquiry in connection with such program which expresses, directly or indirectly, any limitation, specification or discrimination as to race, creed, color or national origin, or any intent to make any such limitation, specification or discrimination, unless based on a bona fide occupational qualification.

11. POSTING OF ANY DISCRIMINATION NOTICES:

As provided in General Regulation No. 1 as issued by the State

Commission against Discrimination, it is hereby agreed by and between the parties hereto that Contractor shall post and maintain at each of his/her/its establishments, the Notice of the State Commission

Against Discrimination indicating the substantive provision of the

Law against Discrimination, where complaints may be filed, and other pertinent information. Such notice shall be posted in easily accessible and well lighted places customarily frequented by employees and applicants for employment.

12. TOWN EXEMPT FROM TAXES:

The contractor shall pay all taxes now or hereafter imposed in any fashion under this Contract, it being understood that in no case shall any tax be borne by the Town.

13. NOTICE OF DAMAGE:

If the Contractor shall claim compensation for any damage sustained by reason of any act or omission of the Town, its agents, or of any persons, he shall, within five (5) days after sustaining such damage, make and deliver to the Town, a written statement of the nature of the damage sustained. On or before the fifteenth day of the month succeeding that in which any such damage shall have been sustained, the Contractor shall make and deliver to the Town an itemized statement of the details and amount of such damage duly verified by the Contractor, unless such statement shall be forfeited and invalidated, in which event the Contractor shall not be entitled to payment on account of any such damage.

14. ASSIGNMENTS PROHIBITED:

The Contractor is prohibited from assigning, transferring, conveying, subletting or disposing of this Contract, or of any part thereof, or any payment to become due thereunder, or of his/her/its right, title or interest therein, or his/her/its power to execute such contract, to any other person or entity without the previous consent in writing of the Town. In any instance where the Contractor fails to comply with this clause, the Town may immediately declare the Contract to be breached.

15. SECTION 103-A, GENERAL MUNICIPAL LAW:

a. The Contractor hereby agrees to the provisions of Section 103-A of the General Municipal Law of the State of New York or any successor statute applicable which requires that upon the refusal of a person when called before a grand jury to testify concerning any transaction or contract had with the State, any political subdivision thereof, a public authority or with any public department, agency or official of the State or of any political subdivision thereof, or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract:

i. Such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public department, agency or official thereof, for goods, work or services for a period of five (5) years after such refusal, and

ii. Any and all contracts made with any municipal corporation or any public department, agency or official thereof, since the effective date of this law by such person, and by any firm, partnership, or corporation of which he is a member, partner, director or officer, may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid.

16. SECTION 103-D, GENERAL MUNICIPAL LAW:

a. In accordance with the provisions of Section 103-d of the

General Municipal Law of the State of New York, or any successor statute applicable, the Contractor certifies that the bid and/or proposal submitted complies with said law as follows:

i. This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor;

ii. This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor;

iii. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal;

iv. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing on its behalf.

On the _______ day of ___________________ in the year 20 ____ .

before me, the undersigned, a Notary Public in and for said State, personally appeared __________________________________________ .

personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the instrument, the individual, or the person upon behalf of which the individual(s) acted, executed the instrument.

Notary Public

State of New York

SS: County of Rockland

On the ______ day of ____________________ in the year 20 ______ .

before me, the undersigned, a Notary Public in and for said State, personally appeared MICHAEL SPECHT, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument.

Notary Public