Bid Specifications:

Tree Removal, Trimming & Stump Grinding Services

Village of Pleasantville 80 Wheeler Avenue

Pleasantville, NY 10570 recreationsuperintendent@pleasantville-ny.gov

Deadline for Submittal:

June 16, 2026

TABLE OF CONTENTS

Section A Notice to Bidders Section B Instructions to Bidders Section C Bid Proposal Statement of Bidder’s Qualifications Statement of Non-Collusion

Indemnification and Hold Harmless Statement of Iran Divestment Act Statement of Sexual Harassment Policy Resolution

Section D Agreement Section E Prevailing Wage Rates Section F Compliance with Labor Laws Section G Non-Discrimination Clause

SECTION A

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that the Village of Pleasantville will receive sealed bids for Tree Removal, Trimming & Stump Grinding. Bids will be received at the office of the Village Clerk, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, NY 10570 until 12:00PM on June 16, 2026 - at which time immediately thereafter the bids will be opened and read in the meeting room of Village Hall, 80 Wheeler Avenue, Pleasantville, NY 10570.

Complete specifications and bid forms may be obtained from the above office or via BidNet (www.bidnetdirect.com) on or after May 12, 2026.

The Village of Pleasantville is seeking a three (3) year contract for tree removal, trimming and stump grinding services from July 1, 2026 through June 30, 2029.

Bids shall be enclosed in a sealed envelope bearing the name and address of the Bidder, addressed to Village Clerk, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, New York 10570 and labeled "Village of Pleasantville Tree Removal, Trimming & Stump Grinding Bid 2026.”

The Village of Pleasantville reserves the right to reject any and all bids, to waive any informality in any bid, and to award the contract to other than the lowest bidder if deemed in the best interest of the Village to do so.

Dated: May 12, 2026

VILLAGE OF PLEASANTVILLE

by Alyssa Hochstein/ Village Clerk http://www.bidnetdirect.com/

SECTION B

INSTRUCTIONS TO BIDDERS

DOCUMENTS

Complete sets of bidding documents will be issued for bidding purposes as stated in the "Notice to Bidders". A complete set of documents consists of the following:

A. A copy of the Specifications B. Addenda (if any)

PROPOSALS

To be considered, Proposals on the forms included herein, must be in accordance with these Instructions to Bidders. All bids must be submitted on the prescribed forms which are included herein, such forms also being bound in the specifications as Section C. All blank spaces for bid prices must be filled in, in both words and figures, either typed or in ink.

Proposals that contain any omission, erasures, alterations, additions, or items not called for in itemized Proposal, or that contain irregularities of any kind, may constitute sufficient cause for rejection of the bid. In case of any discrepancy in the price or amount bid in the Proposal, the price, as expressed in words, shall govern. All bids must be submitted in sealed envelopes addressed to Village Clerk, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, New York 10570 and be clearly identified with: (1) Bid Name: “Village of Pleasantville Tree Removal & Pruning Bid,” (2) Name of Bidder and Address. Proposals shall be signed with bidder's name typed or printed below signature. The Bidder's seal, if a corporation, shall be affixed under the Bidder's signature. Telephone, telegraphic or "faxed" bids will not be accepted.

If a separate set of proposal sheets is issued, they may be used with the understanding that all instructions and conditions of the contract documents are the same as if these pages were bound herein.

QUALIFICATIONS OF BIDDERS

The Contractor is required to complete the detailed “Statement of Bidders’ Qualifications” and provide the required submission. Sufficient information should be provided for the Village to adequately evaluate the Contractor’s ability to service the Village. Should insufficient space be available to fully address each request, additional information should be included as an attachment.

The Owner may make such investigations as it deems necessary to determine the qualifications of the Bidder to perform the work, and the Bidder shall furnish information and data for this purpose as may be required. The Owner reserves the right to reject any bid if the evidence submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the Owner, that the Bidder is properly qualified to carry out the obligations of the bid. Fraudulent statements shall cause rejections of Proposal.

CONDITIONS OF WORK

Each Bidder must familiarize themselves fully of the conditions and requirements relating to the circumstances and labor under which work will be performed. Failure to do so will not relieve a successful Bidder of their obligation to furnish all requirements, materials and labor necessary to carry out the provisions of the Contract and to complete the work for the consideration set forth in the bid. Bidder's attention is directed to Paragraph 1 of the Bid Proposal, in which the Bidder certifies that it has examined all requirements and are compliant. Bid shall include the complete costs of furnishing all materials, labor, equipment, certifications and standards necessary to supply the requested services in accordance with the Contract Specifications and all other expenses incidental thereto. Local and State sales taxes shall not be included in the bid.

1. Type and Location of Work

a. It is the intent of the Village of Pleasantville to enter into a contract with a properly equipped and qualified company for Tree Removal, Trimming & Stump Grinding at various locations in the Village of Pleasantville on an as needed basis.

b. The work to be performed under this contract shall include the removal and trimming of trees as designated by the Village of Pleasantville.

c. The hours of work for the contractor shall be the hours of operation of the Village of Pleasantville Parks Department 7:30am to 3:00pm Monday thru Friday.

2. Order and Direction of Work The work to be done shall be under the general supervision of the local municipal representative. The contractor shall immediately comply with any and all orders and instructions given. The order of sequence of execution of the work and the general conduct shall be subject to the approval and direction of the local municipal representative.

At his direction, he may from time to time direct the order in which, and points at which the work shall be performed, and may exercise such general control over the conduct of the work at any time or place that shall be required, in his opinion, to safeguard the interests of the municipality. All work shall be completed in a timely manner. When necessary, the contractor will provide a General Foreman to provide supervision over workers on site.

3. Tree Removal, Trimming & Stump Grinding

The Contractor shall remove/trim trees as identified by the Village of Pleasantville. All logs, branches and limbs shall be removed by the Contractor. Also included in the unit price shall be stump grinding, removal of shavings and ground restoration. Trunks shall be cut as close to the ground as possible in accordance with the instructions of the Village’s representative.

4. Maintenance and Protection of Traffic The Contractor is responsible to provide maintenance and protection of traffic during tree trimming and removal operations.

5. Equipment and Workmanship All equipment and workmanship, unless otherwise specified, shall be the best of their respective kinds and in conformity and harmony with the general intent and requirements of the specifications in order to secure the best standard of work in a perfect and thoroughly workmanlike manner and shall be required to produce the results specified in this contract, all to the satisfaction of the local Municipal representative. If at any time before the commencement or during the progress of the work, the equipment used or to be used appears to the local Municipal representative as insufficient or improper for securing the quality of work required, he may order the Contractor to improve their character and the Contractor shall conform to such order, but the failure of the local Municipality to demand such improvement shall not release the contractor from his obligation to secure the quality of the work specified. The Contractor shall use equipment as required to properly execute and complete the work specified.

6. Equipment/Operator The Contractor shall include in his price the following:

a. Contractor shall have a Certified Arborist on staff.

b. Articulating bucket truck with a minimum reach of 55 feet. Contractor shall have a 75 foot bucket truck at his disposal.

c. Sufficient ropes, grapples, pulleys and chain saws to remove any size tree.

d. One tree man/bucket truck operator and two ground men. Both must be trained as per industry standards and capable of climbing when necessary for trimming or removal.

e. All necessary safety equipment including, but not limited to hard hats, hearing protection, eye goggles and gloves.

f. A chipper truck.

g. A stump grinder and any additional personnel required for operation.

h. All equipment is subject to the inspection and final approval of the Parks Department. Such approval may require on-site demonstration of the capability of any proposed equipment.

i. All vehicles used by the Contractor must be performance worthy by visual and operational inspection.

Sweepers must be washed once per day, inclement weather expected, and all other equipment a minimum of once per week. The Village shall have the option to perform a complete inspection of the vehicles at any time throughout the term of the contract. Should any vehicle not meet standards that the Village feels necessary to complete the Contract to operate safely, the Village may require such vehicle to be brought to standard before being placed back in service. The Village will not tolerate “constant mechanical breakdowns.

j. The contractor must demonstrate evidence of an adequate service facility to ensure scheduled routine maintenance, as well as maintain a sufficient supply of brooms and replacement parts to ensure continuous operations.

7. Conditions at Work Site

It is expected that bidders will make a personal inspection of the sites and take measurements to verify quantities (where appropriate) and obtain the necessary information as to the locations, requirements etc., to enable them to make up their bids intelligently. No allowance will be made for any claim that bids were made on incomplete information as to the nature and character of the site or the work involved. An inspection of the site can be arranged (where appropriate) by contacting the Superintendent of Recreation & Parks between 8:00am and 4:00pm. at (914) 769-7950 or Parks Foreman (914) 359-9005 between 7:30am and 3:30pm.

8. Extension of Contract

The contract shall not extend beyond a 3 year period.

9. Acceptance or Rejection of Work.

The local municipal representative, reserves the right to examine the work and reject any part or all that does not, in his opinion meet the specification

10. Emergency Response Requirements The contractor shall provide 24-hour, 7-day emergency response services as needed, for tree removal trimming and related work when conditions post an immediate or imminent threat to public safety, property or critical infrastructure.

Definition of Emergency An emergency shall be defined as any tree or limb condition that:

(a) Poses an immediate danger to life, health or safety

(b) Obstructs or threatens to obstruct public roadways, sidewalks or access routes

(c) Interferers with or threatens utilities, municipal infrastructure or structures, or

(d) Has been damaged by storms, high winds or other unforeseen events creating an imminent failure risk

The determination of an emergency shall be made solely by the Owner.

Response Time Requirements The Contractor must meet the following response times upon notification:

(a) Initial response (mobilization): Contractor shall respond within two (2) hours of notification for emergency call-outs.

(b) On-site arrival: Contractor shall arrive at the site and commence assessment and/or work within four (4) hours notification.

(c) Stabilization: Contractor shall take immediate action to eliminate or mitigate the hazard (ex. Removing roadway obstruction, securing hanging limbs) upon arrival

(d) Full completion: Complete removal or trimming shall be performed as soon as possible, but no later than 24 hours, unless otherwise directed by the Owner.

Standby/On-Call Requirement The Contractor shall:

(a) Maintain sufficient personnel, equipment and materials to respond to multiple emergency events

(b) Provide the Owner with primary and secondary contact information for 24-hour, 7-day dispatch

(c) Ensure direct communication availability at all times, including nights, weekends and holidays

Failure to Respond Failure to meet the above response times may result in:

(a) Immediate assignment of the work to another contractor

(b) Back charging of any additional costs incurred by the Owner

(c) Potential termination of the contract for cause

The Contractor’s failure to meet emergency response requirements on more than two (2) occasions within a contract year shall be considered a material breach of contract.

Compensation for Emergency Work Emergency work may be compensated:

(a) At contract unit prices, where applicable

The contractor shall provide detailed documentation of all emergency work performed, including labor, equipment and materials.

11. Measurement and Payment

(a) Prices bid shall be full payment for all labor, materials, use of tools and equipment, insurance, overhead, and other costs necessary as required and specified herein.

(b) Payment will be made after submission of an invoice, verification by the Parks Department of work completed, and approval by the responsible individual(s).

The price bid shall include the cost of all labor, material and equipment necessary to complete the work. Payments will be routinely made at the daily rate for eight hours of work, emergency work to be paid on a per hour basis.

Where, in the opinion of the Village’s representative, work should be discontinued because of inclement weather or unforeseen sub-grade conditions, the contractor shall be paid at an hourly rate to the next whole hour. The hourly rate shall be calculated by dividing the daily rate by 8. Included in the price bid shall be the transportation of the particular piece of specialized equipment to and from the work site.

ADDENDA AND INTERPRETATION

Every request for information or interpretation of Bidding Documents must be addressed in writing to Mike Newman, Superintendent Parks & Recreation via email at recreationsuperintendent@pleasantville-ny.gov or via USPS mail addressed to Mike Newman, Superintendent Recreation & Parks, Village of Pleasantville, 80 Wheeler Avenue, Pleasantville, New York 10570, to be given any consideration must be received at least five (5) days prior to the date fixed for the opening of bids. Any and all such interpretations, and any supplemental instructions, will be in the form of written Addenda and will be mailed to all prospective Bidders. The failure of any Bidder to receive any such Addenda will not relieve the Bidder of any obligation under the Bid as submitted. The receipt of any Addenda shall be noted on the "Bid Form".

INSURANCE REQUIRED

The successful Bidder will be required to procure and provide insurance certificates for the following types of insurance, in accordance with the provisions listed in Section I; only those un-stricken apply to this bid.

1. Commercial General Liability Policy, with limits of no less than $1,000,000 Each Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage, and shall include coverage for:

A. Premises & Operations B. Products/Completed Operations;

C. Independent Contractors;

D. Personal & Advertising Injury E. Blanket Contractual Liability

F. XCU

G. Village of Pleasantville and their assigns, officers, employees, representatives and agents should be named as an “Additional Insured” on the policy using ISO Additional Insured Endorsement CG 20 10 11/85 or an endorsement providing equivalent or broader coverage and shall apply on a primary and noncontributory basis, including any self-insured retentions. The Certificate of Insurance should show this applies to the General Liability coverage on the certificate, and Additional Insured Endorsement shall be attached.

mailto:recreationsuperintendent@pleasantville-ny.gov

H. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against Village of Pleasantville, assigns, officers, employees, representatives, volunteers and agents.

I. General Aggregate shall apply separately to each project (must be on an occurrence form).

J. Cross Liability coverage (Commercial General Liability and Business Automobile Liability policies only).

K. Coverage for athletic participants must be included if renter is an athletic team or league.

2. Workers Compensation and Employer’s Liability and N.Y.S Disability – Statutory Workers Compensation, Employer’s Liability and N.Y.S Disability Benefits Insurance for all employees and Workers Compensation must include a waiver of subrogation. NOTE: ACORD form is NOT acceptable proof of workers compensation coverage; C-105.2 and Disability MUST be provided on DB-120.1.

3. Comprehensive Automobile Policy, with limits no less than $1,000,000 Bodily Injury and Property Damage liability including coverage for owned, non-owned, and hire private passenger and commercial vehicles.

A. Village of Pleasantville and their assigns, officers, employees, representatives, volunteers and agents should be named as an “Additional Insured” on the policy. The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate, and Additional Insured Endorsement shall be attached.

B. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against Village of Pleasantville, assigns, officers, employees, representatives, volunteers and agents.

4. Umbrella Liability, with limits of no less than $1,000,000 Each Occurrence/$2,000,000 Aggregate, including coverage for General Liability, Automobile, Workers Compensation and Professional Liability (if applicable).

5. Professional Liability (if applicable), with limits no less than $1,000,000 per claim.

6. Owners & Contractors Protective Liability Policy, with limits no less than $1,000,000 Per Occurrence/$2,000,000 Aggregate shall be taken out with the Village of Pleasantville as the Named Insured, and maintained during the life of this contract which will protect the Village of Pleasantville from claims for damages for personal injury, liability, accidental or wrongful death, as well as property damage which may arise from operations under this contract whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by either party.

7. Bid, Performance and Labor & Material Bonds, if required in the specifications, these bonds shall be provided by a New York State admitted surety company, in good standing.

8. Property Insurance, the Contractor shall cover materials being installed onsite, in transit, and/or at any other location.

9. Certificates shall provide that thirty (30) days written notice prior to cancellation or expiration be given to the Village of Pleasantville. Policies that lapse and/or expire during term of work shall be recertified and received by the Village of Pleasantville no less than thirty (30) days prior to expiration or cancellation. The Village of Pleasantville and their agents, officers, directors, employees and volunteers must be listed as additional insured with the exception of the Workers Compensation and N.Y.S Disability policies. The coverage must be underwritten by an insurance company with at least “A7” Best rating as defined by A.M.

Best. Coverage for the additional insured shall apply as Primary and Non-Contributing Insurance before any other insurance or self-insurance include any deductible, maintained by or provided to the additional insured.

GUARANTEE

The bidder shall guarantee all workmanship in accordance with all conditions set forth in these specifications.

FORM OF AGREEMENT

The form of the agreement is included in these documents in SECTION D.

AWARD

The Contract will be awarded to the lowest responsible bidder pursuant to the provisions of the General Municipal Law.

The Village Board reserves the right to determine responsibility based on an evaluation of the Contractor's qualifications, experience, organization, finances, past performances, and other applicable factors. The Village Board further reserves the right to reject any and all bids.

In evaluating the bids, the Owner shall consider the qualifications of the bidders, whether or not the bids comply with the prescribed requirements, and alternatives and unit prices if requested in the Bid Form. Owner shall evaluate the qualifications and experience of the bidder, subcontractors, and partners as presented herein and shall conduct such investigations as he deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of the bidders, to perform the service in accordance with the Contract Documents. The contract shall be awarded to the lowest bidder whose evaluation by the Owner indicates to the Owner that the award will be in the best interest of the Village.

OWNER

Village of Pleasantville, Westchester County, New York.

SALES TAX EXEMPTION

Under Chapter 513 of the Laws of the New York 1974, all materials and supplies sold to a Contractor and which are to become an integral, component part of a structure, building or real property owned by an exempt organization such as the Village of Pleasantville, are exempt from the payment of New York State Sales or compensatory use taxes. Therefore, the Contractor should not include any amount in its bid price to cover sales taxes for the above items.

REQUIRED SUBMISSIONS

Prior to award, the successful bidder will be required to meet the following requirements:

A. The successful bidder, if the business is not registered in New York State, must provide the Village with a certificate issued by the Secretary of State of New York stating that the Corporation is authorized to do business within the state and is presently in good standing. If the entity to whom the bid is awarded is not a corporation, it would be required that the entity's certificate of doing business, which should be on file in the County Clerk's Office, be provided. (This would also hold true in the case of joint ventures which would be required to disclose the underlying entities which make up the joint venture and supply the requisite certificate of doing business for each entity.)

B. A statement by the successful bidder that no officer, director or stockholder (if less than 10 stockholders) of the successful bidder is an officer or employee of the Village or is a relative of any such Village Official or employee.

If such officer, director or stockholder does exist, their names and relationship shall be disclosed to the Village.

C. ALL materials, information, licenses and any other information as indicated in this document.

SECTION C

BID PROPOSAL FOR

Village of Pleasantville Tree Removal, Trimming & Stump Grinding

PLEASANTVILLE

WESTCHESTER COUNTY, NEW YORK

To: Bid Submitted By:

Village Clerk ____________________________________ Village of Pleasantville (Name) 80 Wheeler Avenue ____________________________________ Pleasantville, New York 10570 (Address) (Telephone Number)

1. I/We do hereby declare that I/We have carefully examined the Notice to Bidder, the Requirements, and the

Specifications relating to the above entitled matter and the work, and have also examined the sites.

2. I/We do hereby offer and agree to furnish all materials, to fully and faithfully construct, perform and execute all work in the above titled matter in accordance with the Requirements and Specifications relating thereto, and to furnish all labor, tools, implements, models, forms, transportation and materials necessary and proper for the purpose for the price/prices as given on the bid forms.

3. I/We do hereby declare that the prices so stated cover all expenses of every kind incidental to the completion of said work, and the contract therefore, including all claims that may arise through damages or any other cause whatsoever.

4. I/We do hereby agree that I/We will execute a contract therefore, containing all the terms, conditions, provisions and covenants necessary to complete the work according to the Requirements and Specifications therefore within 30 business days after the award of the contract and if I/We fail to execute said Contract within said period of time, that the Village board shall have the power to rescind said award and also that the said Board shall retain the proceeds of the certified check, or require the payment of the sum of the bid bond.

5. I/We do declare and agree I/We will commence the work within the specified amount of time after the contract execution and will complete the work fully and in every respect including approval by the Village of Pleasantville Recreation & Parks on or before the time specified in said contract and do authorize the said Board, in case of failure to complete the work within such specified time to employ such men, equipment and materials as may be necessary for the proper completion of said work and to deduct the cost thereof from the amount due under the contract. The Contract execution will serve as the official notification to commence work.

6. I/We agree that the Village of Pleasantville reserves the right to select any one, combination of, or all the Bid items in this proposal for the Contractor to complete without affecting any of the Bid prices.

7. I/We hereby affirm that by submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of their knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting competition.

(d) No member of the Village Board or any officer or employee of the Village of Pleasantville, New York, or person whose salary is payable in whole or in part from the said Village Treasury is, shall be or become interested, directly, as a contracting party, partner, stockholder, surety or otherwise, in this bid, or in the performance of the contract, or in the supplies, materials or equipment and work of labor to which it relates, or in any portion of the profits thereof.

8. I/We do hereby further agree that this proposal is a firm bid and shall remain in effect for a period of at least seventy five (45) calendar days from the date of the opening of bids, and that with said period of seventy five (45) days, the Village will accept or reject this proposal, or this period may be extended by mutual agreement.

9. I/We do hereby declare that, if this is a corporate bid, I have been duly authorized to act as the signatory on this proposal in behalf of this corporation.

10. I/We hereby affirm, under penalty of perjury, the truth of all statements in this proposal.

11. I/We hereby agree that I/We accept the unit prices on the following pages, for the various items of work.

12. I/We hereby agree that I/We shall make no claim on account of any variation of the estimated quantities of work to be done, whether the actual quantities are greater, smaller or completely deleted. A change in the quantity of any item shall not be regarded as sufficient ground for a change in the price of that item.

13. I/We hereby agree that quotations for this contract shall be binding and valid for a period of at least 90 (ninety) days from the bid Due Date. Proposer agrees to execute a contract based on the terms of the submitted Proposal in the event that a written or oral notification of award is received on or before expiration of the 90-day period.

I_________________________________________, of ________________________________ Individual Office Held Company Name Address

Submit herewith the total costs for the “Village of Pleasantville Tree Removal, Trimming & Stump Grinding Bid 2026”

The Village reserves the right to terminate this agreement upon 30-day written notice to the contractor for any reason as determined to be in the best interest of the Village of Pleasantville. This proposal will be for a 3 year period. The contractor shall supply all necessary labor, material and equipment for tree removal, pruning & stump grinding at various locations in the Village of Pleasantville in accordance with notice and specifications of the Superintendent of Recreation & Parks.

1) Tree removal & trimming services (daily rate):

$_____________________________________________ ($______________/day) Written in words

2) Emergency tree removal, pruning & stump grinding services (rate per hour):

$_____________________________________________ ($______________/hour) Written in words

In case of a discrepancy between the price in words and the price in numbers, the price in words shall govern.

(Legal Name of Bidder, Partner or Corporate Officer)

By:_____________________________________ Date:________________________ (Authorized Signature)

Corporate Seal (if incorporated)

STATEMENT OF BIDDER’S QUALIFICATIONS

It is the intent of the Village to execute an agreement with a Contractor that can provide reliable, uninterrupted, and environmentally sound service. The Contractor must possess the licenses, financial resources, experience, technical and management qualifications, equipment, vehicles, and manpower and facilities necessary to assure that the requirements of the Village will be met throughout the term of this Agreement.

The Contractor is, therefore, required to provide the following information with regard to its company and organization.

Sufficient information should be provided to the Village to adequately evaluate the Contractor’s ability to service the Village. Should sufficient space be available to fully address each request, additional information should be included by attachment herein.

COMPANY INFORMATION

Bidder: ________________________________________________________________________ Address: ______________________________ Telephone: ______________________ Fax: __________________________ Contact: __________________________Type of Organization: _________________________ Year company began tree removal services: _______________ Name of Parent Company, if applicable: _____________________________________________ Name of Affiliate Companies, if applicable: _____________________________________________ Identity of Joint Venture Partners, if any: ____________________________________________ Brief history of Bidder(s) involved in the Proposal (attach additional sheets if necessary):

Has your organization ever failed to complete any work awarded? Yes ____ No ____ If yes, where and why: ________________________________________________________________ Has your organization ever been party to a civil, criminal, or administrative proceeding or is your organization currently in litigation of any kind? Yes ____ No ____ If yes, provide details: ___________________________________________________________________ Has your organization or any officer or partner of your organization or person listed in previous sections ever been convicted of any criminal conduct or been found in violation of any environmental law or regulation administered by New York, other states, the United States or another country?

Yes ____ No____ If yes, provide details: _________________________________________________________________ Is your organization, or any officer or partner of your organization, a party to any ongoing court proceeding, administrative consent agreement negotiation, or similar ongoing administrative enforcement action not already disclosed in this section.

Yes ____ No ____ If yes, provide details: _________________________________________________________________

List four (4) municipalities or private companies to which Tree Removal, Trimming & Stump Grinding Services have been provided including contact person and telephone number:

Name:

Address:

Contact Person:

Telephone:

Name:

Address:

List equipment currently owned, operated and available for use in this contract:

Type Make Model Year Year Acquired Condition

Make Model Year

Model Year

Model Year

Model Year

Model Year

Model Year

STATEMENT OF NON-COLLUSION

Village of Pleasantville Tree Removal, Trimming & Stump Grinding Bid 2026-04

Firm Name __________________________________________________ Business Address______________________________________________

I. General Bid Certification It is certified here that the Bidder will furnish, at the prices herein quoted, the materials, equipment and/or services as proposed on this bid.

II. Non-Collusive Bidding Certification

1. By submission of this bid proposal, the Bidder certifies compliance with Section 103-d of the General Municipal Law as follows:

Statement of non-collusion in bids and proposals to political subdivision of the State. Every bid or proposal hereafter made to a political subdivision of the State of any public department, agency or official thereof where competitive bidding is required by statute, rule regulation, or local law, for work or services performed or to be performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the Bidder and affirmed by such Bidder as true under the penalties of perjury: Non-collusive bidding certification.

(a) By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any mater relating to such prices with any other Bidder or with any competitor.

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening directly or indirectly, to any other Bidder or to any competitor; and

3) No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit a bid for the purpose of restricting completion.

(b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided, however, that if in any case the Bidder cannot make the foregoing certification, the Bidder shall so state and shall furnish with the bid, a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or their designers, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a Bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or has sold the same items to other customers at the same prices being bid does not constitute, without more, a disclosure within the meaning subparagraph one (a).

2. Any bid hereafter made to any political subdivision of the State of any public department, agency or official thereof by a corporate Bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the Bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

The person (s) signing this proposal or bid certifies that they are fully informed regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the Bidder as well as to the person signing on its behalf.

(Signature) (Date)

Print Name____________________________

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

To the fullest extent permitted by law, Contractor/Provider shall indemnify, hold harmless and defend Village of Pleasantville, and agents and employees of any of them from and against all claims, damages, losses or expenses including but not limited to attorney’s fees arising out of or resulting from the performance of the agreement, provided such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including loss of use resulting there from, and (b) is caused in whole or in part by an act or omission or violation of statutory duty or regulation of the Contractor/Provider or anyone directly or indirectly employed by it or anyone for whose acts it may be liable pursuant to the performance of the agreement. Notwithstanding the foregoing, Contractor/Provider’s obligation to indemnify Village of Pleasantville, and its agents and employees of any of them for any judgment, mediation or arbitration award shall exist to the extent caused in whole or in part by (a) negligent acts or omissions, or (b) violations of regulatory or statutory provisions of the New York State Labor Law. OSHA, or other governing rule or applicable law; by the Contractor/Provider anyone directly or indirectly employed by it or anyone for whose acts it may be liable in connection to such claim, damage, loss and expense. The obligation of the Contractor/Provider to indemnify any party under this paragraph shall not be limited in any manner by limitation of the amount of insurance coverage or benefits including worker’s compensation or other employee benefit acts provided by the Contractor/Provider.

Company Title/Name: _____________________________________________________________

Name: ________________________________________________Date:_____________________

Signature: ______________________________________________________________________

Nature/Scope of Work Being Performed:

Tree removal, trimming & stump grinding

STATEMENT OF IRAN DIVESTMENT ACT

No contract may be awarded to any persons determined to be engaged in investment activities in Iran as indicated by New York State Office of General Services.

Every written offer made to the Village of Pleasantville must contain the following statement subscribed and affirmed by the offeror as true under penalties of perjury:

By the submission of this offer, each offeror and each person signing on behalf of any offeror certifies, and in case of joint offer each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each offeror is not on the list created pursuant to State Financial Law §165-a(3)(b).

The Village of Pleasantville may award an offer to an offeror who cannot make the statement of non-investment on a case-by-case basis if:

The investment activities in Iran were made before the effective date of this section, the investment activities in Iran have not been expanded of renewed after the effective date of this section, and the person has adopted, publicized, and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

The Village of Pleasantville makes a determination that the goods or services are necessary for the Village to perform its functions and that, absent such an exemption, the Village would be unable to obtain the goods or services for which the contract is offered. Such determination shall be made in writing and shall be a public document.

STATEMENT OF SEXUAL HARASSMENT POLICY

Every written offer made to the Village of Pleasantville must contain the following statement subscribed and affirmed by the offeror as true under penalties of perjury:

By the submission of this offer, each offeror and each person signing on behalf of any offeror certifies, and in case of joint offer each party thereto certifies as to its own organization, under penalty of perjury, that to the bidder has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment training to all employees pursuant to State Finance Law § 139-L.

RESOLUTION

Resolved that________________________________________________________________ (Name of Corporation) be authorized to sign and submit the bid or proposal of this Corporation for Village of Pleasantville Tree Removal, Trimming & Stump Grinding. Village of Pleasantville offices located at 80 Wheeler Avenue in the Village of Pleasantville, Westchester County, New York.

The foregoing is a true and correct copy of the resolution adopted by the Corporation at a meeting of the Board of Directors held on the________________________ day of ___________, 2026.

(SEAL OF THE CORPORATION) __________________________________

Secretary

SECTION D

AGREEMENT FOR –

“Village of Pleasantville Tree Removal, Trimming & Stump Grinding”

VILLAGE OF PLEASANTVILLE

WESTCHESTER COUNTY, NEW YORK

THIS AGREEMENT made this ___ day of June, 2026 by and between ____________.* (a Corporation organized and existing under the laws of the State of New hereinafter called the "Contractor" and the Village of Pleasantville, New York hereinafter called the "Village".

WITNESSETH, that the Contractor and the Village for the considerations stated herein mutually agree as follows:

Article 1. Statement of Work. The Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment and services, including utility and transportation services and perform and complete all work and required supplemental work for the completion of this Contract in strict accordance with the hereinafter referenced Contract Documents including all Addenda thereto as specified to the Village of Pleasantville, Pleasantville, New York.

Article 2. The Contract Price. The Village will pay the Contractor for the performance of the Contract in current funds, for the total quantities of work performed at the stated prices stipulated in the Bid for the respective items of work completed subject to additions and deductions as provided in the GENERAL CONDITIONS. The Contractor will provide bills for services rendered.

Article 3. Contract Documents. The Contract Documents shall consist of the following (including their attachments and exhibits):

a. This Agreement

b. Addenda (if any)

c. Notice to Bidders

d. Instructions to Bidders

e. Signed copy of Bid, with all attachments required for the bidding

f. General Conditions

g. Special Conditions

h. Payment, Performance Bonds (if any)

i. and Guarantee Bond (if any)

j. Certificates of Insurance

This Agreement, together with other Documents enumerated in this Article 3, which said other Documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provision in any component part of this Contract conflicts with any provision of any other component the part first enumerated in this Article 3 shall govern, except as otherwise specifically stated.

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed in three (3) original copies on the day and year first above written.

ATTEST: ________________________________________________

(Contractor) BY ________________________ Date:______________ Title ____________________________________________

ATTEST: ________________________________________________

(Village)

BY ________________________ Date:______________ Title

STATE OF NEW YORK

SS.:

COUNTY OF WESTCHESTER

On the _________ day of ______________________ 2026, before me personally came ___________to me known, who, being by me duly sworn, did depose and say that he maintains an office at

_______________________________________________ that he is the ______________ of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the Board of Directors of said corporation; and that he signed his name thereto by like order.

NOTARY PUBLIC

STATE OF NEW YORK

SS.:

COUNTY OF WESTCHESTER

On the __________ day of ______________________ 2026, before me personally came to me known, who, being by me duly sworn, did depose and say that he maintains an office at

; that he is the of the Village of Pleasantville, the municipal corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by order of the

Village Board of the said corporation; and that he signed his name thereto by like order.

NOTARY PUBLIC

SECTION E

PREVAILING WAGE RATES

The Contractor is hereby bound to pay all labor on this project at rates no less than the Prevailing Wage Scales, as prepared by the New York State Labor Department.

Contractor shall agree that every mechanic, laborer and workman employed by the Contractor or any subcontractor or any other person about or upon the work contemplated by the service agreement shall be paid not less than the prevailing rate of wages, and provided not less than the prevailing supplements, as provided for by Section 220 of the New York State Labor Law, as amended from time to time. The contractor shall acquire a schedule of such wage rates as provided by the New York State Department of Labor.

The Contractor, and his subcontractors, shall post in a prominent accessible place on the site of the work a legible statement of all wage rates and supplements as specified in the service agreement to be paid or provided for the various classes of mechanics, workmen or laborers employed for the work contemplated by the service agreement, and showing all authorized deductions, if any, from unpaid wages actually earned.

The Contractor and each subcontractor or other person doing or contracting to do the whole or any part of the work contemplated by the service agreement shall pay each and every one of his employees engaged in such work or any part thereof the full and proper wage without any deduction or kickback whatever, excepting such deductions as are made mandatory by law. Payment to each and every employee shall be made not less often than once per week and shall be made in cash, unless payment by check is authorized by certificate of the Commissioner of Labor of the State of New York as provided by law.

Full details and current schedule of prevailing wages are available on the NYS Department of Labor website:

https://apps.labor.ny.gov/wpp/publicViewPWChanges.do?method=showIt

SECTION F

COMPLIANCE WITH THE LABOR LAW AND OTHER DEPARTMENT OF LABOR

REGULATIONS

The Contractor shall comply with the applicable provisions of the "Labor Law" as amended, of the State of New York. This Contract shall be void unless applicable sections of said Labor Law are complied with.

Each and every provision of law and clause required by law to be part of this Contract shall be deemed to be included herein and this Contract shall be read and enforced as though it were included herein, and, if through mere mistake or otherwise any such provision is not included, then upon the application of either party hereto, the Contract shall forthwith be physically amended to make such inclusion.

Specifically, Section 220(e), of the Labor Law, as so amended, prohibits in contracts, discrimination on account of race, creed, color, or national origin in employment of citizens upon public works.

There may be deducted from the amount payable to the Contractor by the Owner under this Contract a Penalty of five ($5.00) dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of Section 220(e); provided, that for a second or any subsequent violation of the provisions of said paragraph, this Contract may be canceled or terminated by the Owner and all monies due or to become due hereunder may be forfeited.

SECTION G

NON-DISCRIMINATION CLAUSE

During the performance of this contract, the Contractor agrees as follows:

A. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin, and will take affirmative action to ensure that they are afforded equal employment opportunities without discrimination because of…