Bid Notice.pdf
PDF 164 KB Posted
- Attached to
- On-Call Mechanical Maintenance Services
- Solicitation number
- VW0737
- Issued by
- Santa Clara County, San Diego City, California
About this file
This is a Bid Notice for the Santa Clara Valley Water District seeking an experienced and qualified contractor to provide on-call mechanical maintenance services under Invitation #VW0737. The scope of services includes utility maintenance, troubleshooting, repair, fabrication, like-for-like replacement, restoration, inspection, adjustment, emergency dispatch support, and related services on an as-needed basis as assigned by the Valley Water Project Manager or designee. The bid is posted on October 12, 2026, with a bid due date of November 13, 2026, at 2:00 PM (PDT). A mandatory remote pre-bid meeting is scheduled for October 28, 2026, at 10:00 AM (PDT), with attendance required. An online Q&A period is available with a deadline of November 3, 2026, at 2:00 PM (PDT). The contract is awarded on a lump sum basis and classified under multiple categories including Building Construction Services, Building Maintenance and Repair Services, Public Utilities Maintenance and Repair, Construction Services General, Equipment Maintenance and Repair Services, and Utility Management Services.
Bidders must hold a Class A or Class B CSLB license and submit responses electronically through the PlanetBids vendor portal. Required submittal documents include a Submittal Checklist, Bid Form, Bid Pricing Sheet, Bid Questionnaire, List of Subcontractors, Bidder's Bond/Security (electronic bond through Surety2000 or Tinubu), References, Non-Collusion Declaration, Disqualification Questionnaire, Requests for "Or Equals," Local Business Enterprise Consideration documentation, Small Business Outreach Program Affidavit, Conflict of Interest Disclosure, W9 Certification, and Business Tax Certificate if applicable. All proposals are binding for 180 days from the date of submittal. Bidders are prohibited from communicating directly with Valley Water Board Members, staff, or consultants currently providing services to Valley Water, with all inquiries directed to Kevin Kelley at 408-630-2421 or kkelley@valleywater.org. The contract is located in San Jose, California, under Santa Clara County jurisdiction.
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Text version
Santa Clara Valley Water District
Opportunity Detail
On-Call Mechanical Maintenance Services VW0737
Title On-Call Mechanical Maintenance Services Invitation # VW0737
Posting Date 10/12/2026 9:08 AM (PDT) Project Stage Bidding Bid Due Date 11/13/2026 2:00 PM (PDT)
Response Format Electronic
Type Bid Response Types Line Items
Submittal Checklist (required) Bid Form (required) Bid Pricing Sheet (required) Bid Questionnaire (required) List of Subcontractors (required) Bidder's Bond/Security (required) References (required) Non-Collusion Declaration (required)
Disqualification Questionnaire (required) Requests for "Or Equals" (required) Local Busienss Enterprise Consideration (required) Small Buiness Outreach Program Affidavit (required) Conflict of Interest Disclosure (required) W9 Certification (required) Business Tax Certificate (if applicable to LBE)
Type of Award Lump Sum Categories 90900 - Building Construction Services, New (Incl. Maintenance And Repair
Services) 91000 - Building Maintenance, Installation And Repair Services 91063 - Public Utilities: Water, Sewer And Gas Maintenance And Repair 91200 - Construction Services, General (Incl. Maintenance And Repair Services) 93600 - Equipment Maintenance And Repair Services For General Equipment 95895 - Utility Management Services 91355 - Construction, Utility/Underground Projects 92567 - Mechanical Engineering Services
License Requirements Class A or Class B CSLB
10/13/26, 6:33 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/48397/bo/bo-detail/145837 1/3
Pre-Bid Meeting Information
Online Q&A
Contact Information
Description
Department Purchasing Services Unit #820 Address 5750 Almaden Expressway
San Jose, California 95118
County Santa Clara
Offer Valid Liquidated Damages Estimated Bid Value Start/Delivery Date
Project Duration
Pre-Bid Meeting Yes Meeting Type Remote
Date & Time 10/28/2026 10:00 AM (PDT) Meeting Link View link
Attendance Required Yes
Online Q&A Yes
Q&A Deadline 11/03/2026 2:00 PM (PDT)
Contact Info Kevin Kelley 408-630-2421 kkelley@valleywater.org
Bids to Owner's Agent
Scope of Services Valley Water is seeking an experienced and qualified Contractor to provide on-call utility maintenance, troubleshooting, repair, fabrication, like-for-like replacement, restoration, inspection, adjustment, emergency dispatch support, and related services on an as-needed basis as assigned by the Valley Water Project Manager (PM) or the PM's designee.
Other Details
Notes
10/13/26, 6:33 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/48397/bo/bo-detail/145837 2/3 https://valleywater.zoom.us/meeting/register/xO-BKLTaSui98mS-JDT-eQ
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Special Notices All questions and/or requests for clarification concerning this solicitation must be submitted through the Q&A feature on this portal before the date and time stated on the bid information and/or the Q&A tab.
The undersigned understands and agrees to be bound to the proposed Scope of Services and Cost Proposal for 180 days from the date of proposal submittal.
Proposers may not communicate with Valley Water Board Members, staff, or consultants who currently provide services for Valley Water. All inquiries regarding this upcoming solicitation should be directed to person named in the Contact Information section.
All bidders must complete and submit a verified electronic Bidder’s Bond (e-Bond) through either Surety2000 at http://www.surety2000.com or Tinubu at https://www.tinubu.com/ebonding in PlanetBids before the latest date/time for submitting Bid Proposals. Upload the e-Bond (in PDF), with the Bond Verification Number written on it, in the required attachment field called “Bid Bond". Please refer to ITB Section 1.10. for more detailed instructions.
Local Programs & Policies www.vendorline.com
10/13/26, 6:33 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/48397/bo/bo-detail/145837 3/3 https://vendor.planetbids.com/
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