Bid Notice.pdf

October 1, 2026

REQUEST FOR PROPOSALS

GENERAL SERVICES FOR

ON-CALL MAINTENANCE AND MINOR INFRASTRUCTURE REPAIR SERVICES

The City of Livermore is seeking qualified contractors to provide on-call maintenance and repair services within the public right-of-way under a General Services Agreement.

The services requested under this Request for Proposals (RFP) consist of routine, recurring, and as-needed maintenance work for the preservation of existing public infrastructure, including sidewalk repair and replacement, tree removal and root mitigation, and minor pavement maintenance and rehabilitation.

All work performed under this Agreement shall be maintenance work as defined by California Public Contract Code Section 22002 and shall be limited to the repair, rehabilitation, or replacement in-kind of existing facilities. The work does not include new construction or expansion of infrastructure capacity and does not require project-specific design or engineering plans.

Attached is a Request for Proposals describing the timeline, services needed, format for proposals, and selection process/criteria. Interested parties are to respond by submitting a statement of qualifications and proposal to:

City of Livermore Community Development Department Engineering Division 1052 S. Livermore Avenue Livermore, CA 94550 Attn: Christopher Ferrel

One hard copy and one digital copy of your statement of qualifications and proposal must be received at the above address on or by 5:00 p.m. Friday, October 30th, 2026. If you have any questions or need additional information, please feel free to contact Christopher Ferrel at caferrel@livermoreca.gov or 925-960-4540.

CITY OF LIVERMORE

REQUEST FOR PROPOSALS

GENERAL SERVICES FOR

ON-CALL MAINTENANCE AND MINOR INFRASTRUCTURE REPAIR

Introduction

The City of Livermore (City) Community Development Department, Engineering Division, is seeking proposals from contractors to provide on-call maintenance and repair services within the public right-of-way. Typical work may include sidewalk repair and replacement, street tree removal, and minor asphalt pavement maintenance and rehabilitation within the public right-of-way located at various locations throughout the city of Livermore.

This Request for Proposals (RFP) is intended to provide interested contractors with general information regarding the scope of services expected for a General Services Agreement (Agreement) to be awarded, and the proposal process (including selection). Interested contractors are invited to respond to this RFP by submitting a proposal for consideration by the City. After review and evaluation of the proposals, the City may select a contractor as described herein.

The services requested under this RFP consist of routine, recurring, and as-needed maintenance work for the preservation of existing public infrastructure, as defined by California Public Contract Code Section 22002. Work performed under this Agreement shall be limited to the repair, rehabilitation, or replacement in-kind of existing facilities and shall not include the construction of new infrastructure or expansion of capacity. Work will be performed using standard City details and specifications and does not require project-specific design or engineering plans.

Estimated Timeline and Required Response Dates

October 1, 2026 Solicitation Release: RFP transmitted to prospective contractors and posted for general solicitation.

October 30, 2026 Submittal Deadline: One (1) written, signed copy of the contractor’s proposal enclosed in a sealed envelope must be received at the following location

City of Livermore Community Development Department Engineering Division 1052 S. Livermore Avenue Livermore, CA 94550 Attn: Christopher Ferrel on or before 5 p.m. Postmarks will not be accepted. Additionally, a digital copy of the contractor’s proposal must be received by email at caferrel@livermoreca.gov by 5 p.m. Incomplete responses, late responses, and/or responses not in compliance with the RFP format and requirements will not be considered.

November 13, 2026 Proposal and Evaluations: Selection committee reviews responses for compliance with the RFP requirements for submittal, evaluates the contractor’s qualifications, then reviews qualified proposals to identify finalists.

The City may elect to conduct mandatory interviews to assist in the selection process. If that is the case, then email notifications will be sent to all responders regarding selection status following selection committee’s review of submitted proposals.

November 30, 2026 Interviews/Presentations (if requested): The City may elect to conduct mandatory interviews to assist in the selection process.

Finalist will present to the City in person and/or participate in a question and answer session with City’s selection committee.

December 11, 2026 Selection Notifications: Selection committee identifies top contractor(s) for award of Agreement and negotiates Agreement.

January 25, 2027 Award: Agreement with top contractor(s) presented to City Council for approval.

February 1, 2027 Anticipated Contract Commencement: The five-year agreement is anticipated to commence on February 1, 2027, and terminate on January 31, 2032.

I. DESCRIPTION OF MAINTENANCE AND REPAIR SERVICES

This RFP is for contractors interested in providing on-call maintenance and repair services to support the City’s minor infrastructure repair program for sidewalk replacement, street tree removal, and minor pavement maintenance and rehabilitation within the public right-of-way at various locations throughout the city of Livermore. The services will address damaged sidewalks and uplifted panels caused by tree roots as well as localized pavement deficiencies and deteriorated pavement areas requiring repair or rehabilitation.

These services are to maintain safe pedestrian and vehicular access, correct localized infrastructure deficiencies, and preserve existing infrastructure and are not intended to construct new facilities or expand existing infrastructure. All work shall be performed on an as-needed basis through task orders issued during the term of the Agreement and will be completed using standard City details without preparation of project-specific plans. The objective of the program is to streamline the delivery of routine maintenance repairs, improve response time, and ensure consistent quality of work across the City’s right-of-way.

Fee Schedule showing the elements of the work and the basis for the proposed improvements are provided in Attachment 2.

The specific construction tasks and scope of services are described in Attachment 3.

This Agreement is intended to procure general services and does not constitute a public project as defined by Livermore Municipal Code Section 2.68.130(O).

II. MINIMUM QUALIFICATIONS

Contractors must have substantial experience performing the types of services requested.

Contractors must be currently engaged in the business of providing municipal maintenance and repair services for public infrastructure, including municipal support for small public works repair services, including concrete repair, sidewalk replacement, tree-related infrastructure work, asphalt paving, pavement repair, and pavement rehabilitation within the public right-of-way. Contractors must verify their experience completing similar small scale right-of-way repair and rehabilitation services.

Contractor’s personnel shall be knowledgeable in their areas of work. City reserves the right to perform investigations as may be deemed necessary to ensure competent persons will be utilized in the performance of the contemplated maintenance and repair services.

The selected contractor must hold all required California contractor licenses applicable to the work, maintain all required certifications, and comply with all applicable safety regulations.

The Contractor and all applicable subcontractors shall be registered with the California Department of Industrial Relations (DIR), as required by California Labor Code Section 1725.5, and shall maintain required registration throughout the performance of covered work under the Agreement.

Contractors shall comply with all applicable State of California labor laws, including Workers' Compensation, prevailing wage, certified payroll, apprenticeship, and DIR requirements, as further provided in the City's General Services Agreement.

Contractors agree to accept award of the Agreement based upon the submitted proposal and to execute the attached Agreement if selected. It is the responsibility of each contractor, before submitting a proposal, to thoroughly review the City’s standard agreement included with this RFP as Attachment 4.

More than one proposal from the same individual, firm, partnership, corporation, or association, under the same or different names, will not be considered. If the City believes that collusion exists among contractors submitting proposals, all proposals will be rejected. Proposals submitted after the due date and time will not be accepted.

Qualified contractors are requested to submit proposals to the City as provided herein and, if selected, to sign the Agreement.

Contractors shall demonstrate experience performing routine, recurring maintenance and repair work similar in scope, including sidewalk repair, concrete replacement, asphalt pavement repair, and pavement rehabilitation performed on an as-needed or on-call basis.

III. FORMAT AND CONTENTS OF RFP

Interested contractors are invited to respond by providing the information requested in this RFP.

Responses shall be in the form of a proposal. The proposal must identify the contractor’s qualifications, demonstrate an understanding of the maintenance and repair services requested, and describe the services the contractor is able to provide to perform routine, recurring maintenance and repair work to the City.

At a minimum, the proposals shall comply with the General Conditions in Section VIII of this RFP and provide the following:

1. General Response Form: Fill out the provided General Response Form provided in Attachment 5 and include as the first section of the contractor’s proposal. The General Response Form requires contractor responses to the following:

• Contact Information – Provide contact information, including: firm name, name of a responsible officer for the firm, telephone, email address, and mailing address.

• Acknowledgements o Acknowledge that the contractor has reviewed the General Conditions in Section VIII and agrees the proposal shall remain open for a minimum of 120 calendar days from the Submittal Deadline.

o Acknowledge that the contractor has reviewed the attached Agreement as part of this RFP and state that the contractor agrees to sign the Agreement if awarded. In case the contractor takes exceptions to the Agreement, these exceptions shall not be substantive in nature, as solely determined by the City. The contractor shall provide comments and suggested modifications in the proposal. Modifications to the Agreement will only be at the sole discretion of the City.

• Resources Statement – Provide a statement substantiating that the contractor has sufficient financial resources to provide everything necessary to complete all the work to fulfill the offered services.

• Insurance Capacity – Specify the contractor’s insurance capacity. Stated insurance capacity shall be presented in a format that itemizes each capacity amount and maps directly to the limits identified in Attachment 6.

For example:

Insurance Limits Required Capacity

Contractor’s Capacity

Commercial General Liability Occurrence $ 3,000,000 $ Aggregate $ 6,000,000 $ Automobile Liability $ 1,000,000 $ Workers Compensation Statutory Limits

Employer’s Liability

$1,000,000 per accident and per employee for bodily injury or disease

Contractor Pollution Liability Not Required N/A Professional Liability/Errors and Omissions Not Required N/A

• Conflict of Interest Disclosure – Disclose any actual, apparent, direct or indirect, or potential conflicts of interest that may exist with respect to the firm, management, or employees of the firm or other individuals relative to the services to be provided under the Agreement. If the contractor has no conflicts of interests, include a statement to that effect in the proposal. Fill out the provided Conflict of Interest Disclosure Form provided in Attachment 7 and include in the Appendix of Supporting Materials of the contractor’s proposal.

• Verification – Provide a statement that the proposal has been verified by the contractor before submission to ensure the proposal is accurate and satisfies the RFP requirements for submittal.

• Signature – The proposal shall be signed by a responsible officer for the contractor, referencing the statements identified.

2. Contractor Team: Identify the contractor’s proposed Contractor team that will be responsible for providing the scope of services requested in Attachment 3.

Response shall provide the following:

• One (1) page, no larger than a single-sided 11x17 sheet, depicting the organizational chart showing the contractor’s proposed Contractor team, including contractor’s key personnel, subcontractors, and subcontractor’s key personnel. Indicate the availability, roles, and responsibilities for each Contractor team member.

• Up to one (1) single-sided page per resume/statement of experience for each personnel proposed for the contractor’s Contractor team and include in the Appendix of Supporting Materials of the contractor’s proposal.

3. Work Experience and References: Provide a brief narrative describing experience in similar small scale right-of-way repair and rehabilitation services, including sidewalk replacement, concrete repair, asphalt pavement repair, and pavement rehabilitation services. Provide at least five (5) specific work references for clients with whom the contractor has worked or coordinated with to provide similar services in the past five (5) years.

Responses shall be limited to the following:

• Up to two (2) double-sided pages of narrative summarizing the contractor relevant work experience.

• Up to two (2) double-sided pages of narrative describing the reference work experience, services performed, roles and responsibilities, beneficial outcomes, and relevance to this

RFP.

• One (1) table, no larger than a single-sided 11x17 sheet summarizing the client references for the work described above. Include the work location, as well as the organization, name, telephone number, address, and email address of the client representative suitable for facilitating contact for reference checks.

4. Proposed Services: Provide a comprehensive presentation of services offered. The contractor shall review the proposed scope of services, confirming their ability to perform these services as scheduled.

Response shall provide the following:

• Up to four (4) double-sided pages of narrative describing the offered services and explaining how those services satisfy the services requested in this RFP. Where there is no deviation or modification to the scope of services tasks and subtasks presented in Attachment 3, contractor need not repeat the relevant text, but rather may state that the particular activities will be performed as described in Attachment 3. However, any deviation or modifications to the scope of services tasks and subtasks presented in Attachment 3 shall be explicitly itemized and addressed in detail.

• One (1) table, single-sided, no larger than 11x17 sheets, listing services, level of effort, and personnel involved.

5. Fee Schedule: Provide a completed Fee Schedule as shown in Attachment 2. The City has prepared a list of work items, units, and estimated quantities. The Contractor shall enter a Contract Year 1 unit price for every item shown in Attachment 2 and shall propose one fixed annual escalation percentage applicable to Contract Years 2 through 5.

The City has established a maximum total contract budget of $2,000,000 for the anticipated five-year contract term of February 1, 2027 through January 31, 2032. The City anticipates issuing task orders on an as-needed basis throughout the Agreement.

The $2,000,000 maximum is the aggregate not-to-exceed amount for all agreements awarded under this RFP and is not a separate $2,000,000 authorization for each selected contractor. If the City awards agreements to more than one contractor, the City may allocate the aggregate contract authority among the agreements at its sole discretion. No contractor is guaranteed any minimum amount of work or compensation.

Contract Year 1 unit prices shall remain fixed through January 31, 2028. The Contractor’s proposed annual escalation percentage will be considered as part of the City’s evaluation and may be negotiated before execution of the Agreement. Once accepted and incorporated into the Agreement, the annual escalation percentage shall remain fixed for the Agreement term.

Beginning February 1, 2028, and on each subsequent anniversary of the Agreement, the accepted annual escalation percentage shall be applied to the unit prices in effect during the immediately preceding contract year. Adjusted prices shall apply only to task orders issued on or after the applicable anniversary date. Prices for previously issued task orders shall not be adjusted unless expressly authorized by the City in writing.

The Contractor shall sign and date Attachment 2, certifying that the Contract Year 1 unit prices and proposed annual escalation percentage are complete and accurate. Unit prices shall include all labor, materials, equipment, supervision, overhead, profit, and incidental costs necessary to complete the work. No escalation or additional compensation will be permitted except as expressly provided in Attachment 2.

Staff and subcontractor rate sheets shall be valid during Contract Year 1 and shall be subject to the same accepted annual escalation percentage applicable to the unit prices in Attachment 2.

6. Appendix of Supporting Materials: Include the following supporting materials in an appendix to the proposal:

• Conflict of Interest Form.

• Up to one [1] single-sided page per resume/statement of experience for each personnel proposed for the contractor’s team.

• Rate sheets for contractor’s staff and any subcontractor staff required to provide the requested scope of services.

Proposals shall include each of the items listed above clearly identified in the proposal using headings and sections to differentiate responses.

IV. SELECTION PROCESS/CRITERIA

In soliciting proposals, it is the intent of the City to have the best possible service at fair and reasonable prices. The City reserves the right to act as the sole judge of the content of all responses.

In addition, the City reserves the right to reject any or all proposals, and to waive irregularities in the selection procedures.

The City will establish a selection committee at its sole discretion. The selection committee will conduct an initial review of each proposal to make sure they are timely and meet the minimum standards for consideration. The selection committee will then evaluate the qualifying proposals to identify the best contractors as finalists.

1. Initial Review: After the Submission Deadline, the selection committee will perform an initial review of the proposals to confirm they comply with the requirements of the RFP for submittal and consideration. The initial review will include the following:

• Proposal received on or before the Submittal Deadline.

• Required number of proposals provided, including PDF copy.

• Proposal provided in the required format and includes all required information described in Section III of this RFP.

2. Qualifications Review: The selection committee will consider the qualifications of the properly submitted proposals. Consideration will be given based on, but not limited to, the following:

• Depth and breadth of services offered and relevance to the services requested, as indicated in Section III of this RFP. At a minimum, contractor must have familiarity with all aspects of services requested and must possess licenses and certifications required to provide the requested services and comply with local, State, and Federal requirements.

• Experience of contractor’s firm, proposed manager, and key individuals on similar work, as requested in Section III of this RFP.

• Staff availability, stability, past performance on similar work, as well as qualifications and past performance of contractor’s key personnel.

• Familiarity with the local site conditions and City’s practices and policies.

• References from other entities similar to the City for services similar to those requested in this RFP.

3. Proposal Evaluation: The selection committee will evaluate the strength of the proposals.

At a minimum, the selection committee will evaluate the proposals on the basis of the following criteria:

• Overall quality of proposal.

• Minimal or no requested modifications to the Agreement as discussed in Section III of this

RFP.

• Insurance capacity equal to or greater than the limits indicated in Attachment 6.

• No personal or organizational conflicts of interest, per Section III of this RFP.

• Possession of, and ability to retain, qualified personnel and other resources, as indicated in Section III of this RFP.

• Demonstrated experience performing routine, recurring maintenance and repair services on an on-call or as-needed basis for public agencies.

• Reasonableness and competitiveness of the proposed level of effort, Contract Year 1 unit prices, staff and subcontractor rate sheets, and proposed fixed annual escalation percentage.

• Timeliness and timeline for completion of assignments based on the contractor’s proposed schedule.

• Reference checks.

4. Interviews/Discussions: The selection committee may request that finalists attend a mandatory interview as part of the selection process. The finalists may be required to make an oral presentation as part of the interview. Presentations may include a summary and discussion of their proposal, response to City questions, or a combination of each. If required, finalists must attend the interview in person. Interviews are to be attended by the contractor’s proposed manager for this contract. Regardless of whether an interview is requested, the selection committee may conduct discussions with a finalist for the purpose of clarification to assure full understanding of the contractor’s proposal.

5. Recommendation: The selection committee may recommend one or more top-rated contractors to the City Engineer. The City’s contract manager will then issue a Notice of Intent to Award to each selected contractor. Agreements greater than $200,000 must be approved by the City of Livermore City Council.

V. AWARD OF AGREEMENT

Each selected contractor shall, within ten (10) calendar days from the receipt of the Notice of Intent to Award to Preferred Proposer and prior to receipt of the Agreement via DocuSign, provide the City with the following documents:

1. Insurance and endorsements acceptable to the City and uploaded into the City’s PINS system.

2. Proof of purchase of a valid City business license.

3. Any other documentation required by the RFP.

In the event a selected contractor fails to return the required documents to the City in a timely manner, the City may negotiate with another finalist or reject all proposals. The City also reserves the right to award more than one agreement depending upon the qualifications and strengths of the proposals, for all or a portion of the services.

VI. CONFIDENTIALITY AND NON-DISCLOSURE

The City recognizes that the proposals may include proprietary or confidential information. The City will take every reasonable precaution in protecting such information provided that it is clearly identified as proprietary or confidential on the page on which it appears. However, the City is subject to the California Public Records Act and must disclose records as required by the Act.

Proposals and pricing information submitted as a part of this RFP will not be returned. The City reserves the right to reject any and all proposals.

VII. ATTACHMENTS

The following attachments are included with this RFP:

1. RFP

2. Fee Schedule (Infrastructure Repair Unit Prices)

3. Scope of Services

4. City of Livermore Standard General Services Agreement

5. RFP General Response Form

6. City of Livermore Insurance Requirements.

7. Contractor’s Conflict of Interest Disclosure Form

8. City of Livermore Protest Procedure for Soliciting Goods and Services

VIII. GENERAL CONDITIONS

1. This Agreement is intended to procure general services consisting of routine, recurring maintenance and repair work. The services are not intended to constitute a public project as defined by Livermore Municipal Code Section 2.68.130(O), as the work does not involve a defined project scope, project-specific design, or construction of new or expanded infrastructure.

2. This RFP does not commit the City to execute the Agreement. The City reserves the right to accept or reject any or all proposals if the City determines it is in the best interest of the City to do so.

3. Proposals shall remain open, valid and subject to acceptance anytime within one hundred twenty (120) calendar days after the proposal due date and up to the end of the Agreement term.

4. Proposals shall not be withdrawn or corrected after being opened. The City will not be responsible for errors or omissions on the part of contractors in preparing their proposals.

5. The City reserves the right to issue addenda or amendments to this RFP.

6. In order to be considered, proposals must be submitted in the manner set forth in this RFP.

It is the contractor’s responsibility to ensure that its proposal arrives before the specified Submittal Deadline. Proposals submitted after the Submittal Deadline will not be accepted.

7. This RFP does not commit the City to pay any costs incurred in the preparation of a proposal in response to this RFP and contractor agrees that all costs incurred in developing their proposal are the contractor’s responsibility.

8. The City reserves the right to perform investigations as may be deemed necessary to ensure competent persons will be utilized in the performance of the anticipated services.

9. The City reserves the right to award an agreement at this time for all or only some of the services requested.

10. In accordance with laws of the State of California, the contractor, if awarded the Agreement, will be required to secure the payment of compensation to its employees and execute the Workers' Compensation Certification.

11. Contractor is responsible for determining whether its services under the Agreement, or its services rendered for any task assigned to it pursuant to the Agreement, requires the payment of prevailing wages to its agents, employees, and contractors for work related to that task.

12. Contractor agrees to accept award of the Agreement based upon the contractor’s proposal and price and execute the City’s standard services agreements if selected as the top contractor for a task or service requested. It is the responsibility of each contractor, before submitting their proposal, to thoroughly examine the City’s standard services agreements attached to this RFP.

13. More than one proposal from an individual, firm, partnership, corporation, or association, under the same or different names, will not be considered. If the City believes that collusion exists among the contractors submitting proposals, all proposals will be rejected.

14. All services performed under this Agreement are intended to be routine maintenance and repair work and shall be consistent with the definition of “maintenance work” under California Public Contract Code Section 22002.

IX. CONTRACT ADMINISTRATION

All communications relative to this RFP shall be directed to Christopher Ferrel contract manager for the City, prior to submission of a proposal. All questions relating to interpretation of the RFP must be submitted in writing at least seven (7) calendar days prior to the Submission Date and responses will be in the form of written addenda to this RFP. Questions submitted after this time period may not be answered.

Direct inquiries to: City of Livermore Community Development Department Engineering Division 1052 S. Livermore Avenue Livermore, CA 94550 Attn: Christopher Ferrel 925-960-4540 caferrel@livermoreca.gov

X. WAIVER

By submitting a proposal, each contractor waives any right to challenge the City’s award if the contractor has not fully complied with the City of Livermore Protest Procedure for Soliciting Goods and Services as attached to this RFP (see Attachment 8). The protest procedures constitute the contractor’s sole and exclusive remedy for any disputes arising from this solicitation.

Attachment 2

Fee Schedule (Infrastructure Repair Unit Prices)

Item No. Item Description

Estimated Annual

Usage for Bid

Comparison

Purposes Only

Unit

Small Work

Order

Contractor's

Year 1 Unit

Price ($)

Program Work

Order

Contractor's

Year 1 Unit

Price ($)

1.1

Tree Removal (Maintenance –

Hazard or Infrastructure Impact) 10 EA

1.2

Tree Replacement (In-Kind, Associated with Sidewalk 10 EA

1.3 Stump Grinding 10 EA

1.4 Root Removal 500 LF

2.1

Remove and Replace Existing Curb and Gutter (in-kind) 500 LF

2.2

Remove and Replace Existing

Concrete Sidewalk (in-kind) 10000 SF

2.3

Grinding of Existing Sidewalk to

Remove Trip Hazards 500 LF

2.4

Removal of Existing Concrete

Sidewalk 1000 SF

3.1

Localized HMA Pavement

Repair/Dig-Out - 4" Depth 2500 SF

3.2

Localized HMA Pavement

Repair/Dig-Out - 6" Depth 2000 SF

3.3

Localized HMA Pavement

Repair/Dig-Out - 8" Depth 1000 SF

3.4 HMA Skin Patch/Leveling 5000 SF

3.5

2" HMA Overlay of Existing

Pavement 10000 SF

3.6

2" Cold Plane/Mill Existing

Pavement and 2" HMA Overlay 10000 SF

Fee Schedule

1. TREE AND ROOT-RELATED MAINTENANCE

2. SIDEWALK MAINTENANCE AND REPAIR

3. PAVEMENT MAINTENANCE AND REHABILITATION

Contract Year 1 Fee Schedule

February 1, 2027 through January 31, 2028

Attachment 2 - Fee Schedule (Infrastructure Repair Unit Prices)

Note: This Fee Schedule is intended to support a unit-price, on-call maintenance and repair contract for routine, recurring, and usual maintenance work as defined by California Public Contract Code Section 22002.

Work is limited to repair, rehabilitation, replacement in-kind, and maintenance of existing infrastructure.

Note: 1. Quantities shown are for bid comparison purposes only. No minimum quantity is guaranteed.

5. All work shall be performed as maintenance and repair of existing infrastructure using City standard details and specifications.

6. Work shall be limited to localized, as-needed maintenance, repair, rehabilitation, and replacement in-kind of existing infrastructure and shall not include new construction or expansion of facilities.

7. Work will be assigned through individual task orders and performed at various locations throughout the City.

9. Unit prices shall include all labor, supervision, materials, equipment, transportation, mobilization and demobilization, traffic control, temporary measures, disposal, cleanup, administration, overhead, profit, and incidental work necessary to complete the assigned maintenance work.

2. Unit price applicable when the quantity of an individual work item included in a task order is less than the following: 500 SF of sidewalk/concrete work; 1,000 SF of pavement work; 100 LF of curb, gutter, or root removal; or 3 trees. Small Work Order pricing is intended to account for mobilization associated with limited, short-duration work.

4. The City will determine the applicable Small Work Order or Program Work Order unit price based on the quantities authorized in each task order.

8. Contract Year 1 unit prices shall remain fixed through January 31, 2028. Beginning with Contract

Year 2, unit prices may be adjusted only by applying the fixed annual escalation percentage accepted by the City and incorporated into the Agreement.

PROPOSED ANNUAL PRICE ESCALATION

Proposed fixed annual escalation percentage for Contract Years 2 through 5: ________%

The proposed percentage is subject to negotiation by the City before execution of the Agreement. The percentage accepted by the City and incorporated into the Agreement shall be fixed for the Agreement term.

Beginning with Contract Year 2, the accepted annual escalation percentage shall be applied once annually to the unit prices in effect during the immediately preceding contract year. Adjusted unit prices shall be rounded to the nearest cent and shall apply only to task orders issued on or after the applicable contract anniversary. No retroactive adjustment will be allowed.

The Contractor acknowledges that no other adjustment for changes in labor, materials, fuel, equipment, overhead, market conditions, or other costs will be permitted.

3. Unit price applicable when the quantity of an individual work item included in a task order is 500 SF or greater of sidewalk/concrete work; 1,000 SF or greater of pavement work; 100 LF or greater of curb, gutter, or root removal; or 3 or more trees. Program Work Order pricing is intended for quantities anticipated to provide approximately one full working day or more of productive work.

Company Name

Company Authorized Representative Signature

Print Representative Name

The contractor shall obtain a City business license, and procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, or employees in accordance with the City of Livermore requirements.

ATTACHMENT 3

Attachment 3

Scope of Services

SCOPE OF SERVICES

EXHIBIT “A”

ON-CALL MAINTENANCE AND MINOR INFRASTRUCTURE REPAIR SERVICES

This scope of services includes on-call maintenance and repair services to address localized infrastructure deficiencies within the public right-of-way for the City of Livermore (City). All services are intended to be routine, recurring, and as-needed maintenance work for the preservation of existing public infrastructure, consistent with California Public Contract Code Section 22002.

PROJECT DESCRIPTION

The services consist of providing on-call maintenance and repair services to address localized infrastructure deficiencies within the public right-of-way throughout the City of Livermore. Work includes the removal and replacement of damaged sidewalk panels, curb and gutter, removal of street trees and associated root mitigation, and localized asphalt pavement maintenance and rehabilitation.

All work shall be limited to the repair, rehabilitation, or replacement in-kind of existing infrastructure and shall not include the construction of new facilities or expansion of capacity.

Services are performed on an as-needed basis at locations identified by the City and do not require preparation of project-specific plans or design documents.

The purpose of this work is to maintain safe pedestrian and vehicular access, correct localized infrastructure deficiencies, and preserve the functionality of existing infrastructure in a timely and efficient manner.

The specific Project elements include:

• Removal and replacement of damaged sidewalk panels, curb, and gutter

• Removal of street trees and associated root mitigation, including stump grinding and site restoration

• Traffic control, site cleanup, and other incidental work necessary to complete assigned task order repairs

• Localized asphalt pavement maintenance and rehabilitation, including pavement dig-outs, patching, leveling, overlays, and milling/cold-plane and overlay

SCOPE OF SERVICES

The following is the Scope of Services for tasks to be performed on-call, as needed for the duration of the contract. The Scope of Services is organized into the following tasks:

• Task 1 – Tree and Root Related

• Task 2 – Sidewalk Maintenance and Repair

• Task 3 – Pavement Maintenance and Rehabilitation

• Contractor shall provide all labor, materials, equipment, supervision, and coordination necessary to perform the services described herein. All project management, administrative support, coordination with City staff and inspectors, utility and agency coordination, preparation of task order proposals, submittals, mobilization, traffic control, temporary signage and measures, erosion control, excavation, root removal, backfill, compaction, transportation, disposal, site cleanup, irrigation repair, required material testing, record keeping, and other incidental or ancillary services required for the proper execution of the Work shall be considered incidental to the related work items below and included in the Contractor’s unit prices. Except where the City expressly authorizes a separate line item or task order in writing, no additional compensation will be provided for these services.

TASK ORDER AUTHORIZATION

• All work shall be authorized by the City through individual task orders identifying the location and requested maintenance work. Contractor shall provide pricing based on the applicable unit prices established in the Agreement. No work shall commence without prior authorization from the City's designated representative.

• If conditions encountered during the work require a change in scope or additional work beyond the authorized task order, Contractor shall notify the City and obtain written authorization before performing the additional work. The Agreement does not guarantee any minimum quantity or value of work.

REGULATORY AND CONTRACTOR REQUIREMENTS

The Contractor and all subcontractors shall comply with all applicable federal, State, and local laws, regulations, permits, and safety requirements applicable to work performed under this Agreement, including the following:

• DIR Registration: Contractor and all applicable subcontractors shall maintain current registration with the California Department of Industrial Relations (DIR), as required by California Labor Code Section 1725.5, for the duration of work requiring such registration.

• Prevailing Wage: Contractor and subcontractors shall comply with all applicable California prevailing wage requirements, including payment of applicable prevailing wages, certified payroll reporting, apprenticeship requirements, and other labor compliance requirements. The requirements of Section 6 of the General Services Agreement apply to all work performed under this Agreement.

• Insurance: Contractor shall maintain all insurance required by the General Services Agreement and Attachment 6. Required certificates and endorsements shall be approved by the City prior to commencement of work.

• Licensing: Contractor and subcontractors shall maintain all California contractor licenses and other licenses or certifications required to perform their assigned work.

• Safety: Contractor shall comply with all applicable OSHA and Cal/OSHA requirements and shall be responsible for maintaining all required job-site postings and safety measures.

• Utility Coordination: Contractor shall coordinate Underground Service Alert (USA) notification and utility locating as required before excavation or other work that may affect existing utilities.

• Permits: Contractor shall obtain and maintain permits required for its work unless otherwise specifically identified by the City in an individual task order.

• Traffic Control: Contractor shall provide, install, maintain, and remove all traffic and pedestrian control necessary to safely perform the work. Traffic control shall comply with applicable City requirements and standards.

• Identification: Contractor personnel performing work within the public right-of-way shall be readily identifiable by company uniform, safety vest, or other visible company identification. Contractor vehicles used at the work site shall display company identification.

Task 1– Tree and Root-Related Maintenance

The Contractor shall perform all vegetation related and site clearing activities necessary to support the assigned maintenance and repair work.

Responsibilities include, but are not limited to:

1. Tree Removal (Maintenance): Removal and lawful disposal of trees impacting or damaging existing infrastructure.

2. Stump Grinding: Grinding stumps to specified depth and removal of associated debris.

3. Root Removal: Removal of roots impacting sidewalks.

4. Tree Replacement (In-Kind): Replacement of removed trees only where required as part of maintenance activities per our standard specifications.

Task 2 – Sidewalk Maintenance and Repair

The Contractor shall furnish all labor, materials, and equipment necessary to perform maintenance and repair of existing concrete infrastructure using City standard details.

Responsibilities include, but are not limited to:

1. Remove and Replace Existing Sidewalk (In-Kind): Replacement of sidewalk per City standards.

2. Remove and Replace Existing Curb and Gutter (In-Kind): Replacement of damaged curb and gutter.

3. Sidewalk Grinding: Grinding of existing sidewalk panels to eliminate trip hazards.

4. Sidewalk Removal and Disposal: Removal and lawful disposal of existing damaged concrete

Task 3 – Pavement Maintenance and Rehabilitation

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to perform localized maintenance and rehabilitation of existing asphalt pavement using City standard details and specifications. Work shall be performed on an as-needed basis at locations identified through individual task orders and shall be limited to maintenance and rehabilitation of existing pavement.

Responsibilities include, but are not limited to:

1. Pavement Repair/Dig-Out: Remove failed or distressed asphalt pavement and replace with Hot Mix Asphalt (HMA) at the depth identified in the applicable task order.

2. Asphalt Skin Patching/Leveling: Place a localized layer of HMA to correct uneven or deteriorated pavement surfaces and restore the existing pavement.

3. HMA Overlay: Place a 2-inch compacted HMA overlay over the existing pavement, including conforming to existing pavement and adjacent improvements.

4. Milling/Cold Plane and HMA Overlay: Cold plane the existing pavement to a depth of 2 inches and place a 2-inch compacted HMA overlay to restore the pavement surface. The unit prices submitted for these items shall be based on the specified depths. Work requiring a different depth will be separately authorized and priced in writing before the work begins

5. Incidental Work: Sawcutting, excavation, removal and disposal, tack coat, compaction, adjustment or protection of existing improvements, traffic control, temporary measures, cleanup, and other incidental work required to complete the authorized pavement maintenance.

GLOBAL CLAUSE

Only work meeting the applicable definition of maintenance may be issued under the agreement and shall be limited to routine, recurring repair, rehabilitation, and replacement in-kind of existing infrastructure. Work shall not include new construction, expansion of capacity, or improvements beyond the original function of the existing facility. All work shall comply with the current City of Livermore Standard Details and Standard Specifications, available at:

https://www.livermoreca.gov/departments/community-development/engineering/standard-specifications-details

CITY STANDARDS AND SPECIFICATIONS

Work category Applicable City standards

Sidewalk replacement ST-3, ST-4, ST-5, ST-31, and ST-33

Sidewalk grinding ST-32

Curb and gutter ST-9

Concrete materials G-5 and Specification Section 321300

Tree replacement L-3 and L-18, as applicable

Tree/root work Specification Sections 311300 and 311316

Pavement repairs and dig-outs

ST-11 and Specification Section 321000

Overlay and mill/overlay ST-25 and Specification Section 321000

Utility cover adjustments S-1A and S-1B, when applicable

Traffic control Specification Section 015526 and the current California

MUTCD

Existing facilities Specification Section 015600

Earthwork and subgrade Specification Section 310000

Attachment 4

Standard General Services Agreement

Agreement for Services Page 1 ver. 2025.05

AGREEMENT FOR SERVICES

THIS AGREEMENT is made and entered into this day of , 20 , by and between the City of Livermore (“City”), a municipal corporation, and [insert contractor's full legal name] (“Contractor”), [a/an] [identify contractor's state of registration] [identify the contractor's business entity type. For example, a California corporation, a sole proprietorship, etc.].

RECITALS

City requires services to [generally describe the type of services].

Contractor represents and warrants that it possesses the distinct skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Contractor acknowledges City has relied upon these representations and warranties as inducement to award this Agreement to Contractor.

AGREEMENT

NOW, THEREFORE, City and Contractor hereby agree that the aforementioned recitals are true and correct and further agree as follows:

1. Retention as Contractor. City hereby retains Contractor, and Contractor hereby accepts such engagement, to perform the Services described and defined below in Section 3 Description of Services subject to the terms and conditions in this Agreement.

2. Relationship of Parties – Independent Contractors.

(a) The relationship of the parties shall be that of independent contractors.

Contractor is and shall at all times remain as to City a wholly independent contractor during the term of this Agreement.

(b) Contractor and its personnel performing the Services on behalf of Contractor are not City officers or employees. Contractor’s personnel shall at all times be under Contractor’s exclusive direction, control, supervision, and management.

Contractor, at its own cost and expense, is responsible for all workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the delivery of the Services by Contractor’s personnel.

(c) Contractor and its personnel providing the Services shall not qualify for or become entitled to, and hereby waive any claims to, any compensation, benefit, or any incident in employment by City, including but not limited to enrollment in the California Public Employees Retirement System (PERS) as an employee of City and any entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.

(d) Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall not incur or have the power

Agreement for Services Page 2 to incur any debt, obligation, or liability whatsoever against City, and shall have no authority, express or implied, to bind City to any obligation whatsoever.

3. Description of Services. Contractor shall provide the services described in the recitals and more particularly set forth in Exhibit A Scope of Work, which are collectively defined as “the Services” for the purposes of this Agreement.

4. Contractor’s Responsibilities. Contractor, at its own cost and expense, shall:

(a) Coordinate the Services with Name, Title (“Project Manager”), or such other person designated as the Project Manager by City;

(b) At all times faithfully, competently, and diligently perform the Services to the best of its ability, experience, and talent in a courteous manner commensurate with industry, trade, and community standards. Consultant shall follow the highest industry standards when performing the Services required hereunder and covenants that all goods, materials, and equipment will be both of good quality as well as fit for the purpose intended. For the purposes of this Agreement the phrase “highest industry standards” means those standards recognized by one or more first-class contractors performing similar Services under similar circumstances within City’s region;

(c) Provide the resources and assign competent Contractor personnel necessary to complete the Services in a timely manner;

(d) Immediately remove and replace, without any cost to City, any member of Contractor’s personnel providing the Services to City, in its sole discretion and at any time during this Agreement, directs Contractor to remove and replace, and City agrees to advise Contractor of the reason for the direction for the removal and replacement;

(e) Provide all facilities, goods, materials, and equipment that may be necessary for Contractor’s personnel to provide the Services;

(f) Obtain and keep in effect during the term of this Agreement all necessary licenses, permits, qualifications, insurance, and approvals legally required and required by trade, craft, or classification for Contractor to provide the Services, including obtaining a business license from the City of Livermore, and keep them all in effect for the term of this Agreement;

(g) Obtain and complete the appropriate City forms for the City to pay Contractor electronically via the Automated Clearing House (ACH). Those forms may be obtained by email at accountspayable@livermoreca.gov or by calling Accounts Payable staff at (925) 960-4345. If Contractor opts-out of electronic payment, it must likewise complete the appropriate City forms that can be obtained from those same sources for payment by check. The authority granted by those forms will remain in force and effect until the City receives written notification of changes, which changes shall not take effect for at least ten business days to afford City a reasonable opportunity to act;

Agreement for Services Page 3

(h) Provide City with a complete Request for Taxpayer Identification Number and Certification Form W-9 using the form most recently issued by the Internal Revenue Service;

(i) Comply with all applicable state and federal laws, as well as Alameda County and City of Livermore ordinances, regulations, and adopted codes, when providing the Services;

(j) Only invoice City for the Services rendered. Contractor’s invoice shall be in writing and describe the Services performed for the payment requested, and if requested by the Project Manager, Contractor shall certify the correctness of any invoice or invoices for Services provided.