Bid Notice.pdf

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REQUEST FOR PROPOSALS FOR

SPECIAL INSPECTION SERVICES

FOR

THE CITY OF SOUTH SAN FRANCISCO

COMMUNITY CIVIC CAMPUS PHASE 3: FIRE STATION 63

(RFP # 2724)

Proposals Due: October 22, 2026 @ 2:00 PM PST

RFP Issued: October 1, 2026

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I. Introduction

The City of South San Francisco ("CITY") is soliciting written proposals from qualified firms ("Consultants") to provide independent special inspection services for Community Civic Campus Phase 3 - Fire Station 63 ("PROJECT").

The PROJECT is located at 71 Camaritas Avenue, South San Francisco, California. It includes demolition of the existing restaurant and construction of a new approximately 10,150-square-foot, two-story fire station with a three-bay apparatus garage, office and living areas, site utilities, public and secure parking, and related site improvements.

II. Scope of Services & Responsibilities

A general description of the required services is contained in this Request for Proposals. The Consultant shall provide all certified personnel, supervision, laboratory services, tools, equipment, travel, coordination, reporting, and closeout support necessary to perform the special inspections and directly associated testing required by the approved Statement of Special Inspections, the applicable Contract Documents, CBC Chapter 17, and the authority having jurisdiction.

III. Background

Fire Station No. 63 is the third phase of the CITY's Community Civic Campus program.

The PROJECT consists of a new 10,150-square-foot, two-story fire station replacing the existing restaurant at 71 Camaritas Avenue. The facility includes office and living quarters, a three-bay apparatus garage, and associated public and secure site improvements.

The structural design includes reinforced-concrete foundations, structural steel moment framing and open-web steel joists, light-frame wood shear walls and diaphragms, reinforced concrete masonry, structural concrete, steel decking, post-installed anchors, and delegated-design architectural and nonstructural components.

IV. Structural Special Inspection Requirements

Structural General Notes Sheet SF0.1 identifies the CBC Chapter 17 special-inspection categories for the PROJECT: steel construction, concrete construction, anchors and dowels in resin, expansion anchors, masonry construction, wood construction, and soils.

Soils and all geotechnical inspection and testing are expressly excluded from this RFP and will be performed under a separate contract.

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Sheet SF0.1 also requires supplemental special inspection for seismic resistance under CBC Section 1705.13 for structural steel, structural wood, foundations, and architectural components, and supplemental structural testing under CBC Section 1705.14 for structural steel.

Base proposals on the September 16, 2026 Building Permit Back-Check Drawings and Technical Specifications, Volumes 1 and 2, and the attached City Special Inspection and Testing Agreement and Schedule. Services shall follow the approved Statement of Special Inspections, approved submittals, and requirements of the authority having jurisdiction.

If requirements conflict, the Consultant shall notify the CITY and Construction Manager before proceeding. Later-issued approved documents supersede earlier documents, and the most stringent applicable requirement shall govern unless the Architect or Engineer of Record provides a written interpretation.

A. Scope of Services:

The Consultant shall provide the special inspections and associated testing required by the drawings, specifications, and Statement of Special Inspections, subject to the exclusions below, including the following:

1. Provide project management, scheduling, staff coordination, quality-control review, invoicing, and distribution of special-inspection reports.

2. Review applicable drawings, specifications, the Statement of Special Inspections, and the Contractor's schedule. Include mix-design, material-certificate, and welding-document reviews assigned to the City's Testing Agency.

3. Attend the project kickoff meeting and applicable concrete, masonry, structural steel, welding, and wood-framing preconstruction meetings.

4. Maintain sufficient ICC-, AWS-, ACI-, and otherwise appropriately certified inspectors and technicians for scheduled, short-notice, off-hours, and approved off-site fabrication inspections.

5. Inspect reinforcing steel materials and placement, including size, spacing, clear cover, mechanical couplers, headed bars, embedded items, anchor bolts, and reinforcement welding under Section 03 20 00.

6. Provide required continuous or periodic special inspection of structural concrete under Section 03 30 00. Include curing observations, formed-surface inspections, and slab-tolerance verification under Sections 03 39 00 and 03 35 00.

7. Perform required concrete sampling, sample pickup, and laboratory testing, including slump, density, air content, temperature, and compression tests. Include reinforcing tests, aggregate tests, and batch-plant inspection where required by the attached City schedule, subject to its stated waiver provisions.

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8. Inspect anchors and dowels in resin under Section 03 15 20, including drilling, hole cleaning, embedment, adhesive handling, installation, curing, and installer qualifications.

9. Perform required proof-load testing of anchors and dowels in resin in accordance with ASTM E488 and record tested locations and results.

10. Inspect and test expansion anchors under Section 03 15 30, ASTM E3121, and Sheet SF0.2. Include concrete screw-anchor inspection and required tension or torque testing under Sheet SF0.3 and the applicable evaluation reports.

11. Inspect masonry construction under Section 04 22 00, including units, reinforcement, embedded items, mortar, and grout placement. Include required preliminary acceptance and subsequent tests of units, mortar, grout, and prisms.

12. Perform structural steel shop and field special inspection under CBC Chapter 17, ANSI/AISC 341, AWS D1.1, AWS D1.8, and Section 05 12 00. Include open-web steel joists, connections, bridging, bracing, and anchorage per Sheets SF0.2 and SF7.5 and approved joist submittals.

13. Inspect structural welding, high-strength bolting, welded studs, protected zones, and corrected work and perform required nondestructive testing.

14. Inspect steel deck layout, attachment, welding, and welded stud size and placement under Section 05 31 00.

15. Inspect structural wood construction under Section 06 10 00, including diaphragm and shear-wall nailing, boundary nailing, framing connections, hold-downs, straps, and hardware.

16. Inspect glued-laminated timber fabrication and installation and verify required material identification and certificates under Section 06 18 00.

17. Provide supplemental seismic special inspection under CBC Section 1705.13 for structural steel, structural wood, foundations, and architectural components as required by the approved inspection program and applicable specifications.

18. Provide supplemental structural testing for seismic resistance under CBC Section

1705.14 for structural steel.

19. Inspect delegated-design structural and architectural components, including MEP equipment supports and anchorage, where special inspection is required by the drawings, specifications, or approved inspection and delegated-design documents.

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20. Provide seismic-compliance special inspections and applicable hanger, anchor, and fastener testing for acoustical metal pan ceilings under Section 09 51 33.

21. Provide fireproofing placement inspection, density testing, and thickness testing identified on the attached City Special Inspection and Testing Schedule.

22. Provide firestopping inspections where required by the approved inspection program and Section 07 84 00.

23. Provide signed daily reports, weekly status reports, nonconformance tracking, final verified reports, and permit-closeout support for the special-inspection scope.

B. Scope of Services - General Requirements:

a. The CONSULTANT shall have access to the PROJECT site and approved off-site fabrication facilities as required. Services will be scheduled and coordinated through the City's Construction Manager.

b. The CONSULTANT shall maintain sufficient qualified and certified personnel to perform scheduled, short-notice, off-hours, and shop inspection services required by the construction sequence.

c. The CONSULTANT shall promptly advise the CITY and Construction

Manager of observed deficiencies and nonconforming work.

d. The CONSULTANT shall issue signed special-inspection and associated test reports and maintain current inspection and deficiency logs in accordance with Section IV.C and the attached City special-inspection form.

e. The CONSULTANT shall not direct the Contractor's means, methods, or safety program or authorize changes in cost, time, materials, or the Contract Documents.

f. The CONSULTANT shall coordinate with the Contractor but does not guarantee the Contractor's performance or relieve the Contractor of its quality-control obligations.

g. Structural observation by the Structural Engineer of Record is not included in this scope. The CONSULTANT shall coordinate with but shall not duplicate, required structural observation services.

h. Excluded services include soils, earthwork, compaction, excavation or subgrade approval, and all other geotechnical inspection or testing;

structural observation by the Structural Engineer of Record; electrical testing; commissioning; building-envelope or roofing testing; asphalt testing; and Contractor quality-control testing. Coordinated QC/QA

6 | P a g e inspection tasks expressly assigned to the City's Testing Agency under Section 05 12 00 remain included.

i. The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, codes, and ordinances applicable to the PROJECT.

C. Duties and Responsibilities of the Special Inspector

1. Observe Work The special inspector shall observe the work for conformance with approved drawings, specifications, the Statement of Special Inspections, and the 2025 California Building Code. Reviewed shop drawings may be used as an aid to inspection. Inspection frequencies and prior approval of periodic inspections shall follow the approved inspection program and attached City form.

2. Report Nonconforming Items

Immediately notify the Contractor and Construction Manager of nonconforming work and document it in the daily report. For unresolved items or work about to be incorporated, immediately notify the Building Division and Architect or Engineer of Record and issue the discrepancy notice required by the attached City form.

3. Furnish Daily Reports Prepare and sign daily inspection reports and records identifying work observed, locations, drawing or specification references, tests, results, personnel, and nonconforming items. Distribute reports as directed by the CITY and provide copies for jobsite retention.

4. Furnish Weekly Reports

Furnish weekly summaries directly to the Building Division and project Architect or Engineer, with copies to the CITY, Construction Manager, and Contractor. Include the following:

a. Description and location of inspections and tests performed;

b. Listing of nonconforming items and missed or incomplete inspections;

c. Status of corrective work, retesting, and reinspection; and

d. Identification of authorized changes affecting the inspected work.

5. Furnish Final Report

Submit final signed and, where required, sealed reports confirming completion of the assigned inspections and tests and, to the best of the Consultant's knowledge, conformance of the inspected work with the approved Contract Documents. Identify unresolved deficiencies and inspection-coverage discrepancies, and support permit closeout through final acceptance.

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D. Other Requirements:

a. The CONSULTANT's services shall be performed consistent with the professional skill and care ordinarily provided by firms practicing under similar conditions and shall support the orderly progress of the work.

b. Work shall be performed by qualified personnel under an appropriately licensed California professional engineer. Inspectors shall hold the required certifications and receive Building Division approval before performing inspection duties. Reports shall be signed and sealed where required.

c. The CONSULTANT shall document material meetings, decisions, interpretations, and directions affecting its scope and provide the record to the CITY and Construction Manager.

V. Key Tasks/Milestone Schedule

The current planning schedule for Fire Station 63 is summarized below. Dates may be revised, and the Consultant shall staff the work to match the Contractor's actual construction sequence, including intermittent and off-site inspection activities.

• Notice to Proceed: Jan/Feb, 2027

• Construction: Jan/Feb 2027 - October, 2028 o Project Closeout: through November 2028

The Consultant shall include adequate project management, inspection staffing, laboratory capacity, and closeout support for the full duration of the work.

VI. Form of Agreement

Firms responding to this RFP shall be prepared to enter into the City's Standard Professional Services Agreement and provide the required insurance. Any requested modification or deletion shall be clearly identified with an explanation and proposed alternate language. The CITY may review but is not obligated to accept proposed changes.

Labor rates shall comply with prevailing-wage requirements and any applicable Project Labor Agreement requirements. If a Project Labor Agreement applies, the selected Consultant shall execute the required agreement-to-be-bound documentation for covered services.

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VII. Selection Process

The contract may not be awarded to the lowest-cost firm. The CITY will evaluate demonstrated competence, professional qualifications, relevant experience, staffing and availability, approach, responsiveness, and cost. Cost will be one factor in the selection.

The CITY reserves the right to reject any or all proposals, request clarifications or interviews, negotiate scope and fee, and waive minor irregularities. The selection is complete only when the agreement is executed.

Each Consultant is responsible for all costs of preparing and submitting its proposal and participating in interviews or negotiations. Submitted materials become the property of the CITY and are subject to applicable public-records requirements.

VIII. Submittal Requirements

1. Cover Letter. Identify the primary point of contact and summarize the Consultant's interest in and qualifications for the PROJECT.

2. Team Experience. Provide the proposed organization, key personnel, certifications, availability, and experience on comparable public-safety or public-works projects.

3. Fee Proposal. Provide the completed Rate and Fee Worksheet and a base not-to-exceed fee based on the following:

• Provide one base not-to-exceed fee for the complete special-inspection scope described in this RFP and the structural Contract Documents.

o Include all project management, certified inspectors and technicians, directly associated laboratory testing, reports, meetings, travel, equipment, shipping, taxes, overhead, and profit.

o Complete the simplified hourly and unit-rate schedule and identify any minimum call-out, overtime, weekend, holiday, cancellation, equipment, or travel charges that are not included in the listed rates.

o Additional services may be performed only upon prior written authorization by the CITY in accordance with the Agreement.

• Proposal Submission o Submit the proposal electronically in PDF format in accordance with the solicitation notice and RFP transmittal.

• Proposal Deadline: The proposal due date and time will be stated in the solicitation notice. Late proposals may be rejected.

Direct all questions and proposal communications to the Kitchell CEM project contact identified in the solicitation notice.

9 | P a g e o Proposals shall include the completed Rate and Fee Worksheet and Proposal Form contained in this document.

IX. General RFP Conditions

1. City Review of Proposals.

The City of South San Francisco reserves the right to reject any and all proposals, cancel all or part of this RFP, waive minor irregularities, and request additional information. Proposers shall not contact City officials, employees, the design team, the Contractor, or other project participants regarding this RFP except through the designated Kitchell CEM contact. Submission of a proposal does not create a binding contract. The City's standard consultant agreement will form the basis of the contract between the parties.

2. RFP Questions.

All questions shall be submitted in writing to the Kitchell CEM project contact identified in the solicitation notice.

Questions must be received by the deadline stated in the solicitation notice.

Responses will be issued by written addendum or other formal City communication.

3. No Discrimination.

By submitting a proposal, the interested party represents that it and its subsidiaries do not and will not discriminate against any employee or applicant for employment on the basis of race, religion, sex, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related conditions, political affiliations or opinion, age, or medical condition.

4. No Conflict of Interest.

Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Additionally, Consultant shall not employ any City employee or City official in the work performed pursuant to this RFP. No officer or employee of City shall have any financial interest in the proposed RFP that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the preparation of this RFP or the forming of a proposed Agreement.

Consultant understands that, if the RFP results in an Agreement being made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant said Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant.

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Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

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RATE AND FEE WORKSHEET

PROJECT: Fire Station 63 Testing Agency: ___________________ FOR: City of South San Francisco Date: ___________________

HOURLY PERSONNEL RATES

a. Project manager / professional engineer $________ / hr

b. Concrete / reinforcing special inspector $________ / hr

c. Masonry special inspector $________ / hr

d. Structural steel / welding / bolting inspector $________ / hr

e. Wood construction special inspector $________ / hr

f. Nondestructive-testing technician $________ / hr

g. Laboratory technician $________ / hr

h. Fireproofing / firestopping inspector $________ / hr

i. Nonstructural seismic inspector $________ / hr

UNIT TEST RATES

a. Concrete compression-cylinder set $________ / set

b. Masonry mortar / grout test $________ / test

c. Masonry prism test $________ / test

d. Adhesive-anchor proof-load test $________ / test

e. Expansion-anchor test $________ / test

f. Concrete screw-anchor test $________ / test

g. Ceiling-anchor / fastener test $________ / test

h. Fireproofing density / thickness test $________ / test

i. Other required test - identify $________________

PREMIUMS AND OTHER CHARGES

a. Minimum field call-out ________ hrs

b. Overtime premium ________ %

c. Weekend / holiday premium ________ %

d. Mileage / travel charge $________ / mile

e. Equipment charge - identify $________________

Not-to-Exceed Fee for Special Inspection Services Not to Exceed for Community Civic Campus Phase 3 - Fire Station 63

(BASE BID) $__________________________________________

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PROPOSAL FORM

Special Inspection Proposal Form

Proposal Information:

Firm Name

Authorized Signature

Printed Name

Date

Please provide your firm's proposed fee for the PROJECT.

1) Community Civic Campus Phase 3 - Fire Station 63 Base Proposal ($__________________)

Certification - The proposal fee includes all special inspections, directly associated testing, travel, equipment, shipping, taxes, reporting, overhead, and profit. The completed Rate and Fee Worksheet and the firm's current schedule of fees are attached.

Signature Date

ACKNOWLEDGMENT

By signature below, the proposer confirms that the rates and fees shown in this proposal will remain valid for the period stated in the proposal and, if accepted, will form the basis for compensation under the Agreement.

Signature Date

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ATTACHMENTS

1. City of South San Francisco Special Inspection and Testing Agreement and Schedule (reference)

2. Building Permit Back-Check Dwg Set dated 09.16.2026

3. Vol. 1 & 2 Technical Specifications dated 09.16.2026

Note: The CITY may revise or supplement the attachments before proposals are due. Requests for documents or clarification shall be submitted through the Kitchell CEM project contact Zac Arvig (zarvig@kitchell.com).