Bid Notice-Chip Seal - Sumner County.pdf

Dwight D. Eisenhower State Office Building 700 S.W. Harrison Street Topeka, KS 66603-3745

Phone: 785-296-3576 Hearing Impaired - 711 publicinfo@ksdot.org http://www.ksdot.org

Bureau of Construction and Materials

STATE PROJECT NUMBER: U081-096 KA 4607-01

CALL ORDER NUMBER: 652

PROPOSAL NUMBER: 526106525

LETTING DATE 10/21/2026

COUNTY: SUMNER

FUND TYPE: STATE

WINFIELDKDOT CONSTRUCTION OFFICE:

PROJECT DESCRIPTION

CHIP SEAL. US-81; FR OK SL TO JCT US-177 IN SU CO. LGTH 14.030

MI.

RESTRICTED DAYS

(10)

TOTAL CONTRACT DAYS

(20)

JUNE 07, 2027

AUGUST 16, 2027

Earliest Start Date:

Latest Start Date:

1:11:00PM9/16/2026 @

Letting 10/21/2026 Kansas Department of Transportation Project No. U081-096 KA 4607-01

Contract No. 526106525

U081-096 KA 4607-01 U081-096 KA 4607-01

CONTRACT PROPOSAL

DOT Form No. 202 Rev. 02/19

Contract ID: 526106525

1. The Secretary of Transportation of the State of Kansas [Secretary] will accept only electronic internet proposals from prequalified contractors for construction, improvement, reconstruction, or maintenance work in the State of Kansas, said work known as Project No.:

U081-096 KA 4607-01 / U081-096 KA 4607-01

The general scope, location and net length are:

CHIP SEAL. US-81; FR OK SL TO JCT US-177 IN SU CO. LGTH

14.030 MI.

2. This is the Proposal of [Contractor] to complete the Project for the amount set out in the accompanying

Unit Prices List.

3. The Contractor makes the following ties and riders as part of its Proposal in addition to state ties, if any:

4. Contractors and other interested entities may examine the Bidding Proposal Form/Contract Documents (see paragraph 11 below) at the County Clerk's Office in the County in which the Project is located and at the

Kansas Department of Transportation [KODT] Bureau of Construction and Materials, Eisenhower State Office

Building, 700 SW Harrison, Topeka, Kansas 66603. Contractors may examine and print the Bidding Proposal

Form/Contract Documents by using KDOT's website at http://www.ksdot.gov and choosing the following selections: "Doing Business", "Highway Contractors" and "Highway Letting Information",and using the links provided in the Project information for this project. KDOT will not print and mail paper copies of Proposal

Forms. Contractors shall notify KDOT of their intent to bid as a prime contractor by identifying themselves as a Bid Holder on the website above. Contractors shall furnish this notice no later than 5:00 P.M. on the

Monday preceding the scheduled Letting Date. For a fee, Contractors and other interested entities may order paper copies of the KDOT Standard Specifications for State Road and Bridge Construction, 2015 Edition, [Standard Specifications] by using KDOT's website of http://www.ksdot.gov and choosing the following selections: "Doing Business", "Highway Contractors", "Contractor Resources and "Specifications".

5.Contractors shall use the Bidx.com website to complete and submit the bid form. Project bid forms are available on Bid Express' website at http://www.bidx.com.

6. Contractors shall only use the Project Bids software to create a proposal and submit an electronic internet proposal to KDOT using the Bid Express website.

7. The KDOT Bureau of Construction and Materials will only accept electronic internet proposals on-line using

Bid Express until 1:00 P.M. Local Time on the Letting Date. KDOT will open and read these proposals at the

Eisenhower State Office Building, 700 SW Harrison, Topeka, Kansas 66603 at 3:00 P.M. Local Time on the

Letting Date. Bids are read on a conference call at 785-414-8630. The conference ID is 856 616 050#.

8. The Contractor shall execute a contract for the proposed work within ten (10) business days after notice of the award of the contract.

9. The contractor shall complete work to open the project to unrestricted traffic within _10_ Restricted Days and shall complete the work within the total Contract Working Days of _20_.

Contractor: Check: Page 1

10. The Contractor shall complete the Project according to the plans, Standard Specifications, provisions identified in the Special Provision List and all other Contract Documents identified in Standard

Specifications subsection 101.3

11. The undersigned declares that the Contractor has carefully examined the Bidding Proposal Form for the

Project. The Contractor understands the following:

A. The Bidding Proposal Form consists of the following documents: the Bidx bid form on the Bid Express website (which includes DOT Form 202, required contract provisions, and the Unit Prices List), special provision list, project special provisions, special provisions, Standard Specifications, plans, exploratory work documents, any additional contract information, any addenda, all questions and answers posted on the Bid

Express website, and any amendments the Secretary provides for the Project. The Contractor can obtain these documents at KDOT's website (see paragraph 4).

B. The special provision list identifies all required contract provisions, project special provisions and special provisions that apply to the Project.

C. The Bidding Proposal form becomes the Contractor's Proposal after the Contractor completes the Bidx bid form, electronically signs the Proposal where required on DOT Form 202, and submits the completed Bidx bid form documents and bid bond to KDOT using Bid Express. The special provision list, project special provisions, special provisions, Standard Specifications, plans, exploratory work documents, any additional contract information, all questions and answers posted on the Bid Express website, and any addenda are incorporated by reference into the Proposal. These documents are part of the Contractor's Proposal.

D. In electronically signing this Proposal, the Contractor waives the right to claim that the Contractor misunderstood the contents of the Proposal or the procurement process.

12. The Contractor has inspected the actual location of the work. The Contractor has determined the availability of materials. The Contractor has evaluated all quantities and conditions. In electronically signing this Proposal, the Contractor waives the right to claim that the Contractor misunderstood the scope of the work.

13. SPECIAL PROVISIONS REQUIRING INFORMATION. The following Required Contract Provisions (I-XVII) require the

Contractor to furnish information. The current versions of these provisions are contained in the Bidx bid form. Some or all of these apply to the Project as indicated in the Special Provision List. The Contractor shall complete these provisions within the Bidx bid form file. When these documents are required, the

Secretary will reject proposals that fail to contain completed Provisions I, II, III, or IV in the EBSX file, and may reject proposals that fail to contain completed Provisions V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, or XVII in the Bidx bid form.

I. 08-10-66 Certification-Noncollusion & History of Debarment

II. 04-30-82 Certification-Financial Prequalification Amount

III. 04-26-90 Declaration-Limitations on Use of Federal Funds for Lobbying

IV. 08-04-92 Certification-Contractual Services with a Current Legislator or a Current Legislator's Firm

V. 10-10-00 Price Adjustment for Fuel

VI. 06-01-06 Price Adjustment for Asphalt

VII. 08-31-09 Price Adjustment for Emulsified Asphalt

VIII. 08-08-01 Furnishing and Planting Plant Materials Unit Cost

IX. 05-18-07 Repair (Structures) Unit Cost

X. 11-15-17 Electric Lighting System Unit Cost

XI. 04-06-09 ITS Unit Cost

XII. 08-17-16 Water System Unit Cost

XIII. 06-19-19 Sanitary Sewer System Unit Cost

XIV. 01-01-18 Smart Work Zone System Unit Cost

XV. 08-12-24 CORS Unit Cost

XVI. 04-06-26 Federal Restrictions on Foreign Drones

XVII. 01-01-11 Kansas Department of Revenue Tax Clearance Certificate

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14. The funding source for this Project is STATE. On Projects involving City or County funds, the Secretary acts as the Agent of the City or County and as the administrator of federal or state funds. Each governmental entity's responsibilities are described in a contract between the entities which is available on request.

15. FEDERAL AID DOCUMENTS INCLUDED IN PROPOSAL. If the Project is supported in whole or in part by Federal funds, the latest revisions of the following provisions (I - IV) also apply to the Project. These documents are not included in the Project EBSX file but are accessible on KDOT's website and incorporated by reference into the proposal like other provisions and the exploratory work documents.

I. 11-03-80 Affirmative Action For EEO

II. 11-15-96 Affirmative Action & EEO Policies

III. 09-06-94 U.S. DOT Fraud Hotline

IV. FHWA-1273 Federal-Aid Required Contract Provisions

16. The Secretary reserves the right to reject any and all proposals and to waive any or all technicalities.

17. SIGNATURE SECTION:

A. Electronic Internet Proposal

The person submitting the electronic internet Proposal, on the Contractor's behalf, shall be the person whose digital identification is used to submit this Proposal. That person shall complete paragraphs B and C. The person whose digital identification is used to electronically sign this Proposal binds the Contractor to this

Proposal and binds the named individual to the certification in paragraph B.

B. Certification

I CERTIFY THAT I AM AUTHORIZED TO REPRESENT THE CONTRACTOR IN PREPARING AND PRESENTING THIS PROPOSAL. I

CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING (INCLUDING BUT NOT LIMITED TO THE INFORMATION CONTAINED

IN THE SPECICIAL PROVISIONS REFERENCED IN PARAGRAPH 13) IS TRUE AND CORRECT.

EXECUTED ON

C. Signature

Number of company or joint venture:

Name of company or joint venture:

Name of person signing:

Title of the person signing:

Signature: Electronic Internet Proposal

RELEASED FOR CONSTRUCTION:

Date:____________________________________

Chief of Construction and Materials

Contractor: Check: Page 3

KANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION LIST

PAGE:

DATE:

09/09/26

STATE PROJECT NO: U081-096 KA 4607-01 STATE CONTRACT NO: 526106525

FEDERAL PROJ NO.

PRIMARY DISTRICT:

DESCRIPTION:

PRIMARY COUNTY: SUMNER5

CHIP SEAL. US-81; FR OK SL TO JCT US-177 IN SU CO. LGTH 14.030 MI.

PROVISION NO. DESCRIPTION

NOTE: THE FOLLOWING LIST OF SPECIAL PROVISIONS ARE FOR THIS PROJECT.

OMISSION OF ALL OR PART OF A SPECIAL PROVISION IN THE ATTACHED

PROPOSAL (CONTRACT) DOES NOT RELIEVE THE CONTRACTOR OF THE

RESPONSIBILITY FOR OBTAINING THE COMPLETE PROVISION AS LISTED.

REQUIRED CONTRACT PROVISION-NONCOLLUSION / HISTORY-DEBARMENT08-10-66-R05

REQUIRED CONTRACT PROVISION-FINANCIAL PREQUALIFICATION04-30-82-R07

REQUIRED CONTRACT PROVISION-CONTRACTUAL SERVICES-LEGISLATOR08-04-92-R03

REQUIRED CONTRACT PROVISION-EMULSIFIED ASPHALT ADJUSTMENT08-31-09-R01

REQUIRED CONTRACT PROVISION-EEO REQUIREMENT11-15-96-R06

REQUIRED CONTRACT PROVISION - BOYCOTT OF ISRAEL PROHIBITED07-01-17-R1

MINIMUM WAGE RATE (SUMNER COUNTY)KS20260149

REQUIRED CONTRACT PROVISION-TAX CLEARANCE CERTIFICATE01-01-11-R01

ERRATA SHEET FOR STD SPEC BOOK FOR RD & BR CONST, 2015 ED15-ER-1-R23

POLICY AGAINST SEXUAL HARASSMENT03-01-18

REQUIRED CONTRACT PROVISIONS KS FUNDED CONST CONTRACTS15-01003

EMULSIFIED ASPHALT ADJUSTMENT15-01010

ENVIRONMENTAL CONCERNS - MIGRATORY BIRD TREATY ACT15-01011-R06

SEASONAL LIMITATIONS15-01012-R01

PROSECUTION AND PROGRESS15-01016-R04

CONTROL OF WORK15-01019-R02

BIDDING REQUIREMENTS AND CONDITIONS15-01021-R03

SCOPE OF WORK15-01022-R04

BIDDING REQUIREMENTS AND CONDITIONS15-01023

AWARD AND EXECUTION OF CONTRACT15-01024

CHIP SEALS15-06011

WORK ZONE TRAFFIC CONTROL AND SAFETY (FOR 1R'S)15-08001-R04

WORK ZONE TRAFFIC CONTROL & SAFETY15-08019-R04

WORK ZONE TRAFFIC CONTROL AND SAFETY (WORKERS PRESENT SIGNS)15-08029

STORMWATER POLLUTION MANAGEMENT15-09002-R05

GENERAL REQUIREMENT DIVISION 120015-12001-R01

STEEL SIGN POSTS15-16002-R03

IMAGE SYSTEMS15-22005-R03

RETROREFLECTIVE SHEETING15-22006-R01

ROLL-UP SIGNS15-22011

RAISED PAVEMENT MARKERS15-22015

WOOD POSTS15-23001-R03

FIELD HANDLING AND PRESERVATIVE TREATMENT OF WOOD PRODUCTS15-23003-R02

PART V15-25001-R07

MATERIALS CERTIFICATIONS15-26001-R13

COMBINATION, TIED BIDS ON 1R PROJECTS WITH FEDERAL-AID FUNDS15-PS0018

SPECIAL PROVISION LIST

PAGE:

DATE:

09/09/26

STATE PROJECT NO: U081-096 KA 4607-01 STATE CONTRACT NO: 526106525

FEDERAL PROJ NO.

PRIMARY DISTRICT:

DESCRIPTION:

PRIMARY COUNTY: SUMNER5

CHIP SEAL. US-81; FR OK SL TO JCT US-177 IN SU CO. LGTH 14.030 MI.

PROVISION NO. DESCRIPTION

NOTE: THE FOLLOWING LIST OF SPECIAL PROVISIONS ARE FOR THIS PROJECT.

OMISSION OF ALL OR PART OF A SPECIAL PROVISION IN THE ATTACHED

PROPOSAL (CONTRACT) DOES NOT RELIEVE THE CONTRACTOR OF THE

RESPONSIBILITY FOR OBTAINING THE COMPLETE PROVISION AS LISTED.

RAILROAD FLAGGING REQUIREMENTS15-RF0414

RAILROAD FLAGGING REQUIREMENTS15-RF0415

END OF SPECIAL PROVISION LIST

REQUIRED CONTRACT PROVISION - 08-10-66-R05 (Rev. 07/05)

CERTIFICATION - NONCOLLUSION AND HISTORY OF DEBARMENT

K.A.R. 36-30-4, 49 C.F.R. 29.335, 23 U.S.C. 112(c), 49 U.S.C. 322

Complete the exceptions below if applicable. The Contractor's signature on the last page of the Contractor's

Proposal (DOT Form 202) supplies the necessary signature for this Certificate.

NONCOLLUSION

I certify that the Contractor submitting this bid has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid.

HISTORY OF DEBARMENT

I certify that, except as noted below, the Contractor submitting this bid and any person associated with this

Contractor in the capacitiy of owner, partner, director, officer, principal, investigator, project director, manager, auditor, or any position involving the administration of federal funds:

1. Are not currently suspended, debarred, voluntarily excluded or disqualified from bidding by any federal or state agency;

2. Have not been suspended, debarred, voluntarily excluded or disqualified from bidding by any federal or state agency within the past three years;

3. Do not have a proposed debarment pending;

4. Within the past three years, have not been convicted or had a civil judgment rendered against them by a court of competent jurisdiction in any matter involving fraud, antitrust violations, theft, official misconduct, or other offenses indicating a lack of business integrity or business honesty; and

5. Are not currently indicted or otherwise criminally or civilly charged by a federal, state, or local government with fraud, anti-trust violations, theft, official misconduct, or other offenses indicating a lack of business integrity or business honesty; and

6. Have not had one or more federal, state, or local government contracts terminated for cause or default within the past three years.

Answer 'Yes' if there are exceptions to the above described circumstances. Answer 'No' if there are no exceptions.

◯ Yes ◯ No

The exceptions, if any, are:

Contractor: Check: Page 4

REQUIRED CONTRACT PROVISION - 04-30-82-R07 (Rev. 01/11)

CERTIFICATION - FINANCIAL PREQUALIFICATION AMOUNT

Select the appropriate response below to indicate whether this Proposal exceeds the Contractor's financial prequalification amount. The Contractor's signature on the last page of the Contractor's Proposal (DOT Form

202) supplies the necessary signature for this Certificate.

I understand that I may be required to identify the outstanding contract and subcontract work of my firm, association or corporation on DOT Form 284 prior to an award of contract. Unless I obtain approval, I understand that the Secretary may reject this Proposal if the dollar value of work on this Contract combined with unearned amounts on our unfinished contract and subcontract work exceeds our prequalification amount.

I certify that the amount of this Proposal plus the total unearned amount of other contracts with the Kansas

Department of Transportation plus the unearned amount of all other contracts in this state or other states

◯ exceeds ◯ does not exceed the financial prequalification amount of our firm, association or corporation. I also certify that our firm, association or corporation has the financial ability to do the work.

If this Proposal exceeds the financial prequalification amount, I certify that I obtained approval to submit this bid from the KDOT representative I have listed below. (Prior approval to exceed the prequalification limit may be made by telephone or personal contact).

KDOT Approval Granted by:

KDOT Approval Date:

Contractor: Check: Page 5

REQUIRED CONTRACT PROVISION - 08-04-92-R03 (Rev. 07/05)

CERTIFICATION - CONTRACTUAL SERVICES WITH A CURRENT

LEGISLATOR OR A CURRENT LEGISLATOR'S FIRM

Select the appropriate response below to indicate whether this contract is with a legislator or a firm in which a legislator is a member. The Contractor's signature on the last page of the Contractor's Proposal (DOT

Form 202) supplies the necessary signature for this Certificate.

Kansas Law, K.S.A. 46-239(c), requires this agency to report all contracts entered into with any legislator or any member of a firm of which a legislator is a member, under which the legislator or member of the firm is to perform services for this agency for compensation. The Contractor certifies that:

This Contract ◯ is ◯ is not with a legislator or a firm in which a legislator is a member. That Legislator is:

Name:

Address:

City State Zip:

Business Telephone:

Contractor: Check: Page 6

REQUIRED CONTRACT PROVISION - 08-31-09-R01 (Rev. 03/15)

PRICE ADJUSTMENT FOR EMULSIFIED ASPHALT

The Contractor may accept or reject the application of Special Provision 15-01010 (latest revision)

"Emulsified Asphalt Price Adjustment."

Answer 'Accept' if you accept this provision. Answer 'Reject' if you reject this provision and the provision will not be part of the contract.

◯ Accept ◯ Reject

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REQUIRED CONTRACT PROVISION - 01-01-11-R01 (01-01-11-R01)

TAX CLEARANCE CERTIFICATE

Answer 'Yes' if the Contractor has a current Tax Clearance Certificate. Answer 'No' if the Contractor does not have a current Tax Clearance Certificate.

◯ Yes ◯ No

Insert the Tax Clearance Confirmation Number if available at the time of bidding:

Contractors shall have a current Tax Clearance Certificate from the Kansas Department of Revenue [KDOR] at the time of contract award. The Tax Clearance process is a tax account review by KDOR to determine that the

Contractor's account is compliant with Kansas tax laws administered by the Director of Taxation. The

Secretary will reject the Contractor's Proposal as non-responsive if the Contractor does not have a current

Tax Clearance Certificate at the time of the contract award.

To obtain a Tax Clearance Certificate, the Contractor shall complete and submit to KDOR an Application for

Tax Clearance obtained from KDOR's website at http://www.ksrevenue.org/taxclearance.htm. The Application Form can be completed and submitted on-line, by mail, or by fax. After the Contractor submits the Application, KDOR will provide the Contractor a Transaction ID number. The Contractor shall use the Transaction ID number to retrieve the Tax Clearance Certificate. Decisions on on-line applications are generally available the following business day.

After the Contractor obtains the Tax Clearance Certificate, the Contractor shall insert on this Required

Contract Provision the Confirmation Number contained in the Certificate or the Contractor shall submit a copy of the Tax Clearance Certificate to the KDOT Bureau of Construction and Materials by hand delivery, mail, e-mail or fax. Before awarding a contract, the Bureau of Construction and Materials will authenticate the

Certificate through the Confirmation Number inserted on this Required Contract Provision or contained on the

Certificate submitted.

If the Contractor is unable to retrieve the Tax Clearance Certificate or if KDOR denies the Contractor's

Application for Tax Clearance, the Contractor shall call KDOR's Special Projects Team at 785-296-3199 to determine why KDOR failed to issue the certificate.

Tax Clearance Certificates are valid for 90 days after issue. To renew a clearance, submit a new Tax

Clearance Application. Information pertaining to a Tax Clearance is subject to change for various reasons, including a state tax audit, federal tax audit, agent actions, hearings, and other legal actions. The Tax

Clearance Certificate is not "clearance" for all types of taxes the State of Kansas may assess.

Subcontractors also shall have a current Tax Clearance Certificate from KDOR before the Secrtary approves them for subcontract work. The Contractor shall submit to the KDOT Field Office the Subcontractor's Tax

Clearance Certificate with KDOT Form 259, Request for Approval of Subcontractor.

Contractor: Check: Page 8

Line Number Item Number Quantity Unit Unit Price Extension Price

Section 01

COMMON ITEMS

1 025323 1.000 LS

MOBILIZATION /

2 025324 1.000 LS

TRAFFIC CONTROL /

3 070580 1.000 HOUR $30.000 $30.00

FLAGGER (SET PRICE) /

Section 01 Total 30.00

Section 02

ASPHALT SURFACING ITEMS

4 080672 416.000 TON

EMULSIFIED ASPHALT (CRS-1HP) (SEAL) /

5 010813 1941.000 CUYD

COVER MATERIAL (CM-L-2) /

6 010112 1.000 MGAL $40.000 $40.00

WATER (FLEXIBLE PAVEMENT) (SET PRICE) /

7 012809 741.000 STA.

MANIPULATION (CHIP SEAL) /

8 071992 741.000 STAL

FLEXIBLE RAISED PAVEMENT MARKERS (4" BROKEN (3 FT.)) /

Section 02 Total 40.00

Item Total $70.00

Contractor: Check: Page 9

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15-PS0018

Sheet 1 of 1

SPECIAL PROVISION TO THE

STANDARD SPECIFICATIONS, EDITION 2015

COMBINATION, TIED BIDS ON 1R PROJECTS WITH FEDERAL-AID FUNDS

SECTION 102

BIDDING REQUIREMENTS AND CONDITIONS

Page 100-13, subsection 102.5. Delete subsection 102.5a.(2)(f) and replace with the following:

(f) Kansas-funded state projects “tied to” Federal-Aid funded state projects and Kansas-funded state projects “tied with” Federal-Aid funded state projects.

10-10-17 C&M Oct-17 Letting

UNION PACIFIC RAILROAD COMPANY

RIGHT OF ENTRY AGREEMENT, INSURANCE AND FLAGGING

PROJECT: 81-96 KA-4607-01

PROJECT SCOPE: CHIP SEAL

USDOT 595131W; ENID SUBDIVISION; MP 294.46

SUMNER COUNTY, KS.

I. PURPOSE OF PROJECT SPECIAL PROVISION

A. This Project Special Provision requires the Contractor to execute the attached Right of Entry Agreement with Union Pacific Railroad (UPRR) before the Contractor may enter upon any Railroad right-of-way to perform work on the above Project.

B. This Project Special Provision modifies the insurance requirements of the Kansas Department of Transportation’s Standard Specifications for State Road and Bridge Construction (2015 Edition) as required by the Right of Entry Agreement and modifies the Right of Entry Agreement.

II. CONTRACTOR’S RIGHT OF ENTRY AGREEMENT

A. The Contractor’s Right of Entry Agreement is attached to this Project Special Provision and incorporated in the contract for the above Project.

B. The Right of Entry Agreement, includes without limitation, contract obligations for commercial general liability insurance, railroad protective liability insurance, flagging, and safety requirements.

C. The Contractor shall not terminate the Right of Entry Agreement as permitted without first obtaining the Secretary’s permission to terminate the Right of Entry Agreement.

D. UPRR may enforce any and all rights given to UPRR in the Right of Entry Agreement.

III. INSURANCE

A. The Contractor shall obtain all insurances required in the Contractor’s Right of Entry Agreement, in the Forms and with the endorsements specified, including without limitation the endorsement that amends the definition of insured contract to remove any exclusion or other limitation for any work being done within 50 feet of railroad property.

B. For the benefit of the Contractor and the Insurance Companies in the determination of a premium for the RPL to be carried for and on behalf of the UPRR, the approximate ratio of the estimated contract cost of construction to be performed on, over or under the insured railroad's property or within fifty (50) feet of the insured railroad's tracks on which railroad trains run, to the total contract cost is 1%.

C. The Contractor shall directly provide to UPRR copies of all insurance binders, policies, certificates and endorsements, not just Railroad Protective Liability Insurance, as specified in the Contractor’s Right of Entry Agreement.

D. For tracking purposes, the Contractor shall notify the KDOT's Field Engineer by an email of the date the Right of Entry Agreement and the Railroad Protective Liability Policy are submitted to UPRR.

15-RF0414

81-96 KA-4607-01

E. The Contractor shall also provide a copy of the Railroad Protective Liability Policy to K.D.O.T. Bureau of Construction & Materials, Plans and Proposal Section, 700 S.W. Harrison, 7th Floor, Topeka, Kansas 66603.

IV. SAFETY

The Contractor shall comply with all Safety Requirements set forth in the Right of Entry Agreement.

V. FLAGGING REQUIREMENTS

A. The Contractor shall refer to the “UNION PACIFIC RAILROAD COMPANY FLAGGING REQUIREMENTS” which details information relative to rates of pay, train traffic and speeds in the area of the project.

B. Current data in the Federal Railroad Administration Crossing Inventory shows there are approximately 5 trains per day average operating at a maximum timetable speed of 49 mph on the Railroad’s Subdivision.

C. The Exhibit B of the Right of Entry Agreement has additional flagging requirements.

D. Flagging costs for typical flagging timelines are listed below:

Union Pacific Forces:

$1,500 per day

Third Party Flagging Forces:

Qualified third party flaggers can be found at this link; UP: Third Party Flagging Policy.

The awarded contractor for the project shall contact the Public Project Manager at their earliest opportunity to begin setting up the Union Pacific required pre-con meeting. See below.

Leo Craig Public Project Manager Direct: (817) 901-9560 Leo Craig <lcraig@olsson.com>

9-23-26 C&M (SH)

15-RF0414

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.up.com%2Freal_estate%2Fthird-party-flagging%2Findex.htm&data=05%7C01%7CShane.Houser%40ks.gov%7Ca4607f9e791048bcdf8708da610ba51b%7Cdcae8101c92d480cbc43c6761ccccc5a%7C0%7C0%7C637928999887864601%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3zlajWmsa%2FWn2IdTJyi0uRFJPx3ITxdGpPJpb3uQOv4%3D&reserved=0

UNION PACIFIC RAILROAD

Attn: Engineering-Public Projects

Maintenance Program

1400 Douglas Street MS910

Omaha, Nebraska 68179

REMS Project: 658318 Agency Project: 81-96 KA 4607-01 Start Date: 9/3/2026 End Date: 9/3/2028

Maintenance Consent Letter

Shawn Hennes Kansas Department of Transportation 700 SW Harrison Street Topeka, KS 66603

It is the intention of the KANSAS DEPARTMENT OF TRANSPORTATION (Agency) to perform the scope of work at the location(s) identified in Exhibit A (Work) of the Contractor Endorsement (Endorsement). This letter serves as acceptance by UNION PACIFIC RAILROAD COMPANY (Railroad) of the proposed Work to be performed.

If a contractor is to perform any Work on Railroad’s property, the Agency shall require its contractor to execute and return the attached Endorsement. Under no circumstances will Agency's contractor be allowed on Railroad’s property until the executed Endorsement has been received.

This Consent Letter shall be valid for two (2) years or until the Work is completed or this Consent Letter is revoked by the Railroad. As a condition to enter upon Railroad property to perform the Work, the Agency acknowledges and agrees to the following based on Exhibit B.

• When railroad flagging is required, Agency must use one of the Railroad qualified flagging vendors listed at Third Party Flagging Policy | Union Pacific.

• Completion of Union Pacific Property Access Training (UP-PAT).

Union Pacific Property Access Training | Union Pacific

• If performance of the Work has the potential to impact Railroad facilities, including fiber optics and telecommunication, the Agency must follow the procedures outlined at www.up.com/cbud.

• Pre-construction meeting with Railroad Representative.

• Upon completion of the project, notify Leo Craig at lcraig@olsson.com along with photos of work completed on UP right of way.

Prior to performing the Work, the Agency and/or contractor agrees to provide forty-five (45) days advance notice to the Railroad Representative identified below.

Leo Craig (817) 901-9560 – lcraig@olsson.com

Tiecy M. Cotton Manager I Engineering-Public Projects

Docusign Envelope ID: 7563CE4A-50D6-831A-8374-E661B0E889B4

9/9/2026

15-RF0414

81-96 KA-4607-01

https://www.up.com/real-estate/third-party-flagging https://www.up.com/communities/rail-safety/erailsafe/up-pat http://www.up.com/cbud mailto:lcraig@olsson.com

REMS Project: 658318 Agency Project: 81-96 KA 4607-01 Consent End Date: 9/3/2028

Contractor Endorsement

A. It is the intention of the KANSAS DEPARTMENT OF TRANSPORTATION (Agency) to perform the scope of work at the location(s) identified in Exhibit A (Work) of this Contractor Endorsement (Endorsement). As a condition to enter upon UNION PACIFIC RAILROAD COMPANY (Railroad) property to perform the Work, contractor acknowledges and agrees to comply with the following conditions.

• Completion of Union Pacific Property Access Training (UP-PAT).

Union Pacific Property Access Training | Union Pacific

• Compliance with Contractor Endorsement-General Terms and Provisions.

www.up.com/ce-terms

• Acknowledgement of Third-party Flagging Policy.

www.up.com/flagging

• Acknowledgement that insurance documentation will be provided to Railroad upon request.

• Pre-construction meeting with Railroad Representative.

• Upon completion of the project, notify Leo Craig at lcraig@olsson.com along with photos of work completed on UP right of way.

See Exhibit B for guidance on UP-PAT and Third-party Flagging requirements for specific project types.

B. Fiber optics and telecommunication facilities can be present on Railroad property. Prior to performing work with the potential to impact Railroad facilities, the Agency or its contractor shall follow the procedures outlined on the Railroad webpage link below.

Fiber Optics & Telecommunications (Call Before You Dig) - www.up.com/CBUD

C. Prior to performing the Work, contractor agrees to provide forty-five (45) days advance notice to the Railroad Representative identified below.

Leo Craig (817) 901-9560 – lcraig@olsson.com

D. This Endorsement must be executed and sent to the Railroad before the Consent End Date above.

The terms of this Endorsement shall commence on the date of execution and continue for one (1) year or until such time as contractor has completed the Work. The Work may be terminated within 24 hours’ notice by either party. No work may proceed until the terms of this Endorsement have been met.

Email a scanned copy of the executed Endorsement to upmaintenance@olsson.com.

Remainder of page intentionally left blank.

Docusign Envelope ID: 7563CE4A-50D6-831A-8374-E661B0E889B4 15-RF0414 https://www.up.com/communities/rail-safety/erailsafe/up-pat http://www.up.com/ce-terms file://///upcorp.ad.uprr.com/n1g11/ENGR/All/IPP/Agmt%20Processing/Std%20Lang/Maintenance%20&%20Endorsement/www.up.com/flagging mailto:lcraig@olsson.com http://www.up.com/CBUD mailto:upmaintenance@olsson.com

Company Name

Contact Name

Address

City, ST Zip

Phone Email

Contact Signature Date

Exhibit A to Contractor Endorsement Project Scope and Location(s)

Scope of Work

Contractor to perform chip seal operation, reinstall existing pavement markings, and traffic control.

No counterflow traffic operation will be allowed over crossing during construction.

Railroad approved third party flagging contractor service to be provided for the entire duration of work and/or TCP through Railroad Property.

Location

Enid Subdivision

DOT Milepost Street Name

595131W 294.46 East Central Avenue / US 81

Exhibit B to Contractor Endorsement UP-PAT and Third-party Flagging Requirements Guidance Table

Revised - October 22, 2025

Agency Work on Operating ROW PAT Required Flagger Required

At-Grade Striping No Yes Seal Coat and Striping No Yes Mill & Overlay Yes Yes Pavement Removal and

Replace Yes Yes Grade Separation - Roadway over RR Mtce

Striping No No Seal Coat and Striping No No Mill & Overlay No No Pavement Removal and

Replace No Yes Joint Repair As Reviewed As Reviewed

Grade Separation - Bridge Mtce over RR

Painting within 25' Yes Yes Painting outside 25' Yes Yes Other Structure Mtce on UP

ROW As Reviewed As Reviewed Grade Separation - Roadway under RR Mtce

Striping No No Seal Coat and Striping No No Mill & Overlay Yes Yes Pavement Removal and

Replace Yes Yes Grade Separation - Bridge Mtce under RR

Painting within 25' No No Painting outside 25' No No Other Structure Mtce on UP

ROW As Reviewed As Reviewed Grade Separation - Bridge Insp Roadway over

RR

Invasive method, boom truck/equipment, capable of fouling within 25' Yes Yes

Non-invasive methods and not fouling within 25' No No

Grade Separation - Bridge Insp Roadway under RR Using boom truck/equipment capable of fouling or contacting overhead structures Yes Yes

Non-invasive methods and not fouling or contacting overhead structures No No

Union Pacific reserves the right to modify training and flagging requirements.

Docusign Envelope ID: 7563CE4A-50D6-831A-8374-E661B0E889B4 15-RF0414

81-96 KA 4607-01

KR5-17