Bid Notice-Chino Hills SP - Septic Pumping Service Contract.pdf

Time Schedule for this IFB:

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Chino Hills SP - Septic Pumping Service Contract

San Bernardino County

IFB NO. C26950004

INVITATION FOR BID

Bids will be accepted via:

US MAIL:

Breanna Vanegas, Contract Analyst Department of Parks and Recreation

Inland Empire District 17801 Lake Perris Drive Blg. B

Perris, CA 92571

OR

Electronically Submitted Portable Document File (PDF) Bid Document Packages will be accepted at IEDContracts@parks.ca.gov

*** If submitting electronic bid:

Email subject will be:

BID Submittal C26950004 (Your Business Name) ***

Friday, August 21, 2026

Friday, August 14, 2026

Tuesday, August 11, 2026

Bid Opening at 2:00 PM at 17801 Lake Perris Drive, Perris CA 92571

The DVBE Participation Requirement for this solicitation has been waived - however, the DVBE Incentive still applies.

Deadline for Written Questions from Bidders Written compilation of all questions and answers, and any IFB addenda will be posted and emailed to identified proposers.

Friday, July 31, 2026

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

IFB Release Date

Upon Approval by DPR HQ Proposed Start Date of Agreement

ITEM

Cover Sheet 1

Exhibit B, Attachment I - Septic Tank Pumping Service Bid Form (DPR 326B) ---------------------- 2 Exhibit B, Attachment II - Site Map and Locations -------------------------------------------------------- 1

Bidder's DVBE Participation (DPR 486) ---------------------------------------------------------------------- 1

Exhibit B, Attachment II - Site Maps and Locations ----------------------------------------------- 1

Artifical Intellegience (AI) Disclosure Form (97B) ---------------------------------------------------------- 3

Small Business Preference (DRP 85)-------------------------------------------------------------------------- 1 Artifical Intellegience (AI) Disclosure Form (97B) ---------------------------------------------------------- 3

Exhibit D, Special Terms and Conditions (DRP 605S)------------------------------------------------------ 4

Notice to Contractors (DPR 112A)----------------------------------------------------------------------------

Exhibit A, Scope of Work (DPR 603)--------------------------------------------------------------------------- 1

The following pages represent a sample of the contract that will be awarded from this IFB. Please review it carefully and present any questions in writing to the contact identified for this IFB.

Exhibit B, Attachment 1 - Septic Tank Pumping Service Bid Form (DPR 326B)------------------------ 2

Standard Agreement (STD 213)--------------------------------------------------------------------------------- 1

Exhibit B, Budget Detail and Payment Provisions (DPR 604)--------------------------------------------

Exhibit D, Special Terms and Conditions (DPR 605S)----------------------------------------------------- 4

Exhibit A, Scope of Work (DPR 603)--------------------------------------------------------------------------

Septic Tank Pumping Service Bid Form (DPR 326B) and Exhibit B, Attachment 1-------------------- 2

Contractor’s Certification Clauses (CCC 04/2017)--------------------------------------------------------- 5 California Public Contract Code Section 10162 (DRP 20)------------------------------------------------- 1

Disabled Veterans Business Enterprise Declaration (STD 843)------------------------------------------ 1

Commercially Useful Function - Bidder Certification (DPR 87) ------------------------------------------ 1

Darfur Contracting Act Certification (DRP 74)--------------------------------------------------------------- 1

California Civil Rights Laws Attachment (DGS OLS 04)---------------------------------------------------- 1

Disabled Veterans Business Enterprise Declaration (STD 843)------------------------------------------ 1

III. SAMPLE AGREEMENT

II. SMALL BUSINESS AND DVBE PREFERENCES AND INCENTIVES

Disabled Veterans Business Enterprise (DVBE) Notice - (DPR 479IW)-------------------------------- 5

No of Pages

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Inland Empire District Chino Hills SP

IFB NO. C26950004

Septic Pumping Service Contract

Bidder Declaration (GSPD-05-105)---------------------------------------------------------------------------- 2

Bidder Declaration (GSPD-05-105)---------------------------------------------------------------------------- 2

Exhibit A, Attachment 1 - Specifications ---------------------------------------------------------------------- 2 Exhibit B, Budget Details and Payment Provisions (DPR 604)------------------------------------------- 2

IV. BLANK BID SUBMITTAL DOCUMENTS

Bid Document Checklist------------------------------------------------------------------------------------------ 1

Payee Data Record (STD. 204) and Payee Date Record Supplement (DPR 88)---------------------- Commercially Useful Function - Bidder Certification (DPR 87) ------------------------------------------ 1

TABLE OF CONTENTS

Table of Contents 1

Small Business (SB) Notice (DPR 478)------------------------------------------------------------------------ 3 Small Business (SB) Preference (DPR 85)-------------------------------------------------------------------- 1

I. INVITATION FOR BIDS, INSTRUCTIONS TO BIDDERS, SPECIFICATIONS, TERMS AND CONDITIONS

Exhibit A, Attachment 1 - Specifications -------------------------------------------------------------------- 1

Service Contracts - Invitiation for Bids/ Instructions to Bidders (DPR 940A) ------------------------

I. INVITATION FOR BIDS, INSTRUCTIONS TO

BIDDERS, SPECIFICATIONS, TERMS AND

CONDITIONS

C26950004

Date:

Time:

Location:

at

Department of Parks and Recreation

Contact Person:

Phone No.:

E-mail:

DPR 940A (Rev. 10/2025)(Excel 10/29/2025)(Page 1 of 3)

August 21, 2026

2:00 PM

17801 Lake Perris Drive Blg. B Perris, CA 92571

Department of Parks and Recreation - Inland Empire District

Inland Empire District

Perris CA 92571 17801 Lake Perris Drive

IEDContracts@parks.ca.gov

Breanna Vanegas

(951) 436-4552

10/01/2026, or upon DGS-OLS Approval through 09/30/2029 or 36 months from approval, whichever is later.

Chino Hills State Park - 4721 Sapphire Road, Chino Hills, CA 91709

Provide 30 services as needed for the duration of this contract. Services entail completely emptying our 4,000-gallon and 1,500-gallon sewage vaults or as otherwise specified in DPR 326B or Exhibit B, Attachment I - Septic Tank Pumping Service Bid Form. All sewage waste must be deposed properly and at an offsite disposal facility. The work shall be performed as described in all specifications for the project, as shown on the plans and as directed by the Project Manager. The completed work shall be clean, sanitary, safe, presentable, and ready for use as intended.

The Contractor is responsible for their own specific equipment. The equipment provided is listed as “guidelines” for scope of the project only and should not be used as the sole source for bid calculations.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, or to perform all work required to:

complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

Additional requirements/information are as follows:

N/A

The anticipated performance period of the contract is

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

DPR 940A (Rev. 10/2025)(Page 2 of 3)

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

15. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

16. Generative Artificial Intelligence

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State;

or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

DPR 940A (Rev 10/2025)(Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Protest Coordinator 707 Third Street, 7th Floor

West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

B. Inspection of bids is permitted as follows:

1. After bid opening, all bids shall be available for public inspection.

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Procedure for Protesting an Award

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Thank you for your interest in our Department's service needs.

Sincerely, Breanna Vanegas Contract Analyst

INVITATION FOR BID

C26950004

You are invited to review and respond to the attached Invitation for Bid (IFB) Number C26950004, entitled "Chino Hills SP Septic Pumping Service Contract." When preparing and submitting a bid, compliance with the instructions found herein is imperative. Failure to follow instructions will deem the bid non-responsive and will not be considered for this award.

All agreement entered into with the State of California will include, by reference, General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) that maybe viewed and downloaded at this intranet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language

If any prospective bidder lacks internet access, a hard copy of these items can be obtained by contacting the person listed below.

In the opinion of the Department of Parks and Recreation, this Invitation for Bid is complete and without need of explanation. However, if questions arise or there is a need to obtain clarifying information, put all inquiries in writing and email them to the contact information below by close of business August 11, 2026.

Department of Parks and Recreation Inland Empire District Attn: Breanna Vanegas 17801 Lake Perris Drive Perris CA 92571 Email: IEDContracts@parks.ca.gov

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

** Services must be provided within 72 hours from placing a service call **

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Chino Hills SP City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

Chino Hills SP 4721 Sapphire Road

Chino Hills, Ca 91709

Monday - Friday 8a.m. - 4p.m.

Services must be provided within 72 hours from placing a service call

4721 Sapphire Road

C26950004

Septic Pumping

Department of Parks and Recreation

951-453-9398

Fernando.H.Lopez@parks.ca.gov

Chino Hills SP

Fernando Lopez

N/A

EXHIBIT A

(Standard Agreement)

Provide up to 30 services per year as needed for the duration of this contract. Services entail completely emptying the 4,000-gallon and 1,500-gallon sewage vaults or as otherwise specified in DPR 326B or Exhibit B, Attachment I - Septic Tank Pumping Service Bid Form. All sewage waste must be diposed properly and at an offsite disposal facility. The work shall be performed as described in all specifications for the project, as shown on the plans and as directed by the Project Manager. The completed work shall be clean, sanitary, safe, presentable, and ready for use as intended.

The Contractor is responsible for their own specific equipment. The equipment provided is listed as “guidelines” for scope of the project only and should not be used as the sole source for bid calculations.

Contractor Name:

Agreement Number: C26950004

Page: 1 of 1

Section I – General The contractor will furnish all labor, materials, tools and equipment necessary to pump, haul sewage and clean the Septic Tank as described herein.

Section II – Location Services provided by contractor in Chino Hills SP located within San Bernardino County.

Section III – Term of Contract The term of this contract shall be October 01, 2026, or upon DGS-OLS Approval through September 30, 2029 or 36 months from approval.

Section IV – Pumping Services The States’ representative may decrease these services based on operational need. Location will be on an “on call” basis.

Section V – Vault Septic Tank is serviced at a flat rate indicated on Bid Form marked, “Exhibit B, Attachment 1.”

Section VI – Service Expectations a)The Septic Tank must be pumped to the bottom.

b)All objects, garbage and debris must be removed each time the septic tank is pumped.

c)Any spills must be cleaned and disinfected prior to leaving the site.

d)The contractor at contractor’s expense will repair damage to State Parks property or facilities caused by contractor while performing service.

Section VII – Safety The contractor shall conduct his/her operation in a safe and responsible manner so as not to jeopardize the health and safety of themselves, their employees, the park visitors, and employees of the State of California. The contractor shall follow state, federal, and OSHA regulations as they apply to accomplish services in this contract.

Section VIII – Billing and Payment Services shall be invoiced once the service is completed. Each invoice shall include the following information:

•Date of Service •Location description •Cost of service •The invoice must have all contract information and must reference the agreement number.

Upon completion of services in a manner satisfactory to the State, the State shall pay the contractor.

Payment for services paid at rates indicated in Exhibit B, Attachment 1 – Septic Tank Pumping Services in accordance with Exhibit B.

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Inland Empire District Chino Hills SP

Exhibit A, Attachment 1 - Specifications

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C26950004

Septic Tank Pumping Service Bid Form

EXHIBIT B

(Standard Agreement) of

Department of Parks and Recreation Inland Empire District Attn: Breanna Vanegas 17801 Lake Perris Drive, Bldg. B Perris, CA 92571

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C26950004

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement) of

DPR 326B (Rev. 10/2008)(Excel 10/10/2008) Page 1

17801 Lake Perris Drive Perris, CA 92571

FOR DEPARTMENT USE ONLY

C26950004 1 of 2

Department of Parks and Recreation

BID OPENING

8/21/2026 2:00PMInland Empire District

DATE

DISTRICT NAME AND ADDRESS

SEPTIC TANK PUMPING SERVICE BID FORM

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

NAME OF BUSINESS

BUSINESS ADDRESS CITY/STATE/ZIP CODE

Partnership. Full names of partners:

Corporation. State in which incorporated:

Individual

I hereby propose to provide all labor, materials, tools, and equipment necessary to perform all work required to haul refuse as specified on the back of this form, in accordance with the bid documents and such addenda thereto as may be issued prior to bid opening date.

BIDDER'S SIGNATURE DATE PRINTED NAME TITLE

TIME

Exhibit B, Attachment 1

STATUS OF BUSINESS (Check appropriate box.)

CONTRACTOR NAME

AGREEMENT NO. PAGE

SMALL BUSINESS PREFERENCE

Not eligible for SB preference

A five percent preference will be granted to bidders properly approved as a Certified Small Business (SB) or a Certified Microbusiness (MB), or to a non-small business subcontracting 25% or more of the total monetary amount of the bid in supplies and/or labor costs with Certified Small Business subcontractors in accordance with Title 2, California Code of Regulations, Section 1896, et seq. To qualify as a Certified Small Business, the business must have an approved certification on file with the Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, CA 95605, by 5:00 p.m. on bid opening day.

Claiming preference as a Certified Small Business (Attach a copy of the SB certification printout from OSDS' website)

Claiming 25% SB subcontractor participation (Attach form DPR 85, Small Business Subcontractor Participation Worksheet)

PHONE NO. FAX NO. EMAIL ADDRESS

Septic Vault

1 X 30 1 90 0.00

2 X 2 1 6 -

4 X 5 1 15 0.00

TOTAL BID PRICE 0.00 -

DPR 326B (Rev. 10/2008)(Excel 10/10/2008) Page 2

***Services must be provided within 72 hours from placing a service call***

Additional Pumps as Needed Up to 4,000 5 x year

Horse Camp 1,500 2 x year

(C)

NO. OF SERVICE

DAYS IN CONTRACT

PERIOD

(D)

COST PER

SERVICE

(E)

COST FOR

SERVICE

PERIOD

[(C)X(D)]

Location

Bane Vault 4,000 30 x year

— In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail. In case of discrepancy between the stipulated totals and the actual sum of the totals, the actual sum of all items shall prevail.

DPR Inland Empire District 4721 Sapphire Road, Chino Hills, Ca 91709

I T E M

Tank Type

GALLONS

SERVICE

FREQUENCY AS

INDICATED

(A)

NO. OF

SERVICES

PER YEAR

(B)

NO. OF

TANKS

EACH

SERVICE

— Bidder understands that the quantities below are estimates only, for purposes of comparing bids, and that the State reserves the right to increase or decrease the amount of any item or eliminate any item or items as may be deemed necessary or advisable by the State. Such changes shall not affect the unit price of that item or any other items.

FOR DEPARTMENT USE ONLY

Exhibit B, Attachment 1 - SEPTIC TANK PUMPING SERVICE BID FORM

Bidder completes (D), (E), and TOTAL BID PRICE.

C26950004

DISTRICT LOCATION WITHIN PARK UNIT

PUMPING SERVICE AND MAINTENACE SCHEDULE AS FOLLOWS:

PARK UNIT

CONTRACTOR NAME

AGREEMENT NO. PAGE

Page: 1 of 1

Site Map & Locations

EXHIBIT B — Attachment II

Page: 1 4

SPECIAL TERMS AND CONDITIONS

1. Insurance Requirements

A. Policy

B. Coverage (Additional coverage beyond the following, when required, shall be identified through an attachment to this exhibit.)

C. Endorsements (The following must appear on the Endorsement Page.)

D. Contractor’s Additional Responsibilities

DPR 605S (Rev. 10/2025)(Excel 10/29/2025)

C26950004

EXHIBIT D — SERVICES

(Standard Agreement) of

When Contractor submits a signed agreement to State, Contractor shall furnish to State a Certificate(s) of Insurance and endorsements in compliance with the following requirements:

Additional Insured: That the State of California, its officers, agents, employees and servants are included as additional insured, but only insofar as the operations under this agreement are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

Waiver of Subrogation: When work is performed on State-owned or controlled property the Workers' Compensation and Employers' Liability policy shall be endorsed with a waiver of subrogation endorsement in favor of the State. This endorsement shall also be provided.

The Certificate of Insurance shall: (a) be in a form acceptable to State; (b) be written by an insurer acceptable to State; (c) be maintained at Contractor’s sole expense; (d) be in full force for the complete term of the agreement; (e) be primary, and not in excess to any insurance carried by State; (f) be furnished to State within fifteen (15) days, upon request.

General Liability Insurance: Contractor shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to Contractor’s limits of liability.

Motor Vehicle Liability Insurance: Contractor shall maintain motor vehicle liability insurance with limits not less than $1,000,000 combined single limit each accident. Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by Contractor, including, but not limited to, Contractor owned, hired, and non-owned motor vehicles.

Worker’s Compensation and Employer’s Liability Insurance: Contractor shall maintain statutory worker’s compensation and employer’s liability insurance for all of Contractor’s employees who will be engaged in the performance of work on the property, including special coverage extensions where applicable.

Contractor is responsible for any deductible or self-insured retention contained within the insurance program. Contractor shall notify the State within ten (10) days of contractor receiving a notice of cancellation or non-renewal of insurance policies required in this agreement.

Page: 2 4

E. Insurance Companies

F. State Remedies

2. Licenses and Permits

DPR 605S (Rev. 10/2025)

C26950004 of

Contractor shall be an individual or firm licensed to do business in California and shall obtain at its expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this agreement.

If Contractor is located within the State of California, a business license from the city/county in which it is headquartered is necessary; however, if Contractor is a corporation, a copy of the incorporation documents/letter from the Secretary of State’s Office can be submitted. If Contractor is located outside the State of California, Contractor shall submit to State a copy of the business license or incorporation papers for the respective state showing that the company is in good standing within that state.

In the event, any license(s) and/or permit(s) expire at any time during the term of this agreement, Contractor agrees to provide State with a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date. In the event Contractor fails to keep in effect at all times all required license(s) and permit(s), State may, in addition to any other remedies it may have, terminate this agreement upon occurrence of such event.

EXHIBIT D — SERVICES

(Standard Agreement)

Contractor shall ensure that all subcontractors procure insurance meeting the requirements of these provisions.

Upon State’s request, Contractor shall provide copies of its Worker’s Compensation and Employer’s Liability Insurance.

Concurrent with the execution of this agreement, Contractor shall provide to State evidence that the insurance required to be carried by these provisions, including any endorsement affecting the additional insured status, is in full force and effect and that premiums therefore have been paid. At State’s discretion, such evidence shall be the appropriate ACORD Form (Certificate of Insurance) or a certified copy of the original policy, including all endorsements.

Upon notification by State of receipt of a notice of cancellation, expiration, or any reduction in coverage, or if the insurer commences proceeding or has proceeding commenced against it, indicating the insurer is insolvent, Contractor shall provide to State evidence of replacement policy at least ten (10) working days prior to the effective date of such cancellation, expiration, or reduction in coverage.

Insurance companies issuing any of the policies required by these provisions shall have a rating classification of “A-” or better and a financial size category rating of “vii” or better according to the latest edition of the A.M. Best Key Rating Guide. Any other rating classification requires State approval.

All insurance companies issuing any of the policies required by these provisions shall be licensed to do business in the State of California.

Should Contractor fail to keep the insurance required to be carried by these provisions in full force and effect at all times, State may in addition to any other remedies State has, terminate this agreement immediately and all payments due or that become due will be withheld until notice is received by State that such insurance has been restored or replaced to full force and effect and that the premiums therefore have been paid to cover a period of time satisfactory to State.

Page: 3 4

3. Disputes

4. Termination for Convenience

5. Force Majeure

6. Forced, Convict, and Indentured Labor

7. Potential Subcontractors

DPR 605S (Rev. 10/2025)

C26950004

EXHIBIT D — SERVICES

(Standard Agreement) of

Except for defaults of subcontractors, neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include but shall not be limited to acts of God, fire, flood, earthquake, other natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated utility, or governmental statutes or regulations superimposed after the fact. If a delay or failure in performance by Contractor arises out of a default of its subcontractor, and if such default of its subcontractor, arises out of causes beyond the control of both Contractor and subcontractor, and without the fault or negligence of either of them, Contractor shall not be liable for damages of such delay or failure, unless the supplies or services to be furnished by subcontractor were obtainable from other sources in sufficient time to permit Contractor to meet the required performance schedule.

Unless otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which cannot be resolved informally shall be decided by the following two-step procedures.

Contractor must provide written notice of the particulars of such disputes to the Project Manager or his/her duly appointed representative. The Project Manager must respond in writing within ten (10) working days of receipt of the written notice of dispute. Should Contractor disagree with the Project Manager’s decision, Contractor may appeal to the second level. Pending the decision on appeal, Contractor shall proceed diligently with the performance of this agreement in accordance with the Project Manager’s decision. The second level appeal must indicate why the Project Manager’s decision is unacceptable, attaching to it Contractor’s original statement of the dispute with supporting documents, along with a copy of the Project Manager’s response. The second level appeal shall be sent to the Deputy Director of Administrative Services or his/her duly appointed representative. The second level appeal must be filed within fifteen (15) working days of receipt of the Project Manager’s decision. Failure to submit an appeal within the period specified shall constitute a waiver of all such right to an adjustment of this agreement. The Deputy Director or designee shall meet with Contractor to review the issues raised. A written decision signed by the Deputy Director or designee shall be returned to Contractor within fifteen (15) working days of the receipt of the appeal.

State reserves the right to terminate this agreement subject to 30 days written notice to Contractor. Contractor may submit a written request to terminate this agreement only if State should substantially fail to perform its responsibilities as provided herein.

No foreign-made equipment, materials, or supplies furnished to State pursuant to this agreement may be produced in whole or in part by forced labor, convict labor, or indentured labor. By submitting a bid to State or accepting a purchase order, Contractor agrees to comply with this provision of this agreement.

Nothing contained in this agreement or otherwise, shall create any contractual relation between State and any subcontractors, and no subcontract shall relieve Contractor of its responsibilities and obligations hereunder.

Contractor agrees to be as fully responsible to State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons

Page: 4 4

7. Potential Subcontractors (CONTINUED)

8.

9. Priority Hiring Considerations for Contracts with a Value of $200,000

10. Intellectual Property

11. Executive Order N-6-22 – Russia Sanctions

DPR 605S (Rev. 10/2025)

C26950004 of

Excise Tax (Solely applicable to certain specified goods or articles manufactured or produced in the Philippines for domestic sale or consumption or for any other disposition and to things imported in to the Philippines.)

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. California may pay any applicable sales and use tax imposed by another state.

If the resulting agreement will have a total value of $200,000 or more, Contractor is hereby advised that it will be obligated to give priority consideration in filling vacancies in positions funded by the resulting agreement to qualified recipients of aid under Welfare and Institutions Code Section 11200. This requirement shall not interfere with or require a violation of a collective bargaining agreement, a federal affirmative action obligation for hiring disabled veterans of the Vietnam era, or nondiscrimination compliance laws of California and does not require the employment of unqualified recipients of aid.

directly employed by Contractor. Contractor's obligation to pay its subcontractors is an independent obligation from State's obligation to make payments to Contractor. As a result, State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

EXHIBIT D — SERVICES

(Standard Agreement)

Any works developed during and/or pursuant to this agreement by Contractor, including all related copyrights and other proprietary rights therein, as may now exist and/or which hereafter come into existence, shall belong to State upon creation, and shall continue in State’s exclusive ownership upon termination of this agreement. Contractor further intends and agrees to assign to State all right, title and interest in and to such materials as well as all related copyrights and other proprietary rights therein.

Contractor agrees to cooperate with State and to execute any document or documents that may be found to be necessary to give the foregoing provisions full force and effect, including but not limited to, an assignment of copyright.

Contractor agrees not to incorporate into or make the works developed, dependent upon any original works of authorship or Intellectual Property Rights of third parties without first (a) obtaining State’s prior written permission, and (b) granting to or obtaining for State a nonexclusive, royalty-free, paid-up, irrevocable, perpetual, world-wide license, to use, reproduce, sell, modify, publicly and privately display and distribute, for any purpose whatsoever, any such prior works.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions.

Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

II. INSTUCTIONS TO BIDDERS,

SPECIFICATIONS, TERMS AND

CONDITIONS

DPR 479IW (Rev. 10/2025)(Excel 10/28/2025)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479IW (Rev. 10/2025)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 10/2025)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

2% - 2.99%

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 10/2025)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and…