Bid Notice-California Veterans Headquarters Electrical Upgrade.pdf

Request for Qualifications (RFQ) Department of General Services

Real Estate Services Division Project Management and Development Branch

The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statements of Qualifications (SOQ) from Construction Management firms, pursuant to Government Code §4525 et. seq.

PROJECT DESCRIPTION

RESD-PMDB 2025-22 CALVET

CALIFORNIA VETERAN’S HEADQUARTERS ELECTRICAL UPGRADE

DEPARTMENT OF VETERANS AFFAIRS

1227 O STREET

SACRAMENTO, SACRAMENTO COUNTY, CA, 95814

Project scope includes, but is not limited to:

Interior work within portions of an existing building. Electrical upgrades include disconnecting and replacement of existing switchgear, switchboards, distribution panelboards, transformers, panelboards, disconnect switches, busway, and selective feeders throughout, and replacement of busway from SMUD vault to main electrical room. UPS to be replaced. Temp power is required prior to disconnecting service to the facility for the following: system security, server room / including HVAC and UPS loads, freight elevator, pumps (domestic water), fire alarm & fire suppression, exit signs and egress lighting. Contractor to follow the approved sequencing plan as described in the contract documents.

The circuit tracing scope of work includes tracing, identifying, labeling, documenting locations of all devices that are powered by engineer-provided Revit model, with the intent of that an updated as-built Revit model and AutoCAD files will be provided at the conclusion of the project. This work is expected to be conducted during non-work hours.

The estimated cost of construction is approximately $7,800,000.

The estimated duration of this contract will be 440 days.

SCOPE OF SERVICES

The successful firm shall provide professional construction management (CM) services and additional services as required for the above referenced project. The services may include, but not be limited to, construction project design review and evaluation, construction mobilization and supervision, bid evaluation, project scheduling, cost-benefit analysis, claims review and negotiation, and general management and administration of a construction project.

The firm selected for this work and all sub-consultants are precluded from participating in any of the construction or other competitively bid contract work on this project.

MINIMUM REQUIREMENTS

Firms that are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) Firms shall ensure that their written responses indicate how they meet the Selection Criteria in Section IV below.

Submit one (1) electronic copy as detailed below:

1. Letter of interest that includes the Federal Identification Number (FEIN) of the firm as well as the person authorized to negotiate and sign all agreements.

2. Executive Summary (2 pages maximum).

3. Federal Form SF330 (“Architect-Engineer Qualifications”) Parts I & II for your firm, and Federal Form SF330 Part II for any proposed sub-contractors. The current revision of these forms is available on the GSA Webpage for SF330.

a. For each resume, firms may supplement the Form 330 (no more than one supplemental page per person) with further information on each individual’s proposed project assignment and responsibilities, their specific professional experience related to this assignment, and their current work assignment(s) and projected completion dates.

4. Written statement of the firm’s qualifications that is responsive to the selection criteria below. Firms shall respond in writing indicating how they believe their qualifications fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses.

5. Additional Required Documents

a. Current Statement of Information (can be obtained on the California Secretary of

State’s website). If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).

b. If applicable, proof of current certification from the DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS). This information can be obtained DGS Office of Small Business and Disabled Veteran Business Enterprise Services website.

c. Completed and signed California Civil Rights Laws Attachment, available on the website link to the Civil Rights Laws Attachment Form

d. Proof of current registration with the California Department of Industrial Relations as a Public Works Contractor for the firm submitting SOQ, and subs. Website link to the DIR Contractor Registration Search.

e. Darfur Contracting Act Certification. Website link to the Darfur Contracting Act

Certification Form.

f. Iran Contracting Act Certification. Website link to the Iran Contracting Certification Form.

g. The Bidder’s Declaration Form (GSPD-05-105). This form documents subcontracted services. The Website link to the GSPD-05-105 Form.

The State encourages Small Businesses and Disabled Veteran Business Enterprises participation.

To locate certified firms for subcontracting purposes, start on Cal eProcure. Website link to CaleProcure. Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering (81101508) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms that associate with the Architectural Engineering category are shown.

If you feel your company or your subcontractor qualifies as either, visit the website link to DGS SB & DVBE for more information or call OSDS at (916) 375-4940 for further information.

Please note that no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services contracts (Architectural, Engineering, Environmental Services, etc.). Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.

SUBMISSION INFORMATION AND DEADLINE

One (1) electronic copy of the SOQ shall be uploaded by the submitting firm to the following DGS Box.com site:

https://dgscloud.app.box.com/f/b1749a7034844d4a98bd398eaa567677

The SOQ electronic copy shall be in PDF format. Hand delivered or dropped off, e-mailed files, and other electronic transmissions will NOT be accepted.

Submittal Deadline: Tuesday, July 21, 2026, at 5:00 P.M.

SELECTION CRITERIA

SOQ packages meeting the minimum requirements of Section III and submitted as described in Section IV will be evaluated and scored based on the six (6) criteria listed below.

1. Experience of Firm

Professional experience of the firm in relation to the work to be performed.

• List each person with their role for all staff identified as a part of this proposal.

• List experience delivering high quality work within the complex conditions of a fully occupied facility undergoing major electrical infrastructure upgrade.

2. Experience of Key Personnel Professional experience and training of key personnel.

• List staffs experience, education, licensing, certification, and training specific to the project scope.

• List relevance, and success of past roles on projects of similar nature, scale, and technical complexity, including oversight of electrical infrastructure replacement in operational environments requiring heightened safety, sequencing, and uninterrupted life-safety systems.

• Demonstrate capability in developing, analyzing, and maintaining project schedules, including preparation and evaluation of Time Impact Analyses (TIAs) to assess schedule delays, sequence adjustments, and potential impacts to project duration and critical path.

• Demonstrate success in maintaining rigorous document control, managing RFIs, reviewing submittals, and producing accurate field reports that support informed decision making.

3. Experience of Principals Professional experience and licenses of the principals to be assigned to the project.

• List the Principals to be assigned to and involved with the project.

4. Resource Availability

• Firm’s resource availability and demonstrated ability to meet deadlines and produce timely required deliverables. SOQs should demonstrate reliability of firm and continuity of firm’s staff and sub consultants.

• Location of firm office(s) for project coordination and services.

5. Working with Other Entities Demonstrated ability to collaborate and work with various utilities, and governmental departments including experience coordinating with multiple stakeholders.

6. Problem Solving

Demonstrated ability to provide creative and innovative solutions to solve design and engineering problems, including unexpected problems, via examples of past projects.

Firms SOQ will respond in writing showcasing how their experience fulfills the requirements of the above criteria.

Consultant team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the project. Team shall be experienced with designs of similar nature, size and complexity.

CONTRACT ADMINISTRATIVE PROCESS

Firms will be selected on the basis of written responses to this RFQ and an oral interview.

Submittals will be evaluated and scored based upon the above selection criteria for those firms who have complied with the minimum qualification requirements.

Typically, three firms with the highest scores will be selected for the “short list.” These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.

Upon completion of all interviews, a single firm will be selected. The selected firm will be asked to submit a fee proposal specifying the hourly rates for specific classifications of employees, subcontractors, and/or services to be provided. The State will enter into negotiations to create fixed rates. In the event that a satisfactory agreement cannot be negotiated, the State will terminate negotiations with that firm and begin negotiations with the next ranked firm, and so on. After successful negotiations, a contract will be awarded and executed.

The State reserves the right to terminate the selection proceedings at any time.

Ten percent (10%) percent retention will be held for all progress payments made to consultant.

When the estimated amount to be retained exceeds ten thousand dollars ($10,000.00), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent. Website link to Public Contract Code § 6106.5. Visit the website link for Public Contract Code § 6106.5 (e) for further requirements pertaining to sub-consultants.

LABOR COMPLIANCE MONITORING & ENFORCEMENT PROGRAM - CONTRACTOR

REGISTRATION

Pursuant to Labor Code § 1725.5, contractors must register with the Department of Industrial Relations (DIR) as a public works contractor to bid on, be listed in a bid proposal or engage in the performance of any public works contract. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online DIR Contractor Registration Info Page. The current annual fee can be located on the DIR website. The registration period coincides with the fiscal year.

Firms submitting a SOQ must list their Department of Industrial Relations (DIR) registration number, as well as the DIR registration number for each listed subcontractor. Which subcontractor is assigned to each registration number must be clear. If a coverage determination has been provided by DIR, the coverage determination letter may be submitted in lieu of a DIR registration number.

All Construction Management firms and subcontractors shall be required to comply with the monitoring and enforcement program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports (eCPRs) directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E firm or its subcontractors are covered by prevailing wage laws. Refer to Labor Code § 1771.4 et seq. and the Website link to the Prevailing Wage Requirements.

PREVAILING WAGES

Pursuant to Labor Code § 1774, the contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates, as applicable, to all workers employed in the execution of the agreement. Website link to Labor Code § 1774.

Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties. Additionally, prevailing wage rates are available on the DIR website. Website link to the DIR Prevailing Wage Determination page.

This project is subject to compliance monitoring and enforcement by the DIR.

ECONOMIC SANCTIONS

Firms submitting an SOQ must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a SOQ, the submitting firm represents that it is not a target of Economic Sanctions. Should the State determine the submitter is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s SOQ any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENAI DISCLOSURE NOTIFICATION CLAUSE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

QUESTIONS

Technical and contract related questions should be directed to Jennifer Tucker, Project Director, at jennifer.tucker@dgs.ca.gov.

General questions and questions regarding the submission of RFQs should be directed to Sandy Gomez, Contracts Analyst at sandra.gomez@dgs.ca.gov or Nora Sandstedt, Contracts Technician at nora.sandstedt@dgs.ca.gov.

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