Bid Invitation - 2026-10-20T141038.249.pdf
PDF 147 KB Posted
- Attached to
- Guest Services and Security Staffing
- Solicitation number
- 2027-10-3 Addendum 1
- Issued by
- Collin County, Texas
About this file
This is a Bid Invitation and Addendum 1 document issued by the City of Allen, Texas for Guest Services and Security Staffing Services at the City of Allen Credit Union of Texas Event Center. The solicitation seeks qualified vendors to provide staffing services on an as-needed, annual contract basis. The services requested include four primary line items: Event Attendant services (estimated at 7,000 hours), Event Security/Parking services (estimated at 37,500 hours), Armed Security services (estimated at 1,000 hours), and Assistant Lead services (estimated at 4,000 hours). All positions are to be priced on an hourly rate basis. A pre-submittal meeting was held on October 20, 2026 at 9:00 AM (CT) via Microsoft Teams. The questions deadline is October 22, 2026 at 10:00 AM (CT), and all bid responses must be submitted by October 29, 2026 at 2:00 PM (CT). The original bid number was 2026-7-63, which was reissued as 2027-10-3.
Vendors submitting proposals must provide hourly rate pricing for each of the four service categories, with no alternate specifications permitted without attached separate documentation. Required submission materials include a Certificate of Insurance, Affidavit of No Prohibited Interest, Conflict of Interest disclosure, Bidders Qualification Statement, Supplemental Information, Bid Endorsement Page, Company Overview, Bidders Qualifications and Experiences documentation, and at least three references with project descriptions and contact information. Vendors must also complete Form 1295 (Certificate of Interested Parties) electronically through the Texas Ethics Commission website and submit a copy prior to contract execution. The solicitation was issued on October 9, 2026, and Addendum 1 was acknowledged as a required component of the bid response.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
2027-10-3 Addendum 1
Guest Services and Security Staffing
Issue Date: 10/9/2026
Questions Deadline: 10/22/2026 10:00 AM (CT)
Response Deadline: 10/29/2026 02:00 PM (CT)
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 1 of 7 pages
Event Information Number: 2027-10-3 Addendum 1 Title: Guest Services and Security Staffing Type: Request for Proposal Issue Date: 10/9/2026 Question Deadline: 10/22/2026 10:00 AM (CT) Response Deadline: 10/29/2026 02:00 PM (CT) Notes: It is the intention of the City of Allen (“City”) to enter into an annual contract for Guest
Services and Security Staffing Services, on an as-needed basis, for the City of Allen Credit Union of Texas Event Center (“Event Center”).
Original Bid Number 2026-7-63; New Bid Number 2027-10-3
Bid Activities
Pre Submittal Meeting 10/20/2026 9:00:00 AM (CT) Microsoft Teams meeting Join: https://teams.microsoft.com/meet/219665814321484?p=XmTq17hffwf1OqwS2y Meeting ID: 219 665 814 321 484 Passcode: 45w4s3gt
Dial in by phone +1 830-476-3317,,311390847# United States, All locations Find a local number Phone conference ID: 311 390 847# For organizers: Meeting options | Reset dial-in PIN
Bid Attachments
RFP 2027-10-3.pdf View Online
RFP 2027-10-3
Exhibit 1 - Contractor Insurance Requirements & Agreement.pdf View Online
Exhibit 1 - Contractor Insurance Requirements & Agreement
Exhibit 2 - Affidavit of No Prohibited Interest.pdf View Online
Exhibit 2 - Affidavit of No Prohibited Interest
Exhibit 3 - Conflict of Interest.pdf View Online
Exhibit 3 - Conflict of Interest
Exhibit 4 - Bidders Qualifications Statement & Supplemental Information.pdf View Online
Exhibit 4 - Bidders Qualifications Statement & Supplemental Information
Exhibit 5 - Sample Contract.pdf View Online
Exhibit 5 - Sample Contract
BID ENDORSEMENT.pdf View Online
BID ENDORSEMENT
Bid Form.xlsx View Online
Bid Form
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 2 of 7 pages https://allentx.ionwave.net//VendorLanding.aspx?e=ekOjjVjFAyP-c5ohQkzDgnDdKss3A5cXIKmTYDUxqZpYXHYSRz2FTmqzGAALulMnATxVrTa63CC1-N7F7mnlZg https://allentx.ionwave.net//VendorLanding.aspx?e=lkcH~kDXLwYlEYu~fFSXIr-wZs2OZC7Acqhq4EtreYqnnYY0B~GKsM782e7w03Bhk4jyStHC9KWf0qz2CigbWA https://allentx.ionwave.net//VendorLanding.aspx?e=zwCV7ageCDbf5KlaGewIIJA6iuwGL-sbbwu6G4HzCXK8z0ElohFoyxWJkORFubcxa-CpuMdr47zXWRRUJmqkiw https://allentx.ionwave.net//VendorLanding.aspx?e=m0EXMJgdzr3o3TKsa1x4~kbw~Ir-Tf58wUMoVrFrIcRRRNaJd7O9FNZ7w0hZE1HiYOgNWygA0Bfdoj0HpHq6oA https://allentx.ionwave.net//VendorLanding.aspx?e=mP0TeXOEVZp3CGQnHpLqsSDYbbJMvrytqEKSa7AUQx43MQwRRI8RoCssWCpLIpOOAJZTsPRr8-OLCl-rrK-6jQ https://allentx.ionwave.net//VendorLanding.aspx?e=ffGHDkea0lr35fNMvfOGDJ6RPY~9lb8sJEunyXQ2P7sDyCLkN4npGwupWdTxVqjxddiV0SNYDvEvFEqXfkyRhA https://allentx.ionwave.net//VendorLanding.aspx?e=PzpmtjxO5MrSpSNVb-KlwiWT1IzXFyEgEXEjUCVXPYXmJiMXXm1kKkcvyuU0uf3aSAkRkTpx2Qir3ooqSni6Dg https://allentx.ionwave.net//VendorLanding.aspx?e=o-T7u6g3GkKSklCUUBxRODC0gIoKol37RIjh0apOMmyMCOiwsUpwQtfuJHu-4fGLdFCo3GDNG7QzhFH8cAjCiw https://allentx.ionwave.net//VendorLanding.aspx?e=1j1TTdKBxLA9BMKHJDeu~ThXkB8yvEF~m-Jm-NOWAq3yCZdr29EqbIKdjcsds-yvyiXiKdBQg9LR3TmPmizwvA
Addendum 1.pdf View Online
Addendum 1
Requested Attachments
Certificate of Insurance or Insurance Requirement Affidavit (Attachment required)
Certificate of Insurance or Insurance Requirement Affidavit
Affidavit of No Prohibited Interest (Attachment required)
Affidavit of No Prohibited Interest
Conflict of Interest (Attachment required)
Conflict of Interest
Bidders Qualification Statement (Attachment required)
Bidders Qualification Statement
Supplemental Information (Attachment required)
Supplemental Information
Bid Endorsement Page (Attachment required)
Bid Endorsement Page
Bid Form (Scoring Criteria) (Attachment required)
Bid Form (Scoring Criteria)
Company Overview (Scoring Criteria) (Attachment required)
Company Overview (Scoring Criteria)
Bidders Qualifications and Experiences (Scoring Criteria) (Attachment required)
Bidders Qualifications and Experiences (Scoring Criteria)
References (Scoring Criteria) (Attachment required)
References (Scoring Criteria)
Bid Attributes
1 Instructions
Required forms can be downloaded form the 'attachments' tab of the eBid solicitation. Documents are to be uploaded as part of the bid submittal or offer in the 'response attachments' section. Call the Purchasing Office with any questions or assistance regarding the eBid system.
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 3 of 7 pages https://allentx.ionwave.net//VendorLanding.aspx?e=1j1TTdKBxLA9BMKHJDeu~ThXkB8yvEF~m-Jm-NOWAq3yCZdr29EqbIKdjcsds-yvyiXiKdBQg9LR3TmPmizwvA
2 Bid Endorsement
The undersigned, in submitting this bid proposal and their endorsement of same, represents that they are authorized to obligate their firm, that they have read this entire bid proposal package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements.
Submittals will be considered as being responsive only if entire Bid Package plus any/all attachments is returned with all blanks filled in.
I acknowledged (Required: Check only one)
3 1295 Form
Each vendor shall complete Form 1295-Certificate of Interested Parties- for every contract for which they’re recommended. Vendor will complete the form electronically at the Texas Ethics Commission website, https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and submit a copy to the buyer prior to the contract execution.
I ACKNOWLEDGED
(Optional: Check if applicable)
4 Reference 1: Project, Description, Date, Owner/Agency, Price, Contact Name, Contact phone/e-mail
(Required: Maximum 4000 characters allowed)
5 Reference 2: Project, Description, Date, Owner/Agency, Price, Contact Name, Contact phone/e-mail
6 Reference 3: Project, Description, Date, Owner/Agency, Price, Contact Name, Contact phone/e-mail
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 4 of 7 pages https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
7 Description of Services Performed and Dates of Services
Describe the services performed and provide the beginning and completion dates of the project.
8 Addendum 1
If an addendum is issued for this solicitation, please acknowledge receipt.
I acknowledged (Required: Check only one)
Bid Lines
1 Hourly Rate for Event Attendant (Estimate 7,000 hours) (Response required)
Quantity: 1 UOM: Hourly Rate Unit Price: $ Total: $
Supplier Notes:
No bid
Alternate specification (Attach separate sheet)
Additional notes (Attach separate sheet)
2 Event Security/Parking (Estimate 37,500 hours) (Response required)
(Attach separate sheet)
Additional notes (Attach separate sheet)
3 Armed Security (Estimate 1,000 hours) (Response required)
(Attach separate sheet)
Additional notes (Attach separate sheet)
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 5 of 7 pages
4 Assistant Lead (Estimate 4,000 hours) (Response required)
(Attach separate sheet)
Additional notes (Attach separate sheet)
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 6 of 7 pages
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
By submitting your response, you certify that you are authorized to represent and bind your company.
Print Name Signature
Deadline: 10/29/2026 02:00 PM (CT) 2027-10-3 Addendum 1Page 7 of 7 pages
File details come from the government source that posted it. Updated .