Bid Invitation - 2026-10-12T180757.415.pdf

006-27 Addendum 2

After-Hours Security Patrol Services

Issue Date: 9/15/2026

Questions Deadline: 10/7/2026 04:00 PM (CT)

Response Deadline: 10/15/2026 02:00 PM (CT)

Contact Information Contact: Kelly Cruz - Buyer Address: Purchasing

8555 Airport Fwy North Richland Hills, TX 76180

Phone: (817) 547-5624 Fax: (817) 547-5544 Email: kelly.cruz@birdvilleschools.net

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Event Information Number: 006-27 Addendum 2 Title: After-Hours Security Patrol Services Type: Request for Competitive Sealed Proposals Issue Date: 9/15/2026 Question Deadline: 10/7/2026 04:00 PM (CT) Response Deadline: 10/15/2026 02:00 PM (CT) Notes: PURPOSE

In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals from qualified firms to provide Unarmed Security Guard Services for the District's Facilities Maintenance Department, Transportation Department, and surrounding District properties located in Haltom City, Texas. The selected contractor shall provide security patrol services to help protect District facilities, vehicles, equipment, and other assets, while maintaining a safe and secure environment throughout the contract term. Based on the District's actual expenditures during the 2025-2026 period, the estimated annual contract expenditure has been revised from $136,416.00 to $147,784.00. The previous amount was based on information available at the time; however, updated expenditure data has since been provided by the department. The solicitation information has been updated to reflect the revised historical expenditure amount of $147,784.00.

CONTRACT TERM AND RENEWALS

This proposal shall be effective from January 1, 2027 through December 31, 2027.

The District and Proposer may, upon mutual consent, extend the contract for four (4) additional one-year periods (not to exceed a total of 5 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period.

An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Billing Information Address: Accounts Payable

8555 Airport Fwy

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North Richland Hills, TX 76180 Phone: (817) 547-5638 Fax: (817) 547-5548 Email: accounts.payable@birdvilleschools.net

Bid Activities

Board Approval/Notification of Winner 11/19/2026 6:00:00 PM (CT) This is the anticipated Board approval date for the contract. Following Board approval, an award notification will be issued to the successful vendor within five (5) business days.

Contract Execution 1/1/2027 6:00:00 PM (CT) Contract to begin on January 1, 2027 after execution of purchase order and all required documents.

Bid Attachments standard__terms_and_conditions_2026.pdf Download

Birdville ISD Standard Terms and Conditions

006-27 Scope of Work.pdf Download

Scope of Work

FM Map (1).pdf Download

Map of Area Requiring Services fw9.pdf Download

Blank W-9

CIQ2021.pdf Download

Conflict of Interest Questionnaire preemployment-preservice-affidavit-tec-22a055.pdf Download

Pre-Employment or Pre-Service Affidavit for Educational Entities - This form is required for all vendors and contractors who will be providing services to BISD. Completion of this affidavit is a prerequisite before initiating any work or service on behalf of the district.

2026-2027 FM WORK SCHEDULE 06-25-26 REV.pdf Download

2026-2027 FM Schedule with Holiday Closures

1295_With_Instructions and video help links.pdf Download

1295 Instructions with Video Links

Copy of Previous Bid Tab to Upload.pdf View Online

Previous Proposal Bid Tabulation for Pricing Purposes

Requested Attachments

Current Year W-9 (Attachment required)

This document can be found under the Attachment tab or directly on the IRS website at the following link www.irs.gov/pub/irs-pdf/fw9.pdf.

Conflict of Interest Questionnaire (Attachment required)

This information can be found under the Attachments tab. If no conflict exists, please write "N/A" on the form, sign it, and upload it.

Deadline: 10/15/2026 02:00 PM (CT) 006-27 Addendum 2Page 3 of 22 pages https://birdvilleschools.ionwave.net//extract.aspx?e=8zG2r9eyvDs2paNWmIUI3S0Y8c8IFT~xti2ybxwYT0dPC-gwCYKZIWEkeTxdJ7cMa6aRdZw7OUTVNaqIn65fjg https://birdvilleschools.ionwave.net//extract.aspx?e=vE4~AbX3EzK7FFEBrX~KhglyFcY3JzyP0IwYcyAo4D71JAyZgmYAoLAw~v126-rWfZxf3Nb6E8~96-bjNzwDFA https://birdvilleschools.ionwave.net//extract.aspx?e=-W~Y-~yWD8TNTZLGYa2EikRMDZ2IkNY7CuUweqH6lQbYCssLhIM-dwKCRKyJNw3OzQiz89ReUolkjS4O8pWjXQ https://birdvilleschools.ionwave.net//extract.aspx?e=gBqoPg6k3qCJ-DhC1h~o6nkYmb9CA23iZ2w48G0qUM7PPXaP0uIxxURll2AAeqRuHAOGNdN9yekKt2yXBFci7Q https://birdvilleschools.ionwave.net//extract.aspx?e=MwrLXhBom-mNCG2Ye7Uueo8XelazVpACRdCJ9XXogVxBiPKmJBNfdlHw-4FunhB8wngxt5FDMri0DtJxqScbvw https://birdvilleschools.ionwave.net//extract.aspx?e=UFpJmDyIXmNVsu605KIExiMPcc-~CE8feLpqBz3zaIHjt5cRO2KZqHRM9puoN6vQ6fm29daq6BGFcKeEVhg7kA https://birdvilleschools.ionwave.net//extract.aspx?e=lZCf7rKMf9q6zGFHRE1yiPGFI0RdtLiYnh8CCYP9Ok2XmJrEjFdBtk9jS5f6E3555qP0A-t8o6E6dToSYpQLjw https://birdvilleschools.ionwave.net//extract.aspx?e=d7yfb51GkimfGofNHjN25dugQXz34YJVAm692uW1ZoUIPTW4iQQryN51J-egAflWJm-oxox27VJBDu~7aohgSA https://birdvilleschools.ionwave.net//VendorLanding.aspx?e=A1hpuSwRqXqblqnQEn8Cl~44jd-zOtv4eGQe7jBj1HM8qkfSNGFlHD6Za183sVJaMKrGb14OFV9p0zFeWCzyyg https://www.irs.gov/pub/irs-pdf/fw9.pdf

1295 Form (Attachment required)

The form and instructions can be found under the Attachments tab. You can also access the website here:

www.ethics.state.tx.us/filinginfo/1295/. The contract number is RFCSP #006-27 After-Hours Security Patrol Services.

Certificate of Insurance If you are providing a service, please attach an insurance certificate. The insurance requirements are detailed under the Attachments Tab in the BISD Standard Terms and Conditions.

Pre-Service Affidavit for Educational Entities (Attachment required)

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.

Sample Daily Activity Report (Attachment required)

Provide a sample Daily Activity Report (DAR) that your company uses to document security patrol activities. The sample should demonstrate how officer observations, patrol checks, vehicle inspections, incidents, and other routine activities are recorded and communicated to the client.

Sample Incident Report (Attachment required)

Provide a sample Incident Report used by your company to document security-related incidents. The sample should demonstrate the level of detail provided to clients regarding incidents, observations, actions taken, notifications made, and resolution or follow-up procedures.

Required Licensing (Attachment required)

Proposers must hold a current Texas Department of Public Safety (DPS) Security Services Contractor License authorizing the provision of security guard services in the State of Texas. A copy of the current license shall be included with the proposal submission. The District reserves the right to verify licensing status and standing with the Texas DPS.

Years in Business Verification (Attachment required)

Proposers shall provide documentation verifying the number of years the company has been continuously engaged in providing security services. Documentation may include state registration records, Certificates of Formation, Certificates of Good Standing, annual reports, or other official records demonstrating the company's date of establishment.

Uniform Appearance (Attachment required)

Proposers shall submit a color photograph or brochure showing the uniform that will be worn by personnel assigned to the District.

Patrol Vehicle Appearance (Attachment required)

Proposers shall submit a color photograph of the vehicle(s) that will be utilized to provide services under this contract, including any company markings or logos.

Bid Attributes

1 Introduction

There are 71 Attributes/Sections (including this one) associated with this solicitation. Some are notes and do not require a response, but most require a response. ***Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order to view the next page of Attributes***

Deadline: 10/15/2026 02:00 PM (CT) 006-27 Addendum 2Page 4 of 22 pages http://www.ethics.state.tx.us/filinginfo/1295/

2 District Background Information

The District currently has nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools that will need to be serviced.

Birdville ISD is a school district in northeast Tarrant County, with more than 22,000 students. The District’s 30 campuses serve the community of Richland Hills and portions of Haltom City, Hurst, North Richland Hills, Watauga, Colleyville and Fort Worth.

Additional information concerning the District may be obtained at www.birdvilleschools.net.

3 Must Attach

Make sure to upload all required documents and forms to the "Response Attachments" tab.

To attach documents to your response, after you have completed each one and saved them to your computer, select the option "RESPONSE ATTACHMENTS". Then, click "New" (blue letters, top left). Then, "Select File", and choose the document you need to attach. Enter a "Description" and then select "Save". Finally, select "Download" to verify that you have attached the correct file.

4 Inquiries and/or Clarifications

Any questions pertaining to the solicitation procedures and/or specifications should be emailed to the Purchasing Department contact person listed on the Event Details Tab on or before the question ending date. As of the Issuance date of this solicitation and continuing until the final date for submission of responses, contact with BISD employees or BISD Board Members, except for staff members of the Purchasing Department, is strictly prohibited.

All personnel representing BISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation other than those pre-proposal meetings expressly stated in the specifications. Any vendor found to be acting in any way contrary to this directive may be disqualified from entering into any contract that may result from this solicitation.

5 Successful Solicitation Response Submittal

All responses must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit online. It is the supplier's sole responsibility to ensure that solicitation documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission.

6 Selection Criteria

The District reserves the right to award this RFCSP to a single Proposer, multiple Proposers, each line item separately, or in any combination it determines to be in the best interest of the District. If the Proposer chooses to bid/propose “all or none” or is not agreeable to multiple or split awards, it must be noted on the Deviation/Compliance attribute.

Regardless of the award of RFCSP hereunder, the District retains the right to purchase the same or similar materials or items from other sources should it be determined that doing so would be in the District's best interest.

Based upon the proposal material submitted, the following criteria will be used in evaluation.

Extensions of unit prices shown will be subject to verification by the district. In case of variation between the unit price and the extension, the unit price will be considered to be the proposal.

Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *ALL CONTENTS PROVIDED IN THIS

SOLICITATION, WILL BE CONSIDERED AS AN EVALUTION FACTOR

All catalog discount vendors and service vendors who receive an evaluation score of 70 points and above who have completed all required documents will be recommended for award. Line item awards will be evaluated based on highest rated vendor per line item.

Evaluation Criteria

A. Purchase Price – Fees and Associated Costs - Weight: 40%

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Evaluation of all pricing, fees, and costs associated with the proposed services.

B. Reputation of the Proposer and the Proposer’s Goods or Services - Weight: 20% Evaluation based on demonstrated expertise and experience, references, availability of services, reliability of performance, responsiveness, quality of service delivery, and accuracy of invoicing.

C. Quality of the Proposer’s Goods or Services - Weight: 9% Evaluation of the Proposer’s ability to perform all required services and any unique capabilities offered by the Proposer, including officer qualifications, training, preparedness, and overall service quality.

D. Extent to Which the Services Meet the District’s Needs - Weight: 30% Evaluation of the Proposer’s ability to meet the District’s operational requirements, including:

- Local Management and Supervision – Availability and involvement of management personnel, supervisory inspections, officer oversight, and contract administration.

- Technology – Electronic patrol/tour tracking, GPS or vehicle tracking, electronic reporting systems, and other technologies used to monitor and document services.

- Reports and Documentation – Quality, accuracy, timeliness, and accessibility of daily activity reports and incident reports.

- Coverage Reliability – Ability to consistently provide required coverage, maintain staffing levels, minimize missed shifts, and provide qualified replacement officers when needed.

- Relevant Experience – Experience providing comparable security patrol services, including services for school districts, governmental entities, or similar facilities.

- Years in Business – Demonstrated stability and experience within the security services industry.

- Patrol Operations – Ability to effectively perform scheduled patrols of designated District facilities and grounds.

- Equipment and Resources – Availability and adequacy of patrol vehicles, communication equipment, uniforms, reporting technology, and other resources necessary to perform the required services.

- Overall Alignment with the Scope of Work – The extent to which the Proposer’s approach satisfies the District’s stated service requirements.

E. Proposer’s Past Relationship with the District - Weight: 0%

F. The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses; "Federal Requirements for Procurement and Contractracting in compliance with the six affirmative steps." - Weight: 1%

G. The total long term cost to the District to acquire the Proposer’s goods or services - Weight: 0%

H. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the Proposer or the Proposer's ultimate parent company or majority owner: - Weight: 0%

a. Has its principal place of business in the State of Texas; or

b. Employs at least 500 persons within the State of Texas.

I. Any other relevant factor specifically listed in the request for bids or proposals - Weight: 0%

I agree (Required: Check if applicable)

7 Evaluation

If deemed necessary, the evaluation and selection of vendor(s) for contract award will be conducted by an Evaluation Committee. The Evaluation Committee will be composed of members from Birdville ISD based on position, expertise in the area for which the procurement is being conducted, or as the requestors of the procurement process. Birdville ISD reserves the right to add, delete or substitute members of the Evaluation Committee as it deems necessary.

The Purchasing Department is responsible for administering the evaluation process and will serve in a non-voting capacity. The Evaluation Committee will narrow the submitted proposals to the few that best meet the requirements of the Request For Competitive Sealed Proposal (RFCSP) and which best meets the complete needs of the Birdville ISD. At that point, interviews may be scheduled for demonstrations or further discussions about the goods or services included in your response.

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8 Discussions and Negotiations

Discussions and negotiations may be conducted with offerors who are deemed to be within the final competitive range; however, Birdville ISD reserves the right to award a contract without discussions and negotiations. The competitive range will be determined by Birdville ISD and will include only those initial offers that the district committee determines have a reasonable chance of being awarded a contract.

9 Best and Final Offer

If discussions and negotiations are conducted, Offerors will be required to submit a best and final offer if price and delivery or factors agreed to during negotiations have changed from the originally submitted proposal. Best and final offers must be received by the date and time provided during discussions and negotiations or the originally submitted bid will be used for further evaluation and award recommendation. Best and final offers may be required as early as 24 hours after completion of negotiations and discussions.

SECTION 1.0 - PROPOSAL REQUIREMENTS

Contract Administrator

All communications regarding this RFCSP must be coordinated through the BISD contract administrator. The designated contract administrator during the RFCSP process shall be:

Kelly Cruz Buyer 8555 Airport Fwy North Richland Hills, TX 76180

Questions may be submitted through the Questions tab in Ionwave. Any written information given to one proposer concerning a RFCSP will answered through Ionwave to all proposers via email. All questions and answers will be published and provided to all potential proposers as soon as possible. Proposer shall have no contact with other District staff or board members without permission from the designated contract administrator. Failure to adhere to this requirement will result in disqualification of the Proposer from further consideration.

Authorized Signature

The undersigned, in submitting this response and endorsement of same, represents that he/she is authorized to obligate his/her Firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability unrelated to job performance of this Bid/Proposal; that he/she will abide by all the policies and procedures of BISD; and that he/she has read this entire solicitation package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in ALL sections of this solicitation.

This is your electronic signature.

I Agree (Required: Check if applicable)

Authorized Representative Name and Title

Name and title of authorized official signing this document.

(Required: Maximum 1000 characters allowed)

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Birdville ISD Standard Terms and Conditions

BISD standard terms and conditions are listed in an attachment. Please check if you agree to BISD standard terms and conditions.

This is your electronic signature.

I Agree (Required: Check if applicable)

Birdville ISD Terms, Conditions and Scope of Work.

The special terms, conditions, and specifications are listed in an attachment. I agree to the specific terms, conditions, and specifications of this solicitation.

This is your electronic signature.

I Agree (Required: Check if applicable)

Deviations

Does your firm have any deviations from the attached specific terms, conditions, and specifications?

Yes No (Required: Check only one)

Deviation Response

If your Firm intends to deviate from the Specifications listed in the attached documents, all such deviations must be listed here, with complete and detailed conditions and information included. The District will consider any deviations in its award decisions, and the District reserves the right to accept or reject any responses based upon any deviations indicated below.

(Optional: Maximum 4000 characters allowed)

Non-Collusive Certificate

NON-COLLUSIVE CERTIFICATE- By submission of this solicitation response, the vendor certifies that: a) This solicitation response has been independently arrived at without collusion with any other vendor/proposer or with any competitor. b) This solicitation response has not been knowingly disclosed and will not knowingly be disclosed, prior to the opening of this solicitation, to any other proposer, competitor or potential competitor; c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a response;

d) The person signing this solicitation response certifies that he/she has fully informed him/herself regarding the accuracy of the statements contained in this certification under the penalties being applicable to the proposer as well as to the person signing on its behalf. Firm hereby assigns to purchaser any and all claims for overcharges associated with this solicitation which arise under the antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws of the State of Texas, Business and Commerce Code, Section 15.01. FAILURE TO SIGN THIS CERTIFICATE MAY BE CAUSE FOR YOUR RESPONSE SUBMISSION TO BE REJECTED. Please check if you agree to the Non-Collusive Bidding statements above.

This is your electronic signature.

I Agree (Required: Check if applicable)

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Felony Conviction

Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states, "a person or business entity that enters into a contract with a school district must give advance notice to the District if the person or owner or operator of the business entity has been convicted of a felony." The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states, "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction." The district must compensate the person or business entity for services performed before the termination of the contract. Vendor is responsible for the performance of the persons, employees and/or sub-contractors. Vendor assigns to provide services for the Birdville ISD pursuant to this proposal on any and all Birdville ISD campus or facilities. Vendor will not assign individuals to provide services at a Birdville ISD campus or facility who have a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the prior written consent of the Birdville ISD Purchasing Department.

Please select the statement that applies to your company regarding the Felony Conviction Notification:

Publicly held corporation-N/A = My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

No = My firm is not owned nor operated by anyone who has been convicted of a felony.

Yes = My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

My firm is a publicly held corporation N/A No Yes (Required: Check only one)

Felony Conviction Details

If your firm is owned or operated by a convicted felon, please list the name of the felon and the details of the conviction. If not applicable, please enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Conflict of Interest

Does the company or any of the representatives of the company have an affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money? Please complete the Conflict of Interest form located under the Attachments tab. List your company name on line 1. If no conflict, indicate N/A (Not Applicable) on line 3.

By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. (Ref H.B. 23.)

I acknowledge and will comply (Required: Check if applicable)

Is the Owner, Contractor, or Individuals Currently Employed by Birdville ISD?

Yes No (Required: Check only one)

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Certificate of Interested Parties (CIP Form 1295)

Certificate of Interested Parties (CIP 1295) is required to be submitted by a vendor doing business with a local government entity in accordance with Chapter 46, Section 2252.908 of the Texas Local Government Code. In order to complete the form online (required), please visit https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

The identification number requested in Box 3 is the Birdville ISD solicitation number and the description is the solicitation name. Sign the form and submit with your proposal using the eBid response Attachment tab. There is a Frequently Asked Question (FAQ) link below the LOGIN button if you have questions.

I acknowledge and will comply (Required: Check if applicable)

Resident Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) "Nonresident bidder" means a bidder who is not a resident of the State of Texas. Section 2252.001(4) "Resident bidder" means a bidder whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002 A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located.

Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)?

Yes No (Required: Check only one)

Minimum Five Years in Business

Has your company been in business for at least five (5) years? Proof will be required as an attachment.

Yes No (Required: Check only one)

Years in Business if Less Than Five Years

If you answered “No” to the previous question, please indicate the total number of years your company has been in business.

(Optional: Maximum 1000 characters allowed)

Non-Resident Bidder's Certification

Nonresident Bidder of Texas as defined in Texas Government Code Section 2252.001(3)

If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

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Place of Business

For the contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendors ultimate parent company or majority owner: 1.Has its principal place of business in this state of Texas;

Is your parent company or major owner a Texas based business?

Yes No Not Applicable N/A (Required: Check only one)

# of Employees

If you are not a Texas based business, do you have more than 500 employees in Texas?

Yes No Not Applicable N/A (Required: Check only one)

Certificate Regarding Debarment Suspension

Non-Federal entities are prohibited from contracting with or making sub-awards under covered transaction to parties that are suspended or debarred or whose principals are suspended or debarred. Debarment and Suspension (Executive Orders 12549 and 12689)-A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM) in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension". SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. By submitting this offer and signing this certificate you (the Vendor): (1) Certifies that no suspension or debarment is in place, which would preclude receiving a federally funded contract under the Federal OMB, A-102, common rule.

Please check if you agree to the Certificate Regarding Debarment Suspension. This is your electronic signature.

I Agree (Required: Check if applicable)

Equal Employment Opportunity

Vendors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. Proposer must certify that the company complies with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor Regulations.

This is your electronic signature.

I Agree

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Public Records Notification

Pursuant to Texas Government Code Ann. Chapter 552, Subchapter J, vendor agrees to be bound by the following terms if the expenditure of at least $1,000,000 for the purchase of goods or services by districtin a fiscal year. If district receives a written request for public information related to this Contract that is in the possession or custody of vendor and not in the possession or custody of district, district shall send, not later than the third business day after the date district receives the written request, a written request to vendor that vendor provide that information to district.

A. Vendor must:

ꞏPreserve all contracting information related to the Agreement as provided by the records retention requirements applicable to district for the duration of the Agreement; ꞏPromptly, within four business days, provide to district any requested contracting information that is in the custody or possession of vendor upon request of district ; and, B.On completion of the Agreement, either:

ꞏProvide to district at no cost all contracting information related to the Agreement that is in the custody or possession of vendor ; or ꞏPreserve the contracting information related to the Agreement as provided by the records retention requirements applicable to district.

C.If the requirements of Subchapter J, Chapter 552, Texas Government Code Ann. apply to this Solicitation or Contract, vendor agrees that the contract can be terminated if vendor knowingly or intentionally fails to comply with the requirements of that subchapter. Texas Government Code Ann. Chapter 552.374.

D.Further, under Texas Government Code Ann. Chapter 552.372(c), district may not accept a bid from or award a contract to an entity that district has determined has knowingly or intentionally failed in a previous bid or contract to comply with Subchapter J, unless district determines and documents that the entity has taken adequate steps to ensure future compliance.

E.If a vendor fails to provide the requested information to district , Texas Government Code Ann. Chapter 552.373 requires district to notify the vendor in writing of the failure and allow 10 business days to cure the violation. District may terminate the Agreement if vendor fails to remedy the failure, district determines the failure was knowing and intentional, and steps have not been taken to ensure future compliance.

I acknowledge and agree.

This is your electronic signature.

I Agree (Required: Check if applicable)

Confidential Information Attached

If any of a respondent's information is considered to be confidential or a trade secret belonging to the respondent and, if released would give advantage to a competitor or respondent, that information should be submitted with the proposal in a separate attachment marked ˜CONFIDENTIAL.' The release of information marked 'Confidential' is subject to the applicable statutes and the interpretations of the office of the Attorney General of the State of Texas.

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ADA Title II

Requirements establish the Web Content Accessibility Guidelines (WCAG) version 2.1 at the AA level as the specific technical standard for digital accessibility in order to ensure the accessibility of web content and mobile applications (apps) for people with disabilities.

Applies to “Public Entities” – the government and any entity receiving Federal funding (e.g. public hospitals, public schools and universities, public libraries, state and local police departments, public transit)

• Active Web and App Content ꞏ Information and experiences available on the web (e.g. text, images, sound, videos, forms, new social media posts, and documents) ꞏThis includes content within online courses (e.g. online exams/quizzes, online textbooks, documents, images, submission systems)

• Websites - main and subsidiary sites ꞏ Including sites created and updated by a 3rd party on behalf of a Public Entity

• Web-based processes ꞏ Including those involving 3rd party software programs such as learning management systems, application, scheduling, and training systems.

• Apps used by the organization ꞏ Including those produced or maintained by 3rd parties

See additional requirements to qualify for an exception by visiting the ADAAA Title II, § 35.201 website.

Does your company agree to the above terms if you are providing a software for BISD?

Yes No (Required: Check only one)

Criminal History Checks and Badging Requirements

Criminal history checks and badging requirements are listed in the Standard Terms & Conditions attachment.

Please check if you agree to obtain the necessary requirements based on your level of contact with students.

I acknowledge and will comply (Required: Check if applicable)

SB 9 Certification for Criminal Background Check Requirement

If an employee of a contractor is covered under SB 9 the contractor must bear the burden of obtaining a national, fingerprint-based criminal history check. Under Section 22.0834 of the Education Code, the contractor is then required to certify to the district that the criminal history check has been performed. The contractor, not the district, is responsible for contacting DPS directly to set up an account for the purposes of obtaining criminal history record information. Under the statute SB 9, a contractor is required to conduct a criminal history review on an employee only when the following criteria has been met: The employer has contracted with the district to provide services.

The particular employee will have continuing duties relating to the contract with the district. The particular employee will have contact with students. A contractor or sub-contractor may not work on District property or any location the District deems a place where students are regularly present when: they have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law they have charges pending, they have been convicted, received probation or deferred adjudication of any of the following: 1. Any offense against a child 2.

Any sex offense 3. Any felony offense involving controlled substances 4. Any felony offense against property 5. Any other offense the District believes might compromise the safety of student, staff or property.

A Proposer's violation of this section shall constitute substantial failure. If the Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the district with this Agreement showing compliance.

Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on school property. The use of tobacco products are not allowed on school district property.

This is your electronic signature.

I acknowledge and will comply

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Historically Underutilized Business (HUB Certification)

Companies that have been certified by the Texas Procurement and Support Services (TPASS) as Historically Underutilized Business (HUB) entities are encouraged to indicate their HUB status when responding to the invitation. Please indicate whether or not you are certified by TPASS as a HUB and attach a copy of your HUB Certification if not otherwise done so as part of your vendor submission.

Yes, I am certified as a HUB No, I am not certified as a HUB (Required: Check only one)

Interlocal Agreement Clause - Educational Purchasing Cooperative of North Texas (EPCNT) and Central Texas Purchasing Alliance (CTPA)

This contract may be utilized for purchases by other local government entities under an interlocal cooperation agreement, Texas Government Code Chapter 791. Any contract award by the Birdville Independent School District on behalf of another local government entity shall be contingent upon the issuance of a purchase order or execution of a separate contract by the other local government entity. The Contractor must deal directly with the local government entity concerning the placement of orders, issuance of the purchase order, insurance certificates, contractual disputes, invoicing and payment or any other terms and conditions that the other local government entity may require. The actual utilization of this contract award by the other local government entity is at the sole discretion of that other local government entity. The Birdville Independent School District is acting on the behalf of other local government entities for the sole purpose of complying with Texas competitive bidding requirements and shall not be held liable for any costs, damages, etc. incurred by any bidder with regard to any purchase by another local government entity. Birdville Independent School District shall be legally responsible only for payment for goods and services in the quantities detailed in the Birdville ISD purchase order or contract. Birdville ISD is a member of the Educational Purchasing Cooperative of North Texas (EPCNT) and Central Texas Purchasing Alliance (CTPA) acceptance would make this award available to its members.

Do you agree to participate?

Yes No (Required: Check only one)

SECTION 2.0 - VENDOR INFORMATION

Primary Account Manager / Day-to-Day Point of Contact

Identify the individual who will serve as BISD's primary day-to-day point of contact for contract administration and operational coordination. Include the individual's name, title, office location, phone number, email address, and a brief description of their role and authority.

Remit To Information

Please include contact person, title, address, phone number and email address.

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Website

Please list your website address. If you don't have a website, this attribute is optional.

(Optional: Enter URL)

Cash Discount for Prompt Payment of Invoices

If your company offers a cash discount for prompt payment of invoices, please indicate the terms or percentage off.

If there is none, please enter N/A.

Electronic Payment Solution

The Birdville ISD has implemented an electronic payment solution allowing the District to pay invoices electronically.

BISD currently pays within 45 days after receipt of invoice via check through standard USPS. Should you select electronic payment, the payment time can be drastically reduced upon receipt of invoice. This electronic payment process uses the backbone of the Visa/MasterCard network and the vendor's payment gateway agreements.

"Note" BISD will not be held responsible for fees, if any, associated by the vendor's payment gateway provider for acceptance and use of this payment process.

Will your company accept use of this electronic payment process? If YES, BISD will contact you to setup electronic payment. If NO, BISD will pay you using the check process.

Yes No (Required: Check only one)

Electronic Payment Solution Contact Information

If you selected YES for receiving electronic payments, please provide the contact name, email, phone number and fax number for payment processing. Please make sure to provide ALL information requested.

If you did not select YES for receiving electronic payments, please enter N/A.

SECTION 3.0 VENDOR REFERENCE

Please indicate three business references that have contracted with your company to provide like products and/or services. Include the company name, address, phone number, contact person, and email address. Preferable references are school districts or other governmental entities. Note: Failure to supply complete reference information may be grounds for disqualification.

Reference One

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Reference One (1)

Include the company name, contact person, and address.

Reference One (1)

Please provide a phone number for Reference 1.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference One (1)

Provide valid email address for Reference Number 1.

Note: References are checked. Please be sure to double check spelling of email address to ensure validity.

(Required: Email address)

Reference Two

Reference Two (2)

Include the company name, contact person and address.

Reference Two (2)

Please provide a phone number for Reference Number 2.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference Two (2)

Provide valid email address for Reference Number 2.

Note: References are checked. Please be sure to double check spelling of email address to ensure validity.

(Required: Email address)

Reference Three

Reference Three (3)

Include the company name, contact person, and address.

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Reference Three (3)

Please provide a phone number for Reference Number 3.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference Three (3)

Provide valid email address for Reference Number 3.

Note: References are checked. Please be sure to double check spelling of email address to ensure validity.

(Required: Email address)

SECTION 4.0 VENDOR QUESTIONNAIRE/EVALUATION QUESTIONS

Local Management and Supervision

Describe your local management structure for this contract, including the name, title, office location, and experience of the supervisor who would be responsible for BISD. Explain how frequently this individual will communicate with designated BISD personnel and conduct site visits.

Incident Communication Process

Describe your process for notifying BISD personnel of incidents, emergencies, suspicious activity, property damage, safety concerns, or other significant events. Include notification timelines, methods of communication, and the escalation process for after-hours incidents.

Technology & Patrol Verification

Describe the technology systems used to document patrols, officer activity, checkpoints, and incident reporting.

Explain how BISD can verify patrol completion, officer presence, and activity and how BISD personnel can access or review reporting data.

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Daily Activity Reporting

Provide a sample Daily Activity Report (DAR). Explain how reports are completed and submitted, what information is included, how reports are reviewed for accuracy, and how BISD personnel can access completed reports.

Staffing & Coverage Reliability

Describe your process for ensuring uninterrupted security coverage during all scheduled service hours, including procedures for no-shows, absences, illness, emergencies, employee turnover, and other circumstances that may affect scheduled coverage.

Officer Recruitment & Retention

Describe your recruiting, screening, background-check, licensing verification, and retention practices for security officers. Include your annual officer turnover rate and average tenure of security officers.

Relevant Experience

Describe your experience providing after-hours security patrol services for school districts, governmental entities, or similarly sized organizations. Include the size and scope of comparable contracts.

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Training Program

Describe the training provided to officers assigned to BISD, including emergency response, incident documentation, customer service, de-escalation, site-specific procedures, and District expectations. Include the frequency of required and ongoing training.

Quality Assurance & Performance Monitoring

Describe your quality assurance program, including supervisory inspections, officer performance evaluations, patrol activity reviews, customer feedback processes, and corrective action procedures. Explain how you identify and prevent recurring service deficiencies.

Protection of District Assets

Describe your approach to monitoring and protecting District facilities, school buses, fleet vehicles, maintenance vehicles, equipment, storage areas, and other District-owned assets. Include examples of how your officers identify, respond to, and report suspicious activity, theft, vandalism, tampering, fuel theft, or potential property damage.

Patrol Operations & Site Coverage

Describe your proposed patrol methodology for BISD, including how officers will conduct vehicle and foot patrols and ensure coverage of buildings, exterior doors, gates, parking areas, fences, vehicles, buses, and other designated District assets. Explain how patrol activities will be prioritized and documented during each shift.

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Emergency Response / Incident Handling

Describe your procedures for responding to emergencies, alarms, criminal activity, suspicious activity, property damage, safety hazards, and other significant incidents. Include how officers coordinate with BISD personnel and law enforcement, remain on-site until appropriate authorities arrive when required, assist with providing information or answering questions, and document actions taken.

Bid Lines

1 Unarmed Security Patrol Officer - Hourly Rate (Response required)

UOM: Hour Price: $ Total: $

Supplier Notes:

Additional notes

(Attach separate sheet)

2 Holiday Coverage Rate - Hourly Rate (Response required)

3 Overtime Rate - Hourly Rate (Response required)

4 Security Vehicle Fee - Per Month This fee includes all costs associated with the security vehicle, such as fuel, maintenance, insurance, and accessories.

(Response required)

Quantity: 1 UOM: Month Price: $ Total: $

Item Notes: Provide details on how the vehicle fees are assessed:

- Could you please clarify whether the vehicle fees are included in the hourly rate for the security officer, or if they are billed separately? If they are billed separately, we need the monthly cost.

- If your company incorporates the vehicle cost into the hourly rate, please indicate this by entering $0 and specifying that it is included in the hourly rate using the "Add Notes" button.

No bid

Alternate specification (Attach separate sheet)

Additional notes

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Item Attributes

1. Vehicle Requirements

Describe the patrol vehicle(s) that will be assigned.

2. Vehicle Requirements

Describe vehicle maintenance procedures.

3. Vehicle Requirements

Describe vehicle replacement procedures in the event of breakdown.

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Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

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