Bid Documents.pdf

KATHY HOCHUL

Governor

KERRI E. NEIFELD

Commissioner

WILLOW BAER

Executive Deputy Commissioner

NOTE: OPWDD is not responsible for any late, lost or misdirected submissions.

REQUEST FOR QUOTE

February 22, 2024

Project #: CD23054 PROJECT TITLE AND ADDRESS: Building 9D Window Glass Replacement 500 Balltown Rd, Building 9 Schenectady, NY 12304

The Capital District DDSO is seeking bids/quotes for the above referenced project (see attached specifications).

If you are interested in bidding on this project, a SITE VISIT for this project is MANDATORY. Please RSVP to PSESpurchasing@opwdd.ny.gov if you plan on attending. To allow time to sign in, it is recommended that you arrive to the site visit 10 minutes prior to the scheduled time.

SITE VISIT DATE: March 1, 2024 SITE VISIT TIME: 9 AM BID DEADLINE DATE: March 8, 2024 BID DEADLINE TIME: 1PM

BIDS MUST BE SUBMITTED TO: Samantha Lewandowski

Email: psespurchasing@opwdd.ny.gov Phone: 518-388-3648

If this bid includes work completed by a sub-contractor, the sub-contractor bid form must also be completed on page 3.

If the site visit is MANDATORY you must sign in at the site visit for your bid to be valid. Please write clearly for communication purposes and ensure your email address is clearly written. Contractors are encouraged to ask questions regarding the specifications of this project at the site visit.

The purpose of asking questions during the site visit is to obtain clarification regarding the enclosed Project Scope. In the event that modifications are needed to the Project Scope, the modifications will be distributed by the CAPITAL DISTRICT DDSO Business Office to all contractors as an ADDENDA. Contractors are to prepare and submit their quotes based on the written Project Scope and any modifications made in writing through the ADDENDA.

The Capital District DDSO is a tax-exempt state agency. A tax-exempt certificate will be supplied upon request.

This is a NYS Public Works Project and Prevailing Wages MUST be paid.

NYS Department of Labor PRC # for this project is: PRC# 2024002162

To locate the web page to enter the above PRC # and obtain wages rates visit https://dol.ny.gov/public-work-and-prevailing-wage. Under Prevailing Wage you would select “View a previously requested wage schedule” and enter the above referenced PRC #.

Prevailing Wages and Certified Payroll:

NYS Labor Law requires that all contracted employees preforming maintenance, repairs or capital improvements in state owned buildings receive the prevailing wage and supplements rate for the occupation in which they are working.

If this is a public work contract covered by Article 8 of the Labor Law or building service contract covered by Article 9 thereof, neither Contractor’s employees nor employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law as set forth in prevailing wage and supplement schedules issued by the State Labor Department. Certified payroll record MUST be submitted at the time of invoicing.

**If you need assistance understanding prevailing wages. Please contract NYS Dept. Of Labor @ (518) 457-9000** mailto:PSESpurchasing@opwdd.ny.gov mailto:psespurchasing@opwdd.ny.gov https://dol.ny.gov/public-work-and-prevailing-wage https://dol.ny.gov/public-work-and-prevailing-wage

P a g e | 2

OFFICIAL BID FORM

*** This portion MUST be completed, signed, and returned via email at the contact information that is listed above. ***

(If Applicable): The Undersigned acknowledges receipt and review of all ADDENDA to the Bidding Documents, listed by number in the space below, and is verifying that the submitted Bid Amount includes ALL Addenda items.

Addenda #: _____________________________________ Addenda #: _____________________________________

The Undersigned proposes to perform the Work required for this project and acknowledges receipt of the job specifications, NYS prevailing wages and the Appendix A – Standard clauses for state contracts.

Specifications for the following: CD23054 Building 9D Window Glass Replacement 500 Balltown Rd, Building 9, Schenectady, NY 12304 Due 1PM 3/8/24 Description Qty Unit Cost Unit Extended Cost Materials:

Labor:

Include title and number of laborers in description

Per hour Per hour Per hour Per hour Per hour

Equipment:

Overhead:

Amount MUST be valid for 60 days AFTER Bid Deadline Itemized Materials and Labor Breakdown are required for bid to be valid

Project Total

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: _____________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Please circle any that apply: MWBE SDVOB

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________

The CAPITAL DISIRICT DDSO intends to award the contract to the most responsible and responsive vendor that provides the lowest cost and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate relevant experience on prior projects of similar magnitude. The CAPITAL DISTRICT DDSOO reserves the right to reject any and all quotes. The awarded vendor will be required to submit certificates of Liability, Automotive, Worker’s Compensation and Disability Insurance as well as a completed Lobbying Law Form. Please be prepared to submit these in a timely fashion. The CAPITAL DISTRICT DDSOO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition.

The CAPITAL DISIRICT DDSOO’s interpretation of specifications shall be final and binding.

P a g e | 3

SUB-CONTRACTOR BID FORM

*** This portion MUST be completed, signed, and returned via email at the contact information that is listed above. ***

(If Applicable): The Undersigned acknowledges receipt and review of all ADDENDA to the Bidding Documents, listed by number in the space below, and is verifying that the submitted Bid Amount includes ALL Addenda items.

Addenda #: _____________________________________ Addenda #: _____________________________________

The Undersigned proposes to perform the Work required for this project and acknowledges receipt of the job specifications, NYS prevailing wages and the Appendix A – Standard clauses for state contracts.

Specifications for the following: CD23054 Building 9D Window Glass Replacement 500 Balltown Rd, Building 9, Schenectady, NY 12304 Due 1PM 3/8/24 Description Qty Unit Cost Unit Extended Cost Materials:

Labor: Per hour Per hour Per hour Per hour Per hour Equipment:

Overhead:

Amount MUST be valid for 60 days AFTER Bid Deadline Itemized Materials and Labor Breakdown are required for bid to be valid

Project Total

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: _____________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Please circle any that apply: MWBE SDVOB

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________

The CAPITAL DISIRICT DDSO intends to award the contract to the most responsible and responsive vendor that provides the lowest cost and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate relevant experience on prior projects of similar magnitude. The CAPITAL DISTRICT DDSOO reserves the right to reject any and all quotes. The awarded vendor will be required to submit certificates of Liability, Automotive, Worker’s Compensation and Disability Insurance as well as a completed Lobbying Law Form. Please be prepared to submit these in a timely fashion. The CAPITAL DISTRICT DDSOO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition.

The CAPITAL DISIRICT DDSOO’s interpretation of specifications shall be final and binding.

P a g e | 4

NOT BIDDING STATEMENT

Project: CD23054 Building 9D Window Glass Replacement 500 Balltown Rd, Building 9, Schenectady, NY 12304 Due 1PM 3/8/24

If, upon examination of the specifications, you decide not to submit a bid, please indicate your reason below and return to the below referenced email address.

Not bidding at this time.

Reason for not bidding:

Not interested in receiving any further bids.

Reason for removal:

Print Name & Title: __________________________________________________________________________________________

Official Company Name: _____________________________________________________________________________________

Mailing Address: ______________________________________________________________________________________________

Phone #: _______________________________________________

Email Address: _________________________________________________________________________________________________

Authorized Signature: _____________________________________________________________________________

Please return by email to PSESPurchasing@opwdd.ny.gov

PROJECT SCOPE

DESCRIPTION:

The vendor shall provide all labor and materials necessary to complete the work in a professional manner according to scope of work and architectural drawings if supplied. Work is to be completed within 120 days of award, unless modified below. This is a NYS Public Works project and prevailing wages are to be paid. Refer to attached specification for the following scope of work.

Site must be cleaned and all materials secured at the end of each work day. Absolutely no scraps, especially fasteners, are to be left unsecured. Upon completion of before removal of equipment and scaffolding, contractor is to schedule a quality control and quality assurance inspection with Plant Superintendent.

SCOPE OF WORK includes but is not necessarily limited to the following.

The contractor shall provide all material, labor, equipment, and supervision required to complete the glass replacement of 30 windows:

Project Overview We will be replacing glass in building 9 D wing. The goal is to ensure safety, functionality, and aesthetics.

Scope Details

1. Assessment and Measurement:

o Evaluate the existing glass to determine the type, size, and condition.

o Measure the dimensions accurately for replacement.

o The replacement windows will have different dimensions.

o Ensure compliance with local codes and regulations.

2. Glass Selection:

o Consider factors such as energy efficiency, sound insulation, UV protection and New York energy code requirements.

o Research and select appropriate glass materials double-pane.

3. Removal and Disposal:

o Safely remove the old glass.

Facility: Capital District DDSO- OD Heck Campus Facility Address: 500 Balltown Road Building 9, Schenectady NY 12304

Point of Contact: psespurchasing@opwdd.ny.gov Capital District DDSO Business Office Purchasing

Contact Phone Number:

518-388-3648

Project Title: Building 9D wing Windows Summary of Work: Glass replacement of 30 windows mailto:psespurchasing@opwdd.ny.gov o Dispose of the old glass in compliance with local regulations.

4. Installation:

o Install the new glass, ensuring proper alignment and sealing.

o Use suitable hardware (e.g., glazing beads, gaskets) for secure attachment.

5. Quality Assurance:

o Inspect the installed glass for any defects, cracks, or imperfections.

o Verify that the glass meets safety standards.

6. Clean-Up:

o Clean the work area, removing any debris or residue.

o Leave the property in a tidy condition.

Communication

• Regular updates will be provided throughout the project.

• Any changes or additional requirements will be discussed promptly.

GENERAL REQUIREMENTS:

1. Bid price is to include all materials, labor, disposal of materials fees and site clean-up.

Final acceptance of completed job will be provided by the appropriate Maintenance Supervisor.

2. Work is to be done between the hours of 7:30 am and 4 pm, Monday through Friday.

Contractor is advised that this is an occupied home and may be occupied during these times.

3. All tools must be controlled at all times and debris, tools and materials secured and stored at the end of each work day.

4. Any unforeseen conditions that may alter the established price are to be reported to the Plant Superintendent listed above immediately upon discovery.

5. Smoking is prohibited by contractors at all residential and program sites owned by

OPWDD.

6. Prior to the commencement of the work, there shall be a meeting with DDSO Operations and Maintenance staff to discuss specific safety requirements needed to be adhered to during the work period.

7. Safety Data Sheets as applicable will be provided to the Plant Superintendent prior to the start of work and a copy maintained at the property.

8. All applicable environmental testing associated with this work will be provided to the contractor prior to start of work.

SITE VI

A site visit ( is ) mandatory. The site visit date is (____3/1/24 9am,________) scheduled at the project site. All prospective bidders are encouraged to attend.

A. Lawn Damage/Property Damage

• If the delivery of materials or any other work necessitates the contractor, his suppliers, or sub-contractors to drive on the lawn for ANY reason, the contractor shall be held responsible for the repair of the lawn.

• Personal vehicles are not to be parked on the grass.

• Any property damage caused by work performed is to be corrected to the condition existing prior to start of the job.

B. Continuity of Work/Communication/Scheduling

• Once the job has begun, it is to be worked on continuously until completed.

• If there are any delays, even if due to inclement weather, a Work Control Representative

MUST be contacted.

• Work must be completed within 120 days of receiving the purchase order.

C. House Safety

• The residence will be occupied during the job.

• The contractor must take all reasonable care to safeguard the residents and the staff.

• The contractor shall ensure all tools, materials and other items are picked up, removed or stored and are safely secured at the end of each workday.

• Any ladders, scaffolding or lifts used in conjunction with this job are to be stored to the satisfaction of the House Director at the end of the day.

• The work as indicated above shall be scheduled as not to interfered with other functions of the residence. All work performed as part of this job is to be coordinated with the House Director and Plant Superintendent listed above.

SITE VI