Bid 27-04 Library Cooling System ITB Fin.pdf

This is an Invitation to Bid (ITB) issued by the Town of East Haven, Connecticut for the purchase, delivery, installation, and commissioning of a replacement HVAC cooling system at the Hagaman Memorial Library located at 227 Main Street, East Haven, CT 06512. The project scope includes the complete replacement of the library's cooling system with qualified HVAC contractors responsible for equipment procurement and full installation with commissioning. The bid opening is scheduled for October 8, 2026, to enable award by the end of October 2026, allowing sufficient time for equipment ordering to support installation during March-April 2027. Prospective bidders are required to submit sealed bids by the specified deadline, with the town planning to select a single contractor for the project.

The ITB specifies that only qualified HVAC contractors meeting the town's requirements are eligible to bid. Pricing must be submitted as part of the bid proposal, though specific cost thresholds or budget allocations are not detailed in the available bid documents. The accelerated timeline from bid opening through installation is designed to ensure the cooling system replacement is completed before the summer cooling season, indicating this is a critical infrastructure project for the library's operations. No information regarding set-asides, incumbent contractors, renewal options, or specific funding sources is indicated in the bid documents provided.