Bid_2617._Restriping_2026.pdf

Putnam County Board of County Commissioners BID No: 26-17 BID Name: Road Restriping - 2026

SPECIFICATIONS

FOR

BOARD OF COUNTY COMMISSIONERS

PUTNAM COUNTY, FLORIDA

BID No: BID 26-17

BID Due: September 16, 2026 @ 2:00pm EST

Table of Contents

1.0 General Terms and Conditions

2.0 Contract Term

Tentative Contract Term: October 13, 2026 – January 25, 2027

3.0 Schedule

Tentative Dates Scheduled

4.0 Proposal Instructions

5.0 Scope of Work Specifications

5.0 Scope of Work Specifications

QUALIFICATION OF BIDDERS

PROJECT PLAN NARRATIVE

GENERAL REQUIREMENTS

TEMPORARY FACILITIES AND CONTROL

CONTRACT CLOSEOUT

PAINTED PAVEMENT MARKINGS

THERMOPLASTIC PAVEMENT MARKINGS

COSTS INCLUDED IN PAYMENT ITEMS

OSHA Standards for the Construction Industry

PRELIMINARY MATTERS

7.0 Required Forms

PROPOSAL COVER SHEET

STATEMENT OF BIDDER’S QUALIFICATIONS

IRS W-9

NON-DISCRIMINATION IN EMPLOYMENT POLICY

Acknowledgement of Addenda Public Entity Crimes

DRUG-FREE WORK PLACE CERTIFICATE

Hold Harmless and Indemnification Agreement References Legal Issues

EXHIBIT “A” - PAYMENT BOND

EXHIBIT “B” - PERFORMANCE BOND

SAMPLE AGREEMENT FOR CONTRACTOR SERVICES

CALL FOR BIDS

The Putnam County Board of County Commissioners is requesting sealed bids from qualified contractors for Road Restriping 2026.

The work shall consist of, but not be limited to furnishing all materials and equipment to provide restriping of centerlines and edge lines of various roadways throughout the County. Striping will be durable painted or, alternatively, thermoplastic and applied per current FDOT and County standards.

Ancillary activities includes traffic control program, sweeping or blowing of roadway, and other incidentals necessary to complete the work.

Bid Documents, Construction Specifications and Drawings are available online at:

http://bids.putnam-fl.com/bids

Deadline for receipt of sealed bids has been set for 2:00 p.m., Wednesday, September 16, 2026. To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 9/16/2026 one (1) original hard copy, one

(1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Sealed bids may be deliver in person or by courier mail to Putnam County Procurement Department c/o Leigh Doran, 2509 Crill Avenue, Ste 200, Palatka, Florida, 32177. Only sealed bids received on or before the aforestated time and date will be considered. Vendor must indicate the bid number and description on the outside envelope.

There will be a mandatory pre-bid meeting held at 11:00 a.m., Wednesday, August 26, 2026, in the conference room at the 2509 Crill Avenue, Suite 200, Palatka, Florida, 32177.

This bid requires a payment and performance bond by any Contractor awarded work.

Questions concerning the specifications may also be emailed to Leigh Doran, Procurement Supervisor at Leigh.Doran@putnam-fl.gov. Answers to questions received will be posted online with the bid documents.

Questions must be received at least 7 days prior to bid opening.

The Putnam County Board of County Commissioners reserves the right to accept or reject any or all bids and to waive any informalities. Putnam County complies with all federal statutes relating to non-discrimination. Putnam County is an equal opportunity employer. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

PUBLISH: August 15, 2026 Bid No. 26-17 http://bids.putnam-fl.com/bids mailto:Leigh.Doran@putnam-fl.gov

1.0 General Terms and Conditions

All Companies submitting a response to this solicitation understand and agree that the affirmative act of submitting a response constitutes acceptance and agreement to the General Terms and Conditions. Proposers are responsible for adhering to the General Terms and Conditions. Lack of knowledge by the Proposer will in no way be cause for relief from responsibility.

BID DUE DATE AND TIME

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 09/28/2025 one (1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Vendor must indicate the bid number and description on the outside envelope.

PLACE FOR RECEIVING PROPOSALS

Bids may be mailed or hand delivered to:

Putnam County Board of County Commissioners c/o Leigh Doran 2509 Crill Ave, Suite 200 Palatka, Florida 32177

Sealed bids, proposals, or replies received by the County pursuant to this solicitation will remain confidential and are exempt from Florida’s Public Records Act (Ch. 119, Florida Statutes) until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. Thereafter, by submitting a response to this solicitation, the proposer acknowledges that all documents and information submitted to the County, including pricing information, is considered a public record under Florida’s Public Records Act and may be disclosed to third parties upon request notwithstanding any confidentiality clauses or labels contained in such documents. Please direct any inquires to the County’s contact listed below.

BID PACKAGE

Interested bidders may obtain a BID Package from Leigh Doran, Procurement Supervisor for Putnam County Board of County Commissioners by any of the following methods.

By email: Leigh.Doran@putnam-fl.gov

By download, available at: https://main.putnam-fl.com/?page_id=65#callforbidslink

Walk-in Pick Up:

Putnam County Board of County Commissioners c/o Leigh Doran 2509 Crill Ave, Suite 200 Palatka, Florida 32177

BID AWARD PROCESS

The basis for bid award, if awarded, is to the lowest and best proposal for solicited services which meets or exceeds the conditions of the bid specifications and the County is not bound to accept the lowest bid if that bid is contrary to the best interest of the County.

https://main.putnam-fl.com/?page_id=65#callforbidslink

POSTING OF RECOMMENDATION OF AWARD: The County’s recommendation of award will be posted to https://main.putnam-fl.com/?page_id=65#callforbidslink

PROTEST OF INTENDED DECISION

A Notice of Intended Decision to recommend or reject proposals will be posted to https://main.putnam-fl.com/?page_id=65#callforbidslink. In the event an unsuccessful firm desires to protest the County’s notice of intended decision to award or reject a proposal, that Firm shall be required to comply with Putnam County’s Protest Procedure, a copy of which is available from the Deputy County Administrator. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

APPLICABLE LAW

The bidder shall comply with all federal, state, County and local laws, rules, ordinances and regulations (“Laws”) applicable to the Bidder’s response to the solicitation, the contract executed in connection with the solicitation, and the provision of services under the solicitation and the contract.

Venue The contract, when entered into and any disputes hereunder, shall be construed in accordance with the laws of the State of Florida and enforced in the courts of the State of Florida. County and firm hereby agree that venue shall be in Putnam County, FL.

ASSIGNMENT

If awarded, neither the resulting contract nor any of the Contractor’s rights, duties, or obligations under the contract may be assigned or subcontracted by the Contractor without the written consent of Putnam County

BOCC.

AWARD

The County reserves the right to reject any portion or all proposals, to resolicit proposals or not and to waive informalities as deemed in the best interest of the County. The County reserves the right to issue to proposers Request for Information (RFI’s), to solicit best and final offers from all finalist firms and or to negotiate a satisfactory award of any portion(s) of this RFP with the top ranked firm. The issuance of a purchase order constitutes a binding contract.

COMPLIANCE WITH SPECIFICATIONS

When formal specifications are referenced in the solicitation, insertion of brand names or makes and model numbers by the Proposer will be understood to mean that the product offered fully complies with such specifications unless the Proposer specifically states otherwise.

CONE OF SILENCE

From the time the public advertisement of this solicitation takes place until the solicitation is awarded and approved by the Board of Commissioners, a vendor shall not contact any other County personnel or members of the County’s Board of Commissioners, or Administrative staff either directly or indirectly, to discuss the selection process or in an attempt to further their interest in being selected. Failure to abide by the Cone of Silence policy is grounds for disqualification from this solicitation process and vendor will not receive further consideration in reference to this solicitation.

CONFLICT OF INTEREST

https://main.putnam-fl.com/?page_id=65#callforbidslink

Any award hereunder is subject to Chapter 112 Florida Statutes concerning conflict of interest. All Proposers must disclose the name of any County employee or Commissioner who owns, directly or indirectly, an interest of 5% or more in the Proposer's firm or any of its branches or dealerships.

COOPERATIVE PURCHASE AGREEMENT

The County has reviewed purchasing agreements and state term contracts available under Florida Statutes Section 287.056, With the consent and agreement of the successful Respondent(s)/Bidder(s), purchases may be made under this RFP/Bid Solicitation by other State of Florida Counties, Political Subdivisions, District School Boards, and any other state agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the proposal/bid solicitation document and resulting agreement, for the same price and for the same effective time period. If the period of time is not defined within the RFP/Bid solicitation document or resulting agreement, the prices and all terms and conditions shall be firm for one hundred and twenty (120) days from date of contract execution. Each State of Florida agency allowed by the successful Respondent(s)/Bidder(s) to use the resulting agreement shall do so independent of any other State of Florida agency. Each state agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No other state agency receives any liability by virtue of this RFP/Bid and subsequent agreement. This cooperative purchase agreement in no way restricts or interferes with the right of any State of Florida agency to re-bid any or all items or services.

DEFINITIONS

County or Putnam County BOCC refers to The Putnam County Board of County Commissioners.

Firm, vendor, business, proposer, contractor or bidder in this document refers to respondents to this request for proposal.

ELIGIBLE BIDDERS

Eligible bidders are defined as those bidders who are not excluded from bidding according to the Federal Government’s Excluded Parties List (www.epls.gov) or by Section 287.133, Florida Statute.

LOCAL PREFERENCE

Putnam County Ordinance 2018-20 regarding local preference will apply unless its application is prohibited by state or federal law in a particular situation, or its application is prohibited by the project’s funding source. A copy of this ordinance is available upon request.

PAYMENT

Payment will be made by the County after the services have been received, and found to comply with the specifications, and have been properly invoiced.

PERSONNEL

Contractor agrees each of its employees will be properly qualified and will use reasonable care in the performance of services. The county reserves the right to have personnel removed upon the County’s written notice, Contractor shall immediately provide qualified replacement. Contractor’s employees are expected to adhere to all County policies and procedures.

PUBLIC RECORDS

To the extent that CONTRACTOR meets the definition of “contractor” under Section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, CONTRACTOR must comply with public records laws, including the following provisions of Section 119.0701, Florida Statutes:

http://www.epls.gov/

(a) Keep and maintain public records required by COUNTY to perform the service.

(b) Upon request from COUNTY's custodian of public records, provide COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, F.S., or as otherwise provided by law.

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to COUNTY.

(d) Upon completion of the contract, transfer, at no cost, to COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records required by COUNTY to perform the service.

If the CONTRACTOR transfers all public records to COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to COUNTY, upon request from COUNTY's custodian of public records, in a format that is compatible with the information technology systems of COUNTY.

(e) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

PUTNAM COUNTY ATTORNEY

2509 CRILL AVENUE

PALATKA, FL 32177

PR-REQUESTS@PUTNAM-FL.COM

(386)329-1903

(f) THE CONTRACTOR ACKNOWLEDGES THAT PUTNAM COUNTY BOCC CANNOT AND

WILL NOT PROVIDE LEGAL ADVICE OR BUSINESS ADVICE TO CONTRACTOR WITH

RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC

RECORDS. THE CONTRACTOR FURTHER ACKNOWLEDGES THAT IT WILL NOT RELY ON

PUTNAM COUNTY BOCC OR ITS COUNSEL TO PROVIDE SUCH BUSINESS OR LEGAL

ADVICE, AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL

ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THIS

AGREEMENT. THE CONTRACTOR ACKNOWLEDGES THAT ITS FAILURE TO COMPLY

WITH FLORIDA LAW AND THIS AGREEMENT WITH RESPECT TO PUBLIC RECORDS

SHALL CONSTITUTE A MATERIAL BREACH OF THIS AGREEMENT AND GROUNDS FOR

TERMINATION.

PUBLIC ENTITY CRIME

Contractor selection will be in accordance with the Public Entity Crimes statute, Section 287.133, Florida Statutes which states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a BID/RFP/RFQ on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for Category Two ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list. A completed Public Entity Crime Form must be returned in the BID response.

mailto:PR-REQUESTS@PUTNAM-FL.COM

RESPONSE MATERIALS

Any material submitted in response to this invitation to respond becomes the property of the County upon delivery to the Office of the Procurement & Budget Supervisor and may be appended to any formal document which would further define or expand the contractual relationship between the County and the successful proposer. Additionally, any material or documentation submitted in response to this solicitation will be a public document pursuant to Section 119.07, Florida Statutes. This includes material which the responding bidder or proposer might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission effective after public opening pursuant to Section 119.07, Florida Statutes.

SAFETY STANDARDS

All manufactured items and fabricated assemblies shall comply with applicable requirements of the Occupational Safety and Health Act (OSHA), Federal EPA, Florida DER and any standards otherwise stipulated in the solicitation.

SAFETY REQUIREMENTS

The Contractor by submitting a proposal response agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards and interpretations promulgated pursuant to Occupational Safety and Health Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment, lockout/tag out procedures, Material Safety Data Sheets and labeling as required by the right to know standard, 29 CFR 1910.1200.

TAXES

The County does not pay federal, excise or state sales taxes. The applicable tax exemption numbers are:

Florida Sales Tax: 85-8013889128C-1 Federal Identification Number: 59-6000816 Any and all taxes and licenses imposed by Federal, State and local governments on the services to be provided by the Contractor under the terms of the agreement are the sole responsibility of the Contractor.

WITHDRAWAL OF PROPOSAL

Proposal may be withdrawn by written or telegraphic notice prior to solicitation public opening. Withdrawals received after the time set for opening of solicitation will not be considered.

2.0 Contract Term

If awarded, the successful bidder will enter into a contract with the County based on the solicitation specifications and the results.

Putnam County BOCC has the option and reserves the right to extend the contract beyond the initial contract term of October 13, 2026 – January 25, 2027 by mutual consent of the parties.

Tentative Contract Term: October 13, 2026 – January 25, 2027

3.0 Schedule

The following schedule is a general guideline for issuance and recommendation of award of this BID and issuance of the contract. The County may change the dates of any events of this BID and the issuance of the Contract.

Tentative Dates Scheduled Issue BID Friday, August 15, 2026 Mandatory Pre-Bid Meeting Wednesday, August 26, 2026 Written questions due by 2:00 pm Tuesday, September 8, 2026 *submit via email leigh.doran@putnam-fl.gov Proposals Due by 2:00 pm Wednesday, September 16, 2026 Public Opening of Proposals Wednesday, September 16, 2026 Intent to Award* Monday, September 21, 2026 Protest Period Sept. 21, 2026 – Sept. 24, 2026

*The Bid Award in contingent upon acceptance and approval by the Putnam County Board of County Commissioners of the recommended Intent to Award. The recommendation of the Intent to Award is scheduled to be presented at the board meeting on October 13, 2026.

Preconstruction Conference Tuesday, October 27, 2026 Project Completion Date Monday, January 25, 2027*

*(90 Days from Pre Construction Meeting/Receipt of Notice to Proceed)

Americans with Disabilities Act of 1990 If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Procurement Supervisor via email at Leigh.Doran@putnam-fl.gov or at 386-329- 0376.

PRE-BID MEETING

The county will conduct a mandatory pre-bid meeting at 11:00 a.m. on Wednesday, August 26, 2026 at the Government Complex located at 2509 Crill Ave., Suite 200, Palatka, FL 32177.

Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

PUBLIC BID OPENING

The County will conduct a Public bid/proposal opening on Wednesday, September 16, 2026. The meeting will be held at the Government Complex located at 2509 Crill Avenue, Suite 200, Palatka, FL 32177 immediately following the bid close at 2:00pm EST. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

4.0 Proposal Instructions

BOND (S)

BID BOND - Each Bid must be accompanied by a Bid Bond payable to the COUNTY for five percent (5%) of the total amount of the BID. As soon as the BID prices have been compared, the COUNTY will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed, the Bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and the performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND.

PERFORMANCE BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required from the awarded vendor.

mailto:Leigh.Doran@putnam-fl.

PAYMENT BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required from the awarded vendor.

Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a current certified copy of their power of attorney.

If the successful bidder fails to execute and deliver the Agreement and furnish the required Bond(s) within ten

(10) days of the Notice of Award, the County may annul the Notice of Award and the Bid Bond of that Bidder will be forfeited.

These bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by law. CONTRACTOR shall also furnish such other bonds as are required by the Supplementary Conditions. The expense of these Bonds shall be borne by the CONTRACTOR. If at any time a surety on any such Bond is declared bankrupt or loses its right to do business in the state in which the Work is to be performed or is removed from the list of Surety Companies accepted on Federal Bonds, the CONTRACTOR shall within ten (10) days after notice from the Owner to do so, substitute an acceptable Bond (or Bonds) in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The premiums on such Bond shall be paid by the CONTRACTOR. No further payment shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable Bond to the Owner.

Pursuant to Section 255-05, Florida Statutes, the Payment and Performance Bonds must be recorded by the awarded Contractor prior to submission to Public Works.

ERRORS AND OMMISSIONS

Bidders are expected to comply with the true intent of these bid specifications taken as a whole and shall not avail themselves of any errors or omissions to the detriment of the services. Should any bidder suspect any error, omission, or discrepancy in the specifications or instructions, the bidder shall immediately notify the Director of General Services in writing who will issue written instructions to be followed. Bidders are responsible for the contents of their proposal and for satisfying the requirements set forth in the bid specifications. Bidders must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including addenda. After BIDS have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

EQUIPMENT/MATERIALS/LABOR

IT WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL PROPOSER TO SUPPLY ALL

MATERIALS, TOOLS, NECESSARY LABOR, ETC. FOR THE WORK TO BE PERFORMED AS

SPECIFIED.

INSURANCE

The “awarded” contractor shall furnish a current Certificate of Insurance to the County’s Procurement & Budget Supervisor prior to contract award / commencement of the work, as well as a copy of your GL policy endorsement (on the ISO Endorsement Schedule format attached) that ensures the County will be provided 30 days written notice if your policy lapses for any reason. This certificate must include the Bid Number and be effective for the term of the contract and any extension thereof. All insurance companies named on the certificate shall be licensed to do business in the State of Florida and have a minimum A.M. Best rating of A-.

All policies must be written on a primary basis, non-contributory with any other insurance coverages or self-insurance of the County. Contractor shall obtain and maintain the minimum insurance coverages set forth below. By requiring such minimum insurance, County shall not be deemed or construed to have assessed the risk that may be applicable to Contractor under this contract. Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The insurance coverages stated below do not replace any surety bonds as required by contract.

Minimum Insurance Requirements Schedule Policy: Workers Compensation Coverage: WC Statutory Limits

Policy: Automobile Liability Coverage: $1,000,000 Combined Single Limit Each Accident

Policy: Comprehensive General Liability Insurance:

Coverage: $1,000,000 Each Occurrence $ 100,000 Fire Damage (Any One Fire) $ 5,000 Medical Payments (Any One Person) $1,000,000 Personal and Adv Injury $2,000,000 General Aggregate $2,000,000 Products – Comp/OP Aggregate

LIQUIDATED DAMAGES: TIME IS OF THE ESSENSE

Each BIDDER is reminded that time is of the essence of this Agreement, and failure to complete the Work on time shall constitute a material breach of the Agreement, the basis for a determination of the default of the CONTRACTOR, and termination of the Agreement for cause. If the Contract/Bid Documents so indicate, an amount determined for liquidated damages at the rate specified shall be assessed against the successful BIDDER not complying with a stated delivery time or performance time.

MANDATORY REQUIREMENTS FOR RESPONSIVE BIDDERS

This section of the BID provides proposers with instructions concerning required information that must be submitted as part of their proposal. Failure to provide any of the required information or required documents or failure to arrange the proposal in accordance with these instructions may result in the proposal being rejected.

QUESTIONS

Questions concerning this Invitation to BID shall be directed to: Leigh Doran by email at:

Leigh.Doran@putnam-fl.gov and to no other person or department at the County.

5.0 Scope of Work Specifications

5.0 Scope of Work Specifications

The Putnam County Board of County Commissioners is requesting sealed bids from qualified contractors for Road Restriping 2026.

The work shall consist of, but not be limited to furnishing all materials and equipment to provide restriping of centerlines and edge lines of various roadways throughout the County. Striping will be painted with durable paint or, alternatively, thermoplastic and applied per current FDOT and County standards.

Ancillary activities includes traffic control program, sweeping or blowing of roadway, and other incidentals necessary to complete the work.

Before submitting a Bid, each Bidder should (a) examine the Bidding Documents thoroughly, (b) visit the sites to become familiar with local conditions that may in any manner affect cost, progress or performance of the work,

(c) be familiar with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work, and (d) study and carefully correlate Bidder’s observations with the Bidding Documents.

QUALIFICATION OF BIDDERS

Bidders must have successfully constructed, as a Prime Contractor or subcontractor, at least two (2) projects of the type construction proposed for this project, and must have been in business as a Contractor for at least three

(3) years and worked under the same company name for a minimum of two (2) years.

Each BIDDER shall be properly licensed, registered, and/or certified, as necessary or otherwise appropriate, by the State of Florida, Putnam County, and/or any municipality in Putnam County, for each category of work specified in this bid.

The COUNTY may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the COUNTY all such information and data for this purpose as the COUNTY may request. The County reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the COUNTY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

This bid requires a payment and performance bond by any Contractor awarded work.

PROJECT PLAN NARRATIVE

The work shall consist of, but not be limited to furnishing all materials and equipment to provide restriping of centerlines and edge lines of various roadways throughout the County. Striping will be painted or, alternatively, thermoplastic and applied per current FDOT and County standards.

Base Bid The Base Bid portion of this project will consist of furnishing all materials and equipment to provide durable painted restriping of centerlines and edge lines of various roadways throughout the County. Striping will be applied per current FDOT and County standards.

Ancillary activities includes traffic control program, sweeping or blowing of roadway, and other incidentals necessary to complete the work.

Bid Alternate #1 Bid Alternate #1 for this project will consist of furnishing all materials and equipment to provide thermoplastic restriping of centerlines and edge lines of various roadways throughout the County. Striping will be applied per current FDOT and County standards.

Ancillary activities includes traffic control program, sweeping or blowing of roadway, and other incidentals necessary to complete the work.

6.0 Technical Specifications

BID NO. 26-17

PROJECT: ROAD RESTRIPING 2026

GENERAL REQUIREMENTS

1.1. The plans and specifications are an integral part of the Contract Documents and as such will not stand alone if used independently. The Plans and Specifications establish minimum standards of quality for this project. They do not purport to cover all details entering into the design and construction.

1.2. These specifications will provide a basis for the furnishing of all materials, equipment, labor, transportation, testing and other goods and services necessary to construct County owned and maintained roads, to the extent described in the scope of work and change orders.

1.3. Unless otherwise specified in the Special Conditions or Technical Specifications, all applicable portions of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, including Supplements, Current Edition, and Roadway and Traffic Design Standards, Current Edition are hereby incorporated into and become a part of this set of Specifications, insofar as they apply to the proposed work. In addition to the applicable sections of the Florida Department of Transportation Standard Specification for Road and Bridge Construction, and Supplements therein, and Roadway and Traffic Design Standards, and any other part or parts that have been omitted from this list of F.D.O.T. Standards that apply to the proposed work shall be adhered to. Any special instructions related to these specifications and deviations from them are contained in the Special Conditions and/or these Technical Specifications and shall apply. Any references in FDOT Specifications or any other specifications or documents referred to in this contract are modified as follows:

TEMPORARY FACILITIES AND CONTROL

1.4. Noise Control

The CONTRACTOR shall provide adequate protection against objectionable noise levels caused by the operation of construction equipment.

1.5. Maintenance of Traffic

The CONTRACTOR shall provide maintenance of traffic in accordance to FDOT Standard Plans for Road Construction 102-600, 102-603, and 102-607, current edition, as applicable.

CONTRACT CLOSEOUT

1.6. If the County discovers any defective work or material prior to the final acceptance, or if the County has a reasonable doubt as to the integrity of any part of the completed work prior to final acceptance, then the County will not allow payment for such defective or questioned work until the Contractor has remedied the defect and removed any causes of doubt.

1.7. When the Contractor has furnished the County with all submittals required by the Contract, such as invoices, materials certifications, etc., and the Engineer has determined that any punchlist items have been corrected, the County will release the retainage for that portion of the contract. No partial release of retainage will be approved.

PAINTED PAVEMENT MARKINGS

1.8. This work item shall be performed in accordance with Section 710 of the FDOT Standard Specifications for Road and Bridge Construction, current edition, and FDOT Design Standards.

1.9. Striping pattern shall match existing on the roadway unless otherwise directed by the County.

1.10. Materials.

Use only materials listed on the FDOT’s Approved Product List (APL) meeting the following requirements:

Durable Paint ..............................................FDOT Standard Specification 971-1 and 971-4

Glass Spheres ..............................................FDOT Standard Specification 971-1 and 971-2

The County may take random samples of all material.

1.11. Equipment.

Use equipment that will produce continuous uniform dimensions of pavement markings of varying widths and meet the following requirements:

1. Capable of traveling at a uniform, predetermined rate of speed, both uphill and downhill, in order to produce a uniform application of paint and capable of following straight lines and making normal curves in a true arc.

2. Capable of applying glass spheres to the surface of the completed line by an automatic sphere dispenser attached to the pavement marking machine such that the glass spheres are dispensed closely behind the installed line. Use a glass spheres dispenser equipped with an automatic cut-off control that is synchronized with the cut-off of the paint and applies the glass spheres in a manner such that the spheres appear uniform on the entire pavement markings surface.

3. Capable of spraying the paint to the required thickness and width without thinning of the paint. Equip the paint tank with nozzles equipped with cut-off valves, which will apply broken or skip lines automatically.

1.12. Application.

1.12.1. General: Before applying pavement markings, remove any material that would adversely affect the bond of the pavement markings by a method approved by the Engineer.

Apply standard paint to dry surfaces only, and when the ambient air and surface temperature is at least 40ºF and rising.

Apply durable paint to dry surfaces only. Do not apply durable paint when the ambient air and surface temperature is below 50°F, relative humidity is above 80% or when the dew point is within 5°F of the ambient air temperature.

Do not apply painted pavement markings when winds are sufficient to cause spray dust.

Apply painted pavement markings, having well defined edges, over existing pavement markings such that not more than 2 inches on either end and not more than 1 inch on either side is visible. When stencils are used to apply symbols and messages, the areas covered by the stencil reinforcing will not be required to be painted.

Mix the paint thoroughly prior to pouring into the painting machine. Apply paint to the pavement by spray or other means approved by the Engineer.

Remove and replace painted pavement markings not meeting the requirements of this Section at no additional cost to the County.

Apply all pavement markings prior to opening the road to traffic.

1.12.2. Painted Pavement Markings (Final Surface): On concrete surfaces or newly constructed asphalt, the painted pavement markings (final surface) will include one application of standard paint applied to the final surface, except as noted herein.

Do not apply final surface paint where preformed thermoplastic is required.

1.13. Thickness: Apply standard paint to attain a minimum wet film thickness of 0.015 inches or 15 mils . Apply durable paint to attain a minimum wet film thickness of 0.025 inches or 25 mils.

1.14. Retroreflectivity: Apply white and yellow standard paint that will attain an initial retroreflectance of not less than 300 mcd/m2/lx and not less than 250 mcd/m2/lx, respectively. Apply white and yellow durable paint that will attain an initial retroreflectance of not less than 450 mcd/m2/lx and not less than 300 mcd/m2/lx, respectively.

Black pavement markings must have a retroreflectance of less than 20 mcd/m2/lx.

For standard paint, ensure that the minimum retroreflectance of white and yellow pavement markings are not less than 150 mcd/m2/lx.

1.15. Color: Use paint material that meets the requirements of FDOT Standard Specification 971-1.

1.16. Glass Spheres: Apply glass spheres on all pavement markings immediately and uniformly following the paint application. The rate of application shall be based on the manufacturer’s recommendation.

For longitudinal durable paint markings, apply a double drop of Type 1 and Type 3 glass spheres. For transverse durable paint markings, apply a single drop of Type 3 glass spheres.

The rate of application shall be based on the manufacturer’s recommendation.

1.17. Tolerances in Dimensions and in Alignment.

Establish tack points at appropriate intervals for use in aligning pavement markings, and set a stringline from such points to achieve accuracy.

1.17.1. Dimensions:

1.17.1.1. Longitudinal Lines: Apply painted skip line segments with no more than plus or minus 12 inches variance, so that over-tolerance and under-tolerance lengths between skip line and the gap will approximately balance. Apply longitudinal lines at least 2 inches from construction joints of portland cement concrete pavement.

1.17.1.2. Transverse Markings, Gore Markings, Arrows, and Messages: Apply paint in multiple passes when the marking cannot be completed in one pass, with an overall line width allowable tolerance of plus or minus 1 inch.

1.17.1.3. Contrast Lines: Use black paint to provide contrast on concrete or light asphalt pavement, when specified by the Engineer. Apply black paint in 10 foot segments following each longitudinal skip line.

1.17.2. Alignment: Apply painted pavement markings that will not deviate more than 1 inch from the stringline on tangents and curves one degree or less. Apply painted pavement markings that will not deviate more than 2 inches from the stringline on curves greater than one degree. Apply painted edge markings uniformly, not less than 2 inches or more than 4 inches from the edge of pavement, without noticeable breaks or deviations in alignment or width. For application over existing striping, apply markings uniformly and as close as possible to the existing alignment but no more than 1 inch from existing striping.

Remove and replace at no additional cost to the County, pavement markings that deviate more than the above stated requirements.

1.17.3. Correction Rates: Make corrections of variations in width at a maximum rate of 10 feet for each 0.5 inch of correction. Make corrections of variations in alignment at a maximum rate of 25 feet for each 1 inch of correction, to return to the stringline.

1.18. Contractor’s Responsibility for Notification.

Notify the Engineer prior to the placement of the materials. At the time of notification, submit a certification to the Engineer with the APL number and the batch or Lot numbers of the paint and glass spheres to be used.

1.19. Protection of Newly Applied Pavement Markings.

Do not allow traffic onto or permit vehicles to cross newly applied pavement markings until they are sufficiently dry. Remove and replace any portion of the pavement markings damaged by passing traffic or from any other cause, at no additional cost to the County.

1.20. Corrections for Deficiencies to Applied Painted Pavement Markings.

Reapply a 1.0 mile section, centered around any deficiency, at no additional cost to the County.

1.21. Method of Measurement.

The quantities, authorized and acceptably applied, under this Section will be paid as follows:

1. The length, in gross miles, of solid, 10’-30’ skip, 3’-9’ dotted, 6’-10’ dotted, 2’-2’ dotted, and 2’-4’ dotted lines.

2. The length, in linear feet, of transverse lines, diagonal lines, chevrons, and parking spaces.

3. The number of pavement messages, symbols, and arrows. Each arrow is paid as a complete marking, regardless of the number of “points” or directions.

4. Lump Sum.

5. The area, in square feet, for removal of existing markings acceptably removed.

1.22. The gross mile measurement will be taken as the distance from the beginning of the painted line to the end of the painted line and will include the unmarked gaps for skip and dotted lines. The gross mile measurement will not include designated unmarked lengths at intersections, turn lanes, etc. Final measurement will be determined by plan dimensions or stations.

1.23. Basis of Payment.

1.23.1. General: Price and payment will be full compensation for all work specified in this Section, including, all cleaning and preparing of surfaces, furnishing of all materials, application, curing and protection of all items, protection of traffic, furnishing of all tools, machines and equipment, and all incidentals necessary to complete the work. Final payment will be withheld until all deficiencies are corrected.

THERMOPLASTIC PAVEMENT MARKINGS

1.24. This work item shall be done in accordance with Section 711 of the FDOT Standard Specifications for Road and Bridge Construction, current edition, and FDOT Design Standards.

1.25. Striping pattern shall match existing on the roadway unless otherwise directed by the County.

1.26. Materials.

Use only materials meeting the following requirements:

Hot-Applied Standard and Refurbishment Thermoplastic … FDOT Standard Specifications 971-1 and 971-5

Preformed Thermoplastic ………………………………….. FDOT Standard Specifications 971-1 and 971-6

Glass Spheres ……………………………………………… FDOT Standard Specifications 971-1 and 971-2

1.27. Equipment.

Use equipment capable of providing continuous, uniform heating of the pavement marking material to temperatures exceeding 390ºF, mixing and agitation of the material in the reservoir to provide a homogeneous mixture without segregation. Use equipment that will maintain the pavement marking material in a plastic state, in all mixing and conveying parts, including the line dispensing device until applied. Use equipment which can produce varying line widths and which meets the following requirements:

1. Capable of traveling at a uniform, predetermined rate of speed, both uphill and downhill, to produce a uniform application of pavement marking material and capable of following straight lines and making normal curves in a true arc.

2. Capable of applying glass spheres to the surface of the completed pavement marking by a double drop application for standard thermoplastic pavement markings and a single drop application for recapping and refurbishment thermoplastic pavement markings. The bead dispenser for the first bead drop shall be attached to the pavement marking machine in such a manner that the beads are dispensed closely behind the installed line. The second bead dispenser bead shall be attached to the pavement marking machine in such a manner that the beads are dispensed immediately after the first bead drop application. Use glass spheres dispensers equipped with an automatic cut-off control that is synchronized with the cut-off of the thermoplastic material and applies the glass spheres uniformly on the entire pavement markings surface with 50 to 60% embedment.

3. Equipped with a special kettle for uniformly heating and melting the pavement marking material. The kettle must be equipped with an automatic temperature control device and material thermometer for positive temperature control and to prevent overheating or scorching of the thermoplastic material.

4. Meet the requirements of the National Fire Protection Association, state, and local authorities.

1.28. Application.

General: If required by the County, remove existing thermoplastic pavement markings using a method approved by the Engineer such that pavement surface scars or traces of the removed thermoplastic pavement markings will not conflict with new pavement markings. Do not use paint to blackout, hide, or disguise existing pavement markings.

Before applying pavement markings, remove any material that would adversely affect the bond of the pavement markings by a method approved by the Engineer.

Before applying pavement markings to any portland cement concrete surface, apply a primer, sealer, or surface preparation adhesive of the type recommended by the manufacturer. Offset longitudinal lines at least 2 inches from any longitudinal joints of Portland cement concrete pavement.

Apply thermoplastic material thickness according to 5.7. Application on open graded friction surfaces may require more thermoplastic material to achieve the required thickness above the pavement surface.

Apply pavement markings to dry surfaces only, and when the ambient air and surface temperature is at least 50ºF and rising for asphalt surfaces and 60°F and rising for concrete surfaces.

Apply pavement markings to the same tolerances in dimensions and in alignment specified in 4.10. When applying pavement markings over existing markings, ensure that no more than 2 inches on either end and not more than 1 inch on either side of the existing line is visible.

Apply thermoplastic material to the pavement by extrusion or other means approved by the Engineer.

When thermoplastic pavement markings are to be removed and replaced, apply new thermoplastic pavement markings prior to opening to traffic.

Remove and replace pavement markings not meeting the requirements of this Section at no additional cost to the County.

With the exception of short-term raised rumble strips, wait at least 14 days after constructing the final asphalt surface course to place thermoplastic pavement markings. Installation of thermoplastic on concrete requires a clean, dry surface. Follow the manufacturer’s recommendations for surface preparation for thermoplastic on concrete. Provide temporary pavement markings during the interim period prior to opening the road to traffic.

1.29. Preformed Thermoplastic: Apply markings to dry surfaces only and when ambient air temperature is at least 32°F. Prior to installation, follow the manufacturer’s recommendations for pre-heating. For railroad dynamic envelopes, keep all equipment and personnel out of the foul area.

1.30. Thickness:

1.30.1. Hot-Applied Standard Thermoplastic Markings: Apply or recap standard thermoplastic pavement markings for longitudinal lines to attain a minimum thickness of 0.10 inch or 100 mils and a maximum thickness 0.15 inch or 150 mils when measured above the pavement surface.

Markings other than longitudinal lines, wherever located, will have a thickness of 0.09 inch or 90 mils to 0.12 inch or 120 mils when measured above the pavement surface.

1.31. Hot-Applied Refurbishment Thermoplastic Markings: Apply a minimum of 0.06 inch or 60 mils of thermoplastic material. Ensure that the combination of the existing marking and the overlay after application of glass spheres does not exceed the maximum thickness of 0.150 inch or 150 mils for all lines.

1.32. Preformed Thermoplastic Markings: Apply 0.125 inch or 125 mils of preformed thermoplastic material.

Use preformed thermoplastic for bicycle markings, shared use path markings, 24-inch markings on special emphasis crosswalks, route shields, ramp exit numbers, railroad dynamic envelopes, white dotted lines (2’- 4’) with trailing black contrast, 12-inch transverse crosswalk lines with black contrast, 24-inch stop line with black contrast, and black contrast arrows, messages, and symbols.

1.33. Retroreflectivity:

1.33.1. Longitudinal Lines: Apply hot-applied standard and refurbishment thermoplastic pavement markings that will attain an initial retroreflectivity of not less than 450 mcd/m2/lx and not less than 350 mcd/m2/lx for white and yellow, respectively.

1.33.2. Markings Other Than Longitudinal Lines: Apply hot-applied standard and refurbishment thermoplastic markings that will attain an initial retroreflectivity of not less than 300 mcd/m2/lx and 250 mcd/m2/lx for white and yellow, respectively.

1.33.3. Preformed Markings: Apply white preformed thermoplastic markings that will attain an initial retroreflectivity of not less than 200 mcd/m2/lx. Black pavement markings must have a retroreflectance of less than 20 mcd/m2/lx.

1.34. Glass Spheres:

1.34.1. Longitudinal Lines: For hot-applied standard thermoplastic markings, apply the first drop of Type 4 or larger glass spheres immediately followed by the second drop of Type 1 glass spheres. For hot-applied refurbishment thermoplastic markings, apply a single drop of Type 3 glass spheres. Apply retroreflective glass spheres to all markings at the rates provided in the manufacturer’s installation instructions.

1.34.2. Markings Other Than Longitudinal Lines: For hot-applied standard and refurbishment thermoplastic markings, apply a single drop of Type 1 glass spheres and sharp silica sand at the rates provided in the manufacturer’s installation instructions. Use sharp silica sand materials meeting the requirements of FDOT Standard Specification 971-5.4. For hot-applied high friction thermoplastic markings, apply retroreflective and friction elements at the rates provided in the manufacturer’s installation instructions.

1.34.3. Preformed Markings: These markings are…