Bid 26086 - BID DOCS.pdf

City of Bellevue Bellevue, WA 98004

Small Public Works Invitation to Quote For Projects Estimated Under $5,000-$50,000

Request for Proposals Information:

ITQ#:

Bid Submittal Delivery Method Options:

There will NOT be a formal public bid opening following the Bid deadline at the below address, UNLESS the project estimate is over $90,000. Bid results will be available on the City of Bellevue website at www.bellevuewa.gov, under "Find", "Bids, RFPs and RFQs", "Solicitation Board" or

BXWA.com.

Send Bid (Contractor accepts responsibility for delivery method) to: Bids must be submitted to the City's eProcurement Public Purchase portal no later than August 20th, 2026 at 2:00 pm PST. To register for the Public Purchase portal, go to www.publicpurchase.com

Project Name:

Site Location:

Date Issued:

Bids Accepted Until:

Project Information:

Project Manager Estimate:

Project Manager:

Department:

Phone#:

Cell Phone#:

Website:

Grant Money Involved:

Sharp's Cabin Remodel - REBID #2

12001 Main St, Bellevue, WA 98005

8/6/2026

8/20/2026 @ 1:00 pm

$45,000.00

Zachariah Collom

587 - Parks Administration

425-452-6454

209-352-4743 www.bellevuewa.gov, No

Within 10 ft. of Olympic Pipeline? No

1. REJECTION OF QUOTES: The City of Bellevue reserves the right to reject any and all quotes and to waive irregularities and informalities in the bidding process. No quote may be withdrawn until sixty (60) days after the date and time set for the opening thereof.

2. TIME OF COMPLETION: Work under this contract shall begin with Notice to Proceed from the City. Work shall be completed by 11/27/2026.

3. SUBSTANTIAL COMPLETION: N/A.

4. PRE-BID OPTIONAL SITE-MEETING: A pre-bid optional site meeting is not required for this contract.

5. NOTICE TO PROCEED: Contractor shall not begin work until Project Manager gives them a Notice to Proceed.

6. WORKING HOURS: Working hours shall be limited to comply with Bellevue City Code: Chap. 9.18 - Noise

Control, construction and related activities shall be limited to between the hours of and . Other time restrictions may apply to in-street activities during peak hours. Variations will be considered on a case by case basis and must be approved by the Project Manager.

7. BONDS & RETAINAGE: A Bid bond, Performance bond, Payment bond and retainage are required on this project.

8. PERMITTING:

• Tenant Improvement - has been issued: 25 124795 BZ

For more details about the permit, or permitting process, please contact the Project Manager on this project.

http://www.bellevuewa.gov/

Contractor's shall obtain all required permits. For more details about the permit, or permitting process, please contact

Project Manager on this project.

9. SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA: This criteria will apply to this project, and are included in "Attachment A". In a timely manner, Bidders may request, in writing, that the City modify or not modify any or all of the supplemental criteria in its discretion. The City reserves the right to modify any or all of the supplemental criteria. The City shall issue an Addendum, prior to the Quote Due Date, should it modify the supplemental criteria. The City shall not modify the supplemental criteria after the Quote Due Date, therefore, Bidders are encouraged to discuss with the project manager immediately and before the Quote Due Date the relevancy of the supplemental bidder criteria.

The bidder determined to be not responsible, based on these supplemental criteria, may appeal the City's determination by providing additional information to the City within 2 business days following receipt of the

City's written determination that the bidder was determined not responsible.

10. CODE OF CONDUCT POLICY ON COMPETITIVE SOLICITATIONS:

Definitions:

Solicitations: method of acquiring goods, services, and construction for public use in which offers are made to the City between two or more sources. Typical documents used by the City are titled: Invitation to Bid, Invitation to Quote, Request for Proposals, Request for Qualifications Request for Information, or any other method of obtaining competitive offers.

Blackout Period: The period between the time a solicitation is issued by the City and the time the City awards the contract.

Lobbying: The attempt to persuade or influence any City employees, officials, or representatives responsible for reviewing, evaluating, ranking or awarding the work or contract for goods or services for or against any solicitation; provided, however, that lobbying shall not include the submission of required materials in direct response to the solicitation according to the instructions to respondents in such solicitation.

Conduct of Participants: After the issuance of any solicitation, all bidders, proposers, contractors, consultants or individuals acting on their behalf are hereby prohibited from lobbying any City employee, official or representative at any time during the blackout period.

Sanctions: The City may reject the submittal of any bidder, proposer, contractor and/or consultant who violates the policy set forth herein.

11. BID AWARD: Award shall be to the lowest responsive responsible bidder Awarded Contractor shall have

10 business days to submit all required contract documents to the Project Manager. Contract documents shall include original Bidder Qualification Certificate, original Title VI Affidavit, original Invitation to Quote

Form, and Certificate of Insurance. Failure to return these documents within this time period may deem

Contractor's quote as Non- Responsive.

12. STANDARD SPECIFICATIONS AND PLANS: Also incorporated into the contract documents by reference are and work shall be in accordance with City of Bellevue Parks & Community Services General Conditions (hereafter referred to as “Standard Specifications”).

The Standard Specifications, as modified or supplemented by the Special Provisions and General Provisions, governs all Work. Deletion, amendment, alteration, or addition to any subsection or portion of the Standard Specifications shall pertain only to that particular portion of the section, and the balance of the section shall continue to be in force. Contractor shall obtain copies of these publications, at Contractor’s own expense.

Standard Specifications can be found at the following website: http://www.bellevuewa.gov/bid-invitations.htm

13. PREVAILING WAGES & BENEFIT CODE KEY: Per the requirements of Chapter 39.12 RCW, this project is subject to prevailing wages. No worker, laborer, or mechanic employed in the performance of any part of this contract shall be paid less than the prevailing rate of wage as determined by the Industrial Statistician. The schedule of prevailing rates for this contract is attached hereto and by reference is made a part of this contract as though fully set forth herein; see Attachment C.

Prior to making any payments under this contract, the City must receive a certified copy of the “Statement of http://www.bellevuewa.gov/bid-invitations.htm

Intent to pay Prevailing Wages on Public Works Contracts” from the Prime Contractor, all sub-Contractors, and lower tier Contractors, along with the Department of Labor and Industries.

It is the Contractor’s responsibility to obtain and file the statement. The Contractor shall be responsible for all filing fees. Each invoice shall include a signed statement that prevailing wages have been paid by the Prime

Contractor, all subcontractors, and all lower tier Contractors. Following the final acceptance of services rendered, the Contractor shall submit an approved “Affidavit of Wages Paid”, which must be certified by the Industrial Statistician of the Department of Labor and Industries.

14. QUOTE FORM: All Quotes shall be submitted on the Quote Proposal Form enclosed herein.

15. QUOTE PRICE: The Quote shall include everything necessary for the prosecution and completion of the Contract including, but not limited to, overhead, furnishing all material, labor, equipment and Subcontractors, and other facilities and all management, superintendent’s labor and service, except as may be provided otherwise in the

Contract documents. In the event of a discrepancy between the unit price and the total price, the unit price will govern. The Bellevue tax rate shall prevail over any calculated tax provided on the Invitation to Quote Form. If tax is calculated improperly, Bellevue shall utilize the Bellevue tax rate and calculate accordingly.

Prices set forth in the Quote will be reviewed by the City for mathematical accuracy. The City reserves the right to correct mathematical errors or complete mathematical calculations that are obvious on the face of the

Quote. In the event of a discrepancy between a unit price and the extended amount for a quote item, the unit price will control. The prices, corrected for mathematical errors, shall be used as the amount of the quote items for evaluation and award purposes.

16. NEW OR USED: All equipment utilized shall be of new manufacture, unless otherwise specifically stated or called for in the Quote Documents.

17. SIGNATURES: Quotes shall be signed by one of the legally authorized officers of said corporation. If awarded the contract, the Contract shall also be so executed. If a Quote or Contract is signed by an agent, the agent shall provide satisfactory evidence of authority to sign as legal representative of Bidder, upon request of Bellevue. An authorized partner of a co-partnership may sign the contract, subject to the approval of the attorney, who may at his discretion, require each and every member of the co-partnership to sign the contract.

18. INCURRED COSTS: Bellevue is not liable in any way for any costs incurred by respondents in replying to this request.

19. PAYMENT: The Contractor shall be paid within 30 days following the City’s receipt, and approval, of a detailed invoice for services rendered. The invoice must state the Company Name, Project Name, Services Rendered, Dates Rendered, and Location of work billed.

20. WAC RULE 458-20-171 (when applicable): Building, repairing or improving streets, roads, etc., which are owned by the City of Bellevue and which are used primarily for foot or vehicular traffic. According to WAC 458- 20-171 (Rule 171) the City of Bellevue assumes that construction, repair and maintenance of roads, walkways, and bike paths located in a city-owned park are considered public road construction and therefore, not subject to retail sales tax. This includes all related maintenance services, lighting, signage, fencing, irrigation, handrails and landscaping.

21. MOBILIZATION: Mobilization, Traffic Control, Property Restoration, disposal, and all other incidental charges shall be included in the Invitation to Quote Form.

22. PROSECUTION AND PROGRESS: Upon receipt of the Notice to Proceed, the Contractor shall submit a schedule indicating the dates and duration’s when this work will take place. The Contractor shall notify the Project

Manager in advance of starting work and before each work day thereafter.

23. NON-COLLUSION: Submittal and signature of a Quote swears that the Quote is genuine and not a sham or collusive, and not made in the interest of any person not named, and that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from proposing.

24. NON-SEGREGATED FACILITIES: Contractor agrees that the company does not maintain or provide for employees any segregated facilities, and that the Contractor does not allow employees to perform services at any such facility. Contractors agree that a breach of this shall constitute a Contract violation.

25. BUSINESS REGISTRATION & TAXATION: The Contractor awarded this contract will be subject to City of Bellevue business registration and business taxation as presented in Chapter 4.02 and 4.08 of the Bellevue City Code.

Every business operating in the City of Bellevue must be registered with the City's Treasury & Tax Division and file business and occupation (B&O) tax returns. This includes businesses located in the City limits of Bellevue and those coming into Bellevue to do business. Questions may be directed to the City's Treasury & Tax Division at

(425) 452-6851.

26. REJECTION OF QUOTES: The City of Bellevue reserves the right to reject any and all quotes and to waive irregularities and informalities in the bidding process. No bidder may withdraw their bid for a period of sixty (60) days after the date and time set for the opening thereof.

27. LEGAL FEES: In any lawsuit between the parties with respect to the matters covered by the agreement, the prevailing party will be entitled to receive its reasonable attorney's fees and cost incurred in the lawsuit, in addition to any other relief it may be awarded.

28. FORCE ACCOUNT - A force account is a line item in a bid, and in the estimate, that has a fixed dollar amount. The terms of the contract, or of a change order, may call for work or material to be paid for by force account. If so, then the objective is to reimburse the Contractor for all costs associated with the work, including cost of labor, small tools, supplies, equipment, specialized services, materials, applicable taxes and overhead and to include a profit commensurate with these costs. The items included within this line item can only be used when the work has been pre-authorized by the City. The force account is only an estimate and is not a guarantee that the City will actually execute or utilize any or all of the force account dollars. The most popular items to use for a force account, from the WSDOT Standard Specifications, are “property restoration”, “roadside cleanup”, and

“potholing”.

29. SHARED PROCUREMENT PORTAL: All bidders shall be required to be approved on the Small Public Works Roster before quote submittal due date. Any bidders not approved on the roster before the quote due date shall be considered non-responsive. The City has the option to only solicit a minimum of 3 quotes when a project is estimated between $5,000 - $35,000.

30. INVASIVE SPECIES MANAGEMENT: If this project includes work done around lakes, streams, stream banks, or wetlands, the following protocols will apply:

New Zealand mudsnails (Potamoprgus antipodarum) have been detected in streams within the City of Bellevue.

To prevent the spread of this invasive species in accordance with RCW 77.15.253, 77.15.290, and 77.15.250, all stream projects shall meet the following requirements:

a. Contractors shall ensure that all equipment is clean and decontaminated of any potential invasive species prior and after working in Bellevue streams. Equipment with mud or debris shall not be allowed to be deployed.

b. Workers shall follow the procedures in the Washington Department of Fisheries DRAFT ‘Agency Field

Gear Decontamination Protocol’, dated June 24, 2011 (or the latest version of this document) located at the following pathway: http://www.bellevuewa.gov then go to "Find", "Bids, RFP's and RFQ's". The procedures are listed in "Invasive Species Management Protocols" under "Procurement Documents".

c. All equipment shall be quarantined in an area where mud, debris, or water cannot be tracked into other streams or storm drainage catch basins.

d. All equipment shall be brushed or sprayed on-site so no invasive species can be dislodged during transport prior to full decontamination. The on-site cleaning shall occur in a way that mud, debris, or water cannot be tracked into other streams or storm drainage catch basins. All equipment shall be decontaminated at a site that drains to wastewater (such as a commercial car wash) prior to use in other stream projects.

Additional information regarding New Zealand mudsnails can be found at the Washington Department of Fish and Wildlife website at http://wdfw.wa.gov/ais/ .

31. PAYMENT OPTIONS: The City of Bellevue encourages our vendors and suppliers to enroll in one of two automated payment options to optimize payment efficiency and reduce fraud. Go to www.bellevuewa.gov under "Find", "Bids, RFPs and RFQs" then Payment Options to see the options for automated payments.

32. SCREENING & SECURITY: Certain areas within Bellevue facilities such as the 911 Dispatch Center, Data Centers, Police Operations, Utility reservoirs and Pump Stations all have some level of security required. Because of these security needs, Contractors may be required to pass a background check and be issued a City identification badge before they can start work. Background checks may include fingerprinting. Failure to submit to, and/or have enough staff qualified to do the work pass this background check, may result in the Contractor being considered "Non Responsive".

http://wdfw.wa.gov/ais/

BIDDER'S CHECKLIST

The first Five (5) forms listed below, provided herein, must be executed by ALL BIDDERS and submitted at due date and time. Not submitting these forms at time of due date and time may deem your Bid as non-responsive

BIDDER'S QUALIFICATION CERTIFICATE

To be completed, signed and submitted. The City reserves the right to check all statements and to judge the adequacy of the bidder's qualifications.

BIDDER’S AFFIDAVIT OF TITLE VI COMPLIANCE

To be completed, signed and submitted.

BIDDER'S EQUAL OPPORTUNITY REQUIREMENTS

To be completed, signed and submitted.

INVITATION TO BID FORM & CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

To be completed, signed and submitted. When applicable, the unit prices must be shown in the spaces provided.

Bidders must bid on all items contained in the Invitation to Bid Form. The omission or deletion of any bid item will be considered non-responsive and shall be cause for rejection of the bid.

The following forms, provided herein, to be completed by the SUCCESSFUL bidder after award.

CERTIFICATE OF INSURANCE

Successful bidder shall be required to obtain and submit a certificate of insurance with coverage as required in this Invitation to Bid.

CITY OF BELLEVUE BUSINESS LICENSE

Successful bidder shall be required to obtain a City of Bellevue business license.

SMALL PUBLIC WORK CONTRACT- Sample Attached To be signed by the successful bidder. When a project is under $20,000 and of low risk the Project Manager may choose to issue a PO in lieu of executing a small public work contract with successful bidder.

PAYMENT BOND

To be executed by the successful bidder and their surety.

PERFORMANCE BOND

To be executed by the successful bidder and their surety.

RETAINAGE AGREEMENT

To be executed by the successful bidder and their surety.

INVITATION TO BID FORM

Sharp's Cabin Remodel

ALL BIDDERS MUST COMPLETE AND SUBMIT THIS FORM

COMPANY NAME:

PROJECT NAME: Sharp's Cabin Remodel

ADDENDA ACKNOWLEDGED: , , , , ,

INVITATION TO BID FORM (Continued)

Sharp's Cabin Remodel

Pursuant to and in compliance with your Invitation to Quote Form, and all other documents relating thereto, the undersigned hereby certifies that Contractor has examined the location(s) for the construction of in Bellevue, Washington, and that Contractor has read and thoroughly understands the terms of the contract and the cost to complete work at the place where the work is to be done, and that Contractor proposes and agrees to perform the contract, within the time stipulated, including all of its component parts, and to provide and furnish any and all labor, materials, tools, expendable equipment, intents and affidavits of prevailing wages paid, utility and transportation services necessary to perform the complete contract, in a workmanlike manner, and as required by and in strict conformance with the Standard Specifications, Addenda and Plans.

The Invitation to Quote Form must be signed.

Use ink and print legibly.

Unit prices are mandatory and shall control.

Initial and date any changes, erasures or cross-outs.

All Bidders must complete and submit this form

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date, the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder’s Business Name

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Sole Proprietorship☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.

Address:

Telephone:

Email:

Washington State Contractor License #:

City of Bellevue License #:

BIDDER'S QUALIFICATION CERTIFICATE

The undersigned hereby certifies and submits the following qualifications:

l. Name and Address

State of Washington Registration

2. UBI # Expires: / / mo day yr

3. Number of years in contracting business under present name:

4. City of Bellevue Business License # (required prior to start of contract).

5. Company Federal ID #.

6. State of Washington Contractor’s License #:

7. Particular types of construction work performed by your company:

8. List several recent construction projects performed:

Amount Type Owner Name Phone

9. Gross amount of contracts now in hand $

10. Bank Reference(s):

Name Address Account Type

By: Title:

(Authorized Signature)

11. Choose one of the following:

Bidder has industrial insurance coverage for employees working in Washington as required in Title 51

RCW: or

Bidder is not required to have industrial insurance coverage for employees working in Washington as required in Title 51 RCW:

12. Choose one of the following:

Bidder’s Washington Employment Security Department registration number is:

Bidder is not required to register with the Washington Employment Security Department pursuant to Title 50 RCW.

13. Choose one of the following:

Bidder’s Washington State Department of Revenue registration number is : ; or

Bidder is not required to register with the Washington State Department of Revenue pursuant to Title

82 RCW:

14. Bidder is not disqualified from bidding on any public works contact under RCW 39.06.010 or under RCW 36.12.065.

I am the (title of Bidder), have authority to bind Bidder, am over the age of 18 and have personal knowledge of the facts set forth above.

Dated this day of , 20 at

(City), Washington.

By:

Authorized Signature

Printed Name

CONTRACTOR SIGNATURE

All Bidders Must Complete and Sign In The Space Provided Above And Submit This Form.

AFFIDAVIT OF TITLE VI COMPLIANCE

TITLE VI - NON-DISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS:

SEC. 601. No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

SEC. 602. Each Federal department and agency which is empowered to extend Federal financial assistance to any program or activity, by way of grant, loan, or contract other than a contract of insurance or guaranty, is authorized and directed to effectuate the provisions of section 601 with respect to such program or activity by issuing rules, regulations, or orders of general applicability which shall be consistent with achievement of the objectives of the statute authorizing the financial assistance in connection with which the action is taken. No such rule, regulation, or order shall become effective unless and until approved by the President. Compliance with any requirement adopted pursuant to this section may be effected (1) by the termination of or refusal to grant or to continue assistance under such program or activity to any recipient as to whom there has been an express finding on the record, after opportunity for hearing, of a failure to comply with such requirement, but such termination or refusal shall be limited to the particular political entity, or part thereof, or other recipient as to whom such a finding has been made and, shall be limited in its effect to the particular program, or part thereof, in which such non-compliance has been so found, or (2) by any other means authorized by law:

Provided, however, That no such action shall be taken until the department or agency concerned has advised the appropriate person or persons of the failure to comply with the requirement and has determined that compliance cannot be secured by voluntary means. In the case of any action terminating, or refusing to grant or continue, assistance because of failure to comply with a requirement imposed pursuant to this section, the head of the federal department or agency shall file with the committees of the House and Senate having legislative jurisdiction over the program or activity involved a full written report of the circumstances and the grounds for such action. No such action shall become effective until thirty days have elapsed after the filing of such report.

SEC. 603. Any department or agency action taken pursuant to section 602 shall be subject to such judicial review as may otherwise be provided by law for similar action taken by such department or agency on other grounds. In the case of action, not otherwise subject to judicial review, terminating or refusing to grant or to continue financial assistance upon a finding of failure to comply with any requirement imposed pursuant to section 602, any person aggrieved (including any State or political subdivision thereof and any agency of either) may obtain judicial review of such action in accordance with section 10 of the Administrative Procedure Act, and such action shall not be deemed committed to unreviewable agency discretion within the meaning of that section.

SEC. 604. Nothing contained in this title shall be construed to authorize action under this title by any department or agency with respect to any employment practice of any employer, employment agency, or labor organization except where a primary objective of the Federal financial assistance is to provide employment.

SEC. 605. Nothing in this title shall add to or detract from any existing authority with respect to any program or activity under which Federal financial assistance is extended by way of a contract of insurance or guaranty.

PART 1 – TITLE VI PROCEDURAL INFORMATION

1. APPLICATIONS: The following materials pertain to the regulations relative to nondiscrimination if Federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, part 21, and as may be requested by the City. All contractors, subcontractors, consultants, suppliers and manufacturers who contract with the City must Comply with these requirements.

2. AFFIDAVIT: Before being considered for a contract, all contractors, etc. will be required to submit the Affidavit of Title VI Compliance as part of their proposal or upon request of the Purchasing Manager.

3. COMPLIANCE: The City of Bellevue reserves the right to randomly select contractors, subcontractors, consultants, vendors or suppliers to be audited for compliance of the requirements listed. During this audit.

The contractors, etc. will be asked for a specific demonstration of compliance with the requirements.

4. NON-COMPLIANCE: A finding of non-compliance may be considered a breach of contract and suspension or termination of a contract may follow.

5. CITY CONTACT: The City’s Compliance Officer is the Procurement Services Manager, and specific questions pertaining to this section may be directed to the Procurement Services Manager at (425) 452-7876.

PART 2 – ASSURANCES FOR CONSULTANTS, CONTRACTORS, SUBCONTRACTORS, SUPPLIERS AND MANUFACTURERS

1. COMPLIANCE WITH REGULATIONS: The contractor shall comply with the Regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (hereinafter DOT), Title

49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as

Regulations), which are herein incorporated by reference and made part of this contract.

2. NONDISCRIMINATION: The contractor, with regard to the work performed during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program, set forth in Appendix B of the Regulations.

3. SOLICITATION FOR SUBCONTRACTORS, INCLUDING PROCUREMENT OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiations made by the contractor for the work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor’s obligations under this contract and the Regulations relative to the nondiscrimination on the ground of race, color, sex, or national origin.

4. INFORMATION AND REPORTS: The contractor shall provide all information and reports required by the

Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City of Bellevue or the Washington State

Department of Transportation to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is an exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the City of Bellevue or the Washington State

Department of Transportation as appropriate, and shall set forth what efforts it has made to obtain the information.

5. SANCTIONS FOR NONCOMPLIANCES: In the event of the contractor’s noncompliance with the nondiscrimination provisions of this contract, the City of Bellevue and the Washington State Department of

Transportation shall impose such contract sanctions as it, or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

a. Withholding of payments to the contractor under the contract until contractor complies, and/or;

b. Cancellation, termination, or suspension of the contract, in whole or in part.

6. INCORPORATION OF PROVISIONS: The contractor shall include in provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the

Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontractor or procurement as the City of Bellevue or the U.S. Department of Transportation, Federal

Highway Administration, may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the City of

Bellevue enter into such litigation to protect the interests of the City and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

The Contractor hereby certifies that during the performance of this contract it agrees to comply with these assurances.

Title:

Date:

END, AFFIDAVIT OF TITLE VI COMPLIANCE

EQUAL OPPORTUNITY REQUIREMENTS

General Instructions:

Applications: The following materials pertain to the Equal Opportunity Requirements of the City of Bellevue as set forth in Chapter 4.28.170 of the Bellevue City Code. All contractors, subcontractors, consultants, vendors and suppliers who contract with the City in a total amount of thirty-five thousand or more within any given year, or as requested by the City, must comply with these requirements.

Affidavit: Before being considered for a contract of the magnitude listed above, all contractors will be required to submit the “Affidavit of Equal Opportunity Compliance” as part of their proposal/qualifications or upon the request of the Procurement Services Division.

Compliance: The City of Bellevue reserves the right to randomly select contractors, subcontractors, consultants, vendors or suppliers to be audited for compliance of the requirements listed. During this audit, the contractors, etc. will be asked for a specific demonstration of compliance with the requirements.

Noncompliance: A finding of a noncompliance may be considered a breach of contract and suspension or termination of the contract may follow.

City contact: The City’s Compliance Officer is the Procurement Services Manager, and specific questions pertaining to this section may be directed to the Procurement Services Manager at (425) 452-7876.

Bellevue City Code Excerpt:

Section 4.28.170 of the Bellevue City Code establishes the requirements for all contractual service providers:

“All contractors, subcontractors, consultants, vendors and suppliers who contract with the City of Bellevue in a total amount of thirty-five thousand or more within any given year, or are requested by the City, are required to take affirmative action and comply with the following requirements of this section. There shall be included in any contract between such contractual services provider and the City of Bellevue the following provisions:

1. Contractor shall make specific and constant recruitment efforts with minority and women’s organizations, schools, and training institutions. This shall be done by notifying relevant minority and women’s organizations.

2. Contractor shall seek out eligible minority and women contractors to receive subcontract awards. Appropriate minority and women contractors shall be notified in writing of any bids advertised for subcontract work.

3. Contractor shall provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer and the steps taken to equal treatment of all persons.

4. Contractor shall actively consider for promotion and advancement available minorities and women.

5. Contractor is encouraged to make specific efforts to encourage present minority and women employees to help recruit qualified members of protected groups.

6. Contractor is encouraged to provide traditional and nontraditional employment opportunities to female and minority youth through after school and summer employment.

7. Contractor is encouraged to assist in developing the skills of minorities and women by providing or sponsoring training programs.

Willful disregard of the City’s nondiscrimination and affirmative action requirements shall be considered breach of contract and suspension or termination of all or part of the contract may follow.

All contractors, subcontractors, vendors, consultants or suppliers of the City required to take affirmative action must sign the affidavit of compliance and submit with the bid proposal or upon the request of the Procurement Services Division. All documents related to compliance steps listed above shall be presented upon the request of the Procurement Services Division. The Procurement Services Division shall serve as the compliance officer for the city and is authorized to develop and issue procedures for the administration of this section.”

Interpretations:

In order to more readily determine compliance with BCC 4.28.143, the following interpretations are provided:

Requirement 1. When a contractor needs to recruit, they must notify minority and women’s organizations, schools and training institutions. Such “notification” can be in the form of an advertisement in newspapers or trade journals of general circulation in the metropolitan Seattle area.

When the contractor hires through a union hiring hall, the contractor must be able to provide confirmation, upon request by the City, that the hiring hall has an equal opportunity policy.

Requirement 2. When a contractor intends to subcontract out any work they shall notify minority and women contractors for the subcontract work. The requirements to notify minority and women contractors of any bids can be satisfied by advertising in newspapers or trade journals that are of general circulation in the metropolitan Seattle area.

Requirement 3. If and when a contractor hires new employees or contracts with subcontractors, the contractor must alert such employees and subcontractors to the contractor’s commitment as an equal opportunity employer, etc. This requirement may be complied with by posting a notice of equal opportunity commitment at the job shack, or by the time clock.

Requirement 4. If and when a contractor promotes or advances employees, the contractor must consider all eligible employees.

The City of Bellevue reserves the right to audit all contractors for compliance with the requirements set forth in BCC 4.28.170.

The Contractor hereby certifies that during the performance of this contract it agrees to comply with these assurances.

Date:

END, AFFIDAVIT OF EQUAL OPPORTUNITY COMPLIANCE

ATTACHMENT "A"

SCOPE OF WORK

A. Intent This remodel of the interior of the Sharp’s Cabin, located at the Bellevue Botanical Garden, is designed to increase the programmability of the facility. This project includes demolition and removal of interior walls, lighting and an exterior window.

All reused and replacement materials and finishes need to match the existing/historical materials.

B. Work included Sope of work is outlined on sheet T1.2, title SPECIFICATIONS dated 11/02/25.

Finishing of walls, siding, trim and any area disturbed shall match existing surface finishes. If it is not possible to match existing surface finishes, all surfaces must be treated, including but not limited to sanding, applying new finish, cleaning, etc., for a uniform look throughout the interior of the building replicating the existing finish.

No opaque finishes permitted, and all proposed finishes must be submitted for approval before use.

It is believed that the interior wall paneling is Douglas Fir tongue and groove.

Contractor shall verify material, style and thickness during demo, for matching new materials. A submittal of any new material is required for approval before use.

Contractor shall submit both the existing and the replacement materials for comparison and acceptance.

Contractor to supply all materials, equipment, tools and site protection needed to complete this scope of work.

C. Permits Parks has applied for and has been a Tenant Improvement permit #25 124795 BZ.

Any additional permits that are needed will be the responsibility of the contractor.

D. Location A small laydown area has been identified along with very limited parking and access from Main St. The building itself will be closed to the public but the site and access to and from the laydown area will remain open to the public for the duration of the project.

Any site protection for exterior work, and laydown shall consist of fencing. Caution tape only is not acceptable.

E. Site Visitation By submitting a project estimate or bid, the contractor acknowledges that he/she has satisfied him/herself as to the nature and location of the work requested by City Staff.

F. Waste Sites The Contractor shall select his/her own sites for disposal of debris and unsuitable materials collected under the conditions of this contract. In no case shall debris and unsuitable materials be disposed upon City property or any property contiguous thereto. The Contractor is solely and alone responsible for any and all damages done or regulations violated in the disposal of waste material, and for any other actions that he/she performs. Contractor holds the City faultless and free from liability for any and all damages and costs incurred as a result of Contractor's actions. It shall be the responsibility of the Contractor to pay all fees and costs incurred in the disposal of waste material.

G. Cleanliness Contractor shall secure the building, all equipment and materials each day before leaving.

Contractor shall clean all construction areas of debris, extra materials, fencing etc.

and leave building broom clean following completion of project.

H. Hours of Work Working hours for this project shall be from 7a.m. to 6 p.m. Monday through Friday.

No work shall take place on Sunday or on a City Holiday. Any Saturday work must be requested in writing to the Project Manager and authorized in writing before contractor may proceed.

I. Project Timing Project must be completed and Final inspections approved by Friday November 27, 2026.

The Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be paid by the Contractor. Insurance shall meet or exceed the following unless otherwise approved by the City.

A. Minimum Insurance:

B. Additional Insurance:

C. Self-Insured Retentions:

Self-insured retentions must be declared.

D. Other Provisions:

1. Commercial General Liability policies must be endorsed to:

a. Include the City, its officials, employees and volunteers as additional insureds,

b. Provide that such insurance shall be primary as respects any insurance or self-insurance maintained by the City,

2. Contractor or its Insurance Agent/Broker shall notify the City of any cancellation, or reduction in coverage or limits, of any insurance within seven (7) days of receipt of insurers' notification to that effect.

E. Acceptability of Insurers:

Shall be placed with insurers with an AM Best rating of A:VII or better.

F. Verification of Coverage:

Contractor shall furnish the City with certificates of insurance required by this clause. The certificates are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies at any time.

G. Subcontractors:

Contractor shall require subcontractors to provide coverage which complies with the requirements stated herein.

City of Bellevue 450 110th Ave. NE Bellevue, WA 98004

Attachment "B" - Insurance Requirements

- Commercial General Liability coverage with limits not less than $1,000,000 per occurrence/ $2,000,000 annual aggregate.

- Business Automobile Liability Coverage with limits not less than per accident for any auto.$1,000,000

- Stop Gap/Employer's Liability coverage with limits not less than $1,000,000 per accident/disease.

- Workers' Compensation coverage as required by the Industrial Insurance Laws of the State of Washington.

- Consultant’s Errors & Omissions or Professional Liability with limits not less than $1,000,000 per claim and as an annual aggregate.

Attachment “C” Small Public Works Contract

Prevailing Wage Rate Requirements

The State of Washington prevailing wage rates for King County apply to work performed under this contract. The applicable prevailing wage rates may be found at the following website address of the Department of Labor and Industries: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx.

A copy of the applicable prevailing wage rates are available for viewing at the City of Bellevue’s Purchasing and

Contracting Services office, located at Bellevue City Hall 450 110th Ave NE, Bellevue WA 98004. Upon request, the City will mail a hard copy of the applicable prevailing wages for this project.

Prevailing Wage rate for public works contracts are published on the first business day of February and the first business day of August of each year. These rates become effective thirty days after the date of publication. The prevailing wage rate in effect on the bid opening date are the prevailing wage rates that apply to that project, no matter how long it lasts, unless the contract is awarded more than six months after the bids were due. For those contracts where award was delayed more than six months, the prevailing wage rate in effect on the date of the award shall apply for the duration of the contract.

Intents and Affidavits Public works contracts require that each and every Contractor, Sub-Contractor and Lower Tier Contractors (“Contractors”) on the project file the Statement of Intent to Pay Prevailing Wages (Intent), and Affidavit of Wages Paid (Affidavit) Public Works contract form. Contractors are responsible for filing all forms with L&I and shall be responsible for paying all filing fees. The forms are filed with L&I and, once they are approved, are submitted by the Contractors to the City. There is no minimum dollar contract amount. That is, Intent and Affidavit forms are required for every public works contract regardless of the size of the contract.

The Intent form is filed immediately after the contract is awarded and before work begins, if that is possible. The City shall not make any payments until Contractors have submitted an Intent form that has been approved by the Industrial Statistician.

The Affidavit form is not filed until after all the work is completed. The City shall not release final payment until all Contractors have submitted an Affidavit form that has been certified by the industrial statistician.

For additional information, contact:

State of Washington Department of Labor and Industries

Prevailing Wage Section – Telephone 360-902-5335 PO Box 44540, Olympia, WA 98504-4540 http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp

SAMPLE

SMALL PUBLIC WORK CONTRACT

City of Bellevue Finance - Contracting Services 425-452-7876

City of Bellevue Contract Identification Information:

Contract Title: Sharp's Cabin Remodel

This CONTRACT is entered into the date last below written between the City of Bellevue, Washington

("CITY") and - ("CONTRACTOR").

1. WORK BY CONTRACTOR

The Contractor shall perform the work described in Attachment "A" (Attachment "A" may include Contractor's Proposal, Scope of Work, Plans, Specifications and any other related Contract documents) which is attached hereto and by this reference is incorporated herein.

2. NOTICE TO PROCEED/TIME OF COMPLETION

A. No work is to be performed prior to a written Notice to Proceed by the City.

B. All work under this contract is to be completed:

days from the Notice to Proceed.

By this date:

3. PAYMENT

A. The City shall pay the Contractor for the work performed under this contract as follows:

Time and material; Not to exceed plus all applicable taxes.

Lump Sum Price set forth in the Contractor's Proposal; Not to exceed: plus all applicable taxes.

Unit prices set forth in the Contractor's Proposal; Not to exceed plus all applicable taxes.

The Contractor shall do all work and furnish all tools, materials, and equipment, in accordance with and as described in the Attachment "A" and the Standard Specifications for Road, Bridge, Municipal Construction or the Utilities Engineering Standards, which are by this reference incorporated herein and made a part hereof.

The Contractor shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof; except as are mentioned in the specifications to be furnished by the City of Bellevue.

B. The Contractor shall maintain time and expense records, which may be requested by the City. The Contractor shall submit invoices to the City for payment for work performed. All invoices must reference the City's contract/purchase order number (listed above). Invoices shall be in a format acceptable to the City.

C. The City shall pay all invoices from the Contractor by mailing a City warrant within 30 days of receipt of a properly completed invoice including compliance with all required public works and prevailing wage processes.

D. All records and accounts pertaining to this Contract are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available to the City upon request.

E. If during the course of the Contract, the work rendered does not meet the requirements set forth in the Contract, the Contractor shall correct or modify the work to comply with the requirements of this Contract. The City shall have the right to withhold payment for such work until it meets the requirements of the Contract documents.

4. RESPONSIBILITY OF CONTRACTOR

A. Safety. The Contractor shall take all necessary precautions for the safety of employees on the work site and shall comply with all applicable provisions of federal, state and local regulations, ordinances and codes. The Contractor shall erect and properly maintain at all time, as required by the conditions and progress of the work, all necessary safeguards for the protection of workers and the public and shall post danger signs warning against known or unusual hazards.

B. Correction of Defects. Contractor shall be responsible for correcting all defects in workmanship and/or materials discovered within one year after acceptance of this work. When corrections of defects are made, Contractor shall be responsible for correcting all defects in workmanship and/or materials in the corrected work for one year after acceptance of the corrections by the City. The Contractor shall start work to remedy such defects within seven (7) days of mailing notice of discovery thereof by City and shall complete such work within a reasonable time. In emergencies where damage may result from delay or where loss of service may result, such corrections may be made by the City, in which case the cost shall be borne by the Contractor.