bid-190-25-award.pdf

This is a Bid Summary document issued by the New Hampshire Division of Procurement Support Services on behalf of the Department of Natural and Cultural Resources for Request for Bid (RFB) 190-25 regarding crane mats. The procurement involved a one-time purchase of 14 oak crane mats comprising 8 units measuring 12"x4'x24" and 6 units measuring 12"x4'x30". The bid closing occurred on May 21, 2025, at 11:30 AM Eastern Time, conducted electronically via Microsoft Teams. Nine solicitations were received from 21 sourced bidders across 173 NIGP vendor categories, with 185 total vendors contacted. No non-responsive bids were documented. The awarded vendor was confirmed to be neither debarred nor suspended per sam.gov verification, with a Dun & Bradstreet report on file.

The bid tabulation displays unit costs and extended costs across multiple bidders, with the lowest responsive bid totaling $23,220.00 for the complete order of 14 mats. Payment terms require ACH processing within 30 days of delivery, inspection, and acceptance. All submitted crane mats were required to be new and meet or exceed specifications, with a minimum one-year warranty covering 100 percent of parts, labor, shipping, travel, lodging, and related expenses. Firm pricing was mandated throughout the contract period with all charges incorporated into the bid price. The procurement contained no specific set-asides for disadvantaged enterprises, and the state demonstrated a preference for environmentally friendly products featuring energy efficiency, reusability, and recyclability characteristics. Vendors were required to be registered to do business in New Hampshire with a completed Vendor Application Package on file with the Bureau of Purchase and Property.